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HomeMy WebLinkAbout02-19-2008CITY OF AUBURN PUBLIC WORKS COMMITTEE February 19, 2008 WASHINGTON 1. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Storm Drainage Engineer Tim Carlaw, Transportation Manager Laura Philpot, Project Engineer Robert Lee, Transportation Planner Joe Welsh, Traffic Operations Engineer Scott Nutter, Principal Planner Steve Pilcher, Secretary Alison Hudson. II. CONSENT AGENDA A. APPROVAL OF MINUTES Vice-chair Cerino moved to approve the February 4, 2008 minutes; seconded by Member Haugen. Motion carried. B. PERMISSION TO AWARD CONTRACT NO. 07-23 FOR PROJECT CP0635, GATEWAY SIGN AT M STREET SE TO TYE MILLER ON THEIR LOW BID OF $51,899.00 PLUS WA STATE SALES TAX OF $4,618.12 FOR A TOTAL CONTRACT PRICE OF $56,507.12 Vice-Chair Cerino moved to grant permission to award Contract No. 07-23 for Project No. CP0635. Seconded by Member Haugen. Motion carried. C. APPROVE FINAL PAY ESTIMATE NO. 4 TO SMALL WORKS CONTRACT 07-16 IN THE AMOUNT OF $2,190.00 FOR A TOTAL CONTRACT PRICE OF $104,885.45 WITH ROAD RUNNER STRIPING AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0748, 2007 CITYWIDE CHANNELIZATION This project consisted of the annual citywide striping and channelization efforts for 2007 and included new reflectorized delineators and thermoplastic stopbars and crosswalk replacements at various locations throughout the city. Chair Wagner inquired about the cost per lineal foot and the durability of the current paint being applied versus the paint that was used in the past. Traffic Operations Engineer Nutter confirmed that the cost was $.065 per lineal foot and that the paint currently being used is the paint currently specified by the State and, due to environmental concerns, it is a less durable paint. Mr. Nutter also confirmed that this work was done on collectors and arterials, not all city streets, For future projects, staff is considering applying striping improvements twice a year in the spring and fall. Mayor Lewis further questioned the longevity and durability of the reduced quality of paint and Mr. Nutter said that he would look into it and get back to him with that information. Responding to questions from the Committee regarding the process for replacing the round buttons and reflectors that have been painted over, Engineer Nutter explained that the City's standards have changed from the raised buttons to paint standards. This means for roads that currently have raised buttons, the paint may be applied over the buttons and reflectors and new Public Works Committee Minutes February 19. 2008 reflectors are placed adjacent to the paint line. Chair Wagner questioned if the gore striping, such as the wide pavement area at the intersection of 29` Street SE and R Street SE in front of Game Farm Park would be replaced by the contractor. Transportation Manager Philpot explained that this work is not easily done by the trucks used to complete the striping work and that it may be more cost effective for City staff to complete this hand work rather then utilizing the contractor. Chair Wagner emphasized that he wants this to be completed early in the year. Ms. Philpot updated the Committee that a discussion on this year's proposal for the channelization project would be coming to the committee at the March 3`d meeting. She indicated that further discussion of the staff's proposals would be reviewed with the Mayor prior to the meeting. Vice-Chair Cerino moved to approve Final Pay Estimate No. 4 to Small Works Contract 07-16; seconded by Member Haugen. Motion carried. D. APPROVE FINAL PAY ESTIMATE NO. 5 TO CONTRACT 07-08 IN THE AMOUNT OF $7,178.00 FOR A TOTAL CONTRACT PRICE OF $931,427.84 WITH ICON MATERIALS AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0738 2007, CITYWIDE ASPHALT OVERLAYS LOCAL STREETS This project consisted of % to 1 Y2 inch asphalt overlays on approximately 6.5 miles of local streets in 2007. Staff provided a brief explanation and confirmation that this final pay estimate was to accept the construction completed for the 2007 overlay project. Engineer Gaub and the Mayor provided clarification for Councilmember Haugen regarding her questions relating to a waterline replacement and the 2007 SOS project in the Scenic Drive Area. Engineer Gaub explained that in preparation for the SOS overlay, it was determined that an existing 6 inch waterline needed to be replaced due to the age and quality of the pipe material. The line was replaced with an 8 inch line per the City's current standard. Staff was unaware of any failure or pressure issues in the area. The waterline replacement was completed using water utility funding and not the SOS funding. She further explained why replacing waterline prior to repairing the streets was a financial benefit to the City in that it minimizes future cuts & trenching on a new pavement. Vice-Chair Cerino moved to approve Final Pay Estimate No. 5 to Contract 07-08; seconded by Member Haugen. Motion carried. III. ISSUES A. ORDINANCE NO. 6154 AMENDING SECTION 10.36.490 OF AUBURN CITY CODE TO ADD A COMMERCIAL LOADING ZONE ON THE EAST SIDE OF A STREET NE SOUTH OF 3" STREET NE TO SERVE CASCADE ORTHOPEDICS Vice-Chair Cerino moved to adopt Ordinance No. 6154; seconded by Member Haugen. Motion carried. B. ORDINANCE NO. 6161 AMENDING CHAPTER 15.68 OF THE AUBURN CITY CODE Page 2 Public Works Committee Minutes February 19, 2008 RELATING TO FLOOD HAZARD AREAS TO MAKE A CLEAR DEMARCATION BETWEEN THE DUTIES OF THE CITYS BUILDING AND ENGINEERING DIVISIONS UNDER THIS CHAPTER Engineer Carlaw reviewed the purpose and revision requests directed by the State of Washington Department of Ecology to allow their certification for full compliance regarding Auburn's participation the National Flood Insurance Program. He explained that the State had examined our practices, codes, and ordinance and responded with proposed changes that were consistent with the model in effect. Chair Wagner explained that he no longer questioned the amendments to the ordinance and he was assured that this was primarily a housekeeping function to the original Ordinance, that the practice of providing compensatory flood storage has been in affect for twenty years, and that we are complying with current standards. Engineer Carlaw provided a Flood Control Zone spreadsheet listing previous permits for developments located within the flood zone. He explained that information for each location was provided emphasizing the impact to each development as required. Mr. Carlaw also explained why the "Compensatory Storage Requirement and Lowest Flood Zones" modifications were made and what "requiring the creation of equal flood volume for sites being filled within the regulatory flood plan" means. He explained that equal volumes of flood water storage is required after development and that prior to development, the natural flood plain is typically broad and thin, which spreads over a larger area and that the compensatory storage usually consolidates and deepens these into a smaller impact area to mitigate more development areas without impacting other downstream interests. He further explained that property owners would not be presented with any more storage requirements than initially and that they are provided with the necessary information when in the design stage of their development. Vice-Chair Cerino inquired about what is done regarding a national flood situation and how sufficient space is provided for. Mr. Carlaw explained that the program goal is to reserve sufficient storage within the designated floodplain so that during a flood emergency these areas may fill up instead of impacting existing developed properties. Once the flood is in recession the floodplain then drains back into the surface streams. FEMA provides a map showing the flood elevations which apply to all local areas within the Flood Program which cities and counties rely upon to regulate growth so that no development or filling within the floodplain is allowed without providing compensatory storage. This regulation protects existing properties that have made investments and benefit from the national insurance program. Vice-Chair Cerino moved to adopt Ordinance No. 6161; seconded by Member Haugen. Motion carried. IV. DISCUSSION AND INFORMATION A. ORDINANCE 6166, AMENDING AUBURN CITY CODE CHAPTER 18.56 RELATING TO CHANGING MESSAGE CENTER SIGNS Chair Wagner provided a synopsis of Ordinance No. 6166 amending Auburn City Code Chapter 18.56, relating to changing message center signs and the concern regarding flashing lights (electronic) message boards signs and the lack of constrictions. He explained that the Ad Hoc Sign Code Committee and Planning Commission discussed what was acceptable, the affect to residential neighborhoods, aesthetics, and safety due to the increased number of signs since Page 3 Public Works Committee Minutes February 19. 2008 the original code's adoption, which was not as restrictive as once thought. They found that the issues were primarily technical and focused on concerns such as brightness, location, that they be kept outside of the downtown areas, and that they not be too garish. There was a brief discussion on the timing of the message boards, which are computer generated, running at 10 second intervals in travel areas, which was considered reasonable and safe. A discussion by the Committee regarding the length of time of the allowable interval of a scrolling message resulted in the decision to recommend it be reduced to five (5) seconds maximum and Chair Wagner indicated he would introduce as such, an amendment to the Ordinance when it appeared before Council that evening. B. KERSEY WAY GUARDRAIL APPROACH Kersey Way Guardrails was a discussion item at the February 4, 2008 Public Works Committee meeting. Due to a lack of a funding source, the Committee suggested bringing back possible phasing solutions for the project. Transportation Manager Philpot presented a map displaying the three proposed phases. Chair Wagner inquired about liability for not completing the work as soon as a concern is known by the City. Manager Philpot explained that once a concern is known, the City develops a plan to address the concern regardless of how long it takes a City to completely address the concern. There are also other protections in place for agencies concerning liability of identified safety issues so that an agency is not discouraged from trying to identify safety issues. Manager Philpot explained that there is $200,000 allocated for Safety Improvements in the Capital Facilities Plan for 2009. During the 2009 budget process, that money can be used to complete a portion of the proposed work. The Committee indicated their preference to begin the work in 2009 using the Safety Improvement funds and to complete other phases of the project in later years. V. CAPITAL PROJECT STATUS REPORT No. 11 - West Main Street Improvements - Chair Wagner asked if the vertical artwork was still on schedule to be installed this week. Engineer Helbig confirmed that at this time, they were scheduled for later in the week. No 13- 2007 Sewer/Storm Manhole Ring & Cover Replacement - Chair Wagner commented on the quality of some of the replacements that had been made and asked if there was quality control in place for these replacements. Engineer Helbig assured him that the work is inspected by the construction inspectors and there are specifications in place within the contract concerning quality of work. Staff will review the locations to determine if corrective work is needed. He also confirmed that number of replacements being made was more then seventy under this year contract. No. 15 - 2007 Pavement Preservation. 6'" Street SE - Chair Wagner asked for confirmation if the bid had been received. Engineer Helbig informed the Committee that it was opening on Thursday of this week. No. 18 - R Street SE Utility Improvements - Engineer Helbig responded to questions regarding the inclusion of rechannelization in the project, stating that this would be completed at a later stage in the project design and that at this time, staff was unaware of any proposed changes to channelization. Engineer Helbig clarified that the Project includes the replacement of water and Page 4 Public Works Committee Minutes February 19, 2008 storm lines on R Street SE and water, storm and sewer lines on 2151 St. SE and sewer, storm and water improvements on M Street SE and sewer improvements on 17th Street SE. There is currently no sewer improvements planned on R Street SE as the sewer is not currently located within this roadway. In addition, the sewer improvements associated with this project are the completion of the Auburn Way South Sewer Improvement. The committee requested a briefing of the scope of the project at a future meeting. No. 25 A Street SE Pedestrian Improvement - Engineer Helbig confirmed that design and permitting on the project is 80% complete and that Legal is reviewing the need for WSDOT approval under SR-18. He also confirmed that the project will install retaining walls extending the ramps on either side and removing the stairs. No. 26 4th Street NE Sewer Force Main - 26 -Chair Wagner commented that he does not recall which properties indicated a desire for the project to be completed and would like an update of that information to determine if the portion of work involving an easement issue could be eliminated. No 28 - 8th & R Street Traffic Signal - Engineer Helbig explained to the Committee that the consultant is currently working on the two options previously discussed with the Committee and that this will be brought back as a discussion with the Committee at a future meeting. No 30 - AWS Pedestrian Crossing - Mayor Lewis confirmed that this project was stalemated due to WSDOT's concerns on crossing issues and that an alternate project and location needed to be identified by staff and proposed to WSDOT. The alternative project would complete a pedestrian connection between 37th Street SE and R Street SE near Game Farm Park. This project is already identified in the City's 6-Year Transportation Improvement Program and will be of great benefit to the M Street SE community. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:32 p.m. 2 r--11 Approved this I day of /!/( ?? 2008. X-1 z Q Rich Wagner Chairman Alison Hudson Public Works Department Secretary File: 17.2 H:1AgendaBills12 0 081021 90 8Minutes and E:IMinutes108PW02-2 Page 5