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HomeMy WebLinkAbout06-27-2007.eD?` AUBURN WASHINGTON CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE JUNE 27, 2007 APPROVED MINUTES Chairman Rich Wagner called the meeting to order at 3:30 pm in Conference Room 3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Transportation Planner/Grants Manager Tiffin Goodman, Engineering Aid Megan Robel, Project Engineer Ryan Vondrak, Street Systems Engineer Seth Wickstrom, Project Engineer Robert Lee, Project Engineer Leah Dunsdon, Senior Planner Jeff Dixon, Development Services Coordinator Steve Pitcher, Environmental Protection Manager Aaron Nix, Secretary Kimberly Powell. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for June 11, 2007. Motion carried. B. RIGHT-OF-WAY USE PERMIT 07-18, AUBURN DOWNTOWN ASSOCIATION ANNUAL SIDEWALK SALE Auburn Downtown Association President Ms. Luce briefly explained that the original request for the closure of Auburn Ave/A Street SE from 1St Street NE to 1St Street SE of four days has been changed to Saturday only. The requested street closure from Thursday through Sunday is on Main Street from Auburn Avenue to Auburn Way. Member Peloza asked for an explanation of the wording on the permit of "Hold Harmless" vs. "Hold Harmless Agreement". Director Dowdy and Transportation Planner Welsh explained that it is a standard form in the City's Right-of- Way Use Permit Packet. Chairman Wagner requested that the wording be changed to read "Hold Harmless Agreement". The Committee agreed to grant the permit subject to a review from emergency services for the proposed Saturday closure of Auburn Ave/A Street SE. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Right-of-Way Use Permit 07-18. Motion carried. C. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO. CP0730, 2007 ARTERIAL PAVEMENT PRESERVATION PROJECT, 6T" STREET SE Project Engineer Lee briefly explained the project and that, with the Committee's concurrence, the project would be bid as a concrete street instead of asphalt. The Committee all agreed to using concrete. Chairman Wagner requested that in the future for projects of this size, that more detail be provided in the attachments for the agenda bill. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. CP0730, 2007 Arterial Pavement Preservation Project, 6t" Street SE. Motion carried. Public Works Committee Minutes June 27 2007 APPROVED MINUTES D. AWARD OF CONTRACT NO. 05-10, PROJECT NO. C322A, WEST MAIN STREET IMPROVEMENTS, TO LOWEST RESPONSIBLE BIDDER Project Engineer Dunsdon handed out a revised agenda bill, bid tab and revised budget status sheet. The budget impact of the total project verses the option of repackaging the project to do sidewalks only was discussed. The Committee reviewed in detail the bid tabulation sheets. Traffic Engineer Philpot explained that the additional funding for the cost overruns was available in the Traffic Mitigation funds. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract No. 05-10 to Rodarte Construction. Motion carried. E. AWARD OF CONTRACT NO. 06-25, PROJECT NO. CP0627, 2006 PEDESTRIAN CROSSING IMPROVEMENTS, TO LOWEST RESPONSIBLE BIDDER Project Engineer Vondrak handed out a revised agenda bill, budget status sheet and map. Project Engineer Vondrak explained that no bids were received for the second time and asked the Committee for permission to enter into a negotiated contract with a selected contractor. The Committee reviewed the budget status sheet and requested that Project Engineer Vondrak include in the Council packet a picture of the crossing at 3~d Street NW at the post office It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to negotiate a contract with a selected contractor for Contract No. 06-25. Motion carried. III. ISSUES A. RESOLUTION NO. 4208, FIXING A TIME FOR A PUBLIC HEARING ON LOCAL IMPROVEMENT DISTRICT (LID NO. 350), M STREET SE SIDEWALK Street Systems Engineer Wickstrom briefly explained the location of work for the sidewalk LID and the roadway improvements currently under construction on M Street SE from 29th Street to 37th Street SE. Letters were sent out to the property owners impacted by the proposed Sidewalk LID. The City received responses from about 75% of the letters. Chairman Wagner requested that, for the Council packet, that Street Systems Engineer Wickstrom provide more detail indicating how the assessments were calculated. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4208. Motion carried. IV. DISCUSSION AND INFORMATION A. WSDOT PROPOSAL FOR GOEDECKE NORTH Director Dowdy introduced Ms. Susan Everett and Mr. Chad Brown from WSDOT and further recapped the proposal. Ms. Everett handed out a sheet explained the proposal in detail. Ms. Everett explained that Goedecke North is owned by the City and that WSDOT would be willing to entertain any one of purchasing a Conditional Use & Maintenance Easement, enter into a partnership, grant aRight-of-Entry agreement or purchase the property. Chairman Wagner asked what the condemnation rights were if the City were not to agree to this. Ms. Everett explained that Washington State does have the right to take the property but that is not the Page 2 Public Works Committee Minutes June 27 2007 APPROVED MINUTES preferred method. The Committee agreed to have WSDOT continue with their investigation and Ms. Everett will keep the City informed of her findings. B. RENAISSANCE DEVELOPMENT AGREEMENT, N AUBURN SENIOR APARTMENTS Development Services Coordinator Pilcher handed out a map and the development agreement by Parkstone Investments, Inc. Traffic Engineer Philpot explained in detail to the Committee the proposed channelization. Discussing the traffic and safety concerns with providing left turn movements at the applicants proposed driveway. Mr. Stoner of Parkstone made a short comment in regards to the parking and that Parkstone would prefer, for the safety of the seniors living in the Renaissance, that left turns leaving the site be restricted. Chairman Wagner inquired as to what the city's total senior housing is to date. Development Services Coordinator Pilcher distributed a hand out listing 17 mixed senior housing projects located in Auburn and briefly explained the differences. The applicant was requested to provide more information concerning the amount of similar housing developments in the Auburn community for the committee at the July 9th meeting. Director Dowdy brought to the Committee's attention staff concerns with some language in the proposed agreement concerning the length of vesting and timing of the vesting of the standards for development. The Committee agreed to change the vesting period from 10 to 5 years and to change the start of the vesting as it relates to standards to be "...as of the date of the filing of the building permit". Member Peloza also made a comment that the numbering system of the sections in the agreement is not in numeric sequence order. The Committee requested the applicant to try to work with adjoining property owners to facilitate an access from their site to 49th Street NE in addition to the right in/right out driveway on Auburn Way North. The Committee's consensus was that they would like to see this issue come back to the Public Works Committee meeting on July 9, 2007. C. I STREET NE CITY OF AUBURN/PORT OF SEATTLE REAL ESTATE AGREEMENT Senior Planner Dixon reviewed the agreement with the Committee and explained that since the last meeting, there has been a citizen come forth with concerns in regards to how this would affect his property in the future. Senior Planner Dixon explained that this agreement does not immediately affect him, and that the citizen's concern probably stems from the fact that the drawings showing the roadway on the properties west of the Port's property are all conceptual. Traffic Engineer Philpot brought forward a current map and showed conceptually where the right-of-way may be and what the ranges in square feet would be needed to complete the roadway as planned compared to half street improvement obligations the owner would incur at development without the proposed street network. The committee felt that they had enough information to understand the issues at hand and would continue the discussion at the public hearing that is scheduled for July. D. EASEMENT RELINQUISHMENT, QUINCY AVENUE TEMPORARY CUL-DE-SAC Assistant City Engineer Gaub handed out a map and briefly explained the proposed relinquishment of a temporary cul-de-sac that is no longer needed due to the completion of a permanent cul-de-sac. After brief discussion, the Committee gave their consent. Page 3 Public Works Committee Minutes June 27 2007 APPROVED MINUTES E. COMPLETE STREET CONCEPT Traffic Engineer Philpot and Director Dowdy explained the concept of "Complete Streets" and how the concept was already included in the elements of the current Non-Motorized portion of the City's Comprehensive Transportation Plan and in the City's Design Standards. The Committee agreed that an ordinance similar to that passed in the City of Kirkland was not necessary as the details are covered in the two aforementioned places. Chairman Wagner requested that staff put together some general cost comparisons to show what impact adding non-motorized elements to all City Project could potentially have on the funding needs. It was agreed that this would not be brought back to the Committee until later this year after the construction season had slowed down. At that time it will be discussed at both Public Works Committee and Planning and Community Development Committee. F. GRADING AND LAND CLEARING FEES REVISION Assistant City Engineer Gaub passed out a packet containing the proposed language revisions to the city code related to land clearing, filling and grading in both a clean format and one indicating all the changes from the original code language. In addition, the packet included the survey of other agency fees for these types of permits and some proposed options for the Committee to consider for revising the City's fees. It was explained that staff will be asking for guidance on the code changes and the fee structure to use at the next Committee meeting. G. CAPITAL PROJECTS STATUS REPORT Item 4 -Auburn Way S Sewer Improvement Phase 2: Chairman Wagner asked if the City has any recourse with Qwest causing the delay. Assistant City Engineer Gaub explained that Qwest is responsible for all the costs associated with the corrective and restoration work. However, Qwest does not have a direct franchise with the City to address the delay to the City's contractor. In these situations, the City works with the contractor and normally provides additional days rather then financial compensation. Item 18 -Auburn Wav Pavement Overlav Chairman Wagner asked what the delay is in the design. Assistant City Engineer Gaub explained that it is in part due to shortage of staff as well as just the time to complete the contract documents. Item 37 - M Street Reconstruction Chairman Wagner asked about the status of the intersection at M Street and 29tt'; and requested that staff make sure it is being maintained by the Contractor on a daily basis. Assistant City Engineer Gaub said that she will coordinate with staff and indicated that the intersection may be paved this week. OTHER DISCUSSION Member Peloza asked about the house located at 32208 SE 116th Street. He is concerned about the fact that there is no environmental safety; the sidewalks are bad and the dirt is going into the storm drain. Assistant City Engineer Gaub mentioned that this is a building permit. Director Dowdy will pass this information on to Interim Planning Director David Osaki. V. ADJOURNMENT Page 4 Public Works Committee Minutes June 27, 2007 APPROVED MINUTES There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:30 p.m. Approved this C day of , 2007. -~ ~,~ Rich Wagner Chairman - 1, ~ l Kimberly Powell ~ Public Works Depar~ ent Secretary Page 5