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HomeMy WebLinkAbout05-19-2008 CITY OF WASHINGTON 1. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE May 19, 2008 Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugea. Also present during the meeting were: Mayor Peter B. Lewis, Director Dennis Dowdy, Assistant Director/City Engineer Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Transportation Planner/Grants Manager Tiffin Goodman, Traffic Operations Engineer Scott Nutter, Project Engineer Robert Lee, Project Engineer Fritz Timm, Street Systems Engineer Seth Wickstrom, Storm Drainage Manager Jesse Mitchell, Planner Stacey Borland, Finance Director Shelley Coleman, Information Services Director Lorrie Rempher, Office Assistant Heather Bartlett, and Department Secretary Jennifer Rigsby. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve the Public Works Committee minutes for date, May 5, 2008. Motion carried. B. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-333 WITH PERTEET INC. FOR PROJECT NO. CP0802, COMPREHENSIVE TRANSPORTATION PLAN UPDATE FOR THE ANNEXATION AREAS Transportation Planner/Grants Manager Goodman distributed an updated agenda bill and budget status sheet to the Committee. The updated budget status sheet increases the "not to exceed amount" for the contract from $95,000 to $100,000. Goodman stated the Comprehensive Transportation Plan Update is anticipated to be completed this year with primary focus on the Lea Hill and West Hill areas; however the City will be viewed as a whole in order to update the model information so it is consistent between the annexation areas and the City. Goodman stated that significant changes to the projects in the preexisting City limits are not expected, as the primary focus of the update is the annexation areas. Chairman Wagner asked if there was an advisory group formed to represent the annexation areas. Staff commented that the Transportation, Transit, and Trails Committee is being used as an advisory group as we have good representation from both annexation areas on the committee. Staff will be keeping the Transportation, Transit, and Trails Committee updated on the public meetings. This subject is on the May 28, 2008 agenda for the Transportation, Transit, and Trails Committee. There are three public meetings planned within the annexation areas, and surveys are posted on the City website to collect feedback. Wagner expressed concern that there is not a method available for individuals to become more involved. Transportation Planner/Grants Manager Goodman answered individuals can provide comments to the City, identifying issues they are concerned about and that a current list of individual comments is being recorded. Chairman Wagner recommended meeting with individuals who have working knowledge of the annexation areas, once in the preliminary stages of the update and a second time just prior to the update going to Council for approval. Mayor Lewis responded that he would look into the possibility of other venues for bringing interested individuals together for meetings. Public Works Committee Minutes May 19, 2008 Chairman Wagner asked if any limits were being put on the review of non-motorized transportation to prevent residents from expecting bike and walking trails in the near future. Goodman responded that the plan is identified as a twenty-year plan and the message to the residents will be that the plan is a long-range plan. If there are immediate issues that can be addressed within the current year's scope of work, the City would give them consideration. Vice-Chair Cerino stated that he knew of individuals who would be interested in the non- motorized portions of the Transportation Plan, specifically bike trails in the Lea Hill area. Mayor Lewis recommended they contact Roger Thordarson, Chairman of the Transportation, Transit, and Trails Committee. Wagner asked if input was being solicited from the general population. Transportation Planner/Grants Manager Goodman responded that the primary focus is the residents of the annexation areas, although all residents are invited to participate in the online survey and meetings. Goodman suggested an open house be held at City Hall once draft recommendations have been developed. Mayor Lewis agreed that an open house would provide residents with an arena to voice their suggestions and give input. Wagner recommended mass advertising the open house to the entire Auburn population. Goodman stated that the open house would be planned for late July. Member Haugen asked if there was a King County or State mandate pertaining to the timeframe of having the update to the plan completed. Assistant Director/City Engineer Selle responded the update of the plan is to identify and address City and developer transportation needs and there are no such mandates. It was moved by Vice-Chair Cerino that the Committee recommend Council award consultant agreement no. AG-C-333 with Perteet Inc. for Project No. CP0802, Comprehensive Transportation Plan Update for the Annexation Areas, as modified. Member Haugen seconded the motion. Motion carried. C. PERMISSION TO AWARD SMALL WORKS CONTRACT NO. 08-01 FOR PROJECT NO. CP0752, M STREET SE SIDEWALK LID TO ASPHALT PATCH SYSTEMS INC. ON THEIR LOW BID OF $156,730.00 Chairman Wagner verified that the sidewalk is a concrete sidewalk. Street Systems Engineer Wickstrom confirmed that it was. Wickstrom responded to questions from the Committee regarding the size and the design of the landscape strip. Wagner asked if the improvements will encroach on any front yards. Wickstrom answered that it did not and they are in the right- of-way. It was moved by Vice-Chair Cerino, and seconded by Member Haugen that the Committee recommend Council award contract no. 08-01 to Asphalt Patch Systems Inc. for project no. CP0752, M Street SE Sidewalk LID. D. APPROVE CHANGE ORDERS NO. 1, 2, AND 3 TO CONTRACT NO. 07-10 WITH RODARTE CONSTRUCTION INC. FOR WORK ON PROJECT NO. CP0730, 2007 PAVEMENT PRESERVATION - 6T" STREET SE REHABILITATION Vice-Chair Cerino asked about the location identified in change order no. 3, A Street SE and 7th Street NE, and how the location is related to 6th Street SE. Project Engineer Lee responded the Page 2 Public Works Committee Minutes May 19, 2008 two locations were tied together due to the urgency of the 7th Street NE project. Lee answered additional questions from the Committee regarding the budget status sheet. Project Engineer Lee notified the Committee of the impending complete closure of 6th Street SE beginning this week. The south end of the street will be paved with concrete and the street will be closed to traffic from Wednesday through Sunday night then the street will be restricted to local traffic. Member Haugen asked about the thickness of the concrete. Lee responded it will be 10 inches thick. It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee recommend Council approve change orders no. 1, 2, and 3 to contract no. 07-10 with Rodarte Construction Inc. for work on project no. CP0730, 2007 pavement preservation - 6th Street SE Rehabilitation. Motion carried. III. ISSUES A. RESOLUTION NO. 4330 INTERAGENCY AGREEMENT WITH KING COUNTY FOR BRIDGE REPAIRS, 15TH STREET NW AND UPRR Chairman Wagner asked why the bridge repairs were not included in the budget. Transportation Operations Engineer Nutter responded the damage to the bridge was caused by a vehicular accident and the cost of repair was previously unknown. Nutter explained the difference between the previous blanket Interlocal Agreement presented to Committee verses the project specific Interagency Agreement currently being presented to the Committee. It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee recommend Council adopt Resolution No. 4330 Interagency Agreement with King County for Bridge Repairs, 15th Street NW and UPRR. Motion carried. IV. DISCUSSION AND INFORMATION A. 2008 ARTERIAL PAVEMENT PRESERVATION Project Engineer Timm answered questions from the Committee regarding how the arterial streets identified in the project were chosen. Timm explained he consulted with the Transportation and Maintenance staff to establish which streets were in the most need and could be preserved with the funds available. Chairman Wagner asked if there would be additional funds available because of the Utility Tax. Finance Director Coleman responded there would be only four months worth of Utility Tax funds available at the end of the year. Chairman Wagner stated he was hoping to suggest R Street be included in the 2008 Arterial Pavement Preservation project. Assistant Director/City Engineer Selle agreed that the condition of R Street was poor and explained that the conditions of the streets currently included in the pro' ct, 16th Street NE, E Street NE, and West Valley Highway between 11th Street NW and 15t Street NW, were worse that those of R Street. Selle stated the streets chosen were a far greater challenge for the Maintenance staff and needed to be repaired to a level they can reasonably be maintained by staff. Mayor Lewis and the Committee continued discussion about the condition of R Street. Wagner asked if a double-chip seal on R Street would be viable. Wagner asked for an estimated cost of the double-chip seal from 29th St. to the Stuck River Bridge. Mayor Lewis requested there be further discussion regarding a chip seal project on R Street in two weeks time. Page 3 Public Works Committee Minutes May 19, 2008 Chairman Wagner agreed that the three locations included in the 2008 Pavement Preservation project were a good choice for repair and patching. Mayor Lewis reiterated that discussion about R Street will continue, following additional research, in two weeks. B. ORDINANCE NO. 6178 TRAFFIC IMPACT FEE EXEMPTION IN DOWNTOWN CATALYST AREA - DISCUSS EXTENSION OF CODIFIED SUNSET DATE OF JUNE 30, 2008 Planner Borland gave background information to the Committee regarding the catalyst area and recommended the waiver of the traffic impact fees for the area be extended for two years because of the delay in development of the downtown area. Borland reported that it has been reviewed by the Planning and Community Development Committee. Member Haugen asked if a change in ownership of a business affects the traffic impact fee. Assistant Director/City Engineer Selle explained that a change in ownership has no affect however a change in the type of business may increase the traffic impact fee. Chairman Wagner agreed that the traffic impact fee exemption for the catalyst area should be extended. Vice-Chair Cerino also expressed support. C. ORDINANCE NO. 6179 BUDGET AMENDMENT NO. 14 Finance Director Coleman briefly discussed with the Committee the budgeted revenue and the revenue being generated, the City's conservative revenue estimates, and the budget's relationship to the current economy. Chairman Wagner asked which property for the Justice Center was purchased, as noted for the adjustment to Fund 122 - Cumulative Reserve Expenses. Mayor Lewis answered the property has not yet been purchased and that it is a possible purchase. The Committee posed no further questions. D. CAPITAL PROJECT STATUS REPORT Item 8, Auburn Way Pavement Overlay Chairman Wagner commented on the coloring and stamping of the asphalt islands and asked if the pervious concrete pavers on Auburn Way South could be colored. Assistant City Engineer Gaub responded that the concrete pavers could be stained. Discussion continued regarding the staining of the pavers. Mayor Lewis requested color samples for the pavers be presented to the Planning and Community Development Committee. Item 9, Urban Center Transportation Improvements Vice-Chair Cerino asked why there was asphalt in the sidewalk area at the corner of V t Street NE and Auburn Avenue SE. Assistant City Engineer Gaub responded that the asphalt is temporary and will be replaced with concrete once the signal work at the corner is complete. Item 12, 2007 Gateway Project, M Street SE Vice-Chair Cerino commended the pleasing aesthetics of the new gateway sign. Item 17, A Street NW Corridor - Phase 1 Vice-Chair Cerino asked about the progress of the project. Mayor Lewis responded that the City is waiting for funds which were promised by the Federal government and once funds are received the project can move forward. Page 4 Public Works Committee Minutes May 19 2008 Senior Project Engineer Helbig reported that we are still in the environmental design stage and he anticipates it will be six more months until the environmental process is complete. Wagner asked about the planned street connecting 3Id Street and A Street. Helbig answered that the street is included in a later phase of the project and is identified in a future year in the Transportation Improvement Program (TIP). Item 21, 8t" & R Street Traffic Signal Chairman Wagner asked about the status of the interim project update. Senior Project Engineer Helbig answered that there are right-of-way and easement issues being reviewed and he anticipates the update will be ready to be presented to the Committee at the next Public Works Committee Meeting. Wagner asked if the westbound u-turn had been removed from the design. Helbig answered that it has been removed. The Committee continued to discuss the access of the apartment complexes in the area of 8t" Street. Item 28, Auburn Way North Pedestrian Crossing Chairman Wagner asked about the status of the interim project update. Helbig responded that there are right-of-way and easement issues pertaining to the signal pole placement that are being worked out and the project update will be presented to the Committee at the next Public Works Committee Meeting. Wagner asked if there may be issues regarding the speed limit on Auburn Way North and the pedestrian crossing. Helbig answered that advanced warning of the crossing must be given. E. RESOLUTION NO. 4183 AUTHORIZING THE MAYOR TO EXECUTE A TERMINATION AGREEMENT WITH THE BOEING COMPANY TERMINATING THE DEDICATION AND EASEMENT AGREEMENT ESTABLISHING PERIMETER ROAD AS PUBLIC RIGHT-OF-WAY Mayor Lewis reviewed the agreement made with Boeing regarding Perimeter Road, which included Boeing bringing the road to City Standards and then turning the road over to the City. There were many improvements made. Following the road being turned over to the City, the U.S. Department of Homeland Security notified Boeing that the road could not be made public right-of-way thus the agreement must now be terminated. Although the topic is a Discussion and Information item on the agenda, because the resolution is regarding a public road, Mayor Lewis asked the Committee for an action on Resolution No. 4183. It was moved by Vice-Chair Cerino and seconded by Member Haugen that the Committee recommend Council adopt Resolution No. 4183 authorizing the Mayor to execute a termination agreement with the Boeing Company terminating the dedication and easement agreement establishing Perimeter Road as public right-of-way. Motion carried. Page 5 Public Works Committee Minutes May 19 2008 V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:21 p.m. Approved this day of 2008. Rich Wagner Jenni r Rigsby Chairman P is Works D art e Secretary File: 17.2 H:\AgendaBills\2008\051908Minutes and E:\Minutes\08PW05-2 Page 6