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HomeMy WebLinkAbout09-10-2007AUBURN WASHINGTON I. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE September 10, 2007 MINUTES Chairman Rich Wagner called the meeting to order at 2:30 pm in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Water Utility Engineer Ben Hennebert, Assistant City Attorney Steve King, Transportation Planner/Grants Manager Tiffin Goodman, Transportation Planner Joe Welsh, Project Engineer Fritz Timm, Senior Planner Elizabeth Chamberlain, City Attorney Dan Heid, Engineering Aide Megan Robel, Traffic Operations Engineer Cott Nutter, Environmental Protection Manager Aaron Nix, Senior Planner Jeff Dixon, and Street Systems Engineer Seth Wickstrom. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for August 27, 2007. Motion carried. B. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-310 WITH CAROLLO ENGINEERS, PC, FOR ENGINEERING SERVICES ON PROJECT NO. CP0704 COMPREHENSIVE WATER PLAN Due to staffing changes at Roth Hill and their request to be removed as the primary consultant for this project, the original agreement will be terminated and a new agreement will be entered into with Carollo Engineers. The Roth Hill Project Manager left the company to join Carollo. Staff explained that Roth Hill decided that it would rather continue the project as a sub- consultant and transfer the project management role to Carollo. Carollo will continue with the project using the work already completed by Roth Hill. The Committee asked that the scope of work be put in their mailboxes and they would like to see the scope for future agreements when they receive their packets. Water Utility Engineer Hennebert explained the wellhead addition to the scope, which will cost about $25,000. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Consultant Agreement No. AG-C-310 with Carollo Engineers, PC. Motion carried III. ISSUES A. ORDINANCE NO. 6112, AMENDING CITY CODE SECTIONS 12.64A.030 AND 12.64A.050 RELATING TO THE INSTALLATION OF CITY-OWNED CONDUIT This change would require conduit to be installed as part of any half-street improvements that are required on an arterial street. The committee would like clarification of the proportionality issue before Council meets. Public Works Committee Minutes September 10, 2007 It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6112. Motion carried. B. RESOLUTION NO. 4119, PAYBACK AGREEMENT WITH WH HUGHES HOMES INC. Samuel Rodabough, the attorney for WH Hughes Homes, Inc., presented information to the Committee. He explained that Mr. Hughes had extended the sewer line fora 14 parcel subdivision he developed and that he had expected the City to enter into a payback agreement with him so when a property owner hooked up to that sewer line they would have to pay him back for their share of the cost based on lineal foot of frontage. He stated that city staff was apparently okay with a payback agreement, but that Mr. Hughes asked for a modification and then staff said they no longer supported the agreement because the costs are so high. Chairman Wagner asked what form the staff approval of the costs came in. Mr. Rodabough replied that there were email exchanges and that staff prepared an initial payback agreement so Mr. Hughes believed they accepted the costs. Vice-Chair Thordarson mentioned that he had not heard of the backfill part of the project cost. Mr. Hughes had to bring in new material for backfill rather than reuse the material that was removed. Mr. Rodabough says this is part of the reason the costs were higher than other payback agreements. He also said that the comparable sewer extensions that staff provided for comparison did not include such costs so in his opinion were not comparable. Mr. Hughes feels the costs were reasonable because they were documented and did not involve substantial cost overruns. Also he had to install nine side sewer stubs at a cost of $13,000 each and the permit fees to Auburn and King County were over $24,000. The Committee discussed the presentation and the fact that the City only had two options, to approve or to deny, since they cannot negotiate the costs. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council deny Resolution No. 4119. Motion carried. C. RESOLUTION NO. 4236, TO ACCEPT CONGESTION MITIGATION AIR QUALITY FUNDS FOR THE INTELLIGENT TRANSPORTATION SYSTEM IMPROVEMENTS It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4236. Motion carried. D. RESOLUTION NO. 4237, TO ACCEPT PEDESTRIAN AND BICYCLE SAFETY FUNDS FOR A MIDBLOCK CROSSING ON AUBURN WAY NORTH It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4237. Motion carried. IV. DISCUSSION AND INFORMATION A. PROPOSED RIGHT-OF-WAY USE PERMIT CODE CHANGES Transportation Planner Welsh presented the proposed changes to the code and the proposed fee changes. The code is especially different for banners in that it does not restrict it to any one Page 2 Public Works Committee Minutes September 10, 2007 location, but does restrict who can request a banner. The Committee reviewed the proposed changes and made suggestions for clarification. B. UTILITY VAULT DEVELOPMENT AGREEMENT Senior Planner Chamberlain presented the proposed development agreement to the Committee for review. Ms. Chamberlain mentioned that the Planning and Community Development Committee would be reviewing the agreement at their meeting. She explained that this is a result of Utility Vault's appeal of the SEPA determination that was issued for the comprehensive plan amendment that would have changed the land use of the property from heavy industrial to heavy commercial. Ms. Chamberlain reviewed the length of time the agreement would be in effect. The agreement would establish permitted uses of the property and vest certain comprehensive plan policies while also addressing truck routes and access. The Committee felt the agreement was good. C. AEP WATER QUALITY FACILITY PLANS The ratio of mitigation to project area is 4 to 1. For the creation of a mitigation area the ratio is lower, but when it is an enhancement, it is higher. This project is probably class 2, but that has not been finalized. Staff is also looking at the possibility of creating a mitigation bank, which could reduce the ratios but may take time to get approved. There are two in the state and they took several years to create. D. SIX-YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) 2008-2013 The Committee agreed that they would wait to add projects in the annexation areas after the Comprehensive Transportation Plan was updated studying both Lea Hill and West Hill. The TIP is scheduled for a public hearing on September 17, 2007. E. GRANT STATUS UPDATE Item 21, Auburn Way South and M Street SE intersection: Transportation Planner/Grants Manager Goodman has been unable to locate any grant programs that might work for this project. The Committee asked if the city could try to get the tribe involved to help pay for it. F. CAPITAL PROJECT STATUS REPORT Item 8, CP0637, Traffic Signal and Luminaire Project and Item 9, CP0627, 2006 Pedestrian Crossing Improvement: These projects will be starting in the next week or two. Item 12, CP0742, Auburn Way Pavement OverlaLr. This project will cause disruption to commuters, but staff has already begun the notification process. The Committee asked that staff analyze all the ways people will go rather than just the signed detours and plan for that. They also asked staff to figure out other ways to do notification to get the word out to more people. Assistant City Engineer Gaub advised the Committee that this project will not be a full closure of Auburn Way and that lane closures will not be during peak times. Staff also noted that the City cannot advertise state routes as detours without going through a significant approval process with WSDOT. Item 37, CP0632, 2006 City-wide Asphalt Overlays: The suspension of work to accommodate the emergency replacement of sanitary sewer in the Terminal Park area caused this contract to not be completed until this year. Page 3 Public Works Committee Minutes September 10, 2007 OTHER DISCUSSION Transportation Planner/Grants Manager Goodman has worked with Metro and is closer to getting the shuttle service in Auburn. Member Peloza told the Committee about calming strips that King County had installed on Lea Hill road and 315t" and asked if the city has considered using them. Traffic Engineer Philpot explained that she did research on these when she was looking at options for the traffic calming program. She found that when they are installed in residential areas, there were considerable complaints from residents about the noise they created. She also found that they tended to work only for a short period as drivers got used to them and stopped slowing down for them. She said there are probably some areas that have a lot of new drivers where they may work. The Committee suggested the possibility of using them in some commercial areas. Member Peloza told the Committee about an email he received from a resident on Lea Hill at 326t" PL SE. The homeowner is having a problem with a culvert. City Engineer Selle said staff is researching the issue. Vice-Chair Thordarson asked when guard rails would be replaced on 15~" and on 8t" Streets. These were damaged in collisions. Staff is working on these situations in particular, but also on a better process for quickly identifying when city property has been damaged and how to get payment from insurance or restitution from the driver in some situations. Transportation Planner/Grants Manager Goodman told the Committee that there is an update to the traffic calming program and that speed cushions would be installed on J St SE tomorrow. Street Systems Engineer Wickstrom advised the Committee that only one protest had been received related to the M Street LID so the project will go forward and an informational memo will be provided to the Council. Traffic Engineer Philpot informed the Committee that staff would ask H Street SE residents one more time if they were interested in forming an LID, but the paved walkway on the east side will go forward as planned. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:30 p.m. Approved this Z 6 ~ day of , 2007. G~~- ~~~"~^- Rich Wagner Chairman (-~ ~~' Mega obel En Bering Aide File: 17.2 H:WgendaBills\2007\091007Minutes and E:\Minutes\07PW9-1 Page 4