HomeMy WebLinkAbout08-13-2007unp§F
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I. CALL TO ORDER
MINUTES
Chairman Rich Wagner called the meeting to order at 2:30 pm in Conference Room #3, located on
the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill
Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot,
Transportation Planner Joe Welsh, Project Engineer Jacob Sweeting, Solid Waste Supervisor
Sharon Hlavka, Assistant Finance Director Shawn Hunstock, Project Engineer Leah Dunsdon,
Traffic Operations Engineer Scott Nutter, Project Engineer Fritz Timm, Transportation
Planner/Grants Manager Tiffin Goodman, Senior Planner Elizabeth Chamberlain, Engineering Aide
Megan Robel.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve the Public Works Committee minutes for July 23, 2007 with the change to spell
Member Peloza's name correctly on page 7. Motion carried.
B. RIGHT-OF-WAY USE PERMIT 07-22, CHS, INC. FENCE
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve right-of-way use permit 07-22 for CHS, Inc. Motion carried.
C. RIGHT-OF-WAY USE PERMIT 07-24, ROTTLE'S TENT SALE
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve right-of-way use permit 07-24 for Rottle's. Motion carried.
D. PERMISSION TO ADVERTISE FOR BIDS PROJECT C507A - C STREET TRAIL
Project Engineer Dunsdon explained that the original project has been split into two projects,
Auburn's portion and Pacific's portion. Auburn's project will be constructed first. Chairman
Wagner wants to be sure the trail is pedestrian friendly and that bikes are not going too fast.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council grant permission to advertise Project No. C507A, C Street Trail. Motion
carried.
E. AWARD CONTRACT 07-11, PROJECT CP0721, SEWER RELINING, 19T" DRIVE NE AND
RIVERWALK DRIVE NE, TO MICHELS CORPORATION ON THEIR LOW BID OF $75,698.57
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
August 13, 2007
This project is a result of the Maintenance and Operations crew noticing some issues with
infiltration from the high water table in the area from the Green River.
Public Works Committee Minutes August 13, 2007
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Contract 07-11 to Michels Corporation. Motion carried.
F. AWARD CONTRACT 07-13, PROJECT CP0742, AUBURN WAY OVERLAY 4TH TO 4TH, TO
NORTHWEST ASPHALT, INC. ON THEIR LOW BID OF $372,763.00
The overlay will extend to the existing joint or the curb return at the intersections with side
streets.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Contract 07-13 to Northwest Asphalt, Inc. Motion carried.
G. AWARD CONTRACT 07-16, PROJECT CP0748, CITYWIDE CHANNELIZATION, TO
ROADRUNNER ON THEIR LOW BID OF $108,825.00
The low bidder did the channelization work for the city two years ago. The Committee was not
happy with some of the work they performed and would like staff to ensure that it is a better
quality this time. Traffic Operations Engineer Nutter explained that the quality of the paint has
significantly decreased over recent years due to Department of Ecology regulations and the
paint does not last as long. Some agencies do this work twice a year. Chairman Wagner
believes there may be some locations in Auburn that warrant doing this work twice a year. Staff
will look to see if any locations warrant this.
Chairman Wagner would like this project to be done earlier in the year. He was also concerned
about the bike lane transitions at intersections. He wanted to see dotted lines so bikes will know
that cars may be moving to the right. The Committee likes bike lanes because they slow traffic
down.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Contract 07-16 to Roadrunner. Motion carried.
H. CHANGE ORDER # 2 TO TRANSTECH ELECTRIC, INC. FOR WORK ON PROJECT CP0637,
2006 TRAFFIC SAFETY IMPROVEMENTS/LUMINAIRE REPAIR-REPLACEMENT PROJECT
(3RD STREET SE AND A STREET SE SIGNAL MODIFICATIONS)
Traffic Operations Engineer Nutter believes the luminaires will arrive in a week or so.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
approve Change Order # 2 for project CP0637 with Transtech Electric, Inc. Motion carried.
III. ISSUES
A. ORDINANCE 6106 - CREATING A NEW SECTION 10.12.405 OF THE AUBURN CITY CODE
RELATING TO PROHIBITING MOTOR VEHICLES FROM AVOIDING AN INTERSECTION
This change will allow the city to install signs prohibiting cut through in parking lots and other
areas. Once the signs are installed, staff will talk to the police about doing enforcement in the
areas where the most complaints occur. Transportation Planner/Grants Manager Goodman
provided information after the discussion that showed the fine was a maximum of $250.
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Public Works Committee Minutes August 13, 2007
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Ordinance No. 6106. Motion carried.
B. ORDINANCE 6113 -AMENDING SECTION 10.36.390 OF THE AUBURN CITY CODE TO
CREATE ATWO-HOUR PARKING ZONE ON A STREET SOUTHWEST
There are two residences in the area. Transportation Planner/Grants Manager Goodman and
Traffic Engineer Philpot talked to one homeowner who also said he talked to his neighbor and
they were fine with this parking time limit.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Ordinance No. 6113. Motion carried.
C. ORDINANCE 6114 -AMENDING SECTIONS 10.36.490 AND 10.36.500 OF THE AUBURN
CITY CODE RELATING TO COMMERICAL AND PASSENGER LOADING ZONES
Two locations were already designated as a loading-only zone and one is being added at the
request of a doctor's office that is having trouble with space for disabled patients to load and
unload. The Committee asked how the police deal with someone who stays in the load/unload
area too long, such as taking someone inside and leaving their car in the load/unload zone for
20 minutes. Traffic Engineer Philpot stated that the signs could indicate a time limit for loading
zones. The Committee stated that they would prefer to see the time limit set at 30 minutes.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Ordinance No. 6114. Motion carried.
D. RESOLUTION 4224 -COMMUTE TRIP REDUCTION INTERLOCAL AGREEMENT BETWEEN
KING COUNTY AND THE CITY OF AUBURN FOR THE PURPOSE OF IMPLEMENTING THE
WASHINGTON STATE COMMUTE TRIP REDUCTION ACT OF 1991
The term of the agreement would be extended to June 30, 2008 and King County will submit
reports summarizing the overall costs incurred in implementing the CTR ordinance and plan to
WSDOT in the format they require. The committee requested an opportunity to review employer
enforcement activities.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4224 with corrections as requested. Motion
carried.
IV. DISCUSSION AND INFORMATION
A. PROJECT CP0740 - 2007 CITYWIDE ARTERIAL CRACK SEAL
Bids for this project were solicited through the small works process which calls for bids from a
select group of contractors and no bids were received. The project will now be advertised
through the formal advertised bid process which opens the bidding up to any contractors.
B. SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) 2008-2013
The Committee reviewed the preliminary draft of the TIP asking for clarification on some of the
proposed projects and making suggestions for improvement of the document. Staff will
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Public Works Committee Minutes August 13, 2007
incorporate their suggestions and bring the revised TIP back to the Committee at a future
meeting.
C. A STREET SE CORRIDOR REZONE
This item was taken before item B.
Senior Planner Chamberlain explained that during the 2006 Comprehensive Plan Amendment
cycle the A Street SE corridor was proposed to be zoned "light commercial". When the plan was
concluded the land was zoned as "heavy commercial". A public meeting, attended by 32
people, was held to discuss the land use options and surveys were distributed to request
feedback. The city received no clear direction from the 11 written surveys that were returned.
The Planning Commission then held a public hearing in December of 2006, but did not make a
recommendation to the Council. They instead requested that city staff have a second public
meeting to seek comments from the neighborhood. This second meeting was held May 31,
2007. The neighborhood was concerned about several issues including the proximity of
commercial to residential and Terminal Park Elementary. At their June 5, 2007 public hearing,
the Planning Commission recommended changing parcels zoned R-3 that front A Street SE to
heavy commercial and the remaining properties to light commercial.
The Committee discussed requirements for c-curb to prevent left turns in and out, which are
required by the city if there is a safety concern. As A Street SE develops c-curb may be needed
in some areas, but since there is not a lot of access from the west side the c-curb is only on one
side of the turn lane.
D. GRANT STATUS UPDATE
This item was discussed in conjunction with the TIP. The Committee asked Transportation
Planner/Grants Manager Goodman to make sure that appropriate projects on the TIP are also
shown on the grant list and to change the item numbers on the grant list to match the TIP item
numbers so it is easier to cross-reference the projects.
E. CAPITAL PROJECT STATUS REPORT
Item 1 C1006, 3~d Street SE/Cross Street Improvement: The City currently has possession and
use of the last remaining property, which is a similar agreement to the purchase and sale
agreement, and therefore should not cause a concern related to liability for the City.
Item 23 C307B, Citywide ITS Improvements Phase 1 B: The $189,000 is coming from the
Public Works Trust Fund (PWTF).
Item 28, C512A, Emergency Power Generators: In response to a question from the committee,
staff indicated that this project will not likely bid in August as indicated due to the analysis of
options that needs to be completed first.
Item 31 C518A, Downtown Water Quality Detention Facility: Staff continues to refine the
estimated costs as the project design moves forward.
Item 34, C229A, BNSF/EVH Pedestrian Undercrossing: This project is currently on hold due to
issues with requirements from BNSF. The Mayor has been briefed and will be furthering
discussions at the state and federal levels.
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Public Works Committee Minutes August 13, 2007
Item 36 and 37 CP0631, 2006 Citywide Patching and CP0632, 2006 Citywide Asphalt
Overlays: Staff is in the process of completing the final pay on the overlay project. Once the
Council has accepted the construction on this project, these projects will be removed from the
list.
Item 38, CP0737, 2007 Citywide Patching: Project is suspended pending completion of Item 9,
CP0733, 2007 Water Improvement on Scenic Drive.
F. WASTE MANAGEMENT SERVICE ON WEST HILL
This item was taken after item C.
Solid Waste Supervisor Hlavka presented the proposed plan for service on West Hill. It would
be non-mandatory, Waste Management would continue to bill the customers at the current
WUTC rates, and the contract would expire in 2012. Mayor Lewis stated that this will not cause
extra work for city employees. The committee is in agreement with this proposed plan.
OTHER DISCUSSION
Staff has been working on a negotiated contract for the 2006 Pedestrian Crossing
Improvements, and has received an adequate quote from Transtech Inc. who is also the
contractor for the Traffic Signal & Luminaire Project. The contractor would like to mobilize once
in Auburn to complete both of the projects. In order to allow this single mobilization, staff is
requesting to take the award of the contract directly to Council on Monday. The quote amount is
$82,599.50. The committee concurred.
Member Peloza brought several issues to the attention of the staff.
• He has noticed that litter is cleaned up along 105th coming down Lea Hill every 30 days and
would like anti-litter signs noting the fine installed.
• He has waited at the 4th and M Streets intersection for a left turn green for 5 minutes. Traffic
Engineer Philpot will check the timing to make sure it is right.
• The trees near Les Schwab seem to be causing a sight distance issue. Traffic Engineer
Philpot and Transportation Planner Welsh have been working on this issue and the trees
may need to be removed, however, there is a signal head located on the left side of the
intersection that was installed to address the site distance issue when the signal was
installed.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:00 p.m.
Approved this ~~~day of ~~- , 2007.
Rich Wagner
Chairman
M a Robel
Pu c Works Engineering Aide
File: 17.2
H:WgendaBills\2007\081307Minutes and E:\Minutes\07PW8-1
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