HomeMy WebLinkAbout05-19-2008
CITY OF
WASHINGTON
1. CALL TO ORDER
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
May 19, 2008
Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the
first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members
present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugea.
Also present during the meeting were: Mayor Peter B. Lewis, Director Dennis Dowdy, Assistant
Director/City Engineer Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer
Bill Helbig, Utilities Engineer Dan Repp, Transportation Planner/Grants Manager Tiffin Goodman,
Traffic Operations Engineer Scott Nutter, Project Engineer Robert Lee, Project Engineer Fritz
Timm, Street Systems Engineer Seth Wickstrom, Storm Drainage Manager Jesse Mitchell, Planner
Stacey Borland, Finance Director Shelley Coleman, Information Services Director Lorrie Rempher,
Office Assistant Heather Bartlett, and Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve
the Public Works Committee minutes for date, May 5, 2008. Motion carried.
B. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-333 WITH
PERTEET INC. FOR PROJECT NO. CP0802, COMPREHENSIVE TRANSPORTATION PLAN
UPDATE FOR THE ANNEXATION AREAS
Transportation Planner/Grants Manager Goodman distributed an updated agenda bill and
budget status sheet to the Committee. The updated budget status sheet increases the "not to
exceed amount" for the contract from $95,000 to $100,000. Goodman stated the
Comprehensive Transportation Plan Update is anticipated to be completed this year with
primary focus on the Lea Hill and West Hill areas; however the City will be viewed as a whole in
order to update the model information so it is consistent between the annexation areas and the
City. Goodman stated that significant changes to the projects in the preexisting City limits are
not expected, as the primary focus of the update is the annexation areas.
Chairman Wagner asked if there was an advisory group formed to represent the annexation
areas. Staff commented that the Transportation, Transit, and Trails Committee is being used
as an advisory group as we have good representation from both annexation areas on the
committee. Staff will be keeping the Transportation, Transit, and Trails Committee updated on
the public meetings. This subject is on the May 28, 2008 agenda for the Transportation,
Transit, and Trails Committee. There are three public meetings planned within the annexation
areas, and surveys are posted on the City website to collect feedback. Wagner expressed
concern that there is not a method available for individuals to become more involved.
Transportation Planner/Grants Manager Goodman answered individuals can provide comments
to the City, identifying issues they are concerned about and that a current list of individual
comments is being recorded. Chairman Wagner recommended meeting with individuals who
have working knowledge of the annexation areas, once in the preliminary stages of the update
and a second time just prior to the update going to Council for approval. Mayor Lewis
responded that he would look into the possibility of other venues for bringing interested
individuals together for meetings.
Public Works Committee Minutes May 19, 2008
Chairman Wagner asked if any limits were being put on the review of non-motorized
transportation to prevent residents from expecting bike and walking trails in the near future.
Goodman responded that the plan is identified as a twenty-year plan and the message to the
residents will be that the plan is a long-range plan. If there are immediate issues that can be
addressed within the current year's scope of work, the City would give them consideration.
Vice-Chair Cerino stated that he knew of individuals who would be interested in the non-
motorized portions of the Transportation Plan, specifically bike trails in the Lea Hill area. Mayor
Lewis recommended they contact Roger Thordarson, Chairman of the Transportation, Transit,
and Trails Committee.
Wagner asked if input was being solicited from the general population. Transportation
Planner/Grants Manager Goodman responded that the primary focus is the residents of the
annexation areas, although all residents are invited to participate in the online survey and
meetings. Goodman suggested an open house be held at City Hall once draft
recommendations have been developed. Mayor Lewis agreed that an open house would
provide residents with an arena to voice their suggestions and give input. Wagner
recommended mass advertising the open house to the entire Auburn population. Goodman
stated that the open house would be planned for late July.
Member Haugen asked if there was a King County or State mandate pertaining to the
timeframe of having the update to the plan completed. Assistant Director/City Engineer Selle
responded the update of the plan is to identify and address City and developer transportation
needs and there are no such mandates.
It was moved by Vice-Chair Cerino that the Committee recommend Council award consultant
agreement no. AG-C-333 with Perteet Inc. for Project No. CP0802, Comprehensive
Transportation Plan Update for the Annexation Areas, as modified. Member Haugen seconded
the motion. Motion carried.
C. PERMISSION TO AWARD SMALL WORKS CONTRACT NO. 08-01 FOR PROJECT NO.
CP0752, M STREET SE SIDEWALK LID TO ASPHALT PATCH SYSTEMS INC. ON THEIR
LOW BID OF $156,730.00
Chairman Wagner verified that the sidewalk is a concrete sidewalk. Street Systems Engineer
Wickstrom confirmed that it was. Wickstrom responded to questions from the Committee
regarding the size and the design of the landscape strip. Wagner asked if the improvements
will encroach on any front yards. Wickstrom answered that it did not and they are in the right-
of-way.
It was moved by Vice-Chair Cerino, and seconded by Member Haugen that the Committee
recommend Council award contract no. 08-01 to Asphalt Patch Systems Inc. for project no.
CP0752, M Street SE Sidewalk LID.
D. APPROVE CHANGE ORDERS NO. 1, 2, AND 3 TO CONTRACT NO. 07-10 WITH RODARTE
CONSTRUCTION INC. FOR WORK ON PROJECT NO. CP0730, 2007 PAVEMENT
PRESERVATION - 6T" STREET SE REHABILITATION
Vice-Chair Cerino asked about the location identified in change order no. 3, A Street SE and 7th
Street NE, and how the location is related to 6th Street SE. Project Engineer Lee responded the
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Public Works Committee Minutes May 19, 2008
two locations were tied together due to the urgency of the 7th Street NE project. Lee answered
additional questions from the Committee regarding the budget status sheet.
Project Engineer Lee notified the Committee of the impending complete closure of 6th Street SE
beginning this week. The south end of the street will be paved with concrete and the street will
be closed to traffic from Wednesday through Sunday night then the street will be restricted to
local traffic. Member Haugen asked about the thickness of the concrete. Lee responded it will
be 10 inches thick.
It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee
recommend Council approve change orders no. 1, 2, and 3 to contract no. 07-10 with Rodarte
Construction Inc. for work on project no. CP0730, 2007 pavement preservation - 6th Street SE
Rehabilitation. Motion carried.
III. ISSUES
A. RESOLUTION NO. 4330 INTERAGENCY AGREEMENT WITH KING COUNTY FOR BRIDGE
REPAIRS, 15TH STREET NW AND UPRR
Chairman Wagner asked why the bridge repairs were not included in the budget.
Transportation Operations Engineer Nutter responded the damage to the bridge was caused by
a vehicular accident and the cost of repair was previously unknown. Nutter explained the
difference between the previous blanket Interlocal Agreement presented to Committee verses
the project specific Interagency Agreement currently being presented to the Committee.
It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee
recommend Council adopt Resolution No. 4330 Interagency Agreement with King County for
Bridge Repairs, 15th Street NW and UPRR. Motion carried.
IV. DISCUSSION AND INFORMATION
A. 2008 ARTERIAL PAVEMENT PRESERVATION
Project Engineer Timm answered questions from the Committee regarding how the arterial
streets identified in the project were chosen. Timm explained he consulted with the
Transportation and Maintenance staff to establish which streets were in the most need and
could be preserved with the funds available. Chairman Wagner asked if there would be
additional funds available because of the Utility Tax. Finance Director Coleman responded
there would be only four months worth of Utility Tax funds available at the end of the year.
Chairman Wagner stated he was hoping to suggest R Street be included in the 2008 Arterial
Pavement Preservation project. Assistant Director/City Engineer Selle agreed that the
condition of R Street was poor and explained that the conditions of the streets currently
included in the pro' ct, 16th Street NE, E Street NE, and West Valley Highway between 11th
Street NW and 15t Street NW, were worse that those of R Street. Selle stated the streets
chosen were a far greater challenge for the Maintenance staff and needed to be repaired to a
level they can reasonably be maintained by staff.
Mayor Lewis and the Committee continued discussion about the condition of R Street. Wagner
asked if a double-chip seal on R Street would be viable. Wagner asked for an estimated cost
of the double-chip seal from 29th St. to the Stuck River Bridge. Mayor Lewis requested there be
further discussion regarding a chip seal project on R Street in two weeks time.
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Public Works Committee Minutes May 19, 2008
Chairman Wagner agreed that the three locations included in the 2008 Pavement Preservation
project were a good choice for repair and patching. Mayor Lewis reiterated that discussion
about R Street will continue, following additional research, in two weeks.
B. ORDINANCE NO. 6178 TRAFFIC IMPACT FEE EXEMPTION IN DOWNTOWN CATALYST
AREA - DISCUSS EXTENSION OF CODIFIED SUNSET DATE OF JUNE 30, 2008
Planner Borland gave background information to the Committee regarding the catalyst area and
recommended the waiver of the traffic impact fees for the area be extended for two years
because of the delay in development of the downtown area. Borland reported that it has been
reviewed by the Planning and Community Development Committee. Member Haugen asked if
a change in ownership of a business affects the traffic impact fee. Assistant Director/City
Engineer Selle explained that a change in ownership has no affect however a change in the
type of business may increase the traffic impact fee.
Chairman Wagner agreed that the traffic impact fee exemption for the catalyst area should be
extended. Vice-Chair Cerino also expressed support.
C. ORDINANCE NO. 6179 BUDGET AMENDMENT NO. 14
Finance Director Coleman briefly discussed with the Committee the budgeted revenue and the
revenue being generated, the City's conservative revenue estimates, and the budget's
relationship to the current economy.
Chairman Wagner asked which property for the Justice Center was purchased, as noted for the
adjustment to Fund 122 - Cumulative Reserve Expenses. Mayor Lewis answered the property
has not yet been purchased and that it is a possible purchase.
The Committee posed no further questions.
D. CAPITAL PROJECT STATUS REPORT
Item 8, Auburn Way Pavement Overlay
Chairman Wagner commented on the coloring and stamping of the asphalt islands and asked if
the pervious concrete pavers on Auburn Way South could be colored. Assistant City Engineer
Gaub responded that the concrete pavers could be stained. Discussion continued regarding
the staining of the pavers. Mayor Lewis requested color samples for the pavers be presented
to the Planning and Community Development Committee.
Item 9, Urban Center Transportation Improvements
Vice-Chair Cerino asked why there was asphalt in the sidewalk area at the corner of V t Street
NE and Auburn Avenue SE. Assistant City Engineer Gaub responded that the asphalt is
temporary and will be replaced with concrete once the signal work at the corner is complete.
Item 12, 2007 Gateway Project, M Street SE
Vice-Chair Cerino commended the pleasing aesthetics of the new gateway sign.
Item 17, A Street NW Corridor - Phase 1
Vice-Chair Cerino asked about the progress of the project. Mayor Lewis responded that the
City is waiting for funds which were promised by the Federal government and once funds are
received the project can move forward.
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Public Works Committee Minutes May 19 2008
Senior Project Engineer Helbig reported that we are still in the environmental design stage and
he anticipates it will be six more months until the environmental process is complete. Wagner
asked about the planned street connecting 3Id Street and A Street. Helbig answered that the
street is included in a later phase of the project and is identified in a future year in the
Transportation Improvement Program (TIP).
Item 21, 8t" & R Street Traffic Signal
Chairman Wagner asked about the status of the interim project update. Senior Project
Engineer Helbig answered that there are right-of-way and easement issues being reviewed and
he anticipates the update will be ready to be presented to the Committee at the next Public
Works Committee Meeting. Wagner asked if the westbound u-turn had been removed from the
design. Helbig answered that it has been removed. The Committee continued to discuss the
access of the apartment complexes in the area of 8t" Street.
Item 28, Auburn Way North Pedestrian Crossing
Chairman Wagner asked about the status of the interim project update. Helbig responded that
there are right-of-way and easement issues pertaining to the signal pole placement that are
being worked out and the project update will be presented to the Committee at the next Public
Works Committee Meeting. Wagner asked if there may be issues regarding the speed limit on
Auburn Way North and the pedestrian crossing. Helbig answered that advanced warning of the
crossing must be given.
E. RESOLUTION NO. 4183 AUTHORIZING THE MAYOR TO EXECUTE A TERMINATION
AGREEMENT WITH THE BOEING COMPANY TERMINATING THE DEDICATION AND
EASEMENT AGREEMENT ESTABLISHING PERIMETER ROAD AS PUBLIC RIGHT-OF-WAY
Mayor Lewis reviewed the agreement made with Boeing regarding Perimeter Road, which
included Boeing bringing the road to City Standards and then turning the road over to the City.
There were many improvements made. Following the road being turned over to the City, the
U.S. Department of Homeland Security notified Boeing that the road could not be made public
right-of-way thus the agreement must now be terminated.
Although the topic is a Discussion and Information item on the agenda, because the resolution
is regarding a public road, Mayor Lewis asked the Committee for an action on Resolution No.
4183.
It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee
recommend Council adopt Resolution No. 4183 authorizing the Mayor to execute a termination
agreement with the Boeing Company terminating the dedication and easement agreement
establishing Perimeter Road as public right-of-way. Motion carried.
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Public Works Committee Minutes May 19 2008
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 4:21 p.m.
Approved this day of 2008.
Rich Wagner Jenni r Rigsby
Chairman P is Works D art e Secretary
File: 17.2
H:\AgendaBills\2008\051908Minutes and E:\Minutes\08PW05-2
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