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Home My WebLink About03-26-2007CITY OF .~.:~~ .,,.r~. - . ~ WASHINGTON I. C/ .-- • - - - -- -- - CITY OF AUBURN PUBLIC WORKS COMMITTEE MARCH 26, 2007 APPROVED MINUTES Chairman Rich Wagner called the meeting to order at 2:30 PM. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Project Engineer Robert Lee, Water Utilities Engineer Ben Hennebert, Water Quality Program Coordinator Chris Thorn, Transportation Planner/Grants Manager Tiffin Goodman, Building Division Manager Jim Tinner, Fire Marshal Jeff Stottlemyre, Planning Director Michael Davolio, City Attorney Dan Heid, Secretary Kimberly Powell. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for March 9, 2007. Motion carried. B. APPROVE AMENDMENT NO. 2 TO CONSULTANT AGREEMENT NO. AG-C-278 WITH NORTHWEST LAND AND WATER, INC. FOR DEPARTMENT OF ECOLOGY PHASE 2 WATER RIGHTS INVESTIGATION WORK Water Utilities Engineer Hennebert briefly recapped the amendment and answered questions from the Committee. Mayor Lewis requested to see a final Phase I Report from the contractor before the next payment is made. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Amendment No. 2 to Consultant Agreement No. AG-C-278 with Northwest Land and Water Inc. Motion carried. C. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-295 WITH ROTH HILL ENGINEERING PARTNERS, LLC, FOR ENGINEERING SERVICES ON PROJECT NO. CP0704 COMPREHENSIVE WATER PLAN It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize Consultant Agreement No. AG-C-295 with Roth Hill Engineering Partners, LLC. Motion carried. D. PERMISSION TO ENTER INTO SERVICE AGREEMENT NO. AG-S-020 WITH ALL TRAFFIC DATA SERVICES, INC. FOR CITY OF AUBURN'S ANNUAL TRAFFIC COUNT PROGRAM Traffic Engineer Philpot explained the program and the collection of the data. Chairman Wagner requested to see speed data as part of the data collection and, if the additional increase in cost is $15,000 or less, Traffic Engineer Philpot can modify the agenda bill and submit it to the City Council at their April 2, 2007. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize Service Agreement No. AG-S-020 with All Traffic Data Services, Inc. Motion carried. Public Works Committee Minutes MARCH 26, 2007 APPROVED MINUTES III. ISSUES A. RESOLUTION NO. 4132, AUTHORIZING THE MAYOR TO EXECUTE A PAYBACK AGREEMENT FOR DEVELOPER'S EXTENSION BETWEEN THE CITY OF AUBURN AND JPS HOLDINGS LLC It was moved by Vice-Chair Thordarson, seconded by Member Pelota, that the Committee recommend that Council adopt Ordinance No. 4132. Motion carried. B. RESOLUTION NO. 4133, AUTHORIZING THE MAYOR TO EXECUTE A PAYBACK AGREEMENT FOR DEVELOPER'S EXTENSION BETWEEN THE CITY OF AUBURN AND C & M DEVELOPMENT PARTNERS LLC It was moved by Vice-Chair Thordarson, seconded by Member Pelota, that the Committee recommend that Council adopt Ordinance No. 4133. Motion carried. C. RESOLUTION NO. 4134, AUTHORIZING THE MAYOR TO EXECUTE A PAYBACK AGREEMENT FOR DEVELOPER'S EXTENSION BETWEEN THE CITY OF AUBURN AND HEBERT BROTHERS LLC AND GATOR NW It was moved by Vice-Chair Thordarson, seconded by Member Pelota, that the Committee recommend that Council adopt Ordinance No. 4133. Motion carried. IV. DISCUSSION AND INFORMATION A. DOWNTOWN SIDEWALK DESIGN PRESENTATION AND SLIDESHOW (LMN ARCHITECTS) Planning Director Davolio introduced Mark Hinshaw from LMN Architects who, in turn, handed the presentation over to Brianna Holan and Darby Watson; both also from LMN Architects. Ms. Watson went through a slide show showing canopies, sidewalk, pedestrian lighting, street tree and tree grate, and the optional use of storefront/sidewalk areas. There was some discussion regarding the option of widening the typical 60-foot wide right-of-way corridor by having adjacent properties provide an additional three feet of pedestrian area along their property frontage as a condition of development. Planning Director Davolio closed the presentation by stating that this same presentation will be shown at tonight's Planning & Community Development Committee meeting. B. FIVE-STORY WOOD FRAME CONSTRUCTION Building Division Manager Tinner briefly summarized the proposal and explained that several cities within our area have already approved using this type of construction. Building Division Manager Tinner stated that there is no pending application for this type of construction at this time, and Planning Director Davolio reiterated that in addition to the Building and Fire Departments, Risk Management has also been a part of the discussions on this subject. Fire Marshall Stottlemyre explained the elements of safety and their need to be present. Chairman Wagner stated that he wanted to see equivalent safety mitigation for the proposal. C. CONCRETE VERSUS ASPHALT ROADWAY SECTION FOR A STREET NW FROM 3RD TO 14T" Page 2 Public Works Committee Minutes MARCH 26, 2007 APPROVED MINUTES Traffic Engineer Philpot provided a handout to the Committee and explained the different advantages to using concrete over asphalt to construct A Street NW from 3~d Street to 14tH Street NW. Traffic Engineer Philpot explained that the initial construction costs for the concrete option would be more expensive (approximately $400,000) than the asphalt option. However, maintenance costs associated with the asphalt option are significantly more expensive than the concrete. All of the members of the Committee like the idea of pursuing the use of concrete and instructed staff to move forward with the concrete option. D. WEST VALLEY HIGHWAY PEDESTRIAN IMPROVEMENTS Traffic Engineer Philpot presented the history of the West Valley Highway project and TIB's requirements. TIB approached the City in 2006 asking the City if they wanted to cancel the pedestrian portion, explaining that it would no longer be required. Traffic Engineer Philpot explained that of the funds expended to date, no money is needed to be returned to TIB, and due to the City's workload, other projects could be moved ahead. The Committee agreed unanimously and asked that the topic be brought before the Planning and Community Development Committee for discussion as well. E. WELL 5B PRODUCTION ISSUES Water Utilities Engineer Hennebert explained the current situation with Well 56 and reported that it is currently out of service. The options are to either re-use the existing well and re-drill the well casing with new holes, or drill a new well within 20 feet of the existing well. Chairman Wagner asked staff to explore options for mitigating the noise impact from drilling a new well and bring back the information to the Committee for further discussion. F. SE MAIN NEIGHBORHOOD TRAFFIC CALMING RESULTS Transportation Planner/Grants Manager Goodman re-visited the SE Main Street neighborhood's traffic calming ballot results and mentioned that she did receive an additional positive vote on "I" Street since the last time the Committee was briefed. The Committee requested a demonstration to show them what a traffic circle might look like in the field. Chairman Wagner agreed that 30 minutes prior to a PWC meeting, the Committee would meet to view this, then recess to allow for transportation time, and then reconvene the meeting back at City Hall. G. CAPITAL PROJECTS STATUS REPORT Item 1, 3~d Street SE/Cross Street Member Peloza asked for a status of the one remaining acquisition. Senior Project Engineer Helbig explained that the property owner is doing the on-site improvements that are part of the cost to cure elements of the City's offer and the City will be reimbursing him for his work. Item 12. West Main Street Chairman Wagner heard at the retreat that the City may lose its money for this project. Assistant City Engineer Gaub explained that the project is on the State's black list; however, as long as the project continues to move forward, the funds will not be lost. Item 21, 2007 Water Improvements Proiect Assistant City Engineer Gaub explained that the dollar figure of $500,000 is just one of several projects underway within the Water Repair and Replacement budget. Page 3 Public Works Committee Minutes MARCH 26 2007 MINUTES Item 12. West Main Street Chairman Wagner heard at the retreat that the City may lose its money for this project. Assistant City Engineer Gaub explained that the project is on the State's black list; however, as long as the project continues to move forward, the funds will not be lost. Item 21, 2007 Water Improvements Proiect Assistant City Engineer Gaub explained that the dollar figure of $500,000 is just one of several projects underway within the Water Repair and Replacement budget. Item 22. BNSF/EVH Pedestrian Undercrossina Chairman Wagner mentioned that BNSF says it is very likely that a third track is going in. Senior Project Engineer Helbig explained that our total expenditures to date are approximately $200,000. City Engineer/Assistant Director Selle further explained that this project is on hold until BNSF's plans are clear. At that time, the City will determine the next steps of the project. Item 25, 4T" Street NE Sewer Force Main City Engineer/Assistant Director Selle verified that the file was found and that all the data is being compiled and will be brought forth to the Committee at a future meeting. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:00 p.m. Approved the ~~ day of April, 2007 __ ~ Rich Wagner Chairman Kimberly Powell Public Works De rtment Secretary Page 4