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Home My WebLink About06-11-2007 CITY OF AUBURN WASHINGTON I. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE JUNE 11, 2007 APPROVED MINUTES Chairman Rich Wagner called the meeting to order at 2:30 pm in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Traffic Operations Engineer Scott Nutter, Storm Drainage Engineer Tim Carlaw, Project Engineer Ryan Vondrak, Street Systems Engineer Seth Wickstrom, Project Engineer Robert Lee, Project Engineer Leah Dunsdon, Interim Planning Director David Osaki, Senior Planner Andy Sheridan, Senior Planner Jeff Dixon, City Attorney Dan Heid, Secretary Kimberly Powell. I1. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for May 29, 2007. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 07-17, DMZ ENTERTAINMENT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 07-17. Motion carried. C. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-300 WITH BROWN AND CALDWELL FOR ENGINEERING SERVICES RELATED TO THE COMPREHENSIVE STORM DRAINAGE PLAN UPDATE Chairman Wagner asked if the scope would need to be amended if the annexation passes. Storm Drainage Engineer Carlaw and Utilities Engineer Repp explained that the consultant is aware of the potential annexation areas and have included them in the scope of work as an optional task. The contract cost estimate includes the work necessary to incorporate the annexation areas into the Comprehensive Plan. Chairman Wagner requested that Utilities Engineer Repp makes sure that this is clearly written in the scope and that a full copy of the scope of work is in the packet for the Council meeting. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize Consultant Agreement No. AG-C-300 with Brown and Caldwell. Motion carried. D. INITIATE PROJECT NO. CP0748, 2007 CITYWIDE CHANNELIZATION PROJECT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No. CP0748, 2007 Citywide Channelization Project. Motion carried. Public Works Committee Minutes June 11, 2007 APPROVED MINUTES E. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP0733, 2007 WATER IMPROVEMENT PROJECT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. CP0733, 2007 Water Improvement Project. Motion carried. F. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP0738, 2007 CITYWIDE THIN ASPHALT OVERLAYS, LOCAL STREETS Member Peloza asked about the budget status sheet details. Street Systems Engineer Wickstrom and Traffic Engineer Philpot explained that $480,000 was approved in a previous Budget Amendment. It is possible that additional funds may be required to complete all the overlay work, but staff requested that discussion be tabled until the bids were opened for the overlay portion of the SOS project; since the budget status sheet is based on estimates and not actual costs. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. CP0738, 2007 Citywide Thin Asphalt Overlays, Local Streets. Motion carried. G. AWARD CONTRACT NO. 07-07, PROJECT NO. CP0737, 2007 CITYWIDE PAVEMENT PATCHING, TO LOWEST RESPONSIBLE BIDDER Street Systems Engineer Wickstrom handed out a revised agenda bill, bid tab, and budget status sheet. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract No. 07-07, to the lowest responsible bidder. Motion carried. H. APPROVE FINAL PAY ESTIMATE NO. 6 TO CONTRACT NO. 05-24, WITH INTERWEST CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C513A, TERMINAL PARK NEIGHBORHOOD IMPROVEMENTS, PHASE 1 Project Engineer Lee explained that the project began as a HUD grant to replace sidewalks. During the development of the project, additional drainage and water improvements in the area were included. During construction, two change orders were issued; one for additional sidewalk work using additional HUD funds and one for emergency sewer repair related to the 2006 SOS project. There is a budget impact of $4,980 within the general fund from the HUD funds which were not carried forward from 2006's unspent funds. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No. 6 to Contract 05-24, and accept construction of Project No. C513A. Motion carried. I. APPROVE FINAL PAY ESTIMATE N0.9 TO CONTRACT NO. 03-05, WITH CECCANTI INCORPORATED, AND ACCEPT CONSTRUCTION OF PROJECT NO. C1014, AUBURN WAY SOUTH SAFETY IMPROVEMENTS Page 2 Public Works Committee Minutes June 11, 2007 APPROVED MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No. 9 to Contract 03-05, and accept construction of Project No. C1014. Motion carried. III. ISSUES None IV. DISCUSSION AND INFORMATION A. KING COUNTY COUNTYWIDE PLANNING POLICY AMENDMENT RATIFICATION Interim Planning Director Osaki briefly explained to the Committee that there is a ratification process for any amendments. There are currently three amendments; however, none of them directly affect the City of Auburn. The Committee had no comments. B. WEST MAIN STREET IMPROVEMENTS, PROJECT NO. C322A, BID OPENING DISCUSSION Project Engineer Dunsdon explained that due to a complication with the advertisement, the State is requiring us to extend the bid opening so that bids open on June 26, 2007, which is one day after the next scheduled PWC meeting. The staff proposed two options for the Committee to consider, which included awarding the bid to the lowest responsible bidder with specific bid information provided at the Council meeting, or moving the next Committee meeting date to accommodate a discussion of the bids received. The Committee determined to re-schedule the June 25, 2007 meeting for June 27, 2007, at 3:30 pm if there are no conflicts. Staff will reschedule the meeting and inform the Committee if there are any conflicts requiring a different time. C. 8T" STREET NE & R STREET NE SIGNAL, PROJECT NO. CP0701 Project Engineer Vondrak presented an aerial photo of 8th Street NE and R Street NE and explained the traffic accidents that are occurring and the need for a new traffic signal. The options were discussed related to the signal configuration and the access to adjacent properties. After lengthy discussion, Mayor Lewis advised staff to set-up a public meeting to discuss with the neighborhood to determine what they would like to see, and to include him in the meeting. D. CAPITAL PROJECT. STATUS REPORT Item 24, C512A, Emergency Power Generators: Member Peloza asked how the generators are to be procured. City Engineer/Assistant Director Selle explained that it will be done as a standard bid process and that the type of generator is determined based on the needs of each particular site. Item 38, SR-164 Corridor Study: Chairman Wagner updated the Committee on a meeting he attended in Enumclaw sponsored by Pam Roach. The consensus of the public meeting was that they do not like the guardrails on SR 164 and the proposed round-abouts on SR169. He also stated that he talked with state staff about getting SR 164 back on the highways of state wide significance. Several constituents did not want the road improved as they wish to leave it as a "little town" feeling. Page 3 Public Works Committee Minutes June 11.2007 APPROVED MINUTES V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 3:09 p.m. Approved this ~ 7~day of LS~._. , 2007 Rich Wagner Chairman n Kimberly Powell t Public Works Depa ment Secretary Page 4