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Home My WebLink About01-07-2008CITY OF *, WASHINGTON I. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE January 07, 2008 Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Assistant City Attorney Stephen King, Director Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Finance director Shelly Coleman, Director of Human Resources/Risk & Property Management Brenda Heineman, Risk Manager Rob Roscoe, IS Director Lorrie Rempher, Economic Development Planner AI Hicks, Project Engineer Robert Lee, Project Engineer Ryan Vondrak, ,Sewer Utility Engineer Bob Elwell, Water Resources Technician Diane Klavano, Citizens' Task Force Member/Speaker Terry Davis, Columbia Bank Representative Michele Oosterink, Olympic Pipeline Company Representatives: Neil Norcross, Mark Johnsen, Pam Brady, Resident Wayne Osborne, Secretary Alison Hudson. II. CONSENT AGENDA A. APPROVE CHANGE ORDER #4 TO CONTRACT 05-10 FOR WORK ON PROJECT C322A, WEST MAIN STREET IMPROVEMENTS Traffic Engineer Philpot provided responses to questions presented by Chair Wagner regarding clarification of the location of the reconstruction for a portion of F Street NW under the proposed change order. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve Change Order #4 to Contract 05-10 for Work on Project C322A.West Main Street Improvements. Motion carried. B. FINAL PAY ESTIMATE #4 TO CONTRACT 07-14 WATERLINE IMPROVEMENT PROJECT It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve Final Pay Estimate #4 to Contract 07-14 Waterline Improvement Project. Motion carried. III. ISSUES There were no issues. IV. DISCUSSION AND INFORMATION Discussion items N. and O. were moved forward due to a limited time frame for the Public Works Committee meeting. A. ARTERIAL TASK FORCE RECOMMENDATION REPORT AND PRESENTATION Terry Davis, representing the 22 member Arterial Street Task Force, presented a background of the Citizens' Task Force and their charge to document the problem facing the City's classified roadway system, identify the scope and financial scale of the solution, and make a reasonable proposal to the City Council. Davis presented their report and highlighted a few key points. The Task Force recommends that the City's goal be to bring the classified roadway system to an average pavement condition index (PCI) of 70 to 80 (out of 100). The Task Force Public Works Committee Minutes January 7, 2008 proposes that the City proceed with a program to preserve and improve the City's arterial street system and that the funding be provided primarily by local sources until such time as the State or region provides additional funding, including increased taxes, funds from State fuel taxes, creation of new funding, such as grants, and allocation from the General Fund. The Task Force recommends that the $25 million for capital improvements needed to upgrade the "future truck routes" come from a bond that would be paid back over 15 years, with the annual debt service of approximately $2.5 million over the 15 years. They recommend that the bond be paid back using the General Fund, either using existing General Fund dollars or "Banked Capacity" or by increasing property tax revenues, or by a voter approved Levy Lid Lift similar to SOS. In addition to the $25 Million for capital improvement along truck routes, the Task Force recommends that the City establish a long term funding mechanism to pay for system maintenance. The Task Force recommendation is to raise all utility taxes (both public and private) by 1 % and to have the City Council establish a Transportation Benefit District. The revenues earned from these sources should be dedicated indefinitely for the maintenance and repair of the arterial street network. The total estimated funding from these sources is a little over $3 Million. The Task Force also recommends that when the City receives funding resources from the State or Region to replace city funding, then the Council should reduce the taxes that were raised as a credit to local tax payers before using such new revenues for other purposes. Chair Wagner complimented the Task Force on their efforts. The Committee proceeded to go through the report on a page by page basis, posing questions to Mr. Davis about the recommendations. Mayor Lewis complimented the Citizen's Task Force on their diligence and for following through with the project. B. RESOLUTION NO. 4286 CHAMBER AGREEMENT Financial Director Coleman explained the components of the agreement with the Chamber of Commerce for the operation of a visitor's information center, which would promote tourism awareness, provide services which support the City's economic developments efforts. Director Coleman was to get back to the Committee regarding Item no. 18 on Page 5 of the Resolution regarding Termination and Suspension prior the Council meeting to follow. The consensus of the Committee was in support of this resolution. C. RESOLUTION NO. 4291 CALM RIVER DEMOGRAPHICS (CONTRACT AVAILABLE IN, FINANCE COMMITTEE PACKET) Financial Director Coleman responded to questions regarding what the $35,000 included. The consensus of the Committee was in support of this resolution. D. RESOLUTION NO. 4284 AGREEMENT BETWEEN CITY OF AUBURN AND PEARL UILDING SERVICES FOR JANITORIAL SERVICES Following a brief discussion, the Committee was in agreement to support Resolution No. 4284. E. RESOLUTION NO. 4285 AGREEMENT BETWEEN CITY OF AUBURN AND PACIFIC POWER GENERATION FOR GENERATOR MAINTENANCE WORK Page 2 Public Works Committee Minutes Januani 7, 2008 Following a brief discussion, the Committee was in agreement to support Resolution No. 4285. F. ORDINANCE NO. 6154 ESTABLISHMENT OF A COMMERCIAL LOADING ZONE ON A STREET NE TO SERVE CASCADE ORTHOPEDICS No discussion. Item deferred to the next Public Works Committee meeting on January 22, 2008. G. REVIEW OF A PUBLIC WAY AGREEMENT FOR BP/OLYMPIC PIPELINE Transportation Planner Welsh provided background on the proposed Public Way Agreement between the City of Auburn and BP/Olympic Pipeline. Mr. Welsh provided a map showing the location of the existing pipeline and explained that although the pipeline has been in City Rights of Way since the City annexed this area, this will be the first official document that recognizes the rights of Olympic Pipeline to be located within its current alignment as it crosses City streets. He also reported on how the agreement would provide insurance to the City of $100 million for impact potential of the pipeline. Councilmember Haugen asked if there was any residential development adjacent to the pipeline. Mr. Welsh stated that pipeline was largely running through an industrial area, but that it did come near low density residential areas on the West Hill. Guest representatives from Olympic Pipeline responded to questions from Chair Wagner and the Committee regarding legal and insurance issues. Chair Wagner expressed interest in the alignment of the pipeline. He also questioned Page 8, Section 12 regarding the abandonment and or removal of grantee facilities. Olympic representative Brady explained that they are required by law to fulfill these obligations and that it is the City's discretion on what to do with abandoned facilities. The Committee requested the Agreement be brought forward to Council in a Public Hearing. H. CITY COUNCIL ORIENTATION No discussion. Item deferred to the next Public Works Committee meeting on January 22, 2008 I. CP0635, GATEWAY SIGN AT M ST SE No discussion. Item deferred to the next Public Works Committee meeting on January 22, 2008 J. RADAR SPEED SIGN LOCATIONS No discussion. Item deferred to the next Public Works Committee meeting on January 22, 2008 K. WIRELESS COMMUNICATION EQUIPMENT ON CITY INFRASTRUCTURE No discussion. Item deferred to the next Public Works Committee meeting on January 22, 2008 Page 3 Public Works Committee Minutes January 7, 2008 L. BRIEFING ON THE FATS, OILS, AND GREASE (FOG) PROGRAM No discussion. Item deferred to the next Public Works Committee meeting on January 22, 2008. M. CAPITAL PROJECT STATUS REPORT No discussion. N. RESOLUTION NO. 4292 AMENDING THE MASTER LEASE WITH SOUND TRANSIT Risk Manager Roscoe and Director of Human Resources/Risk & Property Management Heineman responded to questions from the Committee and explained that the amendment of the Master lease between the City and Sound Transit is giving back 85 parking spaces to Sound Transit. In consideration of leasing Sound Transit back the 85 parking spaces Sound Transit has amended the City's billing in the Master lease on how the City is billed for their portion of the operating costs from a percentage basis to a fixed cost per stall basis resulting in a significant savings to the City. The consensus of the Committee was in support of Resolution No. 4292. O. ADDITIONAL HEALTH BENEFITS Director of Human Resources/Risk & Property Management Heineman responded to questions from the Committee about the "Domestic Partner Benefits -Point Paper" regarding state laws concerning non married domestic couples. She explained that other cities have already passed Ordinances adding these benefits and shared that the cost of adding this benefit to the City would be approximately $10,000 and $64,000 per year. This was provided as information for future discussions with the Council. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:02 p.m. Approved this 22nd day of January , 2008. ~~~ Rich Wagner Chairman Alison Hudson Public Works Department Secretary File: 17.2 H:WgendaBills\2008\010708Minutes and E:\Minutes\01 pw08 Page 4