HomeMy WebLinkAbout02-12-2007CITY OF
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WASHINGTON
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
FEBRUARY 12, 2007
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 2:30 p.m. in Conference Room #3,
located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington.
Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson,
and Member Bill Peloza. Also present during the meeting were: City Engineer/Assistant
Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Transportation Planner Joe
Welsh, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation
Planner/Grants Manager Tiffin Goodman, Senior Project Engineer Bill Helbig, Project
Engineer Robert Lee, Water Utility Engineer Ben Hennebert, Project Engineer Leah
Dunsdon, Finance Director Shelley Coleman, Utility & Accounting Service Manager Karen
Jester, IS Director Lorrie Rempher, Secretary Kim Powell.
11. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve the Public Works Committee minutes for January 22, 2007. Motion carried.
B. SURPLUS OF VEHICLES
Member Peloza asked if non-profit organizations have the ability to acquire these vehicles.
City Engineer/Assistant Director Selle explained that he did not believe so but that he would
get back to him with an answer.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council approve surplus of the vehicles. Motion carried.
C. RIGHT-OF-WAY USE PERMIT NO. 07-06, FOR LEASE CRUTCHER LEWIS TO USE
PARKING AREA AND SIDEWALK DURING CONSTRUCTION
Transportation Planner Welsh briefly recapped the permit. The $5,000 performance bond
figure was felt to be not sufficient enough with today's prices. Chairman Wagner asked
Transportation Planner Welsh to review this with Construction Manager Larry Dahl and to
perhaps revise this figure. Member Peloza questioned the thoroughness of the application.
Transportation Planner Welsh and City Engineer/Assistant Director Selle assured the
Committee that staff had received more information than is shown on the one page
application form.
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It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve Right-of-Way Use Permit 07-06. Motion carried.
D. RIGHT-OF-WAY USE PERMIT NO. 94-25, RENEWAL FOR FARALLON CONSULTING
GROUNDWATER MONITORING WELLS
Transportation Planner Welsh explained that this permit is to cover a new location and that
basically an extension of the permits that have been in existence for years.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve Right-of-Way Use Permit 94-25. Motion carried.
III. ISSUES
A. RESOLUTION NO. 4154, AUTHORIZES THE CITY OF AUBURN TO ENTER INTO AN
INTERLOCAL AGREEMENT WITH THE CITY OF PACIFIC FOR DESIGN AND
CONSTRUCTION OF PROJECT NO. C507A, AUBURN/PACIFIC TRAIL
Chairman Wagner inquired if the City has the right-of-way on Skinner. Project Engineer
Dunsdon verified that the City does have the right-of-way all the way to the park. Member
Peloza asked what percent of the trail the City of Pacific was responsible for and if the City
was being reimbursed by Pacific. Project Engineer Dunsdon verified that it is approximately
32%. City Engineer/Assistant Director Selle verified that this was a joint project with Pacific,
that it was beneficial to the both Cities, and that Auburn was being compensated for its work
out of the project funds.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4154. Motion carried.
B. RESOLUTION NO. 4160, FIXES A TIME FOR A PUBLIC HEARING ON MARCH 19,
2007, ON THE PETITION FROM VALLEY CITIES COUNSELING AND CONSULTATION
FOR VACATION OF A PORTION OF 26T" STREET NE, EAST OF I STREET NE
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4160. Motion carried.
C. RESOLUTION NO. 4161, FIXES A TIME FOR A PUBLIC HEARING ON MARCH 19,
2007, ON THE PETITION FROM BUILDER OF DREAMS FOR VACATION OF 41 sr
STREET SE BETWEEN ORAVETZ ROAD AND KENNEDY AVENUE SE
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4161. Motion carried.
IV. DISCUSSION AND INFORMATION
A. REVISIT AMBER COOK LEAK ADJUSTMENT AND LEAK ADJUSTMENT POLICY
Finance Director Coleman reviewed the current policy with the Committee. Questions were
asked for the description of "system average", verification that it had to be brought before
Council, and what is the criterion for the $500 adjustment. Lengthy discussion took place in
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regards to eliminating the entire $500 dollars versus crediting the $500, plus 50%.
Chairman Wager suggested a revision be made to Paragraph iii for clarification. Although
the original recommendation was Option 1, it was a joint decision that Option 2 was the best
mode of adjustment. Finance Director Coleman will. update the policy, have Mayor Lewis
sign off on it, and then a-mail the committee members the new policy for their review.
B. ONLINE UTILITY PAYMENTS
Finance Director Coleman explained the on-line program and the fees of this program
versus what the City is now paying. IS Director Rempher explained that by charging the
customer a transaction fee, that that would be an inconvenience to the customer and
therefore reducing the usage. The consensus is that the dollar value in current charges
versus the on-line payment fees is equal and that the customer service and availability
outweighed any negativity.
C. WRITE OFF OF LID
This is a Sewer LID that the City of Auburn purchased from King County. Since the City
now owns this property, it is considered non-collectable and should be written off the City's
books.
D. SCADA SYSTEM IMPROVEMENTS FEASIBILITY STUDY
Project Engineer Lee briefly explained the scope at the study. The major tasks to be
completed by the study will include evaluation of existing and planned facilities, evaluation
of previously recommended security improvements, evaluation of telemetry hardware and
SCADA software options, evaluation of a city wide communications plan, providing a
staffing analysis, and an optional estimate of relocating the SCADA headquarters. IS
Director Rempher assisted in explaining that they will be looking at communication
standards city wide and will insure that the hardware/software is compatible with other
systems IS manages.
IS Director Rempher showed the committee a map of existing utility monitoring stations,
existing ITS fiber routes, existing wireless broadcast areas, and future locations where
communication systems will be needed. IS Director Rempher also provided background on
why a comprehensive communications study is needed and provided the example that the
Auburn School District has also indicated their desire to install fiber to the High Schools
within the next 18 months and IS wants to maximize the usage of these proposed and
existing communication routes. Project Engineer Lee explained the breakdown of funding
and the desire to acquire a system that is non-proprietary and can be serviced by multiple
vendors.
E. 2007 ARTERIAL PAVEMENT PRESERVATION CANDIDATES
Traffic Engineer Philpot explained that the pavement preservation has a budge of $675,000
and that the recommendation would be to repair 6'" Street SE between A Street SE and
Auburn Way South. Chairman Wagner also requested costs on several other classified
streets needing repair, as well provide some less expensive temporary repair options for
Auburn Way between 4t" Street NE and 4t" Street SE.
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F. LAKELAND HILLS WATER SERVICE AREA FEASIBILITY REPORT
Water Utility Engineer Hennebert summarized the finding of a feasibility report for the City
of Auburn to acquire a portion of the Bonney Lake water system within the Auburn City
limits. There was also some brief discussions regarding feasibility to provide water and
sanitary sewer service to portions of the north Lake Tapps area.
G. GRANT STATUS UPDATE
Item 2: Chairman Wagner asked if there was a new line added. Transportation
Planner/Grants Manager Goodman verified that there was due to the price increase of 1.1
million.
Item 4: Chairman Wagner asked Transportation Planner/Grants Manager Goodman to
explain the different companies and their actual roles.
Item 7: Member Peloza inquired about the 2009 due date. Transportation Planner/Grants
Manager Goodman explained that she only put in this date as this is the first year Metro will
have partnership monies available. However, it can be moved up.
Item 8: Chairman Wagner inquired as to the progress. Transportation Planner/Grants
Manager Goodman briefly explained that this is still in the very early stages and that nothing
has been finalized as of yet.
Item 10: Chairman Wagner asked if the design stage has been started. Transportation
Planner/Grants Manager Goodman verified that no, not at this point and that they are right
now just in the beginning stages.
Item 21: Chairman Wagner asked if this was reconciled with the 164 project.
Transportation Planner/Grants Manager Goodman verified that after checking with the
project manager that the cost studies are being done and comparable.
Item 22: Chairman Wagner asked for the grant forecast and history to be discussed at the
retreat.
Item 24: Member Peloza asked if this was SCADA. City Engineer/Assistant Director Selle
that some may be some relationship but that this is a separate project.
H. HALF STREET ORDINANCE UPDATE
After discussion the Committee felt this was a good clean-up of the half street code.
Transportation Planner/Grants Manager Goodman will see that the requirement of
department directors consult with other department staff be incorporated into the
"Requirement Section."
PARKING ORDINANCE UPDATE
After discussion, the Committee requested the ordinance come back at the next meeting for
approval with the understanding that staff would work with the Committee to develop some
type of regular reporting to the Committee regarding parking changes.
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Member Peloza brought to the Committee alight/sign issue. Traffic Engineer Philpot
explained that this is being looked at and they are in the process of acquiring volume
statistics and other information to make a final decision.
J. CAPITAL PROJECTS STATUS REPORT
Item 1: 3~d and Cross Street Improvements -Assistant City Engineer Gaub informed the
Committee that the final property acquisition is in the final negotiation stage.
Item 9: A Street NW Corridor -Senior Project Engineer Helbig confirmed that the current
anticipated schedule for the project is to advertise in March 2008. The City is hoping to
have acquired all necessary funding for construction by this time. Senior Project Engineer
Helbig will bring to a future meeting the preliminary plan layout for the project.
Item 11:2006/2007 Sidewalk Improvements -Assistant City Engineer Gaub verified that this
project will begin advertisement this month.
Item 13: West Valley Highway Pedestrian Facilities -Senior Project Engineer Helbig
explained that the current environmental issue is related to the wetlands with in the ditches
and staff is working through the issue.
Item 17: Emergency Power Generators -Chairman Wagner indicated a desire to see
additional generator projects related to insuring emergency power at City facilities during
significant power outages. City Engineer/Assistant Director Selle explained that staff is
currently reviewing this issue for all Public Works facilities and additional information will
likely come back to the committee this summer.
Item 19: 2006 Storm Pond Retrofits -Member Peloza inquired as to which ponds these
were. Assistant City Engineer Gaub indicated that they are the D Street Pond in the
Terminal Park area and the pond located on Terrace Drive and 15t" Street NW.
Item 27: 2006 Traffic signal and Luminaire Project -Vice-Chair Thordarson verified though
Assistant City Engineer Gaub that this project is still on schedule for bid solicitation later this
month.
Item 30 & 31: 2007 City-Wide Patching and Asphalt Overlay Projects (SOS) - Chairman
Wagner was concerned that there is no cost breakdown on these projects. City
Engineer/Assistant Director Selle explained that staff is developing the scope of the projects
and that once the amount of patching has been identified; the cost allocation between the
two projects can be made. Chairman Wagner expressed that he would like to know more
about the patching processes as it was working so well and how it might relate to arterial
roads.
Item 32: M Street reconstruction -Vice-Chair Thordarson asked if "M" street was on
schedule for bids opening and Assistant City Engineer Gaub verified that bids will open on
February 21St
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OTHER DISCUSSION
Member Peloza received a letter from a citizen wanting to know what development was
going to occur on Lea Hill on a vacant property located behind the Fire Hall. This is in
unincorporated King County and staff is unaware of any proposed development at this time.
Member Peloza stated that there are seven street lights not working on 110th St. by Wesley
Homes due to the stolen copper wire. Traffic Engineer Philpot clarified that staff is
researching different means to deter thieves in the future.
ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 4:54 PM
Submitted by: Kimberly Powell, Department Secretary.
Approved by the Public Works Committee on: February 26, 2007
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