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Home My WebLink About02-04-2008CITY OF AUBURN PUBLIC WORKS COMMITTEE February 4, 2008 1. CALL TO ORDER WASHINGTON Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dowdy, City EngineerlAssistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Transportation Manager Laura Philpot, Storm Drainage Engineer Tim Carlaw, Street Systems Engineer Seth Wickstrom, Transp. Planner/Grants Mgr. Tiffin Goodman, Engineering Aide Amber Mund, Cultural Arts Manager Laurie Rose, Cultural Arts Specialist Megan Meyers, Project Engineer Ryan Vondrak, Planning Secretary Kirsten Reynolds. II. CONSENT AGENDA A. APPROVAL OF MINUTES Chair Wagner asked for the January 22, 2008 minutes to reflect that the Committee supports a 90 day plus grace period; judgment will be issued by staff on a case-by-case basis. Another clarification for the January 22, 2008 minutes was confusion around monitoring - negotiations with city and park - Engineer Repp talked about class A, class B and how the Department of Health regulates the water system to ensure correct installation and acts as an umbrella. It was asked to clarify the language "at the public meter' in the past minutes. It was moved by Vice-Chair Cerino to approve the January 22, 2008 minutes as amended, seconded by Member Haugen. Motion carried. B. INITIATION OF PROJECT NO. CP0757, 2007 WATER METER AND VAULT REPLACEMENT This project will improve the condition of several large meter services and vaults and access for maintenance and operations. Related to the Water Repair and Replacement Program budget, there were several questions regarding whether the $60,000 Braunwood improvements were completed in 2007. Staff indicated that the project was not completed in 2007 and will be carried into 2008. In response to concerns about the amount of the Bruanwood project, Director Dowdy explained the issues related to this satellite system not being connected to the City's SCADA system which increases the amount of staff time used to operate the system. Gene Cerino moved to approve project No. CP0757; seconded by Member Haugen. Motion carried. III. ISSUES A. ORDINANCE NO. 6161 AMENDING CHAPTER 15.68 OF THE AUBURN CITY CODE RELATING TO FLOOD HAZARD AREAS Public Works Committee Minutes February 4. 2008 Storm Drainage Engineer Tim Carlaw distributed a new complete revised ordinance for review. The Committee asked for a new document that shows all the changes made to the document. IV. DISCUSSION AND INFORMATION A. RESOLUTION NO. 4308 -PUBLIC ART COMPONENT OF THE WEST MAIN STREET PROJECT Cultural Arts Manager Laurie Rose came to the table to talk about the West Main Public Art Project. Ms. Rose informed the Committee that the artist incurred additional studio fees while waiting for the final go ahead from the Parks Department on this project. The additional costs were associated with the cost of materials going up as well as storage space in their studio. The storage costs were for two of the five finished pieces. The 12' foot tall vertical pieces will be located near the Interurban Trail. This art project was originally contracted in 2006 and did not anticipate the duration of the City's capital project. This money transfer is within the Parks Department's capital budget. Mayor Lewis talked about the two year time period that the artists have been waiting. There was no need for action on this item but the Committee shared general support to make the budget adjustment. B. 2007 SOS YEAR END REPORT Street Systems Engineer Seth Wickstrom talked about the Save Our Streets 2007 year end report. The question was asked what the loss of local option tax in 2003 shown on Figure 1 was. Staff plans to check with finance. Chair Wagner asked staff to make sure this document is clear and concise so the general public can understand and not get confused to where their tax dollars are being spent. Chair Wagner wanted to clarify how much of the $2,194,000 came from the levy LID lift vs. other funding sources. Discussion took place around work starting in 2009. Mayor Lewis expressed the importance of not shutting down too many roads that have high traffic volumes. Transportation Manager Laura Philpot talked about the need of concentrating on the coordination of utilities and street closures. The streets selected for 2008 were identified not to have issues with public utilities. Mayor Lewis talked about the annexation areas. Ms. Philpot stated that the annexation area streets still need to be analyzed; staff should know the numbers by end of year. It was reported that the County did some work to the roads in the West Hill area before the annexation was finalized. C. KERSEY WAY GUARD RAIL Transportation Manager Philpot discussed the cost and scope to install guard rail along Kersey Way. Recently there was a developer that removed some vegetation from the road side while doing some utility improvements. The removal of the vegetation made staff aware of the existing roadside condition that needs to be addressed. Page 2 Public Works Committee Minutes February 4, 2008 The estimates are approximately $320,000 to put in new and replace several sections of the guard rail along Kersey Way from Oravetz to City Limits; staff will be reviewing, but currently there has not been a funding source identified. The Committee suggested phasing out the project using the safety money reserved for upcoming years. Staff will take a look at the east side downhill section from 53` to Oravetz Road as potentially being phase one. D. CAPITAL PROJECT STATUS REPORT No. 18 - R Street SE Utility Improvements: Staff indicated that the scope of work originally shown under the AWS Sewer Improvement Project Phase 2 that overlaps with this project is now indicated in this description. No. 25 - 4`h St NE Sewer Force Main: Project Engineer Ryan Vondrak discussed that he has been working with the City's consultant, AHBL, on identifying property issues and the possible need for easements in two locations within the project limits. Staff reported that the current project costs is estimated to be $130,000; however, if that cost increases significantly, another discussion with the Committee will be held. No. 26 - Downtown Water Quality Facility - Staff discussed that the project is in design and as the scope of the improvements is refined, the estimated cost will be refined. Chair Wagner asked whether the facility would allow for treatment of areas outside the downtown, to which staff responded that the facility is based on serving the downtown drainage basin only. No. 27 - 8"' & R Street Traffic Signal - This item will be brought back to Committee in approximately one month to review the project alternatives including the original project scope and the revised scope discussed previously with the Committee. No. 28 - Olympic Middle School Pathway - Ms. Philpot is working with Joe Bennitti in the community to gauge interest in a Local Improvement District (LID). There are two large property owners that have been hesitant to participate in a LID. No. 29 - AWS Pedestrian Crossing - Staff will brainstorming ideas for potential alternative locations this week. Chair Wagner indicated that he would like to see more data regarding where pedestrians actually cross the streets made available to the public on future projects. Ms. Philpot indicated that staff is preparing a more formal pedestrian crossing program similar to the Traffic Calming program that will be brought to the Committee for discussion. The program will include information such as criteria for selecting locations for future pedestrian crossings. No. 34 - Well 5 Rehabilitation: Staff clarified that this project is the rehabilitation of the existing Well 5 facility including possible replacement of the building. The committee asked for information related to Well 5B and the sand issue. Utilities Engineer Dan Repp briefly discussed the potential costly options that could happen. In addition, the Kersey III development is in the process of designing a booster pump station on East Valley Highway that will pump water from the Valley zone to the top of the hill in Lakeland Hills. There was some rehabilitation work done four-five years ago on other well sites in Lakeland Hills. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:27 p.m. Page 3 Public Works Committee Minutes February 4, 2008 Approved this l day of 2008. ??L ?k-? Rich Wagner Kirsten Reynolds Chairman Planning Department Secretary File: 17.2 H:WgendaBills\2008\020408Minutes and E:\Minutes\08PW02-1 Page 4