HomeMy WebLinkAbout02-19-2008CITY OF AUBURN
PUBLIC WORKS COMMITTEE
February 19, 2008
WASHINGTON
1. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the
first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members
present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen.
Also present during the meeting were: Mayor Peter B. Lewis, Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project
Engineer Bill Helbig, Utilities Engineer Dan Repp, Storm Drainage Engineer Tim Carlaw,
Transportation Manager Laura Philpot, Project Engineer Robert Lee, Transportation Planner Joe
Welsh, Traffic Operations Engineer Scott Nutter, Principal Planner Steve Pilcher, Secretary Alison
Hudson.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
Vice-chair Cerino moved to approve the February 4, 2008 minutes; seconded by Member
Haugen. Motion carried.
B. PERMISSION TO AWARD CONTRACT NO. 07-23 FOR PROJECT CP0635, GATEWAY SIGN
AT M STREET SE TO TYE MILLER ON THEIR LOW BID OF $51,899.00 PLUS WA STATE
SALES TAX OF $4,618.12 FOR A TOTAL CONTRACT PRICE OF $56,507.12
Vice-Chair Cerino moved to grant permission to award Contract No. 07-23 for Project No.
CP0635. Seconded by Member Haugen. Motion carried.
C. APPROVE FINAL PAY ESTIMATE NO. 4 TO SMALL WORKS CONTRACT 07-16 IN THE
AMOUNT OF $2,190.00 FOR A TOTAL CONTRACT PRICE OF $104,885.45 WITH ROAD
RUNNER STRIPING AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0748, 2007
CITYWIDE CHANNELIZATION
This project consisted of the annual citywide striping and channelization efforts for 2007 and
included new reflectorized delineators and thermoplastic stopbars and crosswalk replacements
at various locations throughout the city.
Chair Wagner inquired about the cost per lineal foot and the durability of the current paint being
applied versus the paint that was used in the past. Traffic Operations Engineer Nutter
confirmed that the cost was $.065 per lineal foot and that the paint currently being used is the
paint currently specified by the State and, due to environmental concerns, it is a less durable
paint. Mr. Nutter also confirmed that this work was done on collectors and arterials, not all city
streets, For future projects, staff is considering applying striping improvements twice a year in
the spring and fall.
Mayor Lewis further questioned the longevity and durability of the reduced quality of paint and
Mr. Nutter said that he would look into it and get back to him with that information.
Responding to questions from the Committee regarding the process for replacing the round
buttons and reflectors that have been painted over, Engineer Nutter explained that the City's
standards have changed from the raised buttons to paint standards. This means for roads that
currently have raised buttons, the paint may be applied over the buttons and reflectors and new
Public Works Committee Minutes February 19. 2008
reflectors are placed adjacent to the paint line. Chair Wagner questioned if the gore striping,
such as the wide pavement area at the intersection of 29` Street SE and R Street SE in front of
Game Farm Park would be replaced by the contractor. Transportation Manager Philpot
explained that this work is not easily done by the trucks used to complete the striping work and
that it may be more cost effective for City staff to complete this hand work rather then utilizing
the contractor.
Chair Wagner emphasized that he wants this to be completed early in the year. Ms. Philpot
updated the Committee that a discussion on this year's proposal for the channelization project
would be coming to the committee at the March 3`d meeting. She indicated that further
discussion of the staff's proposals would be reviewed with the Mayor prior to the meeting.
Vice-Chair Cerino moved to approve Final Pay Estimate No. 4 to Small Works Contract 07-16;
seconded by Member Haugen. Motion carried.
D. APPROVE FINAL PAY ESTIMATE NO. 5 TO CONTRACT 07-08 IN THE AMOUNT OF
$7,178.00 FOR A TOTAL CONTRACT PRICE OF $931,427.84 WITH ICON MATERIALS AND
ACCEPT CONSTRUCTION OF PROJECT NO. CP0738 2007, CITYWIDE ASPHALT
OVERLAYS LOCAL STREETS
This project consisted of % to 1 Y2 inch asphalt overlays on approximately 6.5 miles of local
streets in 2007.
Staff provided a brief explanation and confirmation that this final pay estimate was to accept the
construction completed for the 2007 overlay project.
Engineer Gaub and the Mayor provided clarification for Councilmember Haugen regarding her
questions relating to a waterline replacement and the 2007 SOS project in the Scenic Drive
Area. Engineer Gaub explained that in preparation for the SOS overlay, it was determined that
an existing 6 inch waterline needed to be replaced due to the age and quality of the pipe
material. The line was replaced with an 8 inch line per the City's current standard. Staff was
unaware of any failure or pressure issues in the area. The waterline replacement was
completed using water utility funding and not the SOS funding. She further explained why
replacing waterline prior to repairing the streets was a financial benefit to the City in that it
minimizes future cuts & trenching on a new pavement.
Vice-Chair Cerino moved to approve Final Pay Estimate No. 5 to Contract 07-08; seconded by
Member Haugen. Motion carried.
III. ISSUES
A. ORDINANCE NO. 6154 AMENDING SECTION 10.36.490 OF AUBURN CITY CODE TO ADD
A COMMERCIAL LOADING ZONE ON THE EAST SIDE OF A STREET NE SOUTH OF 3"
STREET NE TO SERVE CASCADE ORTHOPEDICS
Vice-Chair Cerino moved to adopt Ordinance No. 6154; seconded by Member Haugen. Motion
carried.
B. ORDINANCE NO. 6161 AMENDING CHAPTER 15.68 OF THE AUBURN CITY CODE
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RELATING TO FLOOD HAZARD AREAS TO MAKE A CLEAR DEMARCATION BETWEEN
THE DUTIES OF THE CITYS BUILDING AND ENGINEERING DIVISIONS UNDER THIS
CHAPTER
Engineer Carlaw reviewed the purpose and revision requests directed by the State of
Washington Department of Ecology to allow their certification for full compliance regarding
Auburn's participation the National Flood Insurance Program. He explained that the State had
examined our practices, codes, and ordinance and responded with proposed changes that were
consistent with the model in effect.
Chair Wagner explained that he no longer questioned the amendments to the ordinance and he
was assured that this was primarily a housekeeping function to the original Ordinance, that the
practice of providing compensatory flood storage has been in affect for twenty years, and that
we are complying with current standards.
Engineer Carlaw provided a Flood Control Zone spreadsheet listing previous permits for
developments located within the flood zone. He explained that information for each location
was provided emphasizing the impact to each development as required. Mr. Carlaw also
explained why the "Compensatory Storage Requirement and Lowest Flood Zones"
modifications were made and what "requiring the creation of equal flood volume for sites being
filled within the regulatory flood plan" means. He explained that equal volumes of flood water
storage is required after development and that prior to development, the natural flood plain is
typically broad and thin, which spreads over a larger area and that the compensatory storage
usually consolidates and deepens these into a smaller impact area to mitigate more
development areas without impacting other downstream interests. He further explained that
property owners would not be presented with any more storage requirements than initially and
that they are provided with the necessary information when in the design stage of their
development.
Vice-Chair Cerino inquired about what is done regarding a national flood situation and how
sufficient space is provided for. Mr. Carlaw explained that the program goal is to reserve
sufficient storage within the designated floodplain so that during a flood emergency these areas
may fill up instead of impacting existing developed properties. Once the flood is in recession
the floodplain then drains back into the surface streams. FEMA provides a map showing the
flood elevations which apply to all local areas within the Flood Program which cities and
counties rely upon to regulate growth so that no development or filling within the floodplain is
allowed without providing compensatory storage. This regulation protects existing properties
that have made investments and benefit from the national insurance program.
Vice-Chair Cerino moved to adopt Ordinance No. 6161; seconded by Member Haugen. Motion
carried.
IV. DISCUSSION AND INFORMATION
A. ORDINANCE 6166, AMENDING AUBURN CITY CODE CHAPTER 18.56 RELATING TO
CHANGING MESSAGE CENTER SIGNS
Chair Wagner provided a synopsis of Ordinance No. 6166 amending Auburn City Code Chapter
18.56, relating to changing message center signs and the concern regarding flashing lights
(electronic) message boards signs and the lack of constrictions. He explained that the Ad Hoc
Sign Code Committee and Planning Commission discussed what was acceptable, the affect to
residential neighborhoods, aesthetics, and safety due to the increased number of signs since
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Public Works Committee Minutes February 19. 2008
the original code's adoption, which was not as restrictive as once thought. They found that the
issues were primarily technical and focused on concerns such as brightness, location, that they
be kept outside of the downtown areas, and that they not be too garish.
There was a brief discussion on the timing of the message boards, which are computer
generated, running at 10 second intervals in travel areas, which was considered reasonable
and safe. A discussion by the Committee regarding the length of time of the allowable interval
of a scrolling message resulted in the decision to recommend it be reduced to five (5) seconds
maximum and Chair Wagner indicated he would introduce as such, an amendment to the
Ordinance when it appeared before Council that evening.
B. KERSEY WAY GUARDRAIL APPROACH
Kersey Way Guardrails was a discussion item at the February 4, 2008 Public Works Committee
meeting. Due to a lack of a funding source, the Committee suggested bringing back possible
phasing solutions for the project. Transportation Manager Philpot presented a map displaying
the three proposed phases.
Chair Wagner inquired about liability for not completing the work as soon as a concern is known
by the City. Manager Philpot explained that once a concern is known, the City develops a plan
to address the concern regardless of how long it takes a City to completely address the
concern. There are also other protections in place for agencies concerning liability of identified
safety issues so that an agency is not discouraged from trying to identify safety issues.
Manager Philpot explained that there is $200,000 allocated for Safety Improvements in the
Capital Facilities Plan for 2009. During the 2009 budget process, that money can be used to
complete a portion of the proposed work. The Committee indicated their preference to begin
the work in 2009 using the Safety Improvement funds and to complete other phases of the
project in later years.
V. CAPITAL PROJECT STATUS REPORT
No. 11 - West Main Street Improvements - Chair Wagner asked if the vertical artwork was still
on schedule to be installed this week. Engineer Helbig confirmed that at this time, they were
scheduled for later in the week.
No 13- 2007 Sewer/Storm Manhole Ring & Cover Replacement - Chair Wagner commented
on the quality of some of the replacements that had been made and asked if there was quality
control in place for these replacements. Engineer Helbig assured him that the work is inspected
by the construction inspectors and there are specifications in place within the contract
concerning quality of work. Staff will review the locations to determine if corrective work is
needed. He also confirmed that number of replacements being made was more then seventy
under this year contract.
No. 15 - 2007 Pavement Preservation. 6'" Street SE - Chair Wagner asked for confirmation if
the bid had been received. Engineer Helbig informed the Committee that it was opening on
Thursday of this week.
No. 18 - R Street SE Utility Improvements - Engineer Helbig responded to questions regarding
the inclusion of rechannelization in the project, stating that this would be completed at a later
stage in the project design and that at this time, staff was unaware of any proposed changes to
channelization. Engineer Helbig clarified that the Project includes the replacement of water and
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Public Works Committee Minutes February 19, 2008
storm lines on R Street SE and water, storm and sewer lines on 2151 St. SE and sewer, storm
and water improvements on M Street SE and sewer improvements on 17th Street SE. There is
currently no sewer improvements planned on R Street SE as the sewer is not currently located
within this roadway. In addition, the sewer improvements associated with this project are the
completion of the Auburn Way South Sewer Improvement. The committee requested a briefing
of the scope of the project at a future meeting.
No. 25 A Street SE Pedestrian Improvement - Engineer Helbig confirmed that design and
permitting on the project is 80% complete and that Legal is reviewing the need for WSDOT
approval under SR-18. He also confirmed that the project will install retaining walls extending
the ramps on either side and removing the stairs.
No. 26 4th Street NE Sewer Force Main - 26 -Chair Wagner commented that he does not recall
which properties indicated a desire for the project to be completed and would like an update of
that information to determine if the portion of work involving an easement issue could be
eliminated.
No 28 - 8th & R Street Traffic Signal - Engineer Helbig explained to the Committee that the
consultant is currently working on the two options previously discussed with the Committee and
that this will be brought back as a discussion with the Committee at a future meeting.
No 30 - AWS Pedestrian Crossing - Mayor Lewis confirmed that this project was stalemated
due to WSDOT's concerns on crossing issues and that an alternate project and location
needed to be identified by staff and proposed to WSDOT. The alternative project would
complete a pedestrian connection between 37th Street SE and R Street SE near Game Farm
Park. This project is already identified in the City's 6-Year Transportation Improvement
Program and will be of great benefit to the M Street SE community.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 4:32 p.m.
2 r--11 Approved this I day of /!/( ?? 2008.
X-1 z Q
Rich Wagner
Chairman
Alison Hudson
Public Works Department Secretary
File: 17.2
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