HomeMy WebLinkAbout11-17-2008
CITY OF AUBURN
CITY OF PUBLIC WORKS COMMITTEE
B
November 17, 2008
'URN WASHINGTON
1. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the
first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members
present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen.
Also present during the meeting were: Mayor Peter B. Lewis, Director Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project
Engineer Bill Helbig, Utilities Engineer Dan Repp, Finance Director Shelley Coleman, Financial
Planning Manager Karen Jester, Risk Manager Rob Roscoe, Government Relations Manager
Carolyn Robertson, City Attorney Dan Heid, Project Engineer Fritz Timm, Project Engineer Ryan
Vondrak, Storm Drainage Engineer Tim Carlaw, Project Engineer Robert Lee, Street Systems
Engineer Seth Wickstrom, Transportation Planner Joe Welsh, Transportation Planner Tiffin
Goodman, Transportation Planner/Grants Manager Chris Hankins, Traffic Engineer Pablo Para,
Engineering Aide Amber Mund, Sanitary Sewer Engineer Robert Elwell, Principal Planner Elizabeth
Chamberlain, Principal Planner, Planner Jeff Dixon, Planner Chris Andersen, Citizen Wayne
Osborne, and Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve
the Public Works Committee minutes for date, November 3, 2008.
Motion carried 3-0.
B. PERMISSION TO ADVERTISE FOR PROJECT NO. CP0731, 2007 SEWER REPAIR AND
REPLACEMENT PROJECT
Project Engineer Timm was present to answer questions from the Committee. Chairman
Wagner reviewed the budget. Timm commented the project includes two years worth of
improvements.
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend Council grant permission to advertise for project no. CP0731, 2007 Sewer Repair
and Replacement Project.
Motion carried, 3-0.
Public Works Committee Minutes November 17, 2008
C. PERMISSION TO AWARD CONTRACT NO. 08-23 FOR PROJECT NO. CP0804, GREEN
RIVER PUMP STATION MODIFICATIONS TO GARY HARPER CONSTRUCTION ON THEIR
LOW BID OF $61,840.00 PLUS WASHINGTON STATE SALES TAX OF $5,565.60 FOR A
TOTAL CONTRACT PRICE OF $67,405.60
Project Engineer Vondrak reviewed the project scope with the Committee. Chairman Wagner
asked if the project included the construction of an entire new building. Vondrak answered it
did not. The project includes reconfiguring anchors and supports and the replacement of
damaged structural supports.
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend Council award contract no. 08-23 for project no. CP0804, Green River Pump
Station Modifications to Gary Harper Construction.
Motion carried, 3-0.
D. APPROVE AMENDMENT NO. 1 TO CONSULTANT AGREEMENT NO. AG-C-302 BETWEEN
THE CITY OF AUBURN AND BROWN AND CALDWELL RELATING TO THE
COMPREHENSIVE STORM PLAN
Storm Drainage Engineer Carlaw distributed a Comprehensive Storm Drainage Plan Update
and map, provided by the consultant Brown and Caldwell. Chairman Wagner asked if the
update to the Comprehensive Plan encompasses the Lea Hill annexation area. Carlaw
answered the only work being done by the Consultant in the annexation areas is the review and
incorporation of the King County tributary 45 studies.
Carlaw reported the majority of the amendment is for drainage system inventory work including
records review, building databases, and creating GIS files. Carlaw further explained that this
effort is needed to improve the accuracy of hydraulic modeling results. Chairman Wagner
asked how the data was collected and how the correct time to collect data is determined.
Carlaw clarified the data being collected is system information, such as, pipes, inverts, pipe
diameters, and other system infrastructure information. Carlaw explained the data collection
process. Chairman Wagner asked if similar data had been gathered for the other utilities.
Assistant Director/City Engineer Selle answered that Utilities Engineering is engaged in an
ongoing effort to update system inventories for all utilities.
Financial Planning Manager Jester reported the Finance Department has been working with the
Engineering Department and King County to inventory the annexation areas. Carlaw restated
the annexation areas have not been included under the current contract, and staff is targeting
2010 to begin their inclusion in the Comprehensive Plan. Jester concurred the timeline is
satisfactory for the Finance Department.
Storm Drainage Engineer Carlaw stated the City is eligible for a grant from the State
Department of Ecology to offset $75,000.00 of the additional cost.
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend Council grant permission to enter into amendment no. 1 for consultant agreement
no. AG-C-302 with Brown and Caldwell.
Motion carried, 3-0.
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Public Works Committee Minutes November 17, 2008
E. APPROVE FINAL PAY ESTIMATE NO. 5 TO CONTRACT NO. 06-20 FOR THE AMOUNT OF
$13,335.63 FOR A TOTAL CONTRACT PRICE OF $539,955.04 TO ARCHER
CONSTRUCTION INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. C501A, URBAN
CENTER TRANSPORTATION SYSTEM IMPROVEMENTS
Project Engineer Lee was present to answer questions from the Committee regarding the
project. The Committee posed no questions.
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend Council approve final pay estimate no. 5 to contract no. 06-20 to Archer
Construction and accept construction of project no. C501 A, Urban Center Transportation
System Improvements.
Motion carried, 3-0.
F. APPROVE FINAL PAY ESTIMATE NO. 3 TO CONTRACT NO. 08-01 FOR THE AMOUNT OF
$5,932.60 FOR A TOTAL CONTRACT PRICE OF $155,722.27 TO ASPHALT PATCH
SYSTEMS INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. CP0752, M STREET SE
SIDEWALK LID
Chairman Wagner asked if there were any other contracts remaining to be paid for the LID.
Street Systems Engineer Wickstrom answered this is the last payment to the contractor and the
final assessment process will begin in January 2009 with a Public Hearing.
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend Council approve final pay estimate no. 3 to contract no 08-01 to Asphalt Patch
Systems Inc. and accept construction of project no. CP0752, M Street SE Sidewalk LID.
Motion carried, 3-0.
III. ISSUES
A. RESOLUTION NO. 4417 AUTHORIZING AN INTERLOCAL AGREEMENT WITH PIERCE
TRANSIT AND SOUND TRANSIT FOR IMPLEMENTATION OF THE LAKELAND HILLS
FEEDER SERVICE FOR ONE YEAR EFFECTIVE FEBRUARY 9, 2009
Transportation Planner Goodman briefed the Committee on Resolution No. 4417 and the
Lakeland Hills shuttle commuter service. The service will run from the Lakeland Hills area to
Auburn Station. Service is being timed to match the commuter train schedule. The benefits of
the service include the alleviation of some of the parking burden at Auburn Station and also
provide transit service to an area of the City that currently has none. This is a one-year
agreement from February 9, 2009 until February 9, 2010 and the following Resolution No. 4418
extends the service for an additional five years.
Chairman Wagner asked how many trains the shuttle service will meet. Goodman answered
four trains and explained every train cannot be met because only two shuttles are being used.
Adding a third shuttle would greatly increase the cost of the service. Transportation Planner
Welsh further explained the service would meet eight trains total, four in the A.M. and four in
the P.M.
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Public Works Committee Minutes November 17, 2008
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend Council approve Resolution No. 4417, authorizing an interlocal agreement with
Pierce Transit and Sound Transit for implementation of the Lakeland Hills feeder service for
one year effective February 9, 2009.
Motion carried, 3-0.
B. RESOLUTION NO. 4418 AUTHORIZING AN INTERLOCAL AGREEMENT WITH KING
COUNTY AND PIERCE TRANSIT FOR IMPLEMENTATION OF THE LAKELAND HILLS
FEEDER SERVICE AND COMMUNITY SHUTTLE ROUTES 910 AND 919 FOR FIVE YEARS
STARTING IN 2010
Transportation Planner Goodman distributed maps to the Committee, highlighting the
community shuttle routes 910 and 919. Goodman explained there is a growing need for a mid-
day community circular route that would go from senior and multi-family housing areas to
shopping, entertainment, the Supermall Area, and directly to the Y.M.C.A. The service will be
provided in conjunction with Metro Transit provided by the Transit NOW package.
Chairman Wagner asked how often route 919 would run each day. Goodman answered hourly
between 9:00 a.m. and 4:00 p.m. Goodman reviewed the maps with the Committee.
Transportation Planner Welsh stated one of the problems in the City was getting senior
residents to the west end where the Supermall and Y.M.C.A. are located and the new routes
will remedy the situation.
Member Haugen asked if the area near the Muckleshoot Casino was included. Goodman
answered route 910 would include part of the area near Dogwood Street.
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend Council approve Resolution No. 4418 authorizing an interlocal agreement with King
County and Pierce Transit for implementation of the Lakeland Hills feeder service and
community shuttle routes 910 and 919 for five years starting in 2010.
Motion carried, 3-0.
C. ORDINANCE NO. 6208 AMENDING SECTIONS 10.36.390 AND 10.36.515 OF THE AUBURN
CITY CODE RELATING TO RESTRICTED PARKING ZONES AND LOADING ZONES
Engineering Aide Mund briefed the Committee on Ordinance No. 6208 which will extend the
school bus loading zone, in front of Auburn High School, on 4th Street NE by 250 feet.
Currently, the loading zone is not long enough to accommodate all of the buses and there are
busses loading and unloading passengers in the 2 hour parking areas. This ordinance will take
away 250 feet of the 2 hour parking however the bus loading zone time will be shortened by
one hour. The loading zone time is now until 4:00 p.m. and will be changed to 3:00 p.m., and
will match the time for 2 hour parking.
Chairman Wagner asked who originated the request to lengthen the loading zone. Mund
answered the School District made the request. Mund responded to Member Haugen's
questions regarding the access for buses for after school activities. Vice-Chair Cerino verified
bussing for after school activities would not be affected by the proposed changes.
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It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend Council approve Ordinance No. 6208 amending sections 10.36.390 and 10.36.515
of the Auburn City Code relating to restricted parking zones and loading zones.
Motion carried, 3-0.
D. ORDINANCE NO. 6210 AMENDING SECTION 10.12.125 OF THE AUBURN CITY CODE
RELATING TO SPEED LIMITS IN SCHOOL ZONES
Chairman Wagner asked if Judge Burns had been consulted regarding Ordinance No. 6210.
Transportation Planner Goodman responded the judge has not been consulted but City
Attorney Heid had. Goodman explained originally all of the times the school zone lights were
anticipated to be flashing had been posted on the presumption that would provide the judge one
more consideration when deciding whether or not to withdraw traffic tickets. This year the
school zone times have changed and staff was trying to determine if the signs should be
updated or removed.
Following review, City Attorney Heid felt the best option is to leave the wording on the signs as
"when flashing or when children are present." City Attorney Heid stated there is an increased
degree of cooperation and conversation with the School District and the City can reasonably
say at what times the lights should be flashing.
Chairman Wagner asked if there is an RCW referenced in the ordinance that defines the term,
when children are present." Mayor Lewis stated it is in Auburn City Code. Goodman said
when children are present" is defined in City Code as children within 300 feet of a marked
school crosswalk. Transportation Planner Goodman answered questions asked by Chairman
Wagner regarding the definition of a marked and unmarked cross walk. Chairman Wagner
asked that the RCW be referenced in the City Code.
No action was taken. Ordinance No. 6210 will be revised and presented to the Municipal
Services Committee prior to moving forward to Council on December 1, 2008.
E. ORDINANCE NO. 6211 AMENDING SECTIONS 10.36.120, 10.36.160, 10.36.170, 10.36.240,
AND 10.36.270 OF THE AUBURN CITY CODE RELATING TO PARKING IN RESIDENTIAL
ZONES
Director Dowdy reported Ordinance No. 6211 was reviewed by the Planning and Community
Development Committee. Dowdy stated the way City Code is currently written when citizens
park on an unpaved portion of Right-of-Way they are likely to be ticket for a parking violation
because it is construed as parking on a landscape strip. Dowdy pointed out there are several
locations where it makes sense to allow parking as long as vehicles are not obstructing the free
flow of traffic, a sidewalk or pedestrian trail and the gravel areas can support parking.
Ordinance No. 6211 states this is a test period and the Engineering staff and Police
Department are working together to collect data throughout the five month test period to
determine if the changes to the code are viable. Director Dowdy said upon the passage of
Ordinance No. 6211, an article opposite the editorial page in the newspaper will be printed and
posted on the City's website advising people how to abide by the new parking codes.
Dowdy reminded the Committee that the property owners are still responsible for the
maintenance of landscape strips. If at the end of the test period there are multiple unexpected
issues which can not be resolved, the ordinance may be brought back to the Committee with a
sunset request.
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Chairman Wagner stated there needs to be engineering advice made available to people on
how they can make improvements on the landscape strips making them better used for parking.
Mayor Lewis stated one of the objectives of the test is to collect information of what can be
used for improvements and then do estimate costs.
The Committee discussed offering neighborhoods the opportunity to widen streets and create
parking via 100% neighborhood paid Local Improvement Districts.
It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee
recommend Council approve Ordinance No. 6211 amending sections 10.36.120, 10.36.160,
10.36.170, 10.36.240, and 10.36.270 of the Auburn City Code relating to parking in residential.
Motion carried, 3-0.
IV. DISCUSSION AND INFORMATION
A. 2008 COMPREHENSIVE PLAN AMENDMENTS
Principal Planner Chamberlain briefed the Committee on the 2008 Comprehensive Plan annual
amendments which have been reviewed by the Planning and Community Development
Committee at two meetings and will be brought to that Committee for action on November 24,
2008 and to City Council on December 1, 2008. Chamberlain opened the discussion to the
Committee for questions.
Chamberlain answered a question posed by Chairman Wagner, referencing page four of the
agenda bill, as to why two members of the Planning Commission did not recommend CPM #2
for approval.
B. ORDINANCE NO. 6209 AUTHORIZING AMENDMENT TO THE CITY OF AUBURN 2007-2008
BUDGET AS SET FORTH IN SCHEDULE "A"
Financial Planning Manager Jester and Risk Manager Roscoe were present to answer
questions from the Committee regarding Ordinance No. 6209.
Member Haugen asked if 272nd Street widening legal case had been settled. Risk Manager
Roscoe answered there has been a verdict issued on the case.
Financial Planning Manager Jester responded to questions from Member Haugen about Fund
117, Drug Forfeiture Expenditures and the License Plate Reader. Vice-Chair Cerino explained
the readers were discussed by the Municipal Services Committee and Tacoma has been using
license plate readers to scan plates and determine if vehicles had been reported stolen. Using
the reader is much more efficient that documenting and researching the plate numbers
manually. The Municipal Service Committee recommended the Auburn Police Department
research the license plate readers.
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Public Works Committee Minutes November 17. 2008
C. PROJECT NO. CP0611, 8T" STREET NE AND HARVEY/M STREET NE IMPROVEMENT
PROJECT DESIGN UPDATE
Using aerial maps, Project Engineer Sweeting reviewed that the purpose of the project is to
increase the intersection efficiency at 8th Street NE and Harvey Road, to reconstruct the
roadway on M Street NE between 8th and 4th Streets NE, and complete utility replacements and
safety improvements.
The Committee reviewed the proposed design for the intersection. Project Engineer Sweeting
answered the Committee's questions regarding the bulb out, turn movements, and property
impacts. Chairman Wagner asked if trees will need to be removed and if they would need to be
replaced with a noise barrier. Sweeting answered two trees would need to be removed.
Assistant Director/City Engineer Selle stated trees were not considered effective noises barriers
and no barriers would need to be constructed following tree removal.
The Committee reviewed the existing and proposed lane configuration and striping for M Street
NE, 8th to 4th Streets NE using drawings distributed by Project Engineer Sweeting. Sweeting
explained the recommended striping for the road would be one southbound lane, two
northbound lanes, and a center turn lane. The proposed channelization is supported by traffic
counts which indicate a higher traffic volume moving North throughout the day and that
Northbound movement has both an AM and a PM peak. In addition, the existing lane
configurations both north of 8th Street and South of 4th Street accommodate the proposed
channelization within the project. Chairman Wagner commented on the loss of trees along the
street. Sweeting stated the perceived property impacts on the east side of the street would be
less than those on the west side.
Chairman Wagner stated he was in favor of the proposed design with the exception of the loss
of trees and asked that as part of the City's project, efforts be made to preserve any significant
trees. This would entail some additional bid specification requirements.
Project Engineer Sweeting said public outreach and education regarding the project would
begin with an open house explaining the proposed project to citizens in early 2009.
D. GRANT STATUS UPDATE
The Committee reviewed the Project Grant Status spreadsheet with Transportation
Planner/Grants Manager Hankins and Transportation Planner Goodman.
TIP #1 - A Street NW Phase 1 (3d Street NW to 14th Street NW): Senior Project Engineer
Helbig responded to questions asked by Chairman Wagner regarding the locations of the
developer's project in relation to the location of the City's project. Wagner asked when staff
would know about the status of the assumed federal appropriation. Mayor Lewis answered
staff probably would not know about the federal funds until late January 2009.
TIP #6 - S 277th Street (AWN to Green River Bridge): Chairman Wagner asked if TIB would
have funds for this project. Assistant Director/City Engineer Selle answered the project was
primarily developer funded and staff has discussed the possibility of obtaining grant funding to
participate in the improvements.
TIP #7 -15th Street SW reconstruction and regardinq (C Street SW to UPRR): Chairman
Wagner asked when the STP 2009 competition will begin. Transportation Planner Goodman
answered the previous contest was in 2006 and the next one is in 2009. Staff will be meeting to
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Public Works Committee Minutes November 17, 2008
strategize and decide which projects will be submitted for the competition. Goodman reported
there is funding still being awarded from the previous 2006 competition and there is still a
chance to receive funds for this project.
The Committee discussed the work that has been completed and work that still needs to be
done at the intersection of C Street SW.
TIP #10 - F Street SE (4th Street to Auburn Way South): Assistant Director/City Engineer Selle
responded to Chairman Wagner's questions regarding the start time for the design phase of the
project. Indicating that the full reconstruction is currently being proposed to occur after the
detour for the M Street Grade Separation is complete and that an overlay may be all that is
completed prior to the detour.
TIP #11 - M Street NE (E Main Street to 8th Street NE/Harvey Road): Chairman Wagner
commented the project may be an unlikely candidate for a grant.
TIP #13 -Kersey Way from Oravetz to City Limits: Chairman Wagner asked what funds were
available causing the total project cost to be greater than the outstanding funds need.
Goodman answered traffic impact fees.
Chairman Wagner asked that the reasons for discrepancies between the total project cost and
outstanding funding need be noted on the spreadsheet.
TIP #24 - Academy Drive Multi Use Trail: Director Dowdy reported at a meeting with the
Muckleshoot Indian Tribe Planner the Tribal Council inquired as to the status of the Right-of-
Way. It seems there are Tribal Council Members who are also interested in having a trail in
that location. Dowdy reassured them the Right-of-Way is available for a trail. The Planner will
be taking the information back to the Tribal Council.
TIP #28 - Lea Hill/8th Street NE Capacity Improvements: Chairman Wagner suggested the
project be divided into two different projects, a separate project the road and for bridge
construction. The Committee discussed the grant funding opportunities for bridges with
Transportation Planner Goodman and that separation into two projects may be premature until
the Comprehensive plan update is completed.
TIP #35 - Citywide Arterial Pavement Preservation: Transportation Planner Goodman
answered questions asked by Chairman Wagner regarding the need to keep the project on the
grant status spreadsheet. Mayor Lewis commented on the U.S. Mayors proposal, part of it
being to create a separate fund for arterial maintenance.
Chairman Wagner asked the Grant Status Update be presented to the Committee on a
quarterly basis.
E. DESIGN STANDARDS - CODE UPDATE
Assistant Director/City Engineer Selle stated the purpose of this discussion was for the
Committee to determine which specific sections of the code staff will start reviewing first and for
City Attorney Heid to answer questions regarding the quasi-judicial and appeal processes.
City Attorney Heid stated the City Council, as the legislative branch of the City, are the ultimate
policy makers for the direction of the Auburn City Code. City Attorney Heid also stated that for
liability reasons engineering decisions (versus policy decisions) should be made by engineers
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Public Works Committee Minutes November 17, 2008
and not be appealed to the Council. Chairman Wagner asked if the Design Standards are
included as part of the City Code. Heid answered the Design Standards can be provided within
the Code or adopted in the Code by reference. The existing Design Standards are adopted by
reference. .
Chairman Wagner defined the philosophy being used in the Design Standards update as giving
more prescriptive standards and also more prescriptive guidance to staff when they need to
make professional judgments that depart from those standards. Chairman Wagner asked City
Attorney Heid if that is a reasonable approach to take in regard to the Design Standards. Heid
responded he thinks so and the more detail given to staff, the more staff will be able to
implement and citizens will better understand what is expected of them.
The Committee discussed some of the challenges involved in updating and changing the
Design Standards with Public Works staff and City Attorney Heid.
Vice-Chair Cerino commented the Committee will need to review and better define the Design
Standards so there is no opportunity for misunderstanding between developers and the
Council. Heid concurred.
Assistant Director/City Engineer Selle asked that the Committee provide staff feedback as to
which specific section of the standards they would like to be reviewed first by this Wednesday
so staff has time to prepare for the next Committee meeting.
F. CAPITAL PROJECT STATUS REPORT
Item 9 - CP0810 - SE 316th Place Traffic Calming: Chairman Wagner asked what the follow
up plans are following the installation of the traffic circles. Senior Project Engineer Helbig
answered the contractor's installation work is complete and the Parks Department will be
purchasing materials and installing landscaping. There has been positive feedback and no
negative feedback has been received regarding the traffic circles.
Item 14 - C504A - R Street SE Utility Improvements: Helbig responded to Chairman Wagner's
questions regarding advertising for the project. The project will advertise on Tuesday,
November 18th.
Item 21 - CP0634 - 4th Street NE Sewer Force Main: Chairman Wagner asked what would be
included in the letter being sent to home owners. Director Dowdy answered the letter will
outline three options, giving two preferred options. The first option is a grinder pump, which
was discussed with home owners in detail at previous neighborhood meetings. This is the most
economical of the three options and would not require the City to install a lift station. The
second option is building a new sewer line to provide gravity service to each home. Because it
is a low lying area, and the elevation of where the sewer leaves each home is currently
unknown, some homes would still require a grinder pump. The cost would be an additional
$5,000 per home owner, which will also be explained in the letter. The third option is to install a
lift station, which means installing a new pump station. Chairman Wagner asked if a cost
estimate for the third option will be included in the letter. Director Dowdy stated the Local
Improvement District cost numbers for all three options will be included. Staff is preparing the
letter to be mailed this week.
Item 26 - CP0741 - A Street Pedestrian Improvement: Chairman Wagner asked if the project
is advertising this month. Senior Project Engineer Helbig answered the project is on schedule
to be advertised this month. Chairman Wagner asked if there will be traffic rerouting and
detours during construction. Helbig said there will be no detouring of traffic because the
construction will take place on one side of the street and then the other. There will be some
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realignment of the lanes to move traffic through the construction zone. Wagner asked if this
project will affect the bridge foundation. Helbig responded it would not.
Item 29 - Downtown Water Quality Facility: Chairman Wagner commented on the delay of the
project. Helbig said the delay is due to the funding constraints for the utility.
V. AGENDA MODIFICATION - DISCUSSION ITEMS
G. RESOLUTION NO. 4419 AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND MCKINSTRY FOR HEATING, VENTILATION AND AIR CONDITION (HVAC)
SYSTEMS SERVICING
Chairman Wagner asked if Maintenance and Operations staff has been servicing the HVAC
system in the past. There was no staff from Facilities present to respond to the question.
Vice-Chair Cerino commented it is probably better to have trained professionals to service the
system. Member Haugen concurred.
H. RESOLUTION NO. 4420 AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF
AUBURN AND PEARL BUILDING SERVICES FOR JANITORIAL SERVICES
Chairman Wagner asked if this agreement went out for bid. Assistant City Engineer Gaub
responded it is a service agreement and is not required to go out for bid however the company
is required to pay prevailing wage. Chairman Wagner asked if it is required by RCW to go out
for bid. Gaub answered it is not. There were probably several different quotes obtained for the
agreement. Chairman Wagner commented on the benefit of the Committee reviewing the other
quotes submitted.
V. ADDITIONAL DISCUSSION ITEMS
A. RESOLUTION NO. 4421 DECLARING CERTAIN ITEMS OF PROPERTY AS SURPLUS AND
AUTHORIZING THEIR DISPOSAL
Risk Manager Roscoe briefed the Committee about Resolution No. 4421, a resolution
authorizing the surplus of the three modular structures turned over to the City by ACAP Child
and Family Services. There is a potential purchaser. The cost of demolishing the structures
had been included in Phase 1 Community Center Project budget.
Chair Wagner and member Cerino are support of the resolution. Member Haugen is not.
B. GSA/FIRE STATION 33 ACCESS IMPROVEMENTS PROJECT
The Committee reviewed graphics provided by Senior Project Engineer Helbig of the eight
landlocked acres acquired by the City from GSA. The graphics show potential access routes to
the facility through the adjacent Safeway property. In order to cross the rail spur, the City will
need an easement from Boeing. Helbig answered questions from the Committee regarding the
proposed access route and property acquisition.
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VI. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 5:23 p.m.
Approved this 1St day of December 2008.
Rich Wagner ennifer Rigs
Chairman Public Wor D rtment Secretary
File: 17.2
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