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HomeMy WebLinkAbout06-02-2008.){c CITY jOF _BUR___N_ WASHINGTON 1. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE June 2, 2008 Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Director Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Project Engineer Leah Dunsdon, Street System Engineer Seth Wickstrom, Storm Drainage Engineer Tim Carlaw, Sanitary Sewer Engineer Robert Elwell, Water Utility Engineer Cynthia Lamothe, Project Engineer Jacob Sweeting, Project Engineer Fritz Timm, Principal Planner Jeff Dixon, Planner Chris Andersen, Planning Director Cindy Baker, Principal Planner Elizabeth Chamberlain, Finance Director Shelley Coleman, Financial Planning Manager Karen Jester, Consultant Ken Hale with ESA Adolfson and Department Secretary Jennifer Rigsby. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve the Public Works Committee minutes for date, May 19, 2008. Motion carried. B. INITIATE PROJECT CP0810, SE 316TH PLACE TRAFFIC CALMING IMPROVEMENTS Using the project map, Project Engineer Dunsdon summarized project no. CP0810 for the Committee. Dunsdon stated the traffic circles recently installed in the SE Main neighborhood were temporary and the circles included in this project are permanent traffic circles. The circles would look similar to the traffic circles in Seattle including vegetation. Chairman Wagner asked why the circles were so close together. Dunsdon responded that Transportation Planner/Grants Manager Goodman conducted the traffic surveys and upon analysis of the data, the proposed traffic circles are located at the two intersections where traffic can be slowed down, between 112th Avenue SE and 116`" Avenue SE. Goodman also surveyed the neighbors to determine if they desired the City to install one traffic circle or two. Project Engineer Dunsdon reviewed the results of the neighborhood survey with the Committee. Ninety-six percent of respondents were in favor of one traffic circle and sixty-two percent of respondents supported the installation of both traffic circles. Vice-Chair Cerino asked about the causes of the speeding in the area. Transportation Manager Philpot responded that there is a cut through traffic pattern to avoid the Green River Community College area. The Committee continued discussion about the need to install two traffic circles instead of one and the configuration of the roadway with Project Engineer Dunsdon. Chairman Wagner verified that the sixty-two percent of survey responses met the criteria for phase two of the Traffic Claming Program. Dunsdon confirmed. Member Haugen asked about the size of the traffic circles. Dunsdon responded that the larger of the two traffic circles is 40 feet in diameter and the smaller is 24 feet in diameter. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee initiate Project No. CP0810, SE 316th Place Traffic Calming Improvements. Motion carried. Public Works Committee Minutes June 2, 2008 C. PERMISSION TO AWARD CONTRACT NO. 08-06 FOR PROJECT NO. CP0808, 2008 LOCAL STREET PAVEMENT PRESERVATION TO WOODWORTH & COMPANY INC ON THEIR LOW BID OF $2,034,560.00 The Committee reviewed the Bid Summary for the project with Street System Engineer Wickstrom. Chairman Wagner verified the bid calculations with Wickstrom. Wagner asked if the patching was being included in the project. Wickstrom said the patching was included and not separate as in years past. Chairman Wagner asked if the number of manhole covers reported on the Bid Summary was correct. Wickstrom verified the figures were accurate. It was moved by Vice-Chair Cerino, and seconded by Member Haugen, that the Committee recommend Council approve to award contract no. 08-06 for project no. CP0808, 2008 Local Street Pavement Preservation to Woodworth & Company Inc. Motion carried. D. PERMISSION TO ENTER INTO AMENDMENT NO. 2 TO ON-CALL CONSULTANT AGREEMENT NO. AG-C-101 WITH GPA VALUATION FOR APPRAISAL AND APPRAISAL REVIEW SERVICES It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council enter into amendment no. 2 to on-call consultant agreement no. AG-C-101 with GPA Valuation. Motion Carried. E. PERMISSION TO ENTER INTO SERVICE AGREEMENT NO. AG-S-12-08 WITH EDEN ADVANCED PEST TECHNOLOGIES FOR MOSQUITO CONTROL AT WET STORMWATER PONDS Chairman Wagner asked if mosquito control was included in the economic analysis for annexation. Mayor Lewis confirmed that mosquito control was included. Member Haugen asked if mosquito control would be provided to all stormwater ponds. Mayor Lewis explained that the service agreement was for the stormwater ponds the City is responsible for and that the City is testing for mosquito larva carrying West Nile Virus. If the virus is present in the larva, the City can then treat the ponds. The City is not allowed to treat the ponds if West Nile Virus carrying mosquitoes are not present. Chairman Wagner asked if any West Nile Virus has been found in previous years. Strom Drainage Engineer Carlaw reported that the virus has not been found. Carlaw described the testing process to the Committee. Member Haugen asked what steps would be taken to treat stormwater ponds which are not the City's responsibility if West Nile Virus carrying mosquitoes were present. Carlaw responded that the stormponds the City is responsible for maintaining would be treated and the Health Department would be notified. The Health Department would then release a mandate that all stomewater ponds be treated. It was moved by Vice-Chair Cerino, and seconded by Member Haugen, that the Committee recommend Council approve service agreement no. AG-S-12-08 with Eden Advance Pest Technologies. 111. ISSUES A. RESOLUTION NO. 4353 BILL OF SALE FOR SANITARY SEWER LINE (For City Council Meeting June 16, 2008) Chairman Wagner asked if the reason the City is keeping the easement for the portion of the sewer line outlined in the provided map was so the City can perform maintenance on the line Page 2 Public Works Committee Minutes June 2, 2008 located in the existing street. Sanitary Sewer Engineer Elwell confirmed, stating the City is responsible for the part that will remain in the right-of-way. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend the Council adopt Resolution No. 4353 Bill of Sale for Sanitary Sewer Line. Motion carried. IV. DISCUSSION AND INFORMATION A. RELINQUISHMENT OF EASEMENT (RELATED TO RESOLUTION NO. 4353) Assistant Director/City Engineer Selle asked for the Committee's concurrence for the relinquishment of the easement as it relates to Resolution No. 4353. The Committee concurred. B. OVERVIEW OF THE LAKELAND HILLS WATER SYSTEM - CAPACITY, PERFORMANCE, STATUS OF CURRENT PROJECTS, AND RECOMMENDED IMPROVEMENTS In response to requests from the Committee, Water Utility Engineer Lamothe and staff prepared an overview of the Lakeland Hills Water System. The Committee discussed the capacity of Lake Tapps. Vice-Chair Cerino asked if, in the future, the City would be able to maintain the water level of Lake Tapps and if Well 5B would be able to be utilized as a back up. Lamothe responded currently Well 5B cannot be utilized in its condition. Lamothe reported that staff is recommending a hydrogeological study to evaluate the options for Well 5B. Chairman Wagner asked if a study had been performed in the past. Assistant Director/City Engineer Selle responded there was some research done, but not an extensive study of the entire well field. Water Utility Engineer Lamothe responded to questions regarding the cost of the recommended study, stating the cost is unknown at this time and when a specific cost is determined, the recommendation will be brought to the Committee. Utility Engineer Repp stated as staff continues work on the Comprehensive Water Plan several water supply options are being evaluated. Repp also stated that a developer is designing, and will be constructing, a new pump station which can help serve the Lakeland Hills area. Repp recommended focus be put on completion of the Comprehensive Water Plan to avoid narrowing the scope of options to providing service for Lakeland Hills. Assistant Director/City Engineer Selle, Utilities Engineer Repp, and Water Utility Engineer Lamothe reviewed the map with the Committee, discussing new water lines and pump stations. Chairman Wagener asked if the City was paying for a portion of the new waterline providing service to the Kersey III development. Selle answered the Kersey III developer was paying for the entire cost of the pump station including the line down East Valley Highway. Vice-Chair Cerino had questions regarding the City's agreement with Bonney Lake, which were answered by Mayor Lewis. Chairman Wagner asked when the first draft of the Comprehensive Water Plan was due. Utility Engineer Repp responded that preliminary draft should be ready before October 2008. Water Utility Engineer Lamothe reported calibration testing for the hydraulic model is complete and the consultant has the data. Utility Engineer Repp reviewed, with the Committee, the extensive work being done to provide the City with a complete comprehensive plan. Chairman Wagner asked if the Comprehensive Plan would include the potential of project Oasis with Lakehaven. Director Dowdy answered it would probably be addressed as a long-term supply option and would be included in the strategy. Repp stated Page 3 Public Works Committee Minutes June 2, 2008 that there will be additional strategies included in the Comprehensive Water Plan which the Committee will find appealing. C. PROJECT UPDATE, CP0760, PEDESTRIAN SIGNAL AT AUBURN WAY NORTH AND 42ND STREET NE Project Engineer Sweeting presented the Committee with an update on Project No. CP0760. The construction of the new Sound Mental Health facility has increased pedestrian traffic in the area, which was one of the factors that initiated this project. Chairman Wagner asked if the two push buttons included in the crossing were commonly used. Sweeting answered that the system was not common in the Auburn area; however, it is common in other areas, in particular, Arizona, where the system was successfully used in a crossing in front of a high school. Sweeting explained the system will allow traffic on Auburn Way North to not back up in one direction as pedestrians cross. Mayor Lewis stated that the crossing was not only for Sound Mental Health patrons, but also pedestrians in wheelchairs or pedestrians walking with baby strollers, and the island with the second button will allow for everyone to cross safely and not have to attempt to cross four lanes of traffic at one time. Wagner asked if there was a sign to alert the pedestrian that they will need to press a second button to cross the second length of Auburn Way North. Sweeting responded that there will be instructions for users. Project Engineer Sweeting answered additional questions posed by the Committee regarding the location of the buttons included in the crossing. Project Engineer Sweeting stated there is general support by the adjacent property owners and tenants for the pedestrian crossing due to the number of people that are unsafely crossing Auburn Way North. Sweeting also stated King County Metro plans to install two new bus stops near the location of the crossing. The Committee and Project Engineer Sweeting discussed how the crossing and new bus stops may affect businesses in the area. Chairman Wagner asked about the project's budget. Sweeting answered it is $325,000.00 and the project funded primarily with a State pedestrian safety grant with a small amount of funds that the City will need to match. D. 2008 ARTERIAL PAVEMENT PRESERVATION Transportation Manager Philpot and Project Engineer Timm presented an update to the Committee to answer the Committee's questions from the previous Public Works Committee Meeting. Philpot stated that the locations which were selected for patching were West Valley Highway, 16th Street/ E Street NE and the Committee had asked if a chip seal could be done on R Street south of 29th. Philpot reported that Project Engineer Timm researched the Committee's question and it was determined that performing a double-chip seal on R Street without doing a good deal of deep patching will only last a few years and would not be a successful project. Philpot explained with the $300,000 from the Utility Tax increase available this year, deep patching could be done on R Street up to 25th Street and in the next year or two an overlay can be done. Mayor Lewis pointed out to the Committee that an overlay done without the deep patching would eventually fall apart and be a waste of money. Mayor Lewis continued to discuss the comparative cost and durability of chip seal verses overlay. Chairman Wagener asked if R Street was the best candidate for the deep patching. Assistant Director/City Engineer Selle answered that the West Valley Highway and E Street and D Street are the most difficult for maintenance staff to deal with, but R Street is a definite concern. Chairman Wagner asked if the budget included all three locations presented. Transportation Page 4 Public Works Committee Minutes June 2. 2008 Manager Philpot confirmed that R Street had been added and all three projects were included for a total of $825,000. Director Dowdy reiterated that the three locations would be deep patched in preparation for a future overlay. E. EAST MAIN STREET ON STREET PARKING Transportation Manager Philpot stated there was a citizen request to eliminate the 2 hour parking signs on the 700 block of East Main Street. Philpot stated in the current City Code the entire south side of East Main Street, from Auburn Way South to M Street, is 2 hour parking. If the signs were removed, as requested, there will need to be a change to the City Code. Philpot verified for the Committee that the street had always been 2 hour parking and portions of the street are not signed as such. Philpot and the Committee reviewed the map, discussed the locations of businesses and various parking options. Following discussion the Committee decided the south side of East Main Street should no longer be designated as 2 hour parking between G Street SE and M Street SE. Philpot stated a proposed change in City Code would be presented to the Committee and Council for approval. F. ORDINANCE NO. 6095 SHORELINE MANAGEMENT PROGRAM - DISCUSS 2005 DEPARTMENT OF ECOLOGY GRANT AND ADOPTION OF THE REVISED SHORELINE MASTER PROGRAM Planner Andersen presented to the Committee, the revisions to the draft master program. Andersen gave the Committee a brief history of the Department of Ecology grant and the revision of the Shoreline Master Plan. The Department of Ecology needed more time to review and comment on the Draft Shoreline Master Program and the original grant deadline was extended to from June 30, 2007 to June 30, 2008. The City has currently been working with consultants to incorporate the Departments of Ecology's comments into the Draft Shoreline Master Program. Planner Andersen introduced Consultant Ken Hale with ESA Adolfson. Consultant Hale provided the Committee with additional history and context. The Shoreline Master Programs applies to the 200 feet from the banks of the Green and White Rivers. The City's master program was last updated in 1974. In 2003, the State provided guidelines and funding to update the program. Hale briefly reviewed the revisions made in the draft program and the difference between the first draft and the current draft. Hale stated the Department of Ecology has received a copy of the updated draft and the City has received no additional comments. Vice-Chair Cerino asked if the changes made will have to await approval from the State. Consultant Hale answered that all programs must be formally reviewed and approved by the State. Cerino voiced his concern that any changes recommended in the Planning and Community Development Committee Meeting may delay the State approval of the program. Chairman Wagner asked when the last contact with the Citizens' Advisory Group was. Hale responded approximately a year and half ago. The Committee reviewed the maps provided -and discussed designation of property. The Committee made the recommendation to move Ordinance No. 6095 forward to Council. Page 5 Public Works Committee Minutes June 2, 2008 G. ORDINANCE NO. 6180 BUDGET AMENDMENT NO. 15 Finance Director Coleman responded to a question from the Committee regarding the budget amendment, explaining that the 2008 beginning fund balance is being adjusted to actual. Coleman responded to Chairman Wagner's questions regarding Fund 431 Sewer Revenues and Fund 434 Solid Waste Revenues. Mayor Lewis answered questions asked by Member Haugen regarding the difference between the Business Improvement Area and the Auburn Downtown Association. H. RESOLUTION NO. 4355 A RESOLUTION DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND AUTHORIZING THEIR DISPOSAL Chairman Wagner verified that four years was the turn-over time for police vehicles. Director Dowdy concurred. The Committee posed no additional questions. RESOLUTION NO. 4361 DOWNTOWN PROMENADE Principal Planner Chamberlain explained the changes made to Resolution No. 4361. The proposed promenade is on the west side of Division Street, beginning at Main Street and continuing to 3`d Street. Originally the promenade only continued to 2nd Street, but following the Planning and Community Development Meeting, the proposed location was extended. From Main Street to 2nd Street the promenade would be 20 feet wide. There is currently 10 feet of sidewalk along the two blocks. From 2nd Street to 3`d Street, the promenade would be 14 feet wide. On the East side of Division Street it would remain at the standard 10 foot wide sidewalk. Chamberlain stated that language would be incorporated into the Resolution stating when the properties developed it would be expected right-of-way or an easement would be provided as part of the development. Vice-Chair Cerino commented the investment being made is focused on future people use and the potential to generate sales tax as oppose to property tax. Chairman Wagner asked if there were any sidewalks on West Main Street that are less than 10 feet in width. Planner Chamberlain answered there are not. The Committee expressed support for Resolution No. 4361. J. CAPITAL PROJECT STATUS REPORT No. 8 - CP0742 - Auburn Way Pavement Overlay: Chairman Wagner asked if the color for the asphalt islands had been chosen. Senior Project Engineer Helbig answered it is the same color as used previously on other islands in the City and that the coloring is complete. No. 16 - C504A - R Street SE Utility Improvements: Member Haugen asked if the City was getting the signatures they needed from the residents along M Street. Helbig responded, that yes some of the signed documents were being returned. Page 6 Public Works Committee Minutes June 2 2008 No. 36 - C507B - Auburn/Pacific Trail Phase 2: Chairman Wagner asked if there is going to be a lot of right-of-way acquisition. Helbig responded that there is potential for a lot of right-of- way acquisition and the City of Pacific is reviewing alternatives. The project is on hold while the City of Pacific looks for resolution to the drainage and right-of-way issues. Senior Project Engineer Helbig responded to questions from the Committee and Mayor Lewis regarding the budget. Additional Discussion Director Dowdy reported that the Army Corp of Engineers has offered to do a summer tour of Mill Creek and also other recent projects in the Kent area to discuss elements of design. Dowdy stated the tour would last between 3 and 4 hours and be scheduled for July 2008. Dowdy confirmed that the projects budget is $440,000 of which the City is providing $110,000. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:07 p.m. Approved this 16th day of June, 2008. Ric Wagner J nifer Rigsb Chairman ublic Works e r ent Secretary File: 17.2 Page 7