Loading...
HomeMy WebLinkAbout01-22-2007 CITY OF ...~ ~- ~' ,~ WASHINGTON CITY OF AUBURN PUBLIC WORKS COMMITTEE January 22, 2007 APPROVED MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 2:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Transportation Planner Joe Welsh, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner/Grants Manager Tiffin Goodman, Construction Manager Larry Dahl, Street System Engineer Seth Wickstrom, Senior Project Engineer Bill Helbig, Water Utility Engineer Ben Hennebert, Finance Director Shelley Coleman, Utility & Accounting Service Manager Karen Jester, IS Director Lorrie Rempher, Megan Robel Engineering Aid, Auburn School District Bob Kenworthy, Secretary Kim Powell. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for January 8, 2007. Motion carried. B. APPROVE RIGHT-OF-WAY USE PERMIT NO. 07-05 FOR AUBURN SCHOOL DISTRICT The Committee requested that the Right of Way Use Permit No. 07-05, be modified by City Engineer Selle in coordination with the Auburn School District to address locating the proposed facility in a manner that can be associated with and located before being disturbed by future construction in the vicinity. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 07-05. Motion carried. C. AWARD LIMITED PUBLIC WORKS CONTRACT 06-27, PROJECT NO. CP0642, QWICK KURB INSTALLATION, TO APPLY A LINE ON THEIR LOW BID OF $32,445.00 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract No. 06-27 to Apply A Line. Motion carried. D. APPROVE FINAL PAY ESTIMATE #2,T0 PROJECT NO.C506A, DOWNTOWN ALLEY UNDERGROUND PROJECT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate #2, and accept construction of Project No. C506A. Motion carried. Public Works Committee Minutes January 22, 2007 APPROVED MINUTES III. ISSUES A. RESOLUTION NO. 4147, TRANSPORTATION IMPROVEMENT BOARD GRANT FOR "A" STREET SE PEDESTRIAN IMPROVEMENT Member Peloza asked about the scheduling of billing of these grant funds for reimbursement. Assistant City Engineer Gaub briefly explained that the City bills monthly or quarterly depending on the amount of expenditures accrued. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4147. Motion carried. B. RESOLUTION NO. 4148, WASHINGTON UTILITIES AND TRANSPORTATION COMMISSION GRANT FOR A FENCE BETWEEN BNSF RIGHT-OF-WAY AND B STREET NW It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4148. Motion carried. C. RESOLUTION NO. 4149, AGREEMENT WITH MAPCON MAPPING FOR ORTHOPHOTOGRAPHY AND PLANIMETRIC FEATURE COLLECTION FOR THE CITY It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4149. Motion carried. IV. DISCUSSION AND INFORMATION A. WATER LEAK ADJUSTMENT Chairman Wagner questioned the current policy and the reimbursement of City labor being included in the refund. After brief discussion, the Committee requested Finance Director Coleman to update the current policy to read, "up to 50%, reviewable by the committee, for extraordinary circumstances." B. WATER COMPREHENSIVE PLAN UPDATE Utilities Engineer Repp presented a draft scope of work for the 2007 year. The Comprehensive Plan is required to be updated every five years per Department of Health regulations; the City of Auburn's was last done in 2002. The budget for this project is $250,000. This scope will be used to negotiate contracts with Consultants which will be brought to the Committee for final review and approval. The Committee raised several topics and processing preferences to be addressed in the comprehensive plan update. C. 2007 SAVE OUR STREETS OPTIONS Street System Engineer Wickstrom presented a map showing the proposed 2007 `Save Our Streets' Program. He then presented the updated condition summary of the City's local street system. Street System Engineer Wickstrom presented different funding scenarios and what impact they would have on the local street system. It is estimated that it would cost approximately $18 million (including some inflation) to bring all of the City's local streets up to a "good" condition rating. Page 2 Public Works Committee Minutes January 22, 2007 APPROVED MINUTES Finance Director Coleman presented a concept that would allow the City of Auburn to complete all of the improvements in some programmed time frame. Mayor Lewis explained that this concept, if adopted by Council, has the potential to take care of every local street including rebuilding streets with failed asphalt surfaces. Once all streets are brought up to a good condition using the $18 million, there would be an estimated $800,000 to $1,000,000 available on an annual basis to keep them maintained for the long term. D. CAPITAL PROJECTS STATUS REPORT Item 20, 2006 Storm Pond Retrofit Program. Chairman Wagner asked for verification in regards to the estimated project cost being below the budget for this project. Senior Project Engineer Helbig explained that the costs were lower than originally expected due to the scope of the work to be done. Item 33, N Lake Tapps Utility Service Area Studies. Chairman Wagner asked if Water Utility Engineer Hennebert was going to manage this study and requested that the report be brought to the first February meeting. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 3:54 PM Submitted by Kimberly Powell, Department Secretary. Approved by the Public Works Committee on: February 12, 2007 Page 3