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HomeMy WebLinkAbout07-21-2008CITY OF WASHINGTON 1. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE July 21, 2008 Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Director Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Transportation Planner Joe Welsh, Transportation Planner/Grants Manager Chris Hankins, Transportation Planner/Grants Manager Tiffin Goodman, Finance Director Shelley Coleman, Parks Planning and Development Manager Bob Wuotila, City Attorney Dan Heid, John Potts from Highlands at Cedar Downs, LLC, Robert Baggett, Alan Carter, and Pat Carter from Vintage Hills Home Owners Association, Costa Philippides and Michael Leighty from Dubbey Hills Home Owners Association, and Department Secretary Jennifer Rigsby. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve the Public Works Committee minutes for date, July 7, 2008. Motion carried. B. RIGHT-OF-WAY USE PERMIT NO. 08-10 FOR AUBURN GOOD OU DAYS The Committee briefly reviewed the map outlining the street closures and detour routes. Chairman Wagner commented on the emergency access points being included on the map. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve Right-of-Way Use Permit No. 08-10 for Auburn Good OI' Days. Motion carried 3-0. C. PERMISSION TO ENTER INTO AMENDMENT NO. 2 TO CONSULTANT AGREEMENT NO. AG-C-220 WITH AMEC EARTH AND ENVIRONMENTAL, INC. FOR ON-CALL ENVIRONMENTAL SERVICES Chairman Wagner asked if Director Dowdy or the Committee reviews the scope of work, schedule, and budget for each Task Order. Senior Project Manager Helbig answered the approval of Task Orders follows the purchasing code, if under $5,000.00 they are approved by the Director, up to $25,000 are approved by the Mayor, and those over $25,000.00 must be approved by the Committee. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council grant permission to enter into Amendment No. 2 to Consultant Agreement No. AG-C-220 with AMEC Earth and Environmental, Inc. for on-call environmental services. Motion carried 3-0. Public Works Committee Minutes July 21, 2008 III. ISSUES A. RESOLUTION NO. 4377 CALL FOR A PUBLIC HEARING ON STREET VACATION NO. V1- 08, THE VACATION OF RIGHT-OF-WAY OF A PORTION OF SE 304TH STREET AND A PORTION OF 132ND AVENUE SE Transportation Planner Welsh introduced the applicant, John Potts from Highland at Cedar Downs, LLC. Using an aerial map, Welsh delineated the proposed southerly and northerly road vacations. Welsh explained the scope of the requested vacation. Assistant Director/City Engineer Selle pointed out Resolution No. 4377 is a call for a Public Hearing and not a request for approval of the street vacation. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council adopt Resolution No. 4377 to set a Public Hearing to consider the vacation of Right-of-Way of a portion of SE 304th Street and a portion of 132"d Avenue SE. Motion carried 3-0. B. RESOLUTION NO. 4380 CALL FOR A PUBLIC HEARING ON STREET VACATION NO. V3- 08, THE VACATION OF A PORTION OF THE ALLEY SOUTH OF 1ST STREET NE BETWEEN NORTH DIVISION STREET AND AUBURN AVENUE NE Chairman Wagner asked if there were requirements for the applicant included in the conditions of the street vacation which will require action from the applicant within a specific time frame. Assistant Director/City Engineer Selle responded staff has the ability to include such conditions. Wagner stated he expected staff to include specific time related conditions in their presentation at the Public Hearing. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council adopt Resolution No. 4380 to set a Public Hearing to consider the vacation of a portion of the alley south of 1 st Street NE between N Division Street and Auburn Avenue NE. Motion carried 3-0. C. RESOLUTION NO. 4384 AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FLOOD CONTROL EASEMENT FOR THE KING COUNTY FLOOD CONTROL ZONE DISTRICT Chairman Wagner requested more detailed information regarding the location and size of the requested easement. Parks Planning and Development Manager Wuotila submitted a revised easement location diagram which gives a more accurate portrayal of the easement area in relation to the old Stuck River Drive Right-of-Way. Wuotila stated the easement is approximately 100 feet wide at its widest location and 125 feet in length, starting at the R Street bridge, extending in an easterly direction. Wuotila reported the portion of the levee depicted on the diagram is subject to continuous erosion and scouring, creating need for constant repair. King County Flood Control Zone District is requesting a permanent easement. Chairman Wagner asked where in the Resolution does it state King County is responsible for repairing damage, caused by the County, within the easement. Parks Planning and Development Manager Wuotila responded, referencing page two, paragraph three, of the Page 2 Public Works Committee Minutes July 21, 2008 easement agreement. Mayor Lewis recommended City Attorney Heid join the discussion. The Committee recommended changing the wording, making it more specific as to the responsibility of the grantee to repair any damage occurring within the easement. Heid concurred. City Attorney Heid answered questions asked by Chairman Wagner regarding the insurance requirements for the grantee. The Committee agreed the insurance requirements, as described in the easement agreement, should remain unrevised. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council adopt Resolution No. 4384, with the modifications recommended by the Committee, authorizing the Mayor and City Clerk to execute a flood control easement for the King County Flood Control Zone District. Motion carried 3-0. D. ORDINANCE NO. 6192 AMENDING SECTION 2.03.030 OF THE AUBURN CITY CODE RELATING TO THE AUTHORITY OF THE MAYOR Agenda Modification It was.moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council adopt Ordinance No. 6192 amending section 2.03.030 of the Auburn City Code relating to the authority of the Mayor. Motion carried 3-0. IV. DISCUSSION AND INFORMATION A. TRAFFIC CONTROL AT HARVEY ROAD AND 8T" STREET FOR ESPRESSO STAND Transportation Planner Welsh presented to the Committee a review of the different types of traffic control devices for restricting access and turn movements to adjacent public streets. Welsh reviewed the uses are functions of "C" curb, "pork chops," and signage, all used to restrict access and turn movements. Transportation Planner Welsh discussed the pros and cons of each device and each device's effectiveness. As an example, Welsh explained staff was considering the use of the "pork chop" in lieu of "C" curb, at Harvey Road and 8th Street, where a property owner wants to install an espresso stand. Chairman Wagner asked what the cost is of installing a "pork chop" versus a "C" curb. Assistant Director/City Engineer Selle responded the cost was approximately the same. Welsh then showed the Committee an example of a location where a "C" curb would be a more viable option, at 8th Street SW and C Street SW. Mayor Lewis stated that this topic was discussed primarily to keep the Committee informed of new methods staff may use for restricting access in the future. B. TRANSPORTATION IMPROVEMENT PROGRAM 2009 - 2014 Director Dowdy formally introduced Transportation Planner/Grants Manager Chris Hankins who recently transferred to the Public Works Department from the Planning Department. Hankins updated the Transportation Improvement Program (TIP) as requested by the Committee at the previous Public Works Committee Meeting. Page 3 Public Works Committee Minutes July 21, 2008 Chairman Wagner commented on the map and the location of TIP Item No. 40, SR 164 By- Pass (SR 18 to SR 164). Mayor Lewis requested a symbol be placed on the map next to number 40 to denote the exact location of the street connection is yet to be determined. Chairman Wagner stated the Arterial Preservation funding was still unclear. Finance Director Coleman responded to questions from Chairman Wagner regarding the cost per year of debt services. Mayor Lewis asked how the debt service can be reflected on the TIP. Coleman responded that the cost could be included. The Committee and Coleman discussed how this could be accomplished. Chairman Wagner recommended the Transportation, Transit, and Trails Committee review the TIP. Director Dowdy stated staff can do this at this week's meeting. C. STREET LIGHTING IN ANNEXATION AREAS - POLICY DIRECTION Assistant City Engineer Gaub presented a memo outlining the existing City policies related to street lighting and the scenarios that staff has observed in the Lea Hill and West Hill annexation areas. Gaub discussed the street lights on arterials, for which responsibility was automatically transferred from King County to the City at the time of the completed annexations. King County has no requirement for developments to provide street lights in residential neighborhoods. There are now situations where Home Owners Associations have installed lighting because they wanted street lighting in their neighborhood or because the City required the developer to install them under the City's water and sewer certification in order to obtain water and sewer service from the City of Auburn. Assistant City Engineer Gaub outlined the different street lighting scenarios City staff found following inspections of the existing systems. Chairman Wagner asked if the City gave clear direction to the developers as to what the City requirements were for residential street lighting and what the City would deem acceptable. Mayor Lewis responded that clear direction was given to developers but there are places where the developers did not adhere to the City standards. Gaub added some of the Home Owners Associations did not have water and sewer certification from the City and the City had no say as to the installation of their street lighting. Some of the Home Owners Associations have lights installed by Puget Sound Energy (PSE) meeting PSE's requirements. The Committee continued review of the different lighting situations and staff recommendations concerning the street lights in the residential neighborhoods. Chairman Wagner asked if the areas would need to be surveyed in order to confirm the Right-of-Way and the position of the light poles of which the Home Owners Associations opt to retain ownership. Gaub responded most of the poles are in the City Right-of-Way and part of the Right-of-Way Use Permit process would be identifying the poles that are not. The Committee continued discussion about the situations which the City would take over the existing lighting. The difference in cost between bringing an existing system to City Standards versus bringing it to Puget Sound Energy Standards was also discussed. The Committee reached a consensus and recommends support of the staff recommendations as outlined in the July 17, 2008 memo provided to the Committee by Assistant City Engineer Gaub. Page 4 Public Works Committee Minutes July 21, 2008 D. CAPITAL PROJECT STATUS REPORT Item 19 - CP0701 - 8th & R Street Traffic Signal: Chairman Wagner asked if the total estimated cost should be less than $750,000 following the latest design. Senior Project Engineer Helbig said he would review the amount. Item 20 - C307B - City Wide ITS Improvements Project Phase 1 B: Chairman Wagner asked if the system works on nights there are events at the White River Amphitheater and if all parties are satisfied with the results. Assistant Director/City Engineer Selle responded the system helps and it is a tool used to help address the traffic problems, but the system does not solve the problem. Wagner asked if the City is still policing the intersections and if the police are in the intersections directing traffic or just responding to traffic problems from the side of the street. Selle responded they are stationed on the side of the roadway versus being out in the middle of the road. Chairman Wagner requested a project update and a review of how the ITS can be added to and upgraded in the future. Selle confirmed there is the flexibility and capability to expand and upgrade the system. The Committee recommended the Public Works Director from Muckleshoot be invited to review the system. Item 24 - CP0756 - Lea Hill Pump Station Decommissioning Phase 2: Chairman Wagner asked if the project advertisement date, August 2008, was still accurate. City Engineer Selle responded that the advertisement of this project is dependant on the completion of the pump station by the Verdana development and that the City would coordinate the work so that it occurs after the new station is in operation. Item 27 - CP0611 - Harvey Road & 8th Street NE Improvements: Chairman Wagner asked which Home Owners Association was concerned with the project. Senior Project Engineer responded Project Engineer Sweeting was giving the association belonging to the complex on 8th Street NE, behind Papa Murphy's Pizza, a briefing about the project due to some anticipated impacts to that property. Item 36 - CP0624 - Well 5 Rehabilitation: Chairman Wagner asked when the consultant was going to start working on the design. Helbig answered he would consult with Water Utility Engineer Lamothe. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:39 p.m. Approved this 4th day of August, 2008. Rrch Wagner Chairman File: 17.2 d>5nniter Kigsby Public Works pa t Secretary Page 5