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Home My WebLink About04-23-2007CITY OF \NAS H I NGTON I. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE APRIL 23, 2007 APPROVED MINUTES Chairman Rich Wagner called the meeting to order at 2:30 pm in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Engineering Aid Megan Robel, Transportation Planner/Grants Manager Tiffin Goodman, Street System Engineer Seth Wickstrom, Project Engineer Leah Dunsdon, Water Utility Engineer Ben Hennebert, Project Engineer Ryan Vondrak, Project Engineer Fritz Timm, Project Manager Robert Lee, Project Engineer Jacob Sweeting, Finance Director Shelley Coleman, Development Services Coordinator Steve Pitcher, City Attorney Dan Heid, Secretary Kimberly Powell. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for April 9, 2007. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 07-13, AUBURN PARKS AND RECREATION FAMILY FIESTA EVENT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit No. 07-13. Motion carried, C. RIGHT-OF-WAY USE PERMIT NO. 07-15, AUBURN PARKS AND RECREATION CLEAN SWEEP EVENT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit No. 07-15. Motion carried, D. RIGHT-OF-WAY USE PERMIT NO. 07-16, MARK AND ASHLEY AMER DOING BUSINESS AS ASHLEY'S ESPRESSO FOR AN ESPRESSO STAND BEHIND ROTTLE'S Chairman Wagner requested that it be amended to read that the primary use has to be in relation to a "coffee-related" business. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit No. 07-16. Motion carried. E. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO, AG-C-298 WITH PACE ENGINEERS, INC. FOR ENGINEERING SERVICES FOR PROJECT NO. CP07361, 2007 SEWER REPAIR AND REPLACEMENT AND PROJECT NO CP0732, 2007 MANHOLE REPAIR AND REPLACEMENT Public Works Committee Minutes April 23. 2007 APPROVED MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize Consultant Agreement No. AG-C-298 with Pace Engineers, Inc. Motion carried. F. PERMISSION TO EXECUTE AMENDMENT #3 TO CONSULTANT AGREEMENT NO. AG-C- 255 WITH INCA ENGINEERS, INC. FOR ENGINEERING SERVICE FOR PROJECT C207A, A STREET NW EXTENSION It was noted by staff that the budget status sheet included in the agenda packet was incorrect and that the correct budget status sheet will be included in the Council packet. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize amendment #3 to Consultant Agreement No. AG-C-255 with Inca Engineers, Inc. Motion carried. G. INITIATE PROJECT NO. CP0624, WELL 5 UPGRADE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. CP0624, Well 5 Upgrade. Motion carried. H. INITIATE PROJECT NO. CP0635, 2006 GATEWAY SIGN, M STREET SE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. CP0635, Gateway Sign, M Street SE. Motion carried. INITIATE PROJECT NO. CP0721, SEWER RELINING, 19T" DRIVE NE & RIVERVIEW It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. CP0721, Sewer Relining, 19th Drive NE & Riverview. Motion carried. J. INITIATE PROJECT NO. CP0724, LEA HILL PUMP STATION DECOMMISSIONING Chairman Wagner inquired as to the ownership of the sewer lines within the Verdana plat. City Engineer/Assistant Director Selle and Assistant City Engineer Gaub verified that the City of Auburn would own the new gravity sewer lines, pump station and force main located within the plat. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. CP0724, Lea Hill Pump Station Decommissioning. Motion carried. K. INITIATE PROJECT NO. CP0730, 2007 PAVEMENT PRESERVATION, 6T" STREET SE REHABILITATION It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. CP0730, Pavement Preservation, 6tt' Street SE Rehabilitation. Motion carried. Page 2 Public Works Committee Minutes April 23, 2007 APPROVED MINUTES L. INITIATE PROJECT NO. CP0733, 2007 WATER IMPROVEMENT PROJECT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. CP0733, Water Improvement Project. Motion carried. M. INITIATE PROJECT NO. CP0734, MAIN STREET TO 3RD STREET SE SEWER REPLACEMENT (BETWEEN R ST SE AND PIKE ST SE) This item was pulled from the agenda after City Engineer/Assistant Director Selle explained staff believes they have a more cost effective solution for improving the sanitary sewer line that would not require relocation of the line. N. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. C322A, WEST MAIN STREET IMPROVEMENTS Project Engineer Dunsdon handed out a revised budget status sheet. She briefly explained the project; the proposed type of pedestrian lighting; sidewalk standard, and the public art elements. The Committee agreed that the sidewalk elements do not need to match the proposed downtown sidewalk standards and should proceed as currently designed. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. C322A. Motion carried. O. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP0737, 2007 CITYWIDE PAVEMENT PATCHING, LOCAL STREETS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. CP0737. Motion carried. III. ISSUES A. ORDINANCE NO. 6084 RELATING TO PROHIBITING DECEPTIVE AND FRAUDULENT PRACTICES RELATED TO THIRD PARTY BILLING FOR MASTER METERED OR OTHER UN-METERED UTILITY SERVICES PROVIDED TO MULTI-FAMILY AND MULTI-DWELLING UNIT BUILDINGS The Committee asked questions of City Attorney Heid in regard to the new language used, and Finance Director Coleman handed out a schedule showing the Hearing Examiner's dates and times for 2007. IV. DISCUSSION AND INFORMATION A. PROPOSED DOWNTOWN SIDEWALK DESIGN GUIDELINES/STANDARDS Development Services Coordinator Pitcher distributed a handout that included a number of discussion points for the Committee's policy input regarding downtown sidewalk standards. After some discussion, feedback was provided to staff concerning all items. The Committee requested additional research into alternative crosswalk treatments to be brought back for further discussion. The committee did not want to see bulb-outs at corners allowed out right but they should be evaluated at each location and consideration given to amount of pedestrian traffic and vehicular turning movements. The Committee would prefer not to use sand set pavers given the high maintenance associated with them. They would accept stamped Page 3 Public Works Committee Minutes April 23, 2007 APPROVED MINUTES concrete if appropriate performance specifications are used. The committee also felt that breaks in the awnings should be used to provide space for trees and lights. Awnings should also be lighted and be a minimum of 4 feet wide. The Committee's input will be combined with input from the PCD Committee to refine and complete the sidewalk design guidelines. B. AUBURN WAY 4T" NE TO 4T" SE Traffic Engineer Philpot and Project Engineer Sweeting briefly explained long-term and short- term options for repairing the Auburn Way (4th SW to 4th NW) roadway pavement. After some discussion, the Committee indicated a preference for implementing a shorter (5 - 7 year) option and a desire to have the construction completed this year. C. CAPITAL PROJECT STATUS REPORT Item 5, Auburn Way South Sewer Imp., Phase 2 Member Peloza inquired as to the completion date as he has been asked about it by several citizens. It is anticipated that the night work will continue for a minimum of 2 months. He was advised to inform the public to the actions the Committee has taken and suggest they contact their state senator and state representative concerning the funding of a bypass for SR 164. Item 11, Urban Center Transportation Imp Director Dowdy advised the Committee that they are still working on the acquisition of one parcel from the hospital. Item 12, R Street SE Utility Improvements: Chairman Wagner asked if the proposed project was going to take the year and a half as listed on the report. Senior Project Engineer Helbig explained that due to current staffing issues, those dates listed on the report will need to be updated and that the project is not anticipated to begin construction until 2008. Item 24, Auburn Way South Pedestrian Crossing: In response to a question from Chairman Wagner, Senior Project Engineer Helbig indicated that WSDOT is reviewing the project internally. Item 33, N. Lake Tapps Utility Service Area Studies: Chairman Wagner inquired as to the process in which the Committee specified the scope of work for items 2 and 3. City Engineer/Assistant Director Selle explained that after the completion of the first study, the anticipated scope of work has changed and that some elements may be covered in the pending comprehensive plan. OTHER DISCUSSION Chairman Wagner wanted to know about the City's sewer `back-up" response policy. Director Dowdy explained that we have to respond to all "back up" calls in order to investigate and determine who is responsible for the repair. Code revisions will be coming forward soon that are intended to help clarify the City's and the customer's responsibilities. Chairman Wagner asked about the status of M Street SE and the LID project. City Engineer/Assistant Director Selle explained that staff has been working on the preliminary estimates, defining the assessment methodology and compiling the preliminary assessment roll. Page 4 Public Works Committee Minutes April 23. 2007 APPROVED MINUTES In regard to the survey completed with other City's concerning their pavement ratings and anticipated costs to maintain arterial roads, Chairman Wagner wanted to know if the same person completed all the ratings. Director Dowdy explained that the cities & counties have a variety of pavement rating systems and this presents a challenge to get agencies to respond to a survey and to insure that they respond appropriately to the questions asked so that we can interpret accurately the relative need of each agency. Staff is working to simplify the survey to make the survey findings more accurate and reliable in the future and so that we can work cooperatively with our Legislative staff on revenue sources. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:17 p.m. Approved this 14th day of May, 2007 ~~ ~~~~~ Rich Wagner Chairman 1~ Kimberly Powell Public Works De rtment Secretary Page 5