HomeMy WebLinkAbout06-02-2008.){c
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WASHINGTON
1. CALL TO ORDER
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
June 2, 2008
Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the
first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members
present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen.
Also present during the meeting were: Mayor Peter B. Lewis, Director Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project
Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Project Engineer
Leah Dunsdon, Street System Engineer Seth Wickstrom, Storm Drainage Engineer Tim Carlaw,
Sanitary Sewer Engineer Robert Elwell, Water Utility Engineer Cynthia Lamothe, Project Engineer
Jacob Sweeting, Project Engineer Fritz Timm, Principal Planner Jeff Dixon, Planner Chris
Andersen, Planning Director Cindy Baker, Principal Planner Elizabeth Chamberlain, Finance
Director Shelley Coleman, Financial Planning Manager Karen Jester, Consultant Ken Hale with
ESA Adolfson and Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve
the Public Works Committee minutes for date, May 19, 2008. Motion carried.
B. INITIATE PROJECT CP0810, SE 316TH PLACE TRAFFIC CALMING IMPROVEMENTS
Using the project map, Project Engineer Dunsdon summarized project no. CP0810 for the
Committee. Dunsdon stated the traffic circles recently installed in the SE Main neighborhood
were temporary and the circles included in this project are permanent traffic circles. The circles
would look similar to the traffic circles in Seattle including vegetation. Chairman Wagner asked
why the circles were so close together. Dunsdon responded that Transportation
Planner/Grants Manager Goodman conducted the traffic surveys and upon analysis of the data,
the proposed traffic circles are located at the two intersections where traffic can be slowed
down, between 112th Avenue SE and 116`" Avenue SE. Goodman also surveyed the neighbors
to determine if they desired the City to install one traffic circle or two. Project Engineer
Dunsdon reviewed the results of the neighborhood survey with the Committee. Ninety-six
percent of respondents were in favor of one traffic circle and sixty-two percent of respondents
supported the installation of both traffic circles. Vice-Chair Cerino asked about the causes of
the speeding in the area. Transportation Manager Philpot responded that there is a cut through
traffic pattern to avoid the Green River Community College area. The Committee continued
discussion about the need to install two traffic circles instead of one and the configuration of the
roadway with Project Engineer Dunsdon. Chairman Wagner verified that the sixty-two percent
of survey responses met the criteria for phase two of the Traffic Claming Program. Dunsdon
confirmed. Member Haugen asked about the size of the traffic circles. Dunsdon responded
that the larger of the two traffic circles is 40 feet in diameter and the smaller is 24 feet in
diameter.
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee initiate
Project No. CP0810, SE 316th Place Traffic Calming Improvements. Motion carried.
Public Works Committee Minutes June 2, 2008
C. PERMISSION TO AWARD CONTRACT NO. 08-06 FOR PROJECT NO. CP0808, 2008 LOCAL
STREET PAVEMENT PRESERVATION TO WOODWORTH & COMPANY INC ON THEIR
LOW BID OF $2,034,560.00
The Committee reviewed the Bid Summary for the project with Street System Engineer
Wickstrom. Chairman Wagner verified the bid calculations with Wickstrom. Wagner asked if
the patching was being included in the project. Wickstrom said the patching was included and
not separate as in years past. Chairman Wagner asked if the number of manhole covers
reported on the Bid Summary was correct. Wickstrom verified the figures were accurate.
It was moved by Vice-Chair Cerino, and seconded by Member Haugen, that the Committee
recommend Council approve to award contract no. 08-06 for project no. CP0808, 2008 Local
Street Pavement Preservation to Woodworth & Company Inc. Motion carried.
D. PERMISSION TO ENTER INTO AMENDMENT NO. 2 TO ON-CALL CONSULTANT
AGREEMENT NO. AG-C-101 WITH GPA VALUATION FOR APPRAISAL AND APPRAISAL
REVIEW SERVICES
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend Council enter into amendment no. 2 to on-call consultant agreement no. AG-C-101
with GPA Valuation. Motion Carried.
E. PERMISSION TO ENTER INTO SERVICE AGREEMENT NO. AG-S-12-08 WITH EDEN
ADVANCED PEST TECHNOLOGIES FOR MOSQUITO CONTROL AT WET STORMWATER
PONDS
Chairman Wagner asked if mosquito control was included in the economic analysis for
annexation. Mayor Lewis confirmed that mosquito control was included. Member Haugen
asked if mosquito control would be provided to all stormwater ponds. Mayor Lewis explained
that the service agreement was for the stormwater ponds the City is responsible for and that the
City is testing for mosquito larva carrying West Nile Virus. If the virus is present in the larva,
the City can then treat the ponds. The City is not allowed to treat the ponds if West Nile Virus
carrying mosquitoes are not present. Chairman Wagner asked if any West Nile Virus has been
found in previous years. Strom Drainage Engineer Carlaw reported that the virus has not been
found. Carlaw described the testing process to the Committee. Member Haugen asked what
steps would be taken to treat stormwater ponds which are not the City's responsibility if West
Nile Virus carrying mosquitoes were present. Carlaw responded that the stormponds the City is
responsible for maintaining would be treated and the Health Department would be notified. The
Health Department would then release a mandate that all stomewater ponds be treated.
It was moved by Vice-Chair Cerino, and seconded by Member Haugen, that the Committee
recommend Council approve service agreement no. AG-S-12-08 with Eden Advance Pest
Technologies.
111. ISSUES
A. RESOLUTION NO. 4353 BILL OF SALE FOR SANITARY SEWER LINE (For City Council
Meeting June 16, 2008)
Chairman Wagner asked if the reason the City is keeping the easement for the portion of the
sewer line outlined in the provided map was so the City can perform maintenance on the line
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Public Works Committee Minutes June 2, 2008
located in the existing street. Sanitary Sewer Engineer Elwell confirmed, stating the City is
responsible for the part that will remain in the right-of-way.
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend the Council adopt Resolution No. 4353 Bill of Sale for Sanitary Sewer Line. Motion
carried.
IV. DISCUSSION AND INFORMATION
A. RELINQUISHMENT OF EASEMENT (RELATED TO RESOLUTION NO. 4353)
Assistant Director/City Engineer Selle asked for the Committee's concurrence for the
relinquishment of the easement as it relates to Resolution No. 4353. The Committee
concurred.
B. OVERVIEW OF THE LAKELAND HILLS WATER SYSTEM - CAPACITY, PERFORMANCE,
STATUS OF CURRENT PROJECTS, AND RECOMMENDED IMPROVEMENTS
In response to requests from the Committee, Water Utility Engineer Lamothe and staff
prepared an overview of the Lakeland Hills Water System. The Committee discussed the
capacity of Lake Tapps. Vice-Chair Cerino asked if, in the future, the City would be able to
maintain the water level of Lake Tapps and if Well 5B would be able to be utilized as a back up.
Lamothe responded currently Well 5B cannot be utilized in its condition. Lamothe reported that
staff is recommending a hydrogeological study to evaluate the options for Well 5B. Chairman
Wagner asked if a study had been performed in the past. Assistant Director/City Engineer
Selle responded there was some research done, but not an extensive study of the entire well
field. Water Utility Engineer Lamothe responded to questions regarding the cost of the
recommended study, stating the cost is unknown at this time and when a specific cost is
determined, the recommendation will be brought to the Committee.
Utility Engineer Repp stated as staff continues work on the Comprehensive Water Plan several
water supply options are being evaluated. Repp also stated that a developer is designing, and
will be constructing, a new pump station which can help serve the Lakeland Hills area. Repp
recommended focus be put on completion of the Comprehensive Water Plan to avoid
narrowing the scope of options to providing service for Lakeland Hills.
Assistant Director/City Engineer Selle, Utilities Engineer Repp, and Water Utility Engineer
Lamothe reviewed the map with the Committee, discussing new water lines and pump stations.
Chairman Wagener asked if the City was paying for a portion of the new waterline providing
service to the Kersey III development. Selle answered the Kersey III developer was paying for
the entire cost of the pump station including the line down East Valley Highway.
Vice-Chair Cerino had questions regarding the City's agreement with Bonney Lake, which were
answered by Mayor Lewis. Chairman Wagner asked when the first draft of the Comprehensive
Water Plan was due. Utility Engineer Repp responded that preliminary draft should be ready
before October 2008. Water Utility Engineer Lamothe reported calibration testing for the
hydraulic model is complete and the consultant has the data. Utility Engineer Repp reviewed,
with the Committee, the extensive work being done to provide the City with a complete
comprehensive plan. Chairman Wagner asked if the Comprehensive Plan would include the
potential of project Oasis with Lakehaven. Director Dowdy answered it would probably be
addressed as a long-term supply option and would be included in the strategy. Repp stated
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Public Works Committee Minutes June 2, 2008
that there will be additional strategies included in the Comprehensive Water Plan which the
Committee will find appealing.
C. PROJECT UPDATE, CP0760, PEDESTRIAN SIGNAL AT AUBURN WAY NORTH AND 42ND
STREET NE
Project Engineer Sweeting presented the Committee with an update on Project No. CP0760.
The construction of the new Sound Mental Health facility has increased pedestrian traffic in the
area, which was one of the factors that initiated this project.
Chairman Wagner asked if the two push buttons included in the crossing were commonly used.
Sweeting answered that the system was not common in the Auburn area; however, it is
common in other areas, in particular, Arizona, where the system was successfully used in a
crossing in front of a high school. Sweeting explained the system will allow traffic on Auburn
Way North to not back up in one direction as pedestrians cross. Mayor Lewis stated that the
crossing was not only for Sound Mental Health patrons, but also pedestrians in wheelchairs or
pedestrians walking with baby strollers, and the island with the second button will allow for
everyone to cross safely and not have to attempt to cross four lanes of traffic at one time.
Wagner asked if there was a sign to alert the pedestrian that they will need to press a second
button to cross the second length of Auburn Way North. Sweeting responded that there will be
instructions for users. Project Engineer Sweeting answered additional questions posed by the
Committee regarding the location of the buttons included in the crossing.
Project Engineer Sweeting stated there is general support by the adjacent property owners and
tenants for the pedestrian crossing due to the number of people that are unsafely crossing
Auburn Way North. Sweeting also stated King County Metro plans to install two new bus stops
near the location of the crossing. The Committee and Project Engineer Sweeting discussed
how the crossing and new bus stops may affect businesses in the area.
Chairman Wagner asked about the project's budget. Sweeting answered it is $325,000.00 and
the project funded primarily with a State pedestrian safety grant with a small amount of funds
that the City will need to match.
D. 2008 ARTERIAL PAVEMENT PRESERVATION
Transportation Manager Philpot and Project Engineer Timm presented an update to the
Committee to answer the Committee's questions from the previous Public Works Committee
Meeting. Philpot stated that the locations which were selected for patching were West Valley
Highway, 16th Street/ E Street NE and the Committee had asked if a chip seal could be done on
R Street south of 29th. Philpot reported that Project Engineer Timm researched the
Committee's question and it was determined that performing a double-chip seal on R Street
without doing a good deal of deep patching will only last a few years and would not be a
successful project. Philpot explained with the $300,000 from the Utility Tax increase available
this year, deep patching could be done on R Street up to 25th Street and in the next year or two
an overlay can be done. Mayor Lewis pointed out to the Committee that an overlay done
without the deep patching would eventually fall apart and be a waste of money. Mayor Lewis
continued to discuss the comparative cost and durability of chip seal verses overlay.
Chairman Wagener asked if R Street was the best candidate for the deep patching. Assistant
Director/City Engineer Selle answered that the West Valley Highway and E Street and D Street
are the most difficult for maintenance staff to deal with, but R Street is a definite concern.
Chairman Wagner asked if the budget included all three locations presented. Transportation
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Public Works Committee Minutes June 2. 2008
Manager Philpot confirmed that R Street had been added and all three projects were included
for a total of $825,000. Director Dowdy reiterated that the three locations would be deep
patched in preparation for a future overlay.
E. EAST MAIN STREET ON STREET PARKING
Transportation Manager Philpot stated there was a citizen request to eliminate the 2 hour
parking signs on the 700 block of East Main Street. Philpot stated in the current City Code the
entire south side of East Main Street, from Auburn Way South to M Street, is 2 hour parking. If
the signs were removed, as requested, there will need to be a change to the City Code. Philpot
verified for the Committee that the street had always been 2 hour parking and portions of the
street are not signed as such. Philpot and the Committee reviewed the map, discussed the
locations of businesses and various parking options.
Following discussion the Committee decided the south side of East Main Street should no
longer be designated as 2 hour parking between G Street SE and M Street SE. Philpot stated
a proposed change in City Code would be presented to the Committee and Council for
approval.
F. ORDINANCE NO. 6095 SHORELINE MANAGEMENT PROGRAM - DISCUSS 2005
DEPARTMENT OF ECOLOGY GRANT AND ADOPTION OF THE REVISED SHORELINE
MASTER PROGRAM
Planner Andersen presented to the Committee, the revisions to the draft master program.
Andersen gave the Committee a brief history of the Department of Ecology grant and the
revision of the Shoreline Master Plan. The Department of Ecology needed more time to review
and comment on the Draft Shoreline Master Program and the original grant deadline was
extended to from June 30, 2007 to June 30, 2008. The City has currently been working with
consultants to incorporate the Departments of Ecology's comments into the Draft Shoreline
Master Program. Planner Andersen introduced Consultant Ken Hale with ESA Adolfson.
Consultant Hale provided the Committee with additional history and context. The Shoreline
Master Programs applies to the 200 feet from the banks of the Green and White Rivers. The
City's master program was last updated in 1974. In 2003, the State provided guidelines and
funding to update the program. Hale briefly reviewed the revisions made in the draft program
and the difference between the first draft and the current draft. Hale stated the Department of
Ecology has received a copy of the updated draft and the City has received no additional
comments.
Vice-Chair Cerino asked if the changes made will have to await approval from the State.
Consultant Hale answered that all programs must be formally reviewed and approved by the
State. Cerino voiced his concern that any changes recommended in the Planning and
Community Development Committee Meeting may delay the State approval of the program.
Chairman Wagner asked when the last contact with the Citizens' Advisory Group was. Hale
responded approximately a year and half ago. The Committee reviewed the maps provided
-and discussed designation of property.
The Committee made the recommendation to move Ordinance No. 6095 forward to Council.
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Public Works Committee Minutes June 2, 2008
G. ORDINANCE NO. 6180 BUDGET AMENDMENT NO. 15
Finance Director Coleman responded to a question from the Committee regarding the budget
amendment, explaining that the 2008 beginning fund balance is being adjusted to actual.
Coleman responded to Chairman Wagner's questions regarding Fund 431 Sewer Revenues
and Fund 434 Solid Waste Revenues.
Mayor Lewis answered questions asked by Member Haugen regarding the difference between
the Business Improvement Area and the Auburn Downtown Association.
H. RESOLUTION NO. 4355 A RESOLUTION DECLARING CERTAIN ITEMS OF PROPERTY AS
SURPLUS AND AUTHORIZING THEIR DISPOSAL
Chairman Wagner verified that four years was the turn-over time for police vehicles. Director
Dowdy concurred.
The Committee posed no additional questions.
RESOLUTION NO. 4361 DOWNTOWN PROMENADE
Principal Planner Chamberlain explained the changes made to Resolution No. 4361. The
proposed promenade is on the west side of Division Street, beginning at Main Street and
continuing to 3`d Street. Originally the promenade only continued to 2nd Street, but following the
Planning and Community Development Meeting, the proposed location was extended. From
Main Street to 2nd Street the promenade would be 20 feet wide. There is currently 10 feet of
sidewalk along the two blocks. From 2nd Street to 3`d Street, the promenade would be 14 feet
wide. On the East side of Division Street it would remain at the standard 10 foot wide sidewalk.
Chamberlain stated that language would be incorporated into the Resolution stating when the
properties developed it would be expected right-of-way or an easement would be provided as
part of the development.
Vice-Chair Cerino commented the investment being made is focused on future people use and
the potential to generate sales tax as oppose to property tax.
Chairman Wagner asked if there were any sidewalks on West Main Street that are less than 10
feet in width. Planner Chamberlain answered there are not.
The Committee expressed support for Resolution No. 4361.
J. CAPITAL PROJECT STATUS REPORT
No. 8 - CP0742 - Auburn Way Pavement Overlay: Chairman Wagner asked if the color for the
asphalt islands had been chosen. Senior Project Engineer Helbig answered it is the same color
as used previously on other islands in the City and that the coloring is complete.
No. 16 - C504A - R Street SE Utility Improvements: Member Haugen asked if the City was
getting the signatures they needed from the residents along M Street. Helbig responded, that
yes some of the signed documents were being returned.
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Public Works Committee Minutes June 2 2008
No. 36 - C507B - Auburn/Pacific Trail Phase 2: Chairman Wagner asked if there is going to
be a lot of right-of-way acquisition. Helbig responded that there is potential for a lot of right-of-
way acquisition and the City of Pacific is reviewing alternatives. The project is on hold while the
City of Pacific looks for resolution to the drainage and right-of-way issues. Senior Project
Engineer Helbig responded to questions from the Committee and Mayor Lewis regarding the
budget.
Additional Discussion
Director Dowdy reported that the Army Corp of Engineers has offered to do a summer tour of Mill
Creek and also other recent projects in the Kent area to discuss elements of design. Dowdy stated the
tour would last between 3 and 4 hours and be scheduled for July 2008. Dowdy confirmed that the
projects budget is $440,000 of which the City is providing $110,000.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:07 p.m.
Approved this 16th day of June, 2008.
Ric Wagner J nifer Rigsb
Chairman ublic Works e r ent Secretary
File: 17.2
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