HomeMy WebLinkAbout03-09-2007
CITY OF
WASHINGTON
I. CALL TO ORDER
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
MARCH 9, 2007
MINUTES
Chairman Rich Wagner called the meeting to order at 2:30 PM. in Conference Room #3, located on
the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill
Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis
Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior
Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Storm Drainage Engineer Tim Carlaw,
Water Quality Program Coordinator Chris Thorn, Project Engineer Ryan Vondrak, Traffic Operations
Engineer Scott Nutter, Transportation Planner Joe Welsh, Transportation Planner/Grants Manager
Tiffin Goodman, Street System Engineer Seth Wickstrom, Financial Planning Manager Dawna
Truman, Finance Director Shelley Coleman, City Attorney Dan Heid, Secretary Kimberly Powell.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Thordarson, seconded by Chairman Wagner, that the Committee
approve the Public Works Committee minutes for February 26, 2007. Motion carried.
B. RIGHT-OF-WAY USE PERMIT NO. 07-10, FOR AUBURN SCHOOL DISTRICT GRADUATION
CEREMONIES
It was moved by Vice-Chair Thordarson, seconded by Chairman Wagner, that the Committee
approve Right-Of-Way Use Permit No. 07-10. Motion carried.
C. APPROVE AWARD OF CONTRACT 06-24, PROJECT NO. CP0630, 2006/2007 CITYWIDE
SIDEWALK IMPROVEMENTS TO THE LOWEST RESPONSIBLE BIDDER
It was moved by Vice-Chair Thordarson, seconded by Chairman Wagner, that the Committee
recommend Council award Contract 06-24, Project No. CP0630, to Transtech Electric Inc.
Motion carried.
D. AWARD SMALL WORKS CONTRACT 06-26, PROJECT NO. CP0637, TRAFFIC SAFETY
IMPROVEMENTS, LUMINAIRE REPAIR/REPLACEMENT PROJECT TO THE LOWEST
RESPONSIBLE BIDDER
It was moved by Vice-Chair Thordarson, seconded by Chairman Wagner, that the Committee
recommend Council award Small Works Contract No.06-26, Project No. CP0637, to Construct
Company LLC. Motion carried.
E. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-292, WITH INCA
ENGINEERS, INC. FOR ENGINEERING SERVICES FOR PROJECT NO. CP0701, 8T" STREET
NE AND R STREET NE SIGNAL
It was moved by Vice-Chair Thordarson, seconded by Chairman Wagner, that the Committee
recommend Council authorize Consultant Agreement No. AG-C-292, with Inca Engineers, Inc.
Motion carried.
Public Works Committee Minutes MARCH 9 2007
MINUTES
III. ISSUES
A. ORDINANCE NO. 6085, AMENDING CHAPTER 12.48 OF THE AUBURN CITY CODE
RELATING TO STREET (RIGHT-OF-WAY) VACATIONS
Transportation Planner Welsh verified that Chapter 12.48 had been updated to show that
appraisals will not be required by a licensed appraiser unless the property is estimated to be
valued in excess of $2,000.00. Property value will be determined by using the average assessed
value of surrounding properties.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Ordinance No. 6085. Motion carried.
IV. DISCUSSION AND INFORMATION
A. ORDINANCE NO. 6084, ADDING CHAPTER 13.52 TO THE AUBURN CITY CODE RELATING
TO PROHIBITING DECEPTIVE AND FRAUDULENT PRACTICES RELATED TO THIRD PARTY
BILLING FOR MASTER METERED OR OTHER UN-METERED UTILITY SERVICES
PROVIDED TO MULTI-FAMILY AND MULTI-DWELLING UNIT BUILDINGS
Chairman Wagner verified through City Attorney Heid the legal wording and authority level on
several items. Chairman Wagner also requested City Attorney Heid to contact the attorney of
Bonney Lake as a courtesy to let him know what was discussed.
B. ORDINANCE NO. 6086 AMENDS ORDINANCE NO. 6066. THE 2007-2008 BIENNIAL
BUDGET ORDINANCE AND AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2007-
2008 BUDGET AS SET FORTH IN SCHEDULE "A"
Finance Director Coleman briefly explained Schedule A and verified various totals.
C. 4th STREET SEWER EXTENSION
Water Quality Program Coordinator Thorn updated the Committee on the progress and concerns
of this project. Chairman Wagner and Mayor Lewis mentioned that this subject has been
brought forth prior and that the City needs to re-visit exactly what the community has been told
and what the community requested from the City. Chairman Wagner and Mayor Lewis
requested that staff bring this subject back to the Committee for further discussion.
D. 2007 DRAINAGE COMPREHENSIVE PLAN UPDATE SCOPE OF WORK
Utilities Engineer Repp briefed the Committee on the progress of the Comprehensive Plan.
Discussion took place in regards to the scope of services and Utilities Engineer Repp explained
in detail the mapping requirements in the comprehensive plan, emergency power (generators)
and other needs as necessary.
E. NPDES PHASE II STORMWATER PERMIT ISSUES BRIEFING
Storm Drainage Engineer Carlaw briefed the Committee on the permit general conditions and
explained the elements of the permit requirements.
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Public Works Committee Minutes MARCH 9, 2007
MINUTES
F. GRANT STATUS UPDATE
Transportation Planner/Grants Manager Goodman reviewed the Grant Status Update with the
Committee Members. Chairman Wagner requested a briefing paper for A Street NW (West Main
to 3~d Street NW) be developed to assist in future funding discussions.
F. CAPITAL PROJECTS STATUS REPORT
Item 8: C307B, City Wide ITS Improvements Project
Chairmen Wager indicated that staff should be considering future ITS routes within the City for
after this phase is completed. Routes discussed included Lake Tapps Parkway and A Street SE.
Item 13: C501A, Urban Center Transportation Improvements
The project is in the right-of-way acquisition phase and is waiting on the final partial acquisition
from the Auburn Regional Medical Center at Auburn Ave. and 1St Street NE.
Item 22: CP0701, 8th and R Street Traffic Signal
The committee requested the budget and cost be updated to reflect their decision earlier in the
meeting.
Item 34: FAC06-0024, MIT Bingo Hall Signal on AWS
The plans have been approved and the pre-construction conference has been held.
OTHER DISCUSSION
Member Peloza announced that he received a call from a citizen regarding the road condition of
25T" Street SE. It was stated that this is a gravel road and Assistant City Engineer Gaub said
that the neighborhood had previously turned down a LID. City Engineer/ Assistant Director Selle
suggested to Member Peloza to have the citizen call him and that he would meet with them to
discuss the LID process to allow the citizen to discuss the possibility of an LID with the
neighborhood.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 4:30 p.m.
Submitted by: Kimberly Powell, Department Secretary.
Approved by the Public Works Committee on ~~ a ~Y ~
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