The URL can be used to link to this page

Home My WebLink About04-09-2007 CITY OF AUBURN PUBLIC WORKS COMMITTEE APRIL 9, 2007 APPROVED MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 2:30 PM. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Engineering Aid Megan Robel, Transportation Planner/Grants Manager Tiffin Goodman, Street System Engineer Seth Wickstrom, Finance Director Shelley Coleman, Utility and Accounting Service Manager Karen Jester, Environmental Protection Manager Aaron Nix, Senior Planner Jeff Dixon, Economic Development Planner AI Hicks, Human Services Planner Michael Hursh, City Attorney Dan Heid, Secretary Kimberly Powell. Citizens Joe Binetti and Rosilyn Kutob. II. CONSENT AGENDA A. APPROVAL OF MINUTES Chairman Wagner requested that on Discussion Item B, Five-Story Wood Frame Construction, the last sentence be changed to read: .. ."Chairman Wagner stated that he wanted to see equivalent safety mitigation in the proposal provided by the developer". It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve, as amended, the Public Works Committee minutes for March 26, 2007. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 07-14, SUNSET PACIFIC TEMPORARY FENCE It was moved by Vice-Chair Thordarson, seconded by Chairman Wagner, that the Committee approve Right-Of-Way Use Permit No. 07-14. Motion carried. III. ISSUES A. RESOLUTION NO. 4175 DECLARING AN EMERGENCY FOR CONTRACTING TO REPAIR A DAMAGED SIGNAL POLE (NW CORNER OF 1ST STREET NE AND AUBURN WAY NORTH) Member Peloza inquired as to what the approximate dollar value the repair will be. Public Works Director Dowdy and Traffic Engineer Philpot estimated that it could be up to $100,000, but costs were uncertain at this time. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4175. Motion carried. Public Works Committee Minutes APRIL 9.2007 APPROVED MINUTES IV. DISCUSSION AND INFORMATION A. TRUCKROUTEENFORCEMENT Transportation Planner/Grants Manager Goodman disbursed a copy of the draft truck route ordinance and briefly explained the changes proposed. The revised ordinance would no longer reference the specific truck routes, but rather refer to the adopted truck route map in the Comprehensive Transportation Plan (which Transportation Planner Goodman passed out for reference). The revised ordinance would prohibit the use of non truck routes by all trucks that pass through the city rather than a destination within the city. The revised ordinance also proposes to remove the 10 trip threshold for local trips. After discussion, the Committee requested that Transportation Planner/Grants Manager Goodman put the ordinance on the agenda for the next Council meeting. B. SHORELINE MASTER PROGRAM UPDATE Environmental Protection Manager Nix explained the update to the Committee. After questions, the Committee offered suggestions and items to look into to assist Environmental Protection Manager Nix in preparing the final. C. CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) Human Services Planner Hursh and Economic Development Planner Hicks explained that this is an annual report required by HUD on a yearly basis. The Committee inquired on several items and asked for clarification. This item will be brought back to the Committee at a later date. D. SUB-METER BILLING Citizen Rosilyn Kutob introduced herself and had three minutes to state her issue. Ms. Kutob brought copies of her utility bills and stated she is concerned about the sub-meter billing. She feels that she and other tenants are being overcharged for utilities. The Committee asked questions of Finance Director Coleman and City Attorney Heid as to the format of the invoices that Ms Kutob distributed. The format of landlords was discussed and the committee concluded that the ordinance cannot specify the particular format that landlords use; however the elements of a landlords bills can be specified. The Committee further discussed ways to inform the public of the proposed appeal process for tenants receiving third party billing when they dispute a billing in the way of articles in the Auburn Reporter, website, and/or postings by the water meters. It was concluded after discussion that by the meters would be problematic due to lack of access. Chairman Wagner explained to Ms. Kutob that the discussion is still in the finalization process and to work with City staff. E. MONTHLY UTILITY BILLING Finance Director Coleman and Utility and Accounting Service Manager Jester explained the new monthly utility billing process and how this process will make it easier for customers to budget. The Committee unanimously agreed to the fee structure proposed by staff and asked that it be brought back as a revision to the City Code. Page 2 Public Works Committee Minutes APRIL 9.2007 APPROVED MINUTES F. SAVE OUR STREETS YEAR END REPORT Street System Engineer Wickstrom recapped the year-end report. The Committee requested a few minor changes, but overall agreed the report was well written. G. PROJECT GRANT STATUS UPDATE Transportation Planner/Grants Manager Goodman reviewed the Grant Status Update with the Committee Members. Item 1 - Citywide Intellioent transportation System (ITS) Proiect - Phase 1 B Chairman Wagner requested clarification on the date of the funds needed for the project. Item 24 - Lakeland Hills Reservoir Chairman Wagner asked for an update on this project and if funds are required in 2008. Assistant Director Selle and Utility Engineer Repp indicated that with the completion of the Lakeland Hills Water Service Area study and the likely construction of the Terrace View Booster Pump Station by the Kersey 3 developer, this facility has become less critical to meet the level of service for Lakeland Hills. H. 2007 PUBLIC WORKS PROJECT WORKLOAD Assistant City Engineer Gaub reviewed the workload with the Committee and provided clarification as necessary. Chairman Wagner indicated that the list was well done and that the only change he would suggest is to move the A Street SE Fire Station Offsite Improvements project from the lower priority planning/design projects list to the 2007 priority planning /design project list. The Committee also requested that the Public Works Project Workload list be brought to the Committee twice a year. Traffic Engineer Philpot requested the Committee's guidance regarding the scope of the Auburn Way, 4th Street NE to 4th Street SE, Pavement Preservation project. The Committee asked that a detailed analysis of a better-than-average "temporary or short term" fix with cost estimates be brought back to the next PWC meeting for further discussion. I. CAPITAL PROJECTS STATUS REPORT Item 15 - 2006 Storm Pond Retrofit ProQram Chairman Wagner inquired as to which two detention facilities this included. Assistant City Engineer Gaub informed him that they include the pond located at the end of 15th Street NW on Terrace Drive and the removal of a small pond in the Terminal Park area on "D" Street SE. Item 32 - SR-164 Corridor Study Chairman Wagner provided some updated information to Public Works Director Dowdy. Item 25 - AWS Pedestrian Crossino Public Works Director Dowdy informed the Committee that he attended a meeting with Washington State Department of Transportation (WSDOT), NW Region (Traffic Section) and they are not in support of this project. In order for this project to move forward as a signalized pedestrian crossing on Auburn Way South near Elm Street, staff will need to continue discussions with WSDOT in order to receive the approvals needed. In addition, the State has indicated that any grant funds expended on the project will need to be reimbursed to the State if the project is not completed. Page 3 Public Works Committee Minutes APRIL 9. 2007 APPROVED MINUTES OTHER DISCUSSION Member Peloza asked Traffic Engineer Philpot about sight distance concerns at 8th and "F" SE and at 6th and "M" Street NE. Traffic Engineer Philpot explained that there were parking impacts that were being reviewed at both locations. Mayor Lewis requested verification of total actual miles that will be repaired in the Save Our Streets program this year. Mayor Lewis was referring to the information provided for an article out of his office showed 4.4 miles for the budgeted $1.2 million, but the draft end-of-the-year report references completing 6.5 miles for the same $1.2 million. Staff indicated that they would verify the correct quantity and report back to him. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:57 p.m. Approved the 23RD day of April, 2007 p~ Rich Wagner Chairman Page 4