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HomeMy WebLinkAbout08-13-2007unp§F CITY OF * . WASHINGTON ,, ,~,. I. CALL TO ORDER MINUTES Chairman Rich Wagner called the meeting to order at 2:30 pm in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Project Engineer Jacob Sweeting, Solid Waste Supervisor Sharon Hlavka, Assistant Finance Director Shawn Hunstock, Project Engineer Leah Dunsdon, Traffic Operations Engineer Scott Nutter, Project Engineer Fritz Timm, Transportation Planner/Grants Manager Tiffin Goodman, Senior Planner Elizabeth Chamberlain, Engineering Aide Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for July 23, 2007 with the change to spell Member Peloza's name correctly on page 7. Motion carried. B. RIGHT-OF-WAY USE PERMIT 07-22, CHS, INC. FENCE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve right-of-way use permit 07-22 for CHS, Inc. Motion carried. C. RIGHT-OF-WAY USE PERMIT 07-24, ROTTLE'S TENT SALE It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve right-of-way use permit 07-24 for Rottle's. Motion carried. D. PERMISSION TO ADVERTISE FOR BIDS PROJECT C507A - C STREET TRAIL Project Engineer Dunsdon explained that the original project has been split into two projects, Auburn's portion and Pacific's portion. Auburn's project will be constructed first. Chairman Wagner wants to be sure the trail is pedestrian friendly and that bikes are not going too fast. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. C507A, C Street Trail. Motion carried. E. AWARD CONTRACT 07-11, PROJECT CP0721, SEWER RELINING, 19T" DRIVE NE AND RIVERWALK DRIVE NE, TO MICHELS CORPORATION ON THEIR LOW BID OF $75,698.57 CITY OF AUBURN PUBLIC WORKS COMMITTEE August 13, 2007 This project is a result of the Maintenance and Operations crew noticing some issues with infiltration from the high water table in the area from the Green River. Public Works Committee Minutes August 13, 2007 It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract 07-11 to Michels Corporation. Motion carried. F. AWARD CONTRACT 07-13, PROJECT CP0742, AUBURN WAY OVERLAY 4TH TO 4TH, TO NORTHWEST ASPHALT, INC. ON THEIR LOW BID OF $372,763.00 The overlay will extend to the existing joint or the curb return at the intersections with side streets. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract 07-13 to Northwest Asphalt, Inc. Motion carried. G. AWARD CONTRACT 07-16, PROJECT CP0748, CITYWIDE CHANNELIZATION, TO ROADRUNNER ON THEIR LOW BID OF $108,825.00 The low bidder did the channelization work for the city two years ago. The Committee was not happy with some of the work they performed and would like staff to ensure that it is a better quality this time. Traffic Operations Engineer Nutter explained that the quality of the paint has significantly decreased over recent years due to Department of Ecology regulations and the paint does not last as long. Some agencies do this work twice a year. Chairman Wagner believes there may be some locations in Auburn that warrant doing this work twice a year. Staff will look to see if any locations warrant this. Chairman Wagner would like this project to be done earlier in the year. He was also concerned about the bike lane transitions at intersections. He wanted to see dotted lines so bikes will know that cars may be moving to the right. The Committee likes bike lanes because they slow traffic down. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Contract 07-16 to Roadrunner. Motion carried. H. CHANGE ORDER # 2 TO TRANSTECH ELECTRIC, INC. FOR WORK ON PROJECT CP0637, 2006 TRAFFIC SAFETY IMPROVEMENTS/LUMINAIRE REPAIR-REPLACEMENT PROJECT (3RD STREET SE AND A STREET SE SIGNAL MODIFICATIONS) Traffic Operations Engineer Nutter believes the luminaires will arrive in a week or so. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve Change Order # 2 for project CP0637 with Transtech Electric, Inc. Motion carried. III. ISSUES A. ORDINANCE 6106 - CREATING A NEW SECTION 10.12.405 OF THE AUBURN CITY CODE RELATING TO PROHIBITING MOTOR VEHICLES FROM AVOIDING AN INTERSECTION This change will allow the city to install signs prohibiting cut through in parking lots and other areas. Once the signs are installed, staff will talk to the police about doing enforcement in the areas where the most complaints occur. Transportation Planner/Grants Manager Goodman provided information after the discussion that showed the fine was a maximum of $250. Page 2 Public Works Committee Minutes August 13, 2007 It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6106. Motion carried. B. ORDINANCE 6113 -AMENDING SECTION 10.36.390 OF THE AUBURN CITY CODE TO CREATE ATWO-HOUR PARKING ZONE ON A STREET SOUTHWEST There are two residences in the area. Transportation Planner/Grants Manager Goodman and Traffic Engineer Philpot talked to one homeowner who also said he talked to his neighbor and they were fine with this parking time limit. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6113. Motion carried. C. ORDINANCE 6114 -AMENDING SECTIONS 10.36.490 AND 10.36.500 OF THE AUBURN CITY CODE RELATING TO COMMERICAL AND PASSENGER LOADING ZONES Two locations were already designated as a loading-only zone and one is being added at the request of a doctor's office that is having trouble with space for disabled patients to load and unload. The Committee asked how the police deal with someone who stays in the load/unload area too long, such as taking someone inside and leaving their car in the load/unload zone for 20 minutes. Traffic Engineer Philpot stated that the signs could indicate a time limit for loading zones. The Committee stated that they would prefer to see the time limit set at 30 minutes. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6114. Motion carried. D. RESOLUTION 4224 -COMMUTE TRIP REDUCTION INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND THE CITY OF AUBURN FOR THE PURPOSE OF IMPLEMENTING THE WASHINGTON STATE COMMUTE TRIP REDUCTION ACT OF 1991 The term of the agreement would be extended to June 30, 2008 and King County will submit reports summarizing the overall costs incurred in implementing the CTR ordinance and plan to WSDOT in the format they require. The committee requested an opportunity to review employer enforcement activities. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4224 with corrections as requested. Motion carried. IV. DISCUSSION AND INFORMATION A. PROJECT CP0740 - 2007 CITYWIDE ARTERIAL CRACK SEAL Bids for this project were solicited through the small works process which calls for bids from a select group of contractors and no bids were received. The project will now be advertised through the formal advertised bid process which opens the bidding up to any contractors. B. SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) 2008-2013 The Committee reviewed the preliminary draft of the TIP asking for clarification on some of the proposed projects and making suggestions for improvement of the document. Staff will Page 3 Public Works Committee Minutes August 13, 2007 incorporate their suggestions and bring the revised TIP back to the Committee at a future meeting. C. A STREET SE CORRIDOR REZONE This item was taken before item B. Senior Planner Chamberlain explained that during the 2006 Comprehensive Plan Amendment cycle the A Street SE corridor was proposed to be zoned "light commercial". When the plan was concluded the land was zoned as "heavy commercial". A public meeting, attended by 32 people, was held to discuss the land use options and surveys were distributed to request feedback. The city received no clear direction from the 11 written surveys that were returned. The Planning Commission then held a public hearing in December of 2006, but did not make a recommendation to the Council. They instead requested that city staff have a second public meeting to seek comments from the neighborhood. This second meeting was held May 31, 2007. The neighborhood was concerned about several issues including the proximity of commercial to residential and Terminal Park Elementary. At their June 5, 2007 public hearing, the Planning Commission recommended changing parcels zoned R-3 that front A Street SE to heavy commercial and the remaining properties to light commercial. The Committee discussed requirements for c-curb to prevent left turns in and out, which are required by the city if there is a safety concern. As A Street SE develops c-curb may be needed in some areas, but since there is not a lot of access from the west side the c-curb is only on one side of the turn lane. D. GRANT STATUS UPDATE This item was discussed in conjunction with the TIP. The Committee asked Transportation Planner/Grants Manager Goodman to make sure that appropriate projects on the TIP are also shown on the grant list and to change the item numbers on the grant list to match the TIP item numbers so it is easier to cross-reference the projects. E. CAPITAL PROJECT STATUS REPORT Item 1 C1006, 3~d Street SE/Cross Street Improvement: The City currently has possession and use of the last remaining property, which is a similar agreement to the purchase and sale agreement, and therefore should not cause a concern related to liability for the City. Item 23 C307B, Citywide ITS Improvements Phase 1 B: The $189,000 is coming from the Public Works Trust Fund (PWTF). Item 28, C512A, Emergency Power Generators: In response to a question from the committee, staff indicated that this project will not likely bid in August as indicated due to the analysis of options that needs to be completed first. Item 31 C518A, Downtown Water Quality Detention Facility: Staff continues to refine the estimated costs as the project design moves forward. Item 34, C229A, BNSF/EVH Pedestrian Undercrossing: This project is currently on hold due to issues with requirements from BNSF. The Mayor has been briefed and will be furthering discussions at the state and federal levels. Page 4 Public Works Committee Minutes August 13, 2007 Item 36 and 37 CP0631, 2006 Citywide Patching and CP0632, 2006 Citywide Asphalt Overlays: Staff is in the process of completing the final pay on the overlay project. Once the Council has accepted the construction on this project, these projects will be removed from the list. Item 38, CP0737, 2007 Citywide Patching: Project is suspended pending completion of Item 9, CP0733, 2007 Water Improvement on Scenic Drive. F. WASTE MANAGEMENT SERVICE ON WEST HILL This item was taken after item C. Solid Waste Supervisor Hlavka presented the proposed plan for service on West Hill. It would be non-mandatory, Waste Management would continue to bill the customers at the current WUTC rates, and the contract would expire in 2012. Mayor Lewis stated that this will not cause extra work for city employees. The committee is in agreement with this proposed plan. OTHER DISCUSSION Staff has been working on a negotiated contract for the 2006 Pedestrian Crossing Improvements, and has received an adequate quote from Transtech Inc. who is also the contractor for the Traffic Signal & Luminaire Project. The contractor would like to mobilize once in Auburn to complete both of the projects. In order to allow this single mobilization, staff is requesting to take the award of the contract directly to Council on Monday. The quote amount is $82,599.50. The committee concurred. Member Peloza brought several issues to the attention of the staff. • He has noticed that litter is cleaned up along 105th coming down Lea Hill every 30 days and would like anti-litter signs noting the fine installed. • He has waited at the 4th and M Streets intersection for a left turn green for 5 minutes. Traffic Engineer Philpot will check the timing to make sure it is right. • The trees near Les Schwab seem to be causing a sight distance issue. Traffic Engineer Philpot and Transportation Planner Welsh have been working on this issue and the trees may need to be removed, however, there is a signal head located on the left side of the intersection that was installed to address the site distance issue when the signal was installed. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:00 p.m. Approved this ~~~day of ~~- , 2007. Rich Wagner Chairman M a Robel Pu c Works Engineering Aide File: 17.2 H:WgendaBills\2007\081307Minutes and E:\Minutes\07PW8-1 Page 5