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Home My WebLink About02-26-2007CITY OF * '~ WASHINGTON I. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE FEBRUARY 26, 2007 APPROVED MINUTES Chairman Rich Wagner called the meeting to order at 2:30 PM. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Water Quality Program Coordinator Chris Thorn, Development Review Coordinator Darcie Hanson, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Engineering Aid Megan Robel, Transportation Planner/Grants Manager Tiffin Goodman, ,Project Engineer Robert Lee, Street System Engineer Seth Wickstrom, Project Engineer Leah Dunsdon, Assistant. Finance Director Shawn Hunstock, Utility & Accounting Service Manager Karen Jester, City Attorney Dan Heid, Secretary Kim Powell. I1. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for February 12, 2007. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 07-08, FOR KING COUNTY WASTEWATER TREATMENT DIVISION FOR GROUNDWATER MONITORING WELLS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-Of-Way Use Permit No. 07-08. Motion carried. C. APPROVAL OF MODIFICATIONS TO SECTION 10.07.2 RELATING TO PAVEMENT DESIGN OF THE CITY OF AUBURN DESIGN STANDARDS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve modifications to Section 10.07.2 of the City Design Standards relating to pavement design. Motion carried. D. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C280 WITH CASNE ENGINEERING FOR ENGINEERING SERVICES FOR SCADA SYSTEM IMPROVEMENTS PROJECT NO. C524A It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize Consultant Agreement No.AG-C280 with Casne Engineering. Motion carried. E. APPROVE AWARD OF CONTRACT 06-17, PROJECT NO. C421A, M STREET SE IMPROVEMENTS TO THE LOWEST RESPONSIBLE BIDDER Street System Engineer Wickstrom handed out a revised agenda bill package and explained the project in detail. Wickstrom also explained the budget status sheet and the additional needs from the Storm utility fund and the Water utility fund. In addition, he explained the Street portion of the project is short approximately $115,000. Traffic Engineer Philpot explained that they were Public Works Committee Minutes February 26, 2007 APPROVED MINUTES working with the Finance Department to determine where the funding could come from, as the 102 Arterial Street fund balance is very limited. She explained that one alternative funding source may be REET funding, but the availability of REET was not yet determined. She indicated that a recommendation on where the additional funding should come from would be available at the full Council meeting on March 5th. Mayor Lewis indicated that there was funding available in REET and this project needed to move forward. Chairman Wagner expressed concerns about the City notifying the residents of this improvement. Street System Engineer Wickstrom reassured the Committee that letters and meetings are scheduled to take place. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract 06-17 to Construct Company LLC. Motion carried. F. APPROVE FINAL PAY ESTIMATE NO. 3 TO CONTRACT 06-05 IN THE AMOUNT OF $54,830.21, FOR A TOTAL CONTRACT PRICE OF $848,360.19 WITH ICON MATERIALS AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0601, C STREET NW ROAD IMPROVEMENTS Project Engineer Leah Dunsdon handed out a revised Budget Status Sheet and explained the project in detail. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No. 3 to Contract 06-05, and accept construction of Project No. CP0601. Motion carried. G. APPROVE FINAL PAY ESTIMATE NO. 3 TO SMALL WORKS CONTRACT 06-18 IN THE AMOUNT OF $495.84, FOR A TOTAL CONTRACT PRICE OF $83,917.72 WITH STRIPE RITE, INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0605, 2006 CITYWIDE CHANNELIZATION PROJECT After brief discussion, Mayor Lewis requested Traffic Engineer Philpot to bring more options on how to address visibility in stop controlled situations and at crosswalks to the Committee at a later date. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No. 3 to Contract 06-18, and accept construction of Project No. CP0605. Motion carried. H. APPROVE FINAL PAY ESTIMATE NO. 2 TO EMERGENCY CONTRACT 07-01 IN THE AMOUNT OF $2,539.31, FOR A TOTAL CONTRACT PRICE OF $9,184.40 WITH VLS CONSTRUCTION, INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0722, 3RD STREET NE HYDRANT DAMAGE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No. 2 to Contract 07-01, and accept construction of Project No. CP0722. Motion carried. APPROVE AN ADDITIONAL WATER UTILITY ADJUSTMENT TO ACCOUNT NO. 31697 FOR AMBER COOK IN THE AMOUNT OF $892.36 Assistant Finance Director Hunstock explained that, at the Committee's request, the policy has been updated, and after the deduction of the original $500.00, an additional 50% of the remaining balance is being proposed as an additional adjustment. Page 2 Public Works Committee Minutes February 26, 2007 APPROVED MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve the water leak adjustment. Motion carried. III. ISSUES A. ORDINANCE NO. 6082, AMENDING SECTION 10.36.270 OF THE AUBURN CITY CODE AND REPEALING SECTIONS 10.36.280 THROUGH 10.36.347 After a brief discussion, Chairman Wagner requested that Ordinance No. 6082 include the same decision process as that in the City's Design Standards relating to the subject of addressing any concerns of an adjacent business or property owner. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6082. Motion carried. B. ORDINANCE N0.6083, REPEALING AUBURN CITY CODE CHAPTER 12.64 AND ADOPTING CHAPTER 12.64A It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6083. Motion carried. IV. DISCUSSION AND INFORMATION A. STREET VACATION CODE REVISION Transportation Planner Welsh explained to the Committee that this is a "clean-up" of the code to make it more user friendly, more consistent with state law, and to update current terminology. It was the Committee's request to add to this revision that if the City anticipates the value of the property to be over $2,000.00, the applicant will be required to obtain an appraisal through a licensed real estate appraiser. B. 2007 COMPREHENSIVE SEWER PLAN UPDATE SCOPE OF WORK Chairman Wagner expressed a concern about the scope being too broad and that it could cost the City more money than anticipated. Member Peloza suggested putting this item on hold until the City hears what King County does. Public Works Director Dowdy explained to the Committee the meetings he has been involved in, and that every city is in demand of a different level. Utilities Engineer Repp further explained that this is required of the City every 5 years and the City of Auburn's last report was in 2002. C. CAPITAL PROJECTS STATUS REPORT Line 6 & 8, Auburn Way S, Phase 1 and Phase 2 Chairman Wagner asked if the project was still on schedule and if the Muckelshoot Tribe is involved in the plan review process. Assistant City Engineer Gaub verified that the Tribe was given the opportunity to comment on the plans prior to their issuance for construction. Line 22, 4th Street NE. Sewer Force Main Chairman Wagner and Mayor Lewis reminded Committee members that the Committee had already decided to pay for this project and then bill new homeowners as they connect. Mayor Lewis suggested that this be brought back to the Committee at a later date with all of the City's options on how to accomplish this payment. Page 3 Public Works Committee Minutes February 26, 2007 APPROVED MINUTES Line 33, SR 164 Corridor Study Public Works Director Dowdy explained the progress of this study. Mayor Lewis requested that Chairman Wagner work with Administrative Assistant Tamie Bothell on a letter requesting a status update. OTHER DISCUSSION Street System Engineer Wickstrom showed the Committee an updated "2007 SOS Program" map and the Committee commended him on a good job. V. EXECUTIVE SESSION The Committee went into Executive Session at 4:06 p.m. to discuss potential litigation. The Committee ended the Executive Session and reconvened their meeting at 4:27 p.m. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:29 p.m. Submitted by: Kimberly Powell, Department Secretary Approved by the Public Works Committee on: March 9, 2007 Page 4