HomeMy WebLinkAbout01-22-2007
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WASHINGTON
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
January 22, 2007
APPROVED MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 2:30 p.m. in Conference Room #3, located
on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill
Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Transportation Planner Joe Welsh, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot,
Transportation Planner/Grants Manager Tiffin Goodman, Construction Manager Larry Dahl, Street
System Engineer Seth Wickstrom, Senior Project Engineer Bill Helbig, Water Utility Engineer Ben
Hennebert, Finance Director Shelley Coleman, Utility & Accounting Service Manager Karen Jester,
IS Director Lorrie Rempher, Megan Robel Engineering Aid, Auburn School District Bob Kenworthy,
Secretary Kim Powell.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve
the Public Works Committee minutes for January 8, 2007. Motion carried.
B. APPROVE RIGHT-OF-WAY USE PERMIT NO. 07-05 FOR AUBURN SCHOOL DISTRICT
The Committee requested that the Right of Way Use Permit No. 07-05, be modified by City
Engineer Selle in coordination with the Auburn School District to address locating the proposed
facility in a manner that can be associated with and located before being disturbed by future
construction in the vicinity.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve
Right-of-Way Use Permit 07-05. Motion carried.
C. AWARD LIMITED PUBLIC WORKS CONTRACT 06-27, PROJECT NO. CP0642, QWICK
KURB INSTALLATION, TO APPLY A LINE ON THEIR LOW BID OF $32,445.00
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Contract No. 06-27 to Apply A Line. Motion carried.
D. APPROVE FINAL PAY ESTIMATE #2,T0 PROJECT NO.C506A, DOWNTOWN ALLEY
UNDERGROUND PROJECT
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council approve Final Pay Estimate #2, and accept construction of Project No. C506A.
Motion carried.
Public Works Committee Minutes January 22, 2007
APPROVED MINUTES
III. ISSUES
A. RESOLUTION NO. 4147, TRANSPORTATION IMPROVEMENT BOARD GRANT FOR "A"
STREET SE PEDESTRIAN IMPROVEMENT
Member Peloza asked about the scheduling of billing of these grant funds for reimbursement.
Assistant City Engineer Gaub briefly explained that the City bills monthly or quarterly depending on
the amount of expenditures accrued.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4147. Motion carried.
B. RESOLUTION NO. 4148, WASHINGTON UTILITIES AND TRANSPORTATION COMMISSION
GRANT FOR A FENCE BETWEEN BNSF RIGHT-OF-WAY AND B STREET NW
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4148. Motion carried.
C. RESOLUTION NO. 4149, AGREEMENT WITH MAPCON MAPPING FOR
ORTHOPHOTOGRAPHY AND PLANIMETRIC FEATURE COLLECTION FOR THE CITY
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4149. Motion carried.
IV. DISCUSSION AND INFORMATION
A. WATER LEAK ADJUSTMENT
Chairman Wagner questioned the current policy and the reimbursement of City labor being
included in the refund. After brief discussion, the Committee requested Finance Director Coleman
to update the current policy to read, "up to 50%, reviewable by the committee, for extraordinary
circumstances."
B. WATER COMPREHENSIVE PLAN UPDATE
Utilities Engineer Repp presented a draft scope of work for the 2007 year. The Comprehensive
Plan is required to be updated every five years per Department of Health regulations; the City of
Auburn's was last done in 2002. The budget for this project is $250,000. This scope will be used to
negotiate contracts with Consultants which will be brought to the Committee for final review and
approval. The Committee raised several topics and processing preferences to be addressed in the
comprehensive plan update.
C. 2007 SAVE OUR STREETS OPTIONS
Street System Engineer Wickstrom presented a map showing the proposed 2007 `Save Our
Streets' Program. He then presented the updated condition summary of the City's local street
system. Street System Engineer Wickstrom presented different funding scenarios and what impact
they would have on the local street system. It is estimated that it would cost approximately $18
million (including some inflation) to bring all of the City's local streets up to a "good" condition
rating.
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Public Works Committee Minutes January 22, 2007
APPROVED MINUTES
Finance Director Coleman presented a concept that would allow the City of Auburn to complete all
of the improvements in some programmed time frame. Mayor Lewis explained that this concept, if
adopted by Council, has the potential to take care of every local street including rebuilding streets
with failed asphalt surfaces. Once all streets are brought up to a good condition using the $18
million, there would be an estimated $800,000 to $1,000,000 available on an annual basis to keep
them maintained for the long term.
D. CAPITAL PROJECTS STATUS REPORT
Item 20, 2006 Storm Pond Retrofit Program. Chairman Wagner asked for verification in regards to
the estimated project cost being below the budget for this project. Senior Project Engineer Helbig
explained that the costs were lower than originally expected due to the scope of the work to be
done.
Item 33, N Lake Tapps Utility Service Area Studies. Chairman Wagner asked if Water Utility
Engineer Hennebert was going to manage this study and requested that the report be brought to
the first February meeting.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 3:54 PM
Submitted by Kimberly Powell, Department Secretary.
Approved by the Public Works Committee on: February 12, 2007
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