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Home My WebLink About05-29-2007CITY OF WASHINGTON I. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE MAY 29, 2007 APPROVED MINUTES Chairman Rich Wagner called the meeting to order at 2:00 pm in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner Joe, Engineering Aid Megan Robel, Transportation Planner/Grants Manager Tiffin Goodman, Utility Maintenance Engineer Gary McConnell, Construction Manager Larry Dahl, Development Review Engineer Correne Auer, Senior Planner Jeff Dixon, City Attorney Dan Heid, Dept. Secretary Kimberly Powell. I1. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for May 14, 2007. Motion carried. B. VEHICLE SURPLUS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve surplus of the vehicle. Motion carried. C. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT AG-C-296 WITH CASNE ENGINEERING, INC. FOR ELECTRICAL ENGINEERING SERVICES RELATED TO PROJECT NO. CP0744, STANDBY GENERATOR STUDY It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize Consultant Agreement No. AG-C-296 with Casne Engineers, Inc. Motion carried. D. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-301 WITH BROWN AND CALDWELL FOR ENGINEERING SERVICES RELATED TO THE COMPREHENSIVE SEWER PLAN UPDATE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize Consultant Agreement No. AG-C-301 with Brown and Caldwell. Motion carried. E. RIGHT-OF-WAY USE PERMIT NO. 07-19, AUBURN ACE HOLDINGS FOR PROJECT ACE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit No. 07-19 with the conditions of approval recommended by staff. Motion carried. Public Works Committee Minutes May 29, 2007 APPROVED MINUTES F. RIGHT-OF-WAY USE PERMIT NO. 07-20, ICON MATERIAL HAULING FOR 3RD RUNWAY Director Dowdy provided a brief explanation of the ROW use permit application and the proposed conditions associated with it. Chairman Wagner expressed concerns about noise impacts related to night work and he asked Mr. Thomas from Icon Materials about the noise levels of the back up alarms on their trucks and other equipment. Mr. Thomas explained that they have permission to use strobe lights in lieu of back up alarms during night time operation, beginning at dusk. The hauling associated with this ROW user permit will take approximately 90 nights. Mr. Thomas further explained that to help with the noise levels, they will only have one piece of machinery operating to load the trucks, and that there will be supervision on site at all times. Mr. Thomas said that Icon has purchased all new equipment and that they are the lightest trucks available, and they will be using all of their own trucks; no outside contractors. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit No. 07-20 with the conditions of approval recommended by staff. Motion carried, III. ISSUES A. RESOLUTION NO. 4121, FIXES A TIME FOR A PUBLIC HEARING ON JULY 2, 2007, FOR VACATION OF A PORTION OF "I" STREET NE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4121. Motion carried. B. RESOLUTION NO. 4196, GATES, GATES & GATES Public Works Director Dowdy explained the agreement to the Committee, stating that it requires that concrete pavement be put in, but that there is mitigation included to compensate Mr. Gates to pay the difference between asphalt and concrete, which will be determined by separate quotes. Chairman Wagner questioned the wetlands and how the rates were calculated. Public Works Director Dowdy explained that this was an estimated cost at the time of the verbal agreement, and that Mr. Gates will receive enough credits from both parcels which he is agreeing that the City can use to pay for the City project to mitigate the wetlands on the new parcel. Public Works Director Dowdy further explained that the City will be performing the wetland mitigation project on city owned property on a separate schedule from the A Street project being performed by the developer. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4196. Motion carried. IV. DISCUSSION AND INFORMATION A. PORT OF SEATTLE AND AUBURN "I" STREET NE REAL ESTATE EXCHANGE AGREEMENT Senior Planner Dixon explained that the City has been studying the street network in the northeast Auburn area for some time. Based on findings from the completed EIS a preferred roadway alignment was chosen. This vacation and real estate exchange agreement is to help with ultimately achieving that network. The "I" Street ROW has been undeveloped since 1989 and the draft agreement is attached for review. City Engineer/Assistant Director Selle showed the Committee, on a map, the three pieces of property that the City is receiving in exchange for Page 2 Public Works Committee Minutes Mav 29, 2007 APPROVED MINUTES the portion of "I" Street that is proposed to be vacated. Chairman Wagner asked if this agreement conflicts with any previous Interlocal agreements with the Port of Seattle, to which Senior Planner Dixon responded that it does not. B. SUNNDALEN CONDOS DEVELOPMENT AGREEMENT Chairman Wagner deferred this item to the June 11, 2007, meeting if necessary. C. PROJECT GRANT STATUS UPDATE Transportation Planner/Grants Manager Goodman reviewed the Grant Status Update with the Committee Members. Item 1 - A Street NW Phase 1 Chairman Wagner asked if "Transportation Community and System Preservation Program" was a State program. Transportation Planner/Grants Manager Goodman explained that it is a Federal program and is usually earmarked by Congress. Item 4 - BNSF Railroad/East Valley Highway Pedestrian Undercrossing Proiect Chairman Wagner asked why this project is still on hold. Senior Project Engineer Helbig explained that Burlington Northern is looking at a 3~d rail option and that option would make the current preferred alternative of constructing an underpass not feasible with the clearances and grade requirements. Chairman Wager agreed that the City should not spend more money on the design of this alternative if there are huge unknowns related to the railroad's plans. Mayor Lewis asked staff to schedule a meeting with him to review our options. D. KERSEY III DEVELOPMENT OFFSITE ROAD CONSTRUCTION IMPACTS Assistant City Engineer Gaub handed out a sheet explaining the anticipated closure impacts of Offsite improvements related to the Kersey III, Divisions 1 and 2 developments. Assistant City Engineer Gaub explained in detail each option and the City's options and traffic impacts. The Committee discussed timeframes and road closure locations. Mayor Lewis questioned the safety during this time and the issue of school being in service. The Committee concurred that closure of Kersey Way and Oravetz at the same time would be acceptable as long as the work along Kersey is completed by November 1, 2007, or that the closure of Kersey Way be delayed until March, 2008 when weather would not interfere with the work. City Engineer/Assistant Director Selle explained that the City has a process for approval of traffic control that will include notification of the public of the closures. The Committee does not want East Valley Highway construction work underway during either of the closures for Kersey or Oravetz. Oravetz Road is expected to be closed to traffic during the summer break and is required to be opened before school is back in session in September. E. CAPITAL PROJECT STATUS REPORT Item 37 - M Street Reconstruction Chairman Wagner questioned the "closed to August" with the concern that it could go into September. Senior Project Engineer Helbig stated that everything is going according to plan, and it should only be closed until August, not during. Page 3 Public Works Committee Minutes May 29, 2007 APPROVED MINUTES OTHER DISCUSSION 1. Member Peloza made a comment that on Cemetery Road the center line channelization has faded off. 2. Member Peloza received a complaint from a citizen that due to trees in the landscaped area in front of Les Schwab that it is difficult to see the traffic signal at Auburn Way South and F Street SE. Staff will review. 3. On A street SE just south of Main Street there is no lane delineation until 1St Street SE. City Engineer/Assistant Director Selle stated that staff will look into this. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 3:33 p.m. Approved this 11t", day of June, 2007. Rich Wagner Chairman ~~ Kim a ly Powell Public Works Dep ent Secretary Page 4