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HomeMy WebLinkAbout12-15-2008 CITY OF AUBURN CITYOF PUBLIC WORKS COMMITTEE ~-s y December 15, 2008 WAS H I N GTO N L CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 pm in Council Chambers, located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Gene Cerino, and Member Virginia Haugen. Also present during the meeting were: Mayor Peter B. Lewis, Director powdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Finance Director Shelley Coleman, Director of Human Resources/Risk and Property Management Brenda Heineman, Government Relations Manager Carolyn Robertson, Transportation Planner Joe Welsh, Storm Drainage Engineer Tim Carlaw, Sanitary Sewer Engineer Robert Elwell, Project Engineer Ryan Vondrak, Street Systems Engineer Seth Wickstrom, Water Utility Engineer Cynthia Lamothe, Transportation Planner/Grants Manager Chris Hankins, Traffic Engineer Pablo Para, Planner Chris Andersen, Development Support Supervisor Gail Perkins, Deputy Police Chief Bob Lee, Citizen Wayne Osborne, Department Secretary Jennifer Rigsby. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve the Public Works Committee minutes for date, December 1, 2008. Motion carried 3-0. B. RIGHT-OF-WAY USE PERMIT NO. 08-34 FOR PIERCE TRANSIT TO INSTALL NEW BUS STOP SIGNS AND POLES FOR SERVICE BETWEEN LAKELAND HILLS AND AUBURN STATION Transportation Planner Welsh provided background information regarding the bus stop selection process. Pierce Transit has professionals in Operations and Facilities Planning that select the bus stop locations. Locations are spaced roughly 1,000 feet apart and are typically in locations with good pedestrian flow. The Committee reviewed a map marking the bus stop locations provided by Welsh. Welsh stated one stop that may need to be reconsidered is the Mill Pond stop. Two of the stops coincide with the Park-n-Ride locations for the new Lakeland Hills bus routes. Transportation Planner Welsh outlined the locations of the bus stops with the Committee. Chairman Wagner asked if there would a covered stop included. Welsh answered there would just be bus stops with poles and a sign until Pierce Transit knows what type of boarding they would get at each location. The City does have the ability to request enhancements to bus stops as a condition of the Right-of-Way Use Permit. Welsh explained enhancements to stops are usually done by Transit agencies based on agency criteria. Member Haugen asked if there was any community input. Transportation Welsh answered the majority of community questions were regarding how quickly bus service would be available. I Public Works Committee Minutes December 15 2008 It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee approve Right-of-Way Use Permit No. 08-34 for Pierce County Transit to install new bus stop signs and poles for service between Lakeland Hills and Auburn Station. Motion carried 3-0. C. APPROVE ANNUAL ON-CALL AGREEMENTS FOR 2009 Chairman Wagner asked if there were more on-call agreements for consultants for 2009 than there were for 2008. Senior Project Engineer Helbig distributed a spreadsheet that compared the number of on-call agreements for 2008 with those being proposed for 2009 and the actual expenditures of 2008 verses the proposed agreement amounts for 2009. Helbig explained that there is no budget associated with on-call agreements specifically; rather the budgets are associated with each individual task order issued for a specific project. Member Haugen asked about the nature of work performed by the Landscape Architecture consultants. Helbig explained they are generally used by Public Works do the landscaping plans for storm ponds because there are no landscape architects on the City's staff to complete this work. Also, the Parks and Recreation Department uses this consultant for parks projects. Member Haugen asked for further details regarding the services provided by Roth Hill Engineering. Senior Project Engineer Helbig responded Roth Hill Engineering supports the City's Development Review Engineers when needed. This is a pass through fee for the City where the applicant must pay for the Roth Hill services. Chairman Wagner asked if the Architects Rasmussen Triebelhorn is a local company. Helbig answered they are located in Tacoma and no local architects provided a submittal to be included as an on-call consultant for the City. Chairman Wagner asked if the City advertises for on-call consultant submittals. Helbig answered there are every year. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council approve the annual on-call agreements for 2009. Motion carried 3-0. D. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-348 WITH ANCHOR ENVIRONMENTAL LLC FOR ENGINEERING SERVICES FOR PROJECT NO. CP0819, MILLCREEK CULVERT REPLACEMENT AT PEASELY CANYON ROAD Storm Drainage Engineer Carlaw was present to answer questions from the Committee. Chairman Wagner asked if the agreement is for engineering only. Carlaw answered it is for design, engineering, and permitting services but not construction costs. Chairman Wagner asked if the 15% contingency was still needed. Carlaw confirmed it is given the preliminary status of the project, the environmentally sensitive nature of the project, and the resulting uncertainty in meeting potential permit conditions. The Committee discussed the impact of urgent projects on the Capital Facilities Plan and Budget. Chairman Wagner asked if the Downtown Stormwater Pond Project would be deferred due to the cost of project no. CP0819. Carlaw said it would be postponed and all projects will be reviewed to ensure the strength of the Storm Fund. Page 2 Public Works Committee Minutes December 15 2008 It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council grant permission to enter into consultant agreement no. AG-C-348 with Anchor Environmental LLC. Motion carried 3-0. E. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-350 WITH PARAMETRIX INC. FOR ENGINEERING SERVICES FOR PROJECT NO. CP0817, 2009 SEWER AND STORM PUMP STATION REPLACEMENT PROJECT Sanitary Sewer Engineer Elwell stated staff inet with the consultant and refined the scope and budget. Elwell distributed the revised budget status sheet and agenda bill. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council grant permission to enter into consultant agreement no. AG-C-350 with Parametrix Inc. Motion carried 3-0. F. APPROVE FINAL PAY ESTIMATE NO. 7 TO CONTRACT NO. 06-10 FOR THE AMOUNT OF $8,894.18 FOR A TOTAL CONTRACT PRICE OF $251,137.83 TO NOVA CONTRACTING INC. AND ACCEPT CONSTRUCTION OF PROJECT NO. C523A, 2006 STORM POND IMPROVEMENTS PROJECT Chairman Wagner asked how much of the cost was aesthetics and how much was function. Project Engineer Vondrak responded that the landscaping included the entire pond being cleared and the bench re-graded, weeds were cleared away, and 19 trees were planted. The project also included the addition of 3 entrance gates with maintenance driveways, installation of a new fence surrounding the pond, adding trash racks at each pipe inlet, and installation of an overflow catch basin. Chairman Wagner asked if this project contributes to cost savings in maintenance of the storm pond. Vondrak responded the amount of mowing at this site will not change, but it will be easier to mow. Assistant Director/Gity Engineer Selle stated access to the site was improved which will improve the ability for staff to enter and exit the area quickly for maintenance. Vondrak continued, the second location was the Meade pond on D Street SE which was filled, an infiltration system installed, and ground bark was installed in its places along with drought resistant plants, which will contribute to less maintenance being required. The Committee discussed long term plans for storm ponds which will decrease the need for maintenance and mowing. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council approve final pay estimate no. 7 to contract no. 06-10 to Nova Contracting Inc. and accept construction of project no. C523A, 2006 Storm Pond Improvements Project. Motion carried 3-0. i Page 3 Public Works Committee Minutes December 15, 2008 G. APPROVE FINAL PAY ESTIMATE NO. 5 TO CONTRACT NO. 08-06 IN THE AMOUNT OF $7,837.43 FOR A TOTAL CONTRACT PRICE OF $2,037,960.20 TO WOODWORTH AND COMPANY INC. AND ACCEPT FINAL CONSTRUCTION OF PROJECT NO. CP0808, 2008 LOCAL STREET PAVEMENT PRESERVATION Street System Engineer Wickstrom was available to answer questions asked by the Committee. Chairman Wagner asked if Wickstrom was satisfied with the work of Woodworth and Company. Wickstrom answered the company performed very well. It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council approve final pay estimate no. 5 to contract no. 08-06 to Woodworth and Company Inc. and accept final construction of project no. CP0808, 2008 Local Street Pavement Preservation. Motion carried 3-0. H. RIGHT-OF-WAY USE PERMIT NO. 08-36, AUBURN PROFESSIONAL PLAZA (Agenda Modification) Engineering Aide Mund presented background information on Right-of-Way Use Permit No. 08- 36. Mund stated the permit gives Auburn Professional Plaza the right to use the parking lanes and sidewalks on N Division Street and Auburn Avenue NE, the south side of 1 St Street NE and the driveway of Key Bank for demolition and then construction of the Auburn Professional Plaza. The area will be blocked off with a 6 foot high chain link fence. Assistant Director/City Engineer Selle stated the fencing concept will be similar to the one erected for the construction of the parking garage. Chairman Wagner asked if the alley will be closed. Mund answered there are several phases to the project and the construction entrances have not yet been defined. The applicant is proposing to use the alley as an access point. Member Haugen asked if the alley would be permanently closed. Mayor Lewis answered when construction is complete there will no longer be an alley, as there is a building planned to be constructed over it. Assistant Director/City Engineer Selle commented the permit is not intended to address access. It is for the encumbrance being placed on the Right-of-Way. It was moved by Vice-Chair Cerino, seconded by Chairman Wagner, that the Committee approve Right-of-Way use permit no. 08-36, Auburn Professional Plaza. Member Haugen voted against. Motion carried 2-1. III. ISSUES A. RESOLUTION NO. 4426 FIXING A TIME FOR A PUBLIC HEARING ON THE FINAL ASSESSMENT ROLL FOR LOCAL IMPROVEMENT DISTRICT NO. 350, M STREET SE SIDEWALK LID The Committee briefly compared the final acceptance figures with the budget. Street System Engineer Wickstrom stated the budget amounts did not change from the last time the project was at Committee for the final acceptance of the construction. Page 4 Public Works Committee Minutes December 15, 200_8 It was moved by Vice-Chair Cerino, seconded by Member Haugen, that the Committee recommend Council adoption Resolution No. 4426, fixing a time for a Public Hearing on the final assessment roll for Local Improvement District No. 350, M Street SE Sidewalk LID. Motion carried 3-0. IV. DISCUSSION AND INFORMATION A. ORDINANCE NO. 6220 BUDGET AMENDMENT NO. 18 The Committee discussed the multiple amendments to the budget and the effects the annexation had on the number of amendments made. The Committee was in consensus with the adoption of Ordinance No. 6220, Budget Amendment No. 18. B. TRUCK PARKING REVISIONS AUBURN CITY CODE 10.36.190 Director powdy reported Code Enforcement and Auburn Police Department staffs were asked to review locations in the City where trucks could park without a big impact to safety. The current parking code is not easily understood or easy to apply in the field. In order to provide clarity for both staff and truck drivers, the goal is to map the locations where trucks can park without being ticketed, and make the map available on the City's website. Transportation Planner Welsh explained what staff discovered was it is difficult for Police Department staff and truck drivers to determine where parking is allowed. Also, staff noted that the definition of a vehicle, those that are less than 80 inches in width, prevents some SUVs from parking on residential streets. Staff has prepared a first draft of the proposed changes to City Code. Welsh continued, the changes in the code include a provision that commercial and oversized vehicles can only be parked at one of five locations in the City, formal recognition of drivers who need to do deliveries will have the ability to do so, and an added definition of both commercial and oversized vehicles. Commercial vehicles are listed by gross vehicle weight because a Police Officer in the field may not be able to visually determine if a vehicle exceeds 80 inches in width, but they can run the plate and verify the gross vehicle weight. The Committee reviewed a map and photographs of the locations proposed with Transportation I Planner Welsh. Welsh answered questions asked by Chairman Wagner regarding turn around and parking accommodations. Chairman Wagner asked if the parking of trucks all in one location caused the Police Department concern regarding illegal activities. Deputy Police Chief Lee responded the primary concern was trucks parking on streets, dropping their trailers and punching holes in the asphalt. Transportation Planner Welsh added that revisions to the code would include a short section prohibiting the parking of truck trailers that are not connected to the Truck itself. The Committee continued discussion about the proposed truck parking in the Lea Hill area and the problems posed by steep grades in the area and requested the section along SE 312t" be removed from the proposed code. Page 5 Public Works Committee Minutes December 15, 2008 The Committee and staff discussed the future addition of B Street NW, pending Right-of-Way improvements and the possible formation of a Local Improvement District. Chairman Wagner asked about the road in front of Washington Wholesalers, north of 15tn Avenue NW and the trucks that currently park there. Welsh answered Public Works staff consulted with the Auburn Police Department and they feel the road is currently too narrow for trucks. Assistant Director/City Engineer Selle stated if there are parties interested in making improvements to accommodate truck parking, those location would be reviewed on a case-by- case basis for inclusion in the City Code. Mayor Lewis concurred. The Committee discussed the possible wording to be used in the Ordinance. C. 4T" STREET NORTH EAST SEWER EXTENSION PROJECT UPDATE (Vondrak) Project Engineer Vondrak reported to the Committee that following the August 1 gtn Neighborhood Meeting, a letter was mailed to residents summarizing the meeting. A second letter, reflecting the costs of the options offered to residents was mailed to residents and it included a survey. The survey was due on December 15th and only eight responses out of 17 property owners have been received. Five respondents indicated they did not want to participate, 2 responded in favor of the grinder pump option and one indicated they wanted an additional meeting. Using a vicinit~y rnap, Vondrak reviewed future sewer service, per the Comprehensive Plan, that could serve 4` Street NE. Chairman Wagner asked that the final survey data be presented to the Committee at the next Public Works Committee Meeting. Citizen Osborne commented it is his impression the residents are not in favor of the grinder pump option. Project Engineer Vondrak provided further explanation for the Committee regarding the costs of the options presented to residents. D. CITYWIDE GRAVEL STREET INVENTORY Street System Engineer Wickstrom was present to answer questions asked by the Committee regarding the map of known gravel streets in Auburn. Chairman Wagner asked how carefully the Lea Hill Area was inventoried. Wickstrom answered he used the King County Assessor's map to find the Right-of-Way and then used aerial maps to locate the gravel streets followed up , by field visits to each site to verify the situation. Chairman Wagner commented most of the gravel streets were functioning as driveways. Mayor Lewis stated the City is focusing on areas where the streets are used as such and not driveways, therefore citizens who are paying into the S.O.S. program would expect the gravel streets acting as a gravel street be included in the program. Chairman Wagner asked if paving was all that was going to be done. Wickstrom confirmed with Director powdy adding that staff would also need to address storm drainage. Assistant Director/City Engineer Selle stated the intention is to put a policy in place determining that gravel streets are candidates for future consideration in the S.O.S. program but that alone will not determine when or if they will be paved. i Page 6 Public Works Committee Minutes December 15, 2008 Mayor Lewis answered questions asked by Vice-Chair Cerino regarding 24th Street. Director powdy verified the Committee was in agreement with the policy as written. Chairman Wagner recommended the gravel streets that act as driveways are labeled a lower priority with additional requirements. E. 2009 ARTERIAL PAVEMENT PRESERVATION The Committee reviewed the map highlighting the streets to be included in the 2009 Pavement Patching Project. Street System Engineer Wickstrom was present to answer questions posed by the Committee. Assistant Director/City Engineer Selle said there are two questions for the Committee on which staff needed feedback. One, does the Committee support the continuation of the pavement patching approach versus overlays or reconstruction. Two, is the Committee in agreement with the locations selected by staff. Wickstrom answered questions asked by Chairman Wagner regarding the patching of M Street and questions about the inclusion of the Lea Hill area. Wickstrom reported the arterial/collector streets in the Lea Hill area are in good condition. The Committee supports the focus on pavement patching and the selected locations for 2009. F. DOOR TAX PROPOSAL Director powdy distributed the door inventory for the City of Auburn. Dowdy stated there are cities from Fife to north to Auburn that are still interested in implementing some sort of new revenue package, which is currently being referred to as the door tax. There is an Ordinance that has been reviewed by legal and will be brought to the Committee and Council for review if the Committee agrees to proceed with the door tax strategy. Dowdy gave the Committee a brief outline of the proposed Ordinance. The Ordinance is directed toward the warehouse industry, two doors per property owner would be exempt, and the tax would apply to only doors that are used. Dowdy stated the door tax is the best option that can be offered until the State approves a Street Utility Tax. The Committee reviewed the door inventory spreadsheet. Chairman Wagner asked staff to review the exemption for GSA and if GSA is leasing their space to private business. Dowdy reported there are 5561 total doors. Minus the exempt doors, there are 5247 non-exempt doors and minus the two gratis doors there is a total of approximately 4400 "fee doors." Mayor Lewis reiterated the fee applies to doors that are in use and the number of "fee doors" may be less than 4400. Chairman Wagner asked how the City would recognize used doors versus unused doors. Mayor Lewis responded it would be part of the business licensing process and there will be penalties for property owners who use doors which were reported and marked as unused. Director powdy added according to the uniform building code, the unused doors must be blocked and signed as such. Chairman Wagner asked if a sunset would be included in case the State approves a Street Utility Tax. Mayor Lewis answered he has requested there be a sunset included so in the event another source of revenue became available the door tax will automatically sunset. Mayor Lewis stated the door tax proposal came from the Valley Cities following their revue to the funds needed for arterial streets. Page 7 Public Works Committee Minutes December 15, 2008 Using a PowerPoint presentation, Director powdy gave the Committee a review of the Pavement Preservation and Arterial Financing Strategy. The presentation outlined the number of miles in Auburn that are truck routes, the estimated cost to upgrade all truck routes to truck standards, the revenue currently available and proposed sources of revenue, such as the door tax, and graphs illustrating the Pavement Condition Index (PCI) extended over the course 10 years and the effects of the PCI with the funds being spent. Director powdy restated the goal is to obtain a system average PCI of 70. Chairman Wagner suggested the goal be restated to state, "nothing below a PCI of 25 with an average of 70." Director powdy agreed the policy can be reworded prior to adoption and then included in the Transportation Comprehensive Plan. The Committee discussed the $25M dollar estimate to update all truck routes to truck standards. Chairman Wagner commented there may need to be adjustments to the estimate and the door tax based on the increase cost of bringing roads to truck standards. Mayor Lewis stated the proposed door tax is an annual tax and if more funds are needed Council can adjust the fee as needed, quarterly. Chairman Wagner asked that note of an annual review be included in the Ordinance. Mayor Lewis concurred that some periodic review is advisable and that he will ask the attorney to advise us on the proper wording when the ordinance comes forward. Director powdy used pictures of existing truck routes to demonstrate the repairs needed to restore them to truck standards. The Committee reviewed the bid price estimates received over the last two years. Following the presentation, Director powdy showed the Committee pictures of the results of deep patching. Director powdy answered questions asked by Chairman Wagner about the deep patching process. The Committee reviewed the map of arterial rebuild candidates. Director powdy stated the importance of coordinating the rebuilds with future utility improvements. G. WATER SUPPLY STRATEGY Director powdy started by emphasizing the purpose of the discussion is to determine whether or not the City can or can not purchase water supply. One of the key issues is fluoride and Director powdy reported the City of Auburn has no adjoining water purveyor from which to purchase water that does not already have fluorinated water. Vice-Chair Cerino commented on the fluorinated water debates in the past, stating there was strong opposition. Mayor Lewis explained the cost of purchasing the water and the additional cost of de-fluorinating the water. The options are to allow fluorinated water and increase water rates or to rely on the City's water sources and risk not having sufficient supply in 20 years. The Committee reviewed the graph outlining the water supply/production and timeline. The Committee discussed the options available if improvements on Coal Creek are unsuccessful. Chairman Wagner stated he is not in favor of paying to de-fluorinate water purchased or having a fluorinated water supply that the citizens are not in favor of. Vice-Chair Cerino commented that citizens have the option to use in-home water filtration systems to remove the fluoride. Director powdy recommended incentives for filtration systems. Mayor Lewis asked staff to research the filtration systems and evaluate cost. Page 8 Public Works Committee Minutes December 15, 2008 Utilities Engineer Repp reported to the Committee that the City of Tacoma provides at least one well, in their system that citizens can access and the water is not fluorinated. The advantage that Auburn has is that there are a number of wells where water may be made available. Water Utility Engineer Lamothe stated Tacoma has one well, Well 10C, that is open for the community to obtain water that is not fluorinated. Lamothe continued, Sammamish Water and Sewer District provides information on devises that can be attached at point of use, within the home, or at point of entry into the residence and prices range from $250.00 to $600.00, depending on the efficiency of removal. Chairman Wagner asked if there were additional costs for filter changes and maintenance. Lamothe answered there are annual or biannual maintenance costs. Mayor Lewis asked staff to bring the Committee example of the filtration devices available and information as to how other Cities have handled problems with fluorinated water. H. CODE UPDATE PROJECT - DESIGN STANDARDS The Committee reviewed the text revisions to Section 10.00 (Preface) and Section 10.01 (Street Classifications). 10.00 Preface: Chairman Wagner asked for further definition of the second paragraph, "shall be utilized when design applications exceed the scope of the City's standards." Assistant Director/City Engineer Selle responded the Design Standards can not cover every situation and when those situations arise the staff wants to use standard publications that are recognized in the State of Washington as a guide. This does not mean a deviation from the standards can not be requested. Chairman Wagner recommended the word "exceed" be changed to "outside the scope," or "not covered." Wagner asked when the new deviation statement and criteria will be added. Selle answered staff will provide draft language for the January 5, 2009 meeting. Chairman Wagner asked how the term "rural" will be handled. Selle answered the issue will be discussed during the update of the Comprehensive Plan. Also, "rural" is used as a street designation in this context and is not a land use designation. 10.01.3.4 Private Street: Assistant Director/City Engineer Selle provided clarification of the sentence, "Private streets have a permanently established tract or easement providing legal access to more than one lot." Chairman Wagner recommended the sentence be made clearer. 10.01.4 Allevs: Chairman Wagner asked if there would be cases where dead-end alleys would be needed. Selle answered deviations from the standards can be requested however the ideal situation would be for alleys to have a through connection to City streets and creating a dead- end alley would not be ideal. Chairman Wagner suggested leaving the standard more open for alley loaded lots and possibly allowing a dead end alley where there is a future plan to extend the alley in a future phase of the development. The Committee discussed Item A and the number of trips developments generate during the PM peak. Chairman Wagner commented that five may be too many and recommended the number be lowered to four. Vice-Chair Cerino is in favor of the change. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding wedge curbs. Chairman Wagner asked that driveways be included in the last paragraph of Section 10.01.4. Page 9 Public Works Committee Minutes December 15 2008 10.02 Street Desiqn Requirements: The Committee began review of Table 10-1. Assistant Director/City Engineer Selle answered questions asked by Chairman Wagner regarding Right- of-Way width. Chairman Wagner asked if the intersection radius of 17 feet was wide enough for school buses to turn around. Staff clarified that this is the radius of the Right-of-way and not the curb line by will verify that it is adequate for buses. Assistant Director/City Engineer answered questions asked by Chairman Wagner regarding the width of bikeways and sidewalks. Selle stated this is an area staff wants to address in the next version to incorporate bikeways into the Standards more. Chairman Wagner asked if there is really no parking allowed on local non-residential. Selle answered the current section does not currently allow for parking explaining that the width of the street and lanes needed to serve the uses adjacent to the street generally hinder the ability to park. Selle stated the Design Standards are relevant to new streets being constructed and on existing streets parking is reviewed on a case by case basis. Assistant Director/City Engineer Selle explained the difference between "posted speed" and "design speed" to the Committee. Selle responded to questions asked by Chairman Wagner regarding minimum tangent between reverse curves. Chairman Wagner commented the length may be generous and asked that it be reviewed for lower volume local streets. Chairman Wagner asked that the portion of note 3 related to the 12% grade be removed from the table as it is better addressed in the text description later on in the chapter. This discussion will be continued at the next Committee meetinq. 1. CAPITAL PROJECT STATUS REPORT The Capital Project Status Report was not discussed. J. RESOLUTION NO. 4436, PARKING GARAGE LEASE AGREEMENT (Agenda Modification) Human Resources/Risk Management and Property Director Heineman gave a brief explanation of Resolution No. 4436 and answered questions asked by Chairman Wagner regarding the operating costs included in the lease agreement. Heineman stated the exact operating costs for the garage will be known in January 2009. The Committee was in consensus with the adoption of Resolution No. 4436, Parking Garage Lease Agreement. K. THE UNITED STATES CONFERENCE OF MAYORS STIMULUS UPDATE (Agenda Modification) Mayor Lewis gave a review of the various stimulus packages being considered at the Federal level. Mayor Lewis explained the State has asked that Puget Sound Regional Council (PSRC) review the stimulus package being discussed by the Committee. Director powdy said the Regional Project Evaluation Committee will be meeting at PSRC on Friday, December 19th. I Page 10 Public Works Committee Minutes December 15, 2008 Government Relations Manager Robertson stated there have been both a House and Senate bill pertaining to stimulus packages and no concurrence between the two therefore this stimulus package will most likely be a discussion for January 2009. Robertson continued that the impression is the Federal government does not want to deal with local projects and any funds will probably be distributed to the States. There have also been discussions that funds should be distributed directly at the local level. Robertson said at this time the City is preparing to be ready for when the stimulus package will move forward. The Committee discussed the criteria for projects to be included in the stimulus package. Chairman Wagner commented on the creation of jobs and the software used by Washington State. Government Relations Manager Robertson stated the two key components of project selection are jobs created and the time which work on a project can begin. Mayor Lewis discussed the difference between Tier t and Tier II projects. Director powdy explained the process staff used to determine which projects would be included and how the criteria were met. Mayor Lewis stated the project list can not be changed or updated, as the due date has passed. The Committee briefly discussed the projects on the list. Chairman Wagner recommended all departments thoroughly vet their projects. Mayor Lewis stated there is still confusion as to who, or which level of government will be allocating the money. Chairman Wagner asked that the Public Works projects be reviewed with the committee for the ability for staff to complete them in the time frame provided and what impacts on other City projects in 2009 this may have. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:24 p.m. Approved this 5th day of January, 2009. e Rich agner J ifer Rigsby Chairman ublic Works pa nt Secretary File: 17.2 Page 11