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HomeMy WebLinkAbout01-22-2008CITY OF AUBURN PUBLIC WORKS COMMITTEE January 22, 2008 CALL TO ORDER WASHINGTON Chairman Rich Wagner called the meeting to order at 3:30 pm in the Council Chambers, located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen. Also present during the meeting were: Assistant City Attorney Stephen King, Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Police Chief Jim Kelly, Transportation Manager Laura Philpot, Transportation Planner Joe Welsh, Traffic Operations Engineer Scott Nutter, Environmental Project Manager Aaron Nix, Project Engineer Robert Lee, Water Utility Engineer Cynthia Lamothe, Sewer Utility Engineer Bob Elwell, Water Resources Technician Diane Klavano, Secretary Alison Hudson, Citizens: Robert Jones, Susan Schuller, Pam Brady, A.C. Davison, Jake Dexter. II. CONSENT AGENDA A. APPROVAL OF MINUTES Vice-Chair Cerino noted a correction to the minutes. The time and location need to be corrected. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve the Public Works Committee minutes for January 7, 2008, as amended. Motion carried. B. AWARD CONTRACT 06-20, PROJECT NO. C501A URBAN CENTER TRANSPORTATION IMPROVEMENTS TO ARCHER CONSTRUCTION Chair Wagner inquired about the channelization on 2nd St SE/SW. Project Engineer Lee confirmed that the street would be striped and that C-curbing is not included in the project scope. Chair Wagner also asked about the new radii on all four sites, which Engineer Lee also confirmed, explaining that each site has been increased as necessary for the bus turning movements at each location. Factors affecting the turning radius include the width of the travel lanes, existence of parking or additional travel lanes in the same direction of travel. Chair Wagner requested that City Staff look at the turning radius for the intersection of 3rd Street NW and Auburn Ave. and see if the radius can be reduced to improve the safety of turning movements at the intersection. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve to award Contract 06-20 Project No. C501A Urban Center Transportation Improvements to Archer Construction. C. APPROVE CHANGE ORDER NO. 1 AND FINAL PAY ESTIMATE NO.7 TO CONTRACT NO. 06-17 WITH CONSTRUCT COMPANY AND ACCEPT CONSTUCTION OF PROJECT NO C421 A, M STREET SE IMPROVEMENT PROJECT The Committee presented questions regarding the format of the budget status sheet, which Assistant City Engineer Gaub addressed." Public Works Committee Minutes January 22, 2008 It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve Change Order No. 1 and Final Pay Estimate No. 7 to Contract No. 06-17 with Construct Company and accept Construction of Project No. C421A, M Street SE Improvement Project. III. ISSUES A. ORDINANCE NO. 6157 TO ADOPT ACCESS STANDARDS ALONG STATE ROUTES WITHIN THE CITY LIMITS The Committee reviewed Ordinance No. 6157 adopting WAC 468-52, to meet the requirement of RCW 47.50 and establishing an access management program for state highways, and in the case of Auburn the WAC 468-52 will only apply to State Route 164. Questions were directed to Transportation Manager Philpot regarding private direct access, corner clearance at intersections and the flexibility that we are allowed regarding clearance. Further discussion continued and Vice Chair Cerino expressed similar concerns regarding arterial streets and truck route right turn radius allowances. Manager Philpot clarified those questions for the Committee and explained that the City has well written design standards, and that the City already carefully reviews all new access points when reviewing new development, taking into account a number of items including the types of vehicles being used. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee move to the Council for adoption, Access Standards Along State Routes Within City Limits. Motion carried. B. ORDINANCE NO. 6158 TO ESTABLISH A CITIZEN'S COMMITTEE FOR TRANSPORTATION, TRANSIT AND TRAILS Chair Wagner recommended and the Committee concurred, that the wording in Ordinance No. 6158 establishing a Citizen's Committee for Transportation, Transit and Trails, should be changed to "To Establish a Citizen's Committee to Advise the Mayor and Council on Transportation, Transit, and Trails Issues" and that emphasis needs to be placed on all three issues equally. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee move to the Council for adoption Ordinance No. 6158 to Establish a Citizen's Committee To Advise the Mayor and Council on Transportation, Transit, and Trails Issues D. RESOLUTION NO. 4301 TO AUTHORIZE THE SURPLUS OF VEHICLES Councilmember Haugen requested that in the future, more information be provided on the vehicles recommended for surplus, including the City's criteria for the surplus of vehicles and how each vehicle meets the criteria. The Committee asked staff to review the adequacy of public access to surplus information in the event a citizen would like to procure a surplus item. Staff will review the process with the Mayor and return to the committee with recommendations. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee adopt Resolution No. 4301 Authorizing the Surplus of Vehicles. E. RESOLUTION No. 4298 TO EXECUTE A PUBLIC WAY AGREEMENT WITH OLYMPIC PIPELINE COMPANY. INC. Transportation Planner Welsh clarified to the Committee that the pipeline in question has been Page 2 Public Works Committee Minutes January 22, 2008 in place in the City since 1965 and that no additional pipeline will be installed with this public way agreement with Olympic Pipeline Company. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend the Council set a public hearing on February 4, 2008 in regard to the Public Way Agreement with Olympic Pipeline Company prior to deciding on approval. . IV. DISCUSSION AND INFORMATION A. AMENDMENTS TO FIREWORKS ORDINANCE NO. 6155 Police Chief Jim Kelly responded to inquiries from the Committee regarding the changes to Fireworks Ordinance No. 6155, pertaining primarily to reports of injuries and fires. Kelly agreed to provide data relating to each. He also assured the Committee that staff is dedicated to providing strict code enforcement. The Committee agreed to support the changes necessary to the code. B. CORPS DESIGN AGREEMENT Director Dowdy gave a general review of the history of the Ecosystem Restoration Project and coordination with the Corps of Engineers. He provided the basics of the design agreement to the Committee which is that the Corps of Engineers and the City will cost share (75125% respectively) per design study for the three projects along Mill Creek. Total cost of the development of a 35% design for the projects to the City is $ $440,440, with the City's obligation estimated to be $110,110. These projects include the Wetland 5K, Merlino Reach and Schuler Brothers Reach and the study will include modeling of the entire creek from its headwaters to its mouth at the Green River. The City would not be obligated to continue beyond the scope of this initial contract. The Committee gave general support of the project and informed staff to move forward in the process. C. 2008 ARTERIAL STREET PRESERVATION CANDIDATES Transportation Manager Philpot presented the Committee with a different proposal from in the past to utilize the $675,000 traditionally dedicated to street preservation. The proposal includes using $150,000 from the $675,000 to match grant funds received to rebuild the West Valley Highway from SR18 to West Main Street including reconstruction of the traffic signal at West Valley Highway and West Main Street. The total project is estimated to cost around $5 Million and the grant is for approximately $3 Million, leaving a $2 Million match from the City. The approach proposed would also target specific streets for patching and that if taken care of now, would be preserved and could delay the need for an overlay or total street rebuild. The Committee presented several questions and concerns, which were clarified by Manager Philpot. She explained that the exact scope of work had not been developed, pending concurrence from the Committee on the approach. Vice Chair Cerino and the other Committee members agree that the goal is to have as many useable miles as possible and to support moving forward with a patching contract. Manager Philpot stated that this would be brought back to the Committee for further discussion once the scope of the project has been better defined. Page 3 Public Works Committee Minutes January 22, 2008 D. 2008 SOS PROGRAM Transportation Manager Philpot asked the Committee if they had any questions or comments related to the proposed streets for the 2008 thin overlay program. The streets were identified in a map that was previously distributed to the Committee. The Committee stated that they did not have any issues regarding the street proposed for the 2008, but requested that Staff review the map with the Planning and Community Development Committee (PCDC). Once staff has incorporated any concerns from the PCDC the map should be distributed to the entire Council. Then the map may be released to the public. E. RADAR SPEED SIGN LOCATIONS Transportation Manager Philpot passed out a list of Radar Speed Limit Sign Locations that include the two that are already installed and the six locations that they will be installed in the future. Locations were selected from streets in the Traffic Calming program and were based on speed studies and police feedback that verify that there is a speeding problem at that location. Chair Wagner and Committee concur that it is looks good. F. CP0635, GATEWAY SIGN AT M ST SE Project Engineer Lee provided an update on status of the project and that staff will be advertising the project for bids rather then using a the small work process due to the technical complexity of the gateway sign. Project Engineer Lee also presented an artist's rendition of the sign. G. 15TH STREET NW BRIDGE RAILING REPAIR Traffic Operations Engineer Nutter distributed a photograph of the damage done to the bridge railing on 15`h Street NW. King County inspected the bridge as part of their annual bridge inspection program and they have provided a cost of approximately $46,000 to fix the damage, as it includes more than just reinstallation of the rail. The retaining wall was damaged and will need to repaired as well. Engineer Nutter explained that the cost is very conservative and that it is expected that the costs will come in lower than the $46,000 and that the City will be billed actual time and materials. The Committee concurred with proceeding with the project. H. ORDINANCE NO. 6154 ESTABLISHMENT OF A COMMERCIAL LOADING ZONE ON A STREET NE TO SERVE CASCADE ORTHOPEDICS The Committee discussed with Transportation Planner Welsh, the request of Cascade Orthopedics for a Commercial Loading zone on A Street NE, south of 3rd Street NE. It was noted by the applicant that they receive multiple truck deliveries per day and that trucks cannot deliver within the site's parking lot due to impacts on patients and parked cars. It was also noted that, currently, delivery vehicles have to park in the lane of traffic to deliver. The Committee noted that the loading zone appeared to be necessary and recommended proceeding with the Ordinance change. The Committee also noted that, in the future, new commercial sites should include appropriate delivery access and drop off areas incorporated within the site plan and outside of the right of way so that the City is not losing on street parking without appropriately mitigating the City for the costs of replacing any lost parking. To Page 4 Public Works Committee Minutes January 22, 2008 accomplish that, the Committee recommended that City Code be amended to include drop off and pick areas for commercial delivery on the private property. BRIEFING ON THE FATS, OILS, AND GREASE (FOG) PROGRAM Utility Engineer Bob Elwell and Water Resources Technician Diane Klavano presented a briefing of the FOG Program. The presentation included an explanation on the need for the program related to how the problems that fats, oils and grease cause in the City's sanitary sewer lines, such as blockages and overflows. The focus of their briefing was on how to implement the program and help business owners comply. The objective is to reduce FOG from entering the City's sewer system by developing a plan that is simple for both Staff and affected businesses to use. Existing City Code and Design Standards include requirements for FOG reduction measures, however, many of the requirements are tied to property development, and not to the operation of businesses. The plan is to link the requirements to the renewal or issuance of business licenses which are renewed each year in June. For the June, 2008 renewal only, businesses will be required to submit a complete FOG Control Plan in order to obtain a license renewal. During the 2008-2009 year, staff plans to schedule a courtesy inspection and cooperative plan review with the business owners to assist them in submitting an approved FOG Control Plan to the City. Beginning in June 2009, businesses will be required to submit an approved FOG Control Plan in order to obtain a license renewal. Beginning in June, 2009, staff will begin inspections of businesses for compliance with their own approved FOG Control Plans. Chair Wagner and Councilmember Haugen presented several questions to the presenting staff regarding application to households, code enforcement, and inspection fees. Engineer Elwell and Technician Klavano, indicated that measures to reduce household FOG discharge were not planned other than public education, strict enforcement of code requirements on non-complying businesses would be accomplished via the existing code compliance process, and that staff would consider the use of inspection fees. In response to a question about the King County Health Department's interests in the program, Engineer Elwell said that they had been cooperative in identifying businesses involved in food preparation, but they did not have a specific interest in FOG discharge to the sewer system. Chair Wagner suggested that it go past the PCDC Meeting first and then if there were a few things they wanted included, such as the possibility of inspection fees in the future, Department. of Health regulations or any other minor changes to bring it back to the Committee for action. The Committee agreed. J. CAREY STORAGE C-CURBING ON WEST VALLEY HIGHWAY Assistant City Engineer Gaub briefly described the proposed developer project, Carey mini Storage, located on West Valley Highway just north of the intersection with 15"' Street SW. The environmental conditions for the proposed project restrict their proposed driveway to a right- in/out configuration due to the proximity to the intersection and the dual left turn lane on West Valley Highway. There is also an additional condition that at the time that the signal at 15"' Street SW is modified to include a fourth leg, that the proposed driveway is to be removed. In order to accomplish the restriction for the turn movements for this temporary driveway, staff is recommending C-curb be installed. The Committee concurred with the use of C-curb at this location for the temporary driveway being proposed. Page 5 Public Works Committee Minutes January 22, 2008 K. RIO VERDE WATERLINE Water Utility Engineer Lamothe explained two water issues facing the Rio Verde Mobile Estates. First the City has ordered cross-connection prevention consisting of isolating their private water system from the City's water system at the two water meter locations. Inspections by Public Works maintenance staff identified potential cross connections that might allow contamination to enter the City water system. The cross connection elimination order has a 90 day compliance period and will end the last week in January. Chair Wagner and the Committee support protecting the City water system from potential cross connections and also support premise isolation as ordered by the Public Works Department. The Committee understands that complying with the cross connection prevention order requires a significant effort from the Park owner and supports providing a 90 day grace period to meet the terms of order providing staff allows some flexibility to this compliance deadline as long as a good faith efforts are being made. The Committee also requested that staff provide cross connection information and technical recommendations where appropriate to Rio Verde. The second issue is that the Rio Verde system is classified by WAC-246-290 as a Group A public water system and gives the Department of Health regulatory control over their water system. The discussion centered on the fact that the Estate is a privately owned water system, and is not controlled by the City Public Works Department. Utility Engineer Repp explained that the City's responsibility for its public water system ends at the downstream side of the master meters that feed water to the Park. The regulatory authority for the water distribution system in the Park lies with the City Building Department via the International Plumbing Code and the Washington Department of Health. City Engineer Selle explained that the Department of Health should establish what needs to be done by the Estate with regard water quality protection and Public Works could provide the technical assistance with backflow devices. Utility Engineer Repp said that he had spoken to the Park Owner and verbally explained that Park is a Group A public water system. L. SAMPLE PCDC MATRIX Discussion was held concerning the creation of a matrix for the PWC objectives similar to the matrix used by PCDC. It was explained by Committee members using similar matrices on other committees, that it is a good means of tracking the status and schedule of the Committee's work plan and helps to establish their projects and goals. Chair Wagner indicated he felt the Mayor is in support of introducing a similar matrix to the PWC Meetings. Chair Wagner will provide a draft layout of a matrix for the PWC for discussion at a future meeting. M. COUNCIL ORIENTATION PROCESS Director Dowdy discussed the format and potential dates for the Committee to receive a half day tour for Public Works facilities and key issues to help orient the new members of the committee. Director Dowdy is going set up an agenda, with a list of possible locations to visit, which will include a visit to a number of the City's streets and a briefing on each topic for them to review in advance. Page 6 Public Works Committee Minutes January 22. 2008 N. CAPITAL PROJECT STATUS REPORT Sr. Project Engineer Helbig responded to questions on the following projects: No. 5 - C9056. Auburn Way South Sewer Improvement - Phs 2 It was noted and confirmed that the description for this project includes the scope of work for Phase 3 that is included in the R Street SE Utility Improvements under Item No. 24.. No.13 - CP0732. 2007 Sewer/Storm Manhole Ring and Cover Replacement - Staff confirmed that the project includes a significant number of manholes this year that are marked with green paint in the field. No. 15 - CP0730. 2007 Pavement Preservation, 6th Street SE - Chair Wagner asked if the project included any c-curbing improvements and Senior Project Engineer Helbig confirmed that there is no c-curbing included in the project. No 32 - CP0759. Olympic Middle School Pathway - This project is anticipated to be completed by September of 2008. The Committee asked that the completion date be moved to August instead of September to avoid construction while school is in session. Engineer Helbig stated that the construction completion includes the final punchlist and paperwork items which typically take a few weeks to complete and that construction would likely be completed by August. No. 28 - CP0702. AWS Pedestrian Crossing - The Committee questioned why this project has not been completed and asked if the WSDOT was still holding the project up. Engineer Helbig explained that we are looking at alternative projects and would like to do some public outreach including meeting with the PTA from Chinook Elementary. The Committee encouraged meeting with the apartment complex residents instead of the PTA to discuss pedestrian concerns in the general vicinity of Elm Street. Director Dowdy will make arrangements to meet with apartment residents. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:40 p.m. Approved this 4th day of February 2008. ;424 Rich Wagner Alison Hudson Chairman Public Works Department Secretary File: 17.2 H:1AgendaBills12 0 0810 1 2 2 08Minutes and E:1Minutes108PW01-2 Page 7