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HomeMy WebLinkAbout08-13-2001CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES AUGUST 13, 2001 I. CALL TO ORDER The meeting was called to order at 4:33 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council/Committee member Sue Singer. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Storm Drainage Engineer Tim Carlaw, Sanitary Sewer Engineer Jeff Roscoe, Water Utility Engineer Tim Osborne, Traffic Engineer Michael Fuess, Transportation Planner Joe Welsh, Project Engineer Scott Nutter, Project Engineer Peter Gates, Project Engineer Evelyn Choe, Acting Finance Director Shelley Coleman and Public Works Secretary Lorna Dahlke. Guest in attendance was Larry Bradbury, Water District No. 111. II. CONSENT A. APPROVAL OF MINUTES It was moved by Singer, seconded by Lewis, that the Committee approve the Public Works Committee minutes for July 23, 2001, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 21-01, ADS ENVIRONMENTAL .SERVICES Right-of-way Use Permit 21-01 would grant permission to ADS Environmental Services to conduct an inflow & infiltration (l&l) study of the sanitary sewer system for King County. The study will begin in October 2001 and end in March 2002. ADS would install and monitor equipment placed in 33 manholes within the City. The work would be conducted in off-peak hours. The Traffic Division reviewed site maps and developed specific conditions for each site. Action on this issue was deferred to a later meeting pending Committee review of' the site maps to determine if some proposed sites may disrupt traffic and to ensure the safety of citizens. C. RIGHT-OF-WAY USE PERMIT 23-01, SKIDOG SPORTS Right-of-way Use Permit 23-01 would grant Skidog Sports to install a fence along Howard Road to block access to their property, due to a recent increase in theft and vandalism. They are requesting this right-of-way use permit for six years. The Committee requested additional information regarding the owner of the property at the end of the fence and if No Parking signs were installed. Action on this issue was deferred to a later meeting pending Committee receiving PUBLIC WORKS COMMITTEE MINUTES AUGUST 13, 2001 Page 2 of 7 additional information about the site. D. AMENDMENT #1 TO AG-C-144, FINANCIAL CONSULTING SOLUTIONS GROUP Agreement No. AG-C-144 with Financial Consulting Solutions Group is for cost of service and rate studies for the City's Water and Sewer utilities. Amendment No. 1 is to complete a cost of service and rate study for the Storm Drainage Utility. The total contract amount for this Agreement shall not exceed $147,684. The term of the agreement is to December 31,2001. It is projected the new rates will be recommended for Committee review by the end of the year. It was moved by Lewis,, seconded by Singer, that the Committee recommend Council approve Amendment #1 to AG-C-144 with Financial Consulting Solutions Group. Motion carried. E. PERMISSION TO INITIATE PROJECT NO. C1002, COAL CREEK SPRINGS CHLORINATION STATION REHABILITATION, PHASE I Project No. C1002 will make necessary modifications to the chlorination facility at the Coal Creek Springs headworks by upgrading the existing fixed level chlorination system with a flow-paced system. This will increase reliability of the chlorination operation facility. The project includes the installation of flow-paced chlorination equipment and a level transmitter at the existing Coal Creek .Springs Chlorination Station, and telemetry at Game Farm Wilderness Park. It was moved by Lewis, seconded by Singer, that the Committee approve initiation of Project No. C1002, Coal Creek Springs Chlorination Station Rehabilitation, Phase 1. Motion carried. F. PERMISSION TO INITIATE PROJECT NO. C1004, MILL CREEK TRIBUTARY Project No. C1004 consists of the replacement of two existing 24" concrete cylinder culverts under West Valley Highway with a single concrete box culvert. The purpose is to accommodate existing high flows and alleviate flooding upstream, as well as to enhance the passage of fish through the tributary to and from Mill Creek. It was moved by Lewis, seconded by Singer, that the Committee approve initiation of Project No. C1004, Mill Creek Tributary Culvert Replacement. Motion carried. G. PERMISSION TO INITIATE PROJECT NO. C1005, 2002 SANITARY SEWER REPLACEMENT PROGRAM The 2002 sewer project is for the replacement and repair of existing sanitary sewer mains within the City at multiple locations. PUBLIC WORKS COMMITTEE MINUTES AUGUST 13, 200'1 Page 3 of 7 It was moved by Lewis, seconded by Singer, that the Committee approve initiation of Project No. C1005, 2002 Sanitary Sewer Replacement Program. H. PERMISSION TO INITIATE PROJECT NO. C1010, 'B' STREET NW SANITARY SEWER EXTENSION Project No. C1010 is to support the removal of the existing private pump station located along 'B' Street NW, 800 feet south of South 280th Street, by installation of gravity sanitary sewer line from the vicinity of the pump station to South 277th Street. A portion of the work will be within the construction limits of the South 277th construction project. Project Engineer Scott Nutter stated that since the contractor is currently working in the area on the 277th project, the City would realize a savings on construction costs for the project. With the extension of the sewer line through a projected development area, it is projected that the developers would pay a charge in lieu of assessment. Action on this issue was deferred to a later meeting, pending staff development of information for the Committee concerning the likely total charges in lieu that the City could expect to recover from this project in the future.. I. PERMISSION TO AWARD CONTRACT NO. 01-11, PROJECT NO. C1007, 'A' STREET SE REHABILITATION, TO THE LOWEST RESPONSIVE BIDDER This project consists of the removal and reconstruction of the entire asphalt pavement section on 'A' Street SE, from East Main Street to 2nd Street SE. The contractor is required to complete the entire project within 15 working days, and will be allowed to close the street to through traffic for up to 12 working days. The work is anticipated to begin around the end of August or early September, 2001. It was moved by Lewis, seconded by Singer, that the Committee recommend Council award Contract No. 01-11, Project No. C1007, 'A' Street SE Rehabilitation, to the lowest responsive bidder. Motion carried. J. PERMISSION TO AWARD CONTRACT NO. 01-08, PROJECT NO. C0019, SOUTH CENTRAL PHASE II, 21sT STREET SE STORM SEWER IMPROVEMENTS PROJECT TO NORTHWEST CASCADE The major items of work include installation of a 36-inch storm trunk conveyance line in 21st Street SE from 'F' Street to 'K' Street SE. A storm conveyance line shall be installed along 'F' Street SE from the intersection at 21st Street SE to 26th Street SE. The purpose of the 21st Street SE Storm Improvements Project is to implement several of the drainage system components identified in the City's Comprehensive Drainage Plan Update. These improvements will eliminate chronic flooding within this drainage basin and direct more storm water into the new storm retention pond. PUBLIC WORKS COMMITTEE MINUTES AUGUST 13, 2001 Page 4 of 7 Work will start in late August and is estimated to be complete in late October. It was moved by Lewis, seconded by Singer, that the Committee recommend Council award Contract No. 01-08, Project No. C0019, South Central Phase II, 21st Street SE Storm Sewer Improvements Project to Northwest Cascade. Motion carried. K. PERMISSION TO AWARD SMALL WORKS CONTRACT NO. 01-16, PROJECT NO. C8049A, BRANNAN PARK BIOSWALE - LOW FLOW CHANNEL, TO BUCKLEY NURSERY CO. Work items include amending existing topsoil and fine grading in the new low flow channel of existing bioswale, preparation and installation of sod bed in bottom of existing bioswale, and revisions to existing automatic irrigation system. A project budget contingency of $30,028 remains in the 432 (Storm) fund for the Brannan Park Storm Improvement projects C8049 & C8049A. It was moved by Lewis, seconded by Singer, that the Committee recommend Council award Small Works Contract No. 01-16, Project No. C8049A, Brannan Park Bioswale-Low Flow Channel, to Buckley Nursery Co. L. CHANGE ORDER #3 AND FINAL PAY ESTIMATE #9 FOR CONTRACT 00-01 WITH KING CONSTRUCTION FOR C9048, 2000 SANITARY SEWER REPLACEMENT PROGRAM The work provided replacement and repair of 5,266 LF of existing sanitary mains and restoration of street surfaces to current standards. Change Order # 3 is for costs incurred by the Contractor, due to changed conditions on site (private utility locations differed from that indicated on plans). The project includes $50,673 of water utility work completed on Change Order #1. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve Change Order #3 and Final Pay Estimate #9 for Contract 00-01 with King Construction for C9048, 2000 Sanitary Sewer Replacement Program. M. CHANGE ORDER #1 AND FINAL PAY ESTIMATE #3 FOR CONTRACT 01-05 WITH KING CONSTRUCTION AND ACCEPT CONSTRUCTION OF PR 606, SANITARY SEWER EXTENSIONS The work provided for the supply and installation of approximately 2, 958 LF of sanitary sewer conveyance lines, and restoration of street surfaces to existing standards at SE 326th Place and SE 310th Street on Lea Hill. Change Order # 1 is for additional asphalt pavement quantities to improve road surface conditions damaged, due to sewer installation beyond the original construction limits. PUBLIC WORKS COMMITTEE MINUTES AUGUST 13, 2001 Page 5 of 7 It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve Change Order #1 and Final Pay Estimate #3 for Contract 01-05 with King Construction and accept construction of PR 606, Sanitary Sewer Extensions. Motion carried. N. RIGHT-OF-WAY USE PERMIT 25-01, MUCKLESHOOT INDIAN TRIBE. Right-of-way Use Permit 25-01, Muckleshoot Indian Tribe was added as an agenda modification. This permit would allow the Tribe to cone off the left-turn lane to their eastern-most entrance to the Bingo Hall on Sunday, August 19, 2001. The Tribe is hosting their annual car show, which uses the parking area between the Bingo Hall and Auburn Way South. Coning off the eastern-most entrance will avoid having cars attempt to enter the driveway, thereby blocking westbound traffic and creating a traffic hazard. It was moved by Lewis, seconded by Singer, that the Committee approve Right-of- way Use Permit 25-01, Muckleshoot Indian Tribe. Motion carried. III. ISSUES A. ORDINANCE NO. 5575, PURCHASE AND SALE AGREEMENT WITH EVERGREEN TUCCI PARTNERS, LLC, LAKELAND HIGH ZONE RESERVOIR 'B' This agreement calls for construction of Lakeland High Zone Reservoir 'B', located within the plat of View Ridge. The agreement includes provision for the construction' of sufficient water mains to complete the reservoir site's connection to the existing City water system, making the site complete and useable for the service area. Concurrently, the agreement also relinquishes an existing easement for a reservoir site at another location within the Lakeland South community. The Agreement further provides that the City pay fair market value for the land and a maximum of up to $370,000 for the wells, adjusted at 10% per annum until closing of the conveyance. Evergreen Tucci Partners, LLC, agreed to a total purchase price for the wells, land and easements of $370,000 and $153,519.14 for appurtenances with this transaction. $186,343.95 has been paid with Ordinance 5484 for wells 5B & 5C. The balance of $340,019.14 is due at closing of this transaction. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Ordinance No. 5575, Purchase and Sale Agreement with Evergreen Tucci Partners, LLC, Lakeland High Zone Reservoir 'B'. Motion carried. B. ORDINANCE NO. 5577, AUBURN REGIONAL MEDICAL CENTER EASEMENT Ordinance No. 5577 clarifies ARMC's past and future responsibilities for maintenance of the existing sanitary sewer main that exists under their current and PUBLIC WORKS COMMITTEE MINUTES AUGUST 13, 2001 Page 6 of 7 future building foundation, while securing sewer service to the existing land use at 29 1st Street NE. 'Ehis item was pulled from the agenda for discussion at a later meeting pending clarification from the City's Legal Department. C. RESOLUTION NO. 3361, APPROVING REVISED EXHIBIT 'D' TO THE IA2 AGREEMENT Resolution No. 3361 authorizes the Mayor and City Clerk to execute an amendment to Interlocal Agreement 2 (IA2) with Corington Water District and Water District No. 111 by substituting the original Exhibit 'D' with a revised Exhibit 'D'. When all parties entered into the agreement, it was recognized that an updated accounting of all costs associated with the agreement would be necessary at the conclusion of all capital improvements necessary to fulfill the terms of the agreement. All costs have now been accounted, resulting in a revised Exhibit 'D'. It was moved by Lewis, seconded by Singer, that the Committee recommend Council pass Resolution No. 3361, approving Revised Exhibit 'D' to the IA2 Agreement. Motion carried. D. RESOLUTION NO. 3381, CALL FOR HEARING ON SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM (TIP) Resolution No. 3381 sets 7:30 p.m. on September 4, 2001, as the time and date for a public hearing before the City Council on the 2002-2007 Six-Year Transportation Improvement Program (TIP). It was moved by Lewis, seconded by Singer, that the Committee recommend Council pass Resolution No. 3381, Call for Hearing on Six-year Transportation Improvement Program (TIP). IV. INFORMATION OR DISCUSSION A. SEWER COMPREHENSIVE PLAN The Committee reviewed revisions to the Sewer Comprehensive Plan Chapter 7 and a schedule for Plan adoption. A means in the future to make Council aware of the Committee's views regarding the Plan was discussed. B. SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM (TIP) City Engineer Dennis Dowdy presented the elements of a Streetscape Condition Management program, including the need to inventory conditions of sidewalks and streets citywide. Upon completion of the inventory, the information would be PUBLIC WORKS COMMITTEE MINUTES AUGUST 13, .2001 Page 7 of 7 presented to Council for policy and guidance on an overall plan for managing all elements of the streetscape. Transportation Planner Joe Welsh stated that the TIP looks at regional and local infrastructure improvements, and issues of pedestrian safety and access, local road preservation and vehicular safety. By the Traffic Division providing a list of proposed projects for improvements within the City, the Committee and Council can set policy and determine which projects the City should undertake. C. PROPOSED PROGRAM TO ADDRESS STREET DELAY AGREEMENTS Discussion of this item was included in the presentation by City Engineer Dowdy under Item B. D. CAPITAL PROJECT STATUS REPORT There was no discussion on this item. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. Submitted by Lorna Dahlke, Public Works Secretary. Approved by the Public Works Committee on ~,~/,~ ,,?,~ LD/bd File: 17 (17.2) REF. H:\ENGINEER\E01\E01-1188 (E:\MINUTES\01PW8-1 )