HomeMy WebLinkAbout08-27-2007CITY OF .,m
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I. CALL TO ORDER
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
August 27, 2007
MINUTES
Chairman Rich Wagner called the meeting to order at 2:30 pm in Conference Room #3, located on
the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill
Peloza. Also present during the meeting were: Mayor Peter B. Lewis, City Engineer/Assistant
Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig,
Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner/Grants
Manager Tiffin Goodman, Project Engineer Ryan Vondrak, Development Services Coordinator
Steve Pitcher, Water Utility Engineer Ben Hennebert, Assistant Finance Director Shawn Hunstock,
Project Engineer Jacob Sweeting, and Engineering Aide Megan Robel.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve the Public Works Committee minutes for August 13, 2007. Motion carried.
B. AWARD CONTRACT 06-10, PROJECT C523A, 2006 STORM POND IMPROVEMENTS TO
NOVA CONTRACTING INC. ON THEIR LOW BID OF $239,721..57
These ponds were installed by developers, the 1St pond is about 20 years old and the 2"d pond
is probably less than 10 years old. At the pond on 15th NW and Terrace Drive, this project will
add another pipe next to the existing perforated pipe to make the pond function more efficiently.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Contract 06-10 to NOVA Contracting, Inc. Motion carried.
C. AWARD CONTRACT 07-15, PROJECT CP0740, CITYWIDE ARTERIAL CRACK SEAL
PROJECT TO THE LOWEST RESPONSIBLE BIDDER
In response to committee inquiries as to why some arterials are not included, staff explained
that a road has to be in fairly decent shape to benefit from crack seal. If it is too deteriorated,
crack sealing will not help extend the life of the roadway.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Contract 07-15 to the lowest responsible bidder. Motion carried.
D. AWARD CONTRACT 07-17, PROJECT CP0724, LEA HILL PUMP STATION
DECOMMISSIONING PHASE 1 TO NOVA CONTRACTING INC. ON THEIR LOW BID OF
$638,150.83
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Contract 07-17 to NOVA Contracting, Inc. Motion carried.
E. AWARD SMALL WORKS CONTRACT 07-18, PROJECT CP0732, 2007 CITYWIDE MANHOLE
RING & COVER REPLACEMENT TO THE LOWEST RESPONSIBLE BIDDER
Public Works Committee Minutes August 27, 2007
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council award Small Works Contract 07-18 to the lowest responsible bidder.
Motion carried.
III. ISSUES
A. RESOLUTION NO. 4228, TO ACCEPT FUNDS FOR OLYMPIC MIDDLE SCHOOL SAFE
ROUTES TO SCHOOL GRANT
There will be a curb to ensure that cars cannot park on the trail. The city has received no
feedback related to forming an LID on H Street SE so this project will go forward without the
LID. Mr. Joe Binetti commented that he was interested in heading the effort to form the LID, but
the Committee is in agreement with staff that the effort should be led by a resident of H Street
SE.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4228. Motion carried.
B. RESOLUTION NO. 4230, CALLING FOR A PUBLIC HEARING FOR THE 2008-2013 SIX-
YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP)
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Resolution No. 4230. Motion carried.
IV. DISCUSSION AND INFORMATION
A. ORDINANCE NO. 6120, ZONING CODE AMENDMENT TO ALLOW RESIDENTIAL USE IN
THE M1 LIGHT INDUSTRIAL ZONE
This change would permit some residential in the M1 light industrial zone to allow for mixed use
development. The residential would have to be above the first floor. The Committee would like
to stipulate that sexually oriented businesses and residential uses could not be located in the
same building.
B 8T" AND R STREET NE TRAFFIC SIGNAL
A public meeting was held on July 26, 2007 to talk to the residents of the apartments and
condos. The residents were concerned about the speed of traffic on 8th Street, pedestrian
safety when crossing the street, and their own safety when turning into their driveways. The city
proposed a signal, but it would make one of the driveways right-in, right-out only. The residents
were in favor of this idea, but they did have concerns, which seemed to be alleviated by
providing a cross access easement between the two properties. The owner of the apartments
was also in favor of the signal and opening the gate in the back of his property to allow the
condo owners to use that access. The condo residents would like to have a gate that is opened
with a programmed opener, and staff have indicated that it is likely that they would have to fund
the purchase of that kind of gate themselves.
C. ESTABLISHMENT OF RETAIL WATER SERVICE AREA
State law requires that municipal water suppliers define the areas that they will serve water in a
timely and reasonable manner. These areas are called retail service areas (RBA's). The move
toward RBA's is because some agencies have very large service areas, but may not be able to
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Public Works Committee Minutes August 27, 2007
efficiently supply water to someone who was too far from the core of water infrastructure. The
Department of Health wants water suppliers to narrow down their service areas to include only
those areas that they could actually serve in a timely and reasonable manner. Two water
service area options were introduced to the Committee; option one includes most of the City's
service area, and option two excludes a rural area south of Kersey. The committee is in favor of
option one.
D. 2008-2013 TRANSPORTATION IMPROVEMENT PROGRAM (TIP)
This item was discussed with Issue B. The Committee reviewed the draft of the TIP asking for
clarification on some of the proposed projects and making suggestions for improvement of the
document. Staff will incorporate their suggestions and bring the revised TIP to the public
hearing.
The committee was concerned that the list does not include projects in the annexation areas. It
is unclear at this point how much revenue will be gained from development and real estate
excise taxes in those areas. Staff will work with Finance to determine how more money can be
allotted to projects that affect the annexation areas. Additional annexation area projects will be
defined as part of the Comprehensive Transportation Plan update that is scheduled for 2008.
E. CAPITAL PROJECT STATUS REPORT
Item 1, C1006, 3`d Street SE/Cross Street Improvement Project: Staff is still working with the
property owner to finalize the required paperwork.
Item 18, CP0730, 2007 Pavement Preservation - 6th Street SE: The detour will send people to
3~d Street SE and Cross Street.
Item 21, CP0635, 2007 Gateway Project - M Street SE: The style of this sign will be the same
as the one at Peasley Canyon Road and West Valley Highway, but it will be smaller and will be
installed by the City at the City's expense.
Item 32, CP0702, Auburn Way South Pedestrian Crossing: The committee discussed the email
correspondence between Director Dowdy and Kathleen Davis with the Washington State
Department of Transportation. This issue has not yet been resolved with the State.
Item 40, C421A, M Street Reconstruction: There is a driveway cut issue that staff is working on
resolving with the property owner.
OTHER ISSUES
The small works contract for paving the temporary sidewalks on the Cavanaugh block is
planned to be done this Friday. The topsoil is being installed, temporary irrigation will then be
installed by Parks, and then the property will be hydro seeded.
Member Peloza shared an email from a citizen regarding F Street between 27th and 29th. She
saw some patching, but wants to know why this can't be done like M Street SE. Member Peloza
would like an estimated schedule for when streets like this will be done. Mayor Lewis responded
that later this year the council will be discussing the schedule of the SOS program and the
needs of the arterial streets.
Chairman Wagner asked for a c-curb briefing to discuss warrants that are used to determine
when these should be installed. He also asked how the city deals with u-turns. Traffic Engineer
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Public Works Committee Minutes August 27, 2007
Philpot stated that under state law u-turns are allowed anywhere that it is safe to do so as long
as it is not specifically prohibited.
Chairman Wagner noted that the lighted sign for the Kersey closure is hard to read. Staff will
address this issue. In addition, Engineer Gaub indicated that the closure of Kersey will begin
on September 4 through October 15th and that the agreement with the developer includes
Liquidated Damages in the amount of $3,300 per day if the roadway is not open to traffic at the
end of the allowed 6 week closure.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 3:53 p.m.
Approved this ~~ day of ~-f-~~~.~ ~ , 2007.
J~-~._
Rich Wagner
Chairman
eg Robel
' Bering Aide
File: 17.2
H:WgendaBills\2007\082707Minutes and E:\Minutes\07PW8-2
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