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HomeMy WebLinkAbout07-09-2001t CiTY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES JULY 9, 2001 I. CALL TO ORDER The meeting was called to order at 4:32 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council/Committee member Sue Singer. Staff in attendance were City Engineer Dennis Dowdy, Acting Finance Director Shelley Coleman, Traffic Engineer Michael Fuess, Sewer Utility Engineer Jeff Roscoe, Water Utility Engineer Tim Osborne, Project Engineers Scott Nutter and Peter Gates, Water Quality Programs Coordinator Chris Thorn, and Administrative Services Supervisor Pam Miller. Guests in attendance were Larry Bradbury, Water District No. 111; Rob Lang, Triple D Construction; Bill Peloza. II. CONSENT A. APPROVAL OF MINUTES It was moved by Singer, seconded by Lewis, that the Committee approve the Public Works Committee minutes for June 25, 2001, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 20-01, TRIPLE D CONSTRUCTION, USE OF ALLEY AND SIDEWALK FOR 107 WEST MAIN RE-ROOFING AND REPLACING WINDOWS Right-of-way Use Permit 20-01 would grant use of the alley right-of-way and adjoining sidewalks as necessary at 107 West Main to allow Triple D Construction to re-roof and replace the windows. Construction will begin in mid-July and end in October 2001. It was moved by Singer, seconded by Lewis, that the Committee approve Right-of-Way Use Permit 20-01. Motion carried. C. PERMISSION TO ADVERTISE FOR BIDS, PROJECT NO. C9058, WEST HILL SPRINGS STORM IMPROVEMENT This project is to construct two sediment basins to allow collection and removal of sediments from the West Hill Springs storm drainage channel, and includes mitigation for past channel maintenance. Mitigation will include installation of instream habitat structures and riparian plantings. Property and easement acquisition was required for this project to allow for mitigation in the lower segment of the project. Water Quality Programs Coordinator Thorn gave a detailed description of work to be performed. It was noted that the sediment clean- out vaults to be constructed would be similar in concept to those in use on Mountain View Drive and Peasley Canyon. Thorn stated that the project design is 95% complete and the City is in the process of acquiring the necessary permits. Because the work must be done within the State Department of Fisheries window of time allowed for these types of projects, he is asking for permission to advertise so that as soon as permits are secured, the project can be advertised. If permits are not secured in time for construction to occur this year, the City will need to request an extension of time from the Department of Fisheries to construct the project next year. It was moved by Lewis, seconded by Singer, that the Committee recommend Council grant PUBLIC WORKS COMMITTEE MINUTES JULY 9, 2001 Page 2 of 7 permission to advertise Project No. C9058. Motion carried. D. PERMISSION TO ADVERTISE FOR BIDS, PROJECT NO. C1007, 'A' STREET SE ROAD REHABILITATION The work provides for the construction of Project No. C1007, 'A' Street SE Road Rehabilitation. The major items of work include removal of the existing road section and reconstruction of 'A' Street SE from the south side of East Main Street to the north side of 2nd Street NE. The project will be funded from the 102 Arterial Street Fund (pavement preservation funds). City Engineer Dowdy directed the Committee's attention to an error on the Budget Status Sheet that would be corrected prior to the City CoUncil meeting. Project Engineer Nutter clarified for the Committee that there will not be any changes to channelization in the area, other than some possible adjustments to striping or buttons to meet code requirements. In response to a question from the Committee, City Engineer Dowdy stated that the Committee will have an opportunity to review pavement preservation priorities during the upcoming budget cycle. The City's consultant is currently updating the City's model so that the software will give more accurate estimates of future repairs. Chair Wagner asked if consideration is given to increased traffic load. City Engineer Dowdy responded that arterial categories and traffic loads are taken into consideration during design. Chair Wagner asked that future discussion focus on major arterial routes. Funding of pavement preservation and restoration was also discussed, and Chair Wagner indicated that at some time in the future, thought might be given to creation of a fund dedicated to local street preservation. It was moved by Lewis, seconded by Singer, that the Committee recommend Council grant permission to advertise for bids Project No. C1007. Motion carried. E. FINAL PAY ESTIMATE #2 TO SMALL WORKS CONTRACT NO. 01-06 WITH KODO CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C9046, 15th STREET SW PEDESTRIAN / BICYCLE IMPROVEMENTS City Engineer Dowdy distributed revised copies of the agenda bill and budget status sheet to reflect recent Council approval of a mid-year budget adjustment in the 102 fund for the project. The project provided for construction of a Class 2 Bicycle and Pedestrian Trail on both sides of 15th Street SW. The trail connects the regional Interurban Trail to 'C' Street SW. At award of the project, a budget adjustment in the amount of $21,230 was requested. With costs finalized, and the mid-year budget adjustment approved, there is now a project budget contingency of $7,768. It was moved by Singer, seconded by Lewis, that the Committee recommend Council approve Final Pay Estimate #2 and accept construction of Small Works Project No. C9046. Motion carded. PUBLIC WORKS COMMITTEE MINUTES JULY 9, 2001 Page 3 of 7 III. ISSUES A. ORDINANCE NO. 5559 AMENDING AUBURN CITY CODE CHAPTER 10.36, PARKING IN THE DOWNTOWN AREA Ordinance No. 5559 amends Auburn City Code Chapter 10.36, "Stopping, Standing and Parking," to ensure consistency between City Code and parking signage and to modify code or signage, where necessary, to more effectively address short- and long-term parking needs in the downtown area, as appropriate in accordance with adopted standards. City Engineer Dowdy stated that staff had recently met with a representative from the Washington Cities Insurance Authority (WCIA) regarding the issue of the parking stall located on Auburn Avenue in front of Nelson's Jewelry, and hoped to hear back from them later in the week. He informed the Committee that, after researching the City's current adopted codes and standards, staff could not recommend keeping the parking stall, which would violate either the transition required by the MUTCD (Manual on Uniform Traffic Control Devices) or the 20-foot setback from the sidewalk, which is part of the State's model traffic ordinance that is adopted by reference in City Code. There have been no accidents at the site, and the Committee expressed a desire to be able to make a decision based on a combination of record data and a need to comply with requirements. City Engineer Dowdy stated that the WCIA representative was apprised of City Council's desire to accommodate a parking stall at this particular location in a safe manner, and will be researching possible solutions. In the interest of implementing the recommended changes to the parking code in a timely manner while WCIA is researching the matter, it was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Ordinance No. 5559, provided strike-through language on pages 3 and 12 referring to the parking stall on Auburn Avenue, adjacent to Nelson's Jewelry, is removed. Motion carried. B. ORDINANCE NO. 5567 ACCEPTING GRANT FUNDS FOR PROJECT NO. C1006, 3RD STREET SE/CROSS STREET Ordinance No. 5567 approves the expenditure and appropriation of $1,336,000 for Project No. C1006, 3'~ Street SE/Cross Street project, and authorizes the Mayor to execute a Design Phase Project Agreement to obligate the amount of $416,000 for the design phase of the project. The ordinance also authorizes the Mayor and City Clerk to approve and execute future supplemental agreements required to obligate the remainder of the ' $1,336,000. These funds will be used to make improvements to 3"~ Street SE/Cross Street and the intersections with 'A' Street SE and Auburn Way South, and will be matched by $334,000 in local funds for a total of $1,670,000. Engineer Gates described the project and discussed anticipated capacity issues resulting from the 3"~ Street SW project, where 34 Street touches down on the east side of 'A' Street SE. Council/Committee member Lewis asked what would happen if the grant funds are not sufficient to cover the cost of the project. City Engineer Dowdy responded that it is possible the scope of the project could be reduced, or the City could look at increasing local funds for the project. Once we have a completed design, the City will be able to more accurately PUBLIC WORKS COMMITTEE MINUTES JULY 9, 2001 Page 4 of 7 estimate the total project cost. It was moved by Singer, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5567. Motion carried. C. RESOLUTION NO. 3374, EMERGENCY WATER SYSTEM INTERTIE WITH CITY OF KENT Note: This Resolution was originally presented on the Public Works Committee agenda as Resolution No. 3366. After publication of the agenda packet, it was discovered that Resolution No. 3366 had been previously assigned to another issue that was presented to Council on July 2, 2001. Therefore, duplicate Resolution No. 3366 that was assigned to the intertie agreement with Kent has been changed and is being referred to and will be presented to Council as Resolution No. 3374. Resolution No. 3374 repeals Resolution 3358 and the authorization therefor and authorizes the Mayor and City Clerk to execute an emergency water system intertie agreement with the City of Kent. The City of Auburn and City of Kent currently have an emergency intertie t station which is going to be removed and relocated as part of the South 277 h Street Reconstruction project. This agreement authorized by Resolution No. 3374 outlines the design, construction and operation of the temporary and permanent emergency water system intertie. Water Quality Programs Coordinator Thorn explained that when Resolution No. 3358 was adopted by Council, approving the intertie agreement, a draft of the agreement had been inadvertently attached to the resolution, rather then the final version that included dual indemnification clauses and other language revisions. Although the Mayor had signed the draft agreement, it had not yet been forwarded to the City of Kent. Resolution No. 3374 repeals the previous resolution and authorizes execution of the correct and final version of the agreement. Discussion was held regarding the agreement, and concern was expressed about language on page 2, Item 7e, dealing with interruptibility of service and water shortage constituting an emergency. Mr. Larry Bradbury, Water District No. 111, reminded the Committee that the intertie is a two-way intertie, and that Kent will eventually have a huge supply of water on line through pipeline 5, enabling them to provide a supply of water to Auburn. The Committee asked staff to consult with the City Attorney or the City's Water Rights Attorney for clarification of what is meant by the term "equitable distribution of water," which is used in Item 7e. Action on this issue was deferred to a later meeting pending clarification of language on Page 2, Item 7e. D. RESOLUTION NO. 3370 CALLING FOR A PUBLIC HEARING ON EXTENSION OF THE MORATORIUM ON FILING OF BUILDING AND GRADING PERMIT APPLICATIONS IN THE DRAINAGE AREA BOUNDED BY SR-18 TO THE SOUTH, 15TH ST. NW TO THE NORTH, UNION PACIFIC RAILROAD TO THE EAST, SR-167 TO THE WEST Resolution No. 3370 fixes a time for a public headng on extension of the moratorium on the filing of building and grading permit applications, which was established by Ordinance No. PUBLIC WORKS COMMITTEE MINUTES JULY 9, 2001 Page 5 of 7 5518. The ordinance was adopted on February 20, 2001, and established the moratorium for a period of six months. Studies are currently underway to determine the cause(s) of storm water drainage problems in the area and possible solutions. More time is needed to study the issue and determine the feasibility for permitting new development and the specific conditions necessary to address storm drainage issues. Chair Wagner recognized the need for more technical information, which will be forthcoming this fall. Lengthy discussion was held on why SEPA cannot be used to control development in the area, rather than a moratorium. Chair Wagner asked that Planning Director Krauss be prepared to brief the Council on this issue when the call for hearing comes before the Council. It was moved by Singer, seconded by Lewis, that the Committee recommend Council adopt Resolution No. 3370. Motion carried. IV. INFORMATION OR DISCUSSION A. AMENDMENT TO IA2 AGREEMENT, EXHIBIT D - COST SHARING OF PROPERTY ACQUISITION COSTS At their meeting on June 25, 2001, the Committee discussed the issue of IA2 partners sharing in the cost of land for pump stations. While the Committee agreed that costs related to acquisition should be distributed among the partners per the agreement formula, and also concurred with the staff proposal for calculating interest due on the deposits of the partners, questions arose about the Green River and Intertie pump stations that were located on City- owned property. At that time, the Committee requested that staff research any agreements to determine if there were any understandings with regard to this issue and report back to Committee. City Engineer Dowdy reviewed an estimate of the property values for the Green River Pump Station and Lea Hill Intertie Pump Station, and the comparables used to arrive at the estimate. The possible need for a certified appraisal was discussed; however, Dowdy commented that the cost could be as high as $5,000 and would likely use the same comparables as those used by the City to acquire the parcel for the future 8"~ Street Pump Station. Chair Wagner addressed the policy situation, commenting that at their last meeting, the Committee had decided that the IA2. partners should share in the costs for property the City tried to acquire, and that this same policy should apply to investing in assets common to all IA2. partners. He then asked if Larry Bradbury, Water District No. 111, had any thoughts on the matter. Bradbury stated that he has no concerns regarding the Lea Hill Pump Station, but does have concerns with the Green River Pump Station. Because of the Hansen property acquisition issue, more pipe was required, and he believes some of these issues may have been discussed at the technical meetings. He stated he had been unable to reach Bruce Livingston, who was the facilitator at the technical meetings, and may have records pertaining to the discussion and negotiations. Mr. Bradbury also asked the Committee to consider not expending funds on a certified appraisal if the IA2 partners. were in agreement that it is not necessary. It was the consensus of the Committee that this issue be brought back to Committee at their PUBLIC' WORKS COMMITTEE MINUTES JULY 9, 2001 Page 6 of 7 next meeting, to give Mr. Bradbury time to locate minutes or other records of negotiations and discussion. B. CORP'S ECOSYSTEM PROGRAM Due to time constraints, this item was deferred. C. SEWER COMPREHENSIVE PLAN Sewer Utility Engineer Roscoe reviewed the Sewer Comprehensive Plan, stating that existing capacity problems in downtown and other areas of the City had resulted in more projects in the Capital Facilities Plan. He said that approximately 75% of work scheduled in the next six years is due to expansion projects. The Auburn Way South sewer project was discussed; however, it was noted the Committee will have an opportunity to discuss issues related to that project at their July 23 meeting. Questions were raised regarding what appeared to be inconsistent figures used when stating the future number of households and population. Concern was raised over the possibility of raising rates, and discussion was held on revenue expected if System Development Charges (SDCs) were raised. The possibility of billing customers on a monthly basis was also briefly discussed. Roscoe stated that the schedule for moving the plan forward was to present it to the Planning Commission in ,~,ugust. Following discussion, the Committee asked that further discussion on the Sewer Comprehensive Plan be held before the Public Works Committee prior to presentation to the Planning Commission. In addition, they asked for more information on traffic disruption and financing related to the Auburn Way South sewer project, inflow and infiltration, project planning and financing. Roscoe stated that he would also look into the population forecasting and report back to the Committee. D. CAPITAL PROJECT STATUS REPORT The following projects were briefly discussed: #1. C9047. White River Trail Extension - Chair Wagner noted that the Final Pay Estimate is pending, and commented that he had not yet seen anything about lighting the trail. He asked that the issue of lighting on the trail be addressed. ~6. C0007. Channelization Program - Chair Wagner asked if the work includes re-striping the diagonals on 'R' Street SE near Game Farm Park. City Engineer Dowdy stated that the contractor is currently working on channelization and that he would follow-up to see if the striping on 'R' Street SE can be done as part of the project. #16. C9056. AWS Sewer. Phase 1 - In response to a question from Chair Wagner, Sewer Utility Engineer Roscoe responded that in addition to financial information to be presented to Committee on July 23, he would include a breakdown of the consultant's estimate and how it would relate to what the Muckleshoot Indian Tdbe's share would be. #19. C 1003. Bonney Lake Emergency Intertie - Chair Wagner asked if this project is affected by the fact that the City is not currently proceeding with the East Valley Highway Pipeline and Lakeland Hills West Supply Pump. City Engineer Dowdy responded that the intertie is even more important and that staff are continuing to follow-up on an agreement that is currently being reviewed by the City of Bonney Lake. PUBLIC WORKS COMMITTEE MINUTES JULY 9, 2001 Page 7 of 7 Mr. Bill Peloza brought the Committee's attention to the sewer extension project that has t been underway on 326th and 327 h Streets SE on Lea Hill. He stated that the contractor has not performed work in the area in recent weeks, that the streets have not been re-paved, and the excessive dust created by the construction is raising complaints from the neighbors. Sewer Utility Engineer Roscoe thanked him for bringing the issue to his attention, and stated that he would follow- up on it. E. OTHER DISCUSSION For the purpose of these minutes, this discussion took place following Issue Item C. In response to a question from Council/Committee member Singer, Project Engineer Nutter responded that the power lines on South 277th Street will remain above ground. Singer related that she had recently talked with a representative from Puget Sound Energy (PSE), who said that leaving the lines above ground was the City's choice, and that the City had broken off negotiations for undergrounding the lines too soon; that PSE was willing to go further. City Engineer Dowdy stated that the City is currently assembling facts for a hearing at the WUTC, and that a consortium of cities are pursuing declaration by the Commission on how the tariff is to be interpreted for underground conversions. Currently, PSE insists that cities pay for the easements upon which their vaults are located. The case will be heard before the Commission this week. He stated that the City broke off negotiations with PSE because it was delaying the project, which would have caused the City to lose funding. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. Submitted by Pam Miller, Administrative Services Supervisor. Approved by the Public Works Committee on ~/j~2' o~/ PM/bd File: 17 (17.2) REF. H:\ENGINEE R\E01 \E01-1022 (E:\MINUTES\01PW7-1 )