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HomeMy WebLinkAbout08-27-2001CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES AUGUST 27, 2001 I. CALL TO ORDER The meeting was called to order at 4:33 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council/Committee member Sue Singer. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer-Utilities Duane Huskey, Sewer Utility Engineer Jeff Roscoe, Water Utility Engineer Tim Osborne, Project Engineers Ingrid Gaub and Peter Gates, Finance Director Shelley Coleman, and Administrative Services Supervisor Pam Miller. Guests in attendance were Tracey Dunlap, Financial Consulting Solutions Group, Inc.; Larry Bradbury, Water District No. 111; Brian Winslow, The Boeing Company; Dave Waller, Skidog Sports; Gunars Sreibers and Robert Wheeler, King County Metro Waste Water Treatment Division; Bill Peloza. II. CONSENT A. APPROVAL OF MINUTES It was moved by Lewis, seconded by Singer, that the Committee approve the Public Works Committee minutes for August 13, 2001, and August 20, 2001, as submitted. Motion carried B. RIGHT-OF-WAY USE PERMIT 21-01, ADS ENVIRONMENTAL SERVICES ADS Environmental Services has requested a Right-of-way Use Permit to conduct an Inflow & Infiltration (l&l) study of the sanitary sewer system for King County. The study will begin in October 2001 and end in March 2002. At their meeting on August 13, the Committee had questioned the need for all 33 test sites and had asked if some of the test sites could be located outside of the traveled way. Gunars Sreibers and Robert Wheeler from King County Metro were in attendance to give a brief explanation of the program and answer questions from the Committee. Mr. Sreibers discussed the overall program, which involves 34 agencies served by King County Metro. Testing was conducted at 33 sites in Auburn last year and, with the exception of two sites, testing this year is proposed to be done at the same locations. These sites were selected based on geographic and hydrologic data and input from City staff. Mr. Sreibers discussed the importance of testing at the same sites as last year to gather comparable data. Chair Wagner questioned testing at two intersections, Highway 18 and Auburn Way South, and 41't and 'A' Streets SE. It was noted that the permit will limit the hours of the day to 9:30- 11:00 a.m. that the manhole at Highway 18 and Aubum Way South can be accessed. Chair Wagner asked that these same restrictions be placed on the manhole at 41't and 'A' Streets SE. It was moved by Lewis, seconded by Singer, that the Committee approve Right-of-way Use Permit 21-01, provided time restrictions are placed on the site at 41 st and 'A' Streets SE. Motion carried. PUBLIC WORKS COMMITTEE MINUTES AUGUST 27, 2001 Page 2 of 6 C. RIGHT-OF-WAY USE PERMIT 23-01, SKIDOG SPORTS Skidog Sports has requested a Right-of-way Use Permit to install a fence along Howard Road to block access to their property due to a recent increase in theft and vandalism. The applicant is requesting this right-of-way use permit for six years. In the near future they will be pursuing a street vacation for this right-of-way. At the meeting on August 13, the Committee asked for more information regarding ownership of property and location of the gate. Dave Waller, owner of Skidog Sports, was in attendance to discuss his right-of-way use request. Using a map, he indicated the location of property that he owns, and that of adjacent property owners. He also reviewed the location of the fence and gate, which would swing inward onto his property. It was moved by Lewis, seconded by Singer, that the Committee approve Right-of-way Use Permit 23-01. Motion carried. D. RIGHT-OF-WAY USE PERMIT 24-01, HUGHES CHIROPRACTIC HEALTH CENTER Hughes Chiropractic Health Center has requested a Right-of-way Use Permit to block off a portion of 'L' Street SE, from East Main, southward approximately 80 feet, on Saturday, September 22, 2001, from 11:00 a.m. to 3:30 p.m. The purpose of use is to hold a Kids Day America event from noon until 3:00 p.m. It was noted that this event was held last year without any problems, and that it has the support of the adjacent business owner. It was moved by Singer, seconded by Lewis, that the Committee approve Right-of-way Use Permit 24-01. Motion carried. E. RIGHT-OF-WAY USE PERMIT 26-01, C E SKINNER, INC. C E Skinner, Inc. has requested a Right-of-way Use Permit to block off the sidewalk for d three days on Division Street and two days on 2" Street SE between August 28, 2001 and September 14, 2001. The purpose of use is to paint and seal the Qwest building located at 10 2"d Street SE. There was no discussion. It was moved by Singer, seconded by Lewis, that the Committee approve Right-of-way Use Permit 26-01. Motion carried. F. AMENDMENT #2 TO AG-C-142 WITH ROTH HILL ENGINEERING PARTNERS, INC. Agreement No. AG-C-142 with Roth Hill Engineering Partners, Inc. is for work related to the Water Comprehensive Plan. Amendment No. 2 is to complete the remaining chapters of the Water Comprehensive Plan, prepare and deliver 20 draft copies and assist the City on the final plan through the approval process. The amount of the amendment is $12,000. The total contract amount for this Agreement shall not exceed $26,650. Water Utility Engineer Osborne clarified the budget and the need for the amendment. In response to a question from Chair Wagner, it was noted that the City has not received any feedback from the Muckleshoot Indian Tribe in response to correspondence to them from the City. PUBLIC WORKS COMMITTEE MINUTES AUGUST 27, 2001 _- Page 3 of 6 It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve Amendment #2 to AG-C-142. Motion carried. III. ISSUES A. ORDINANCE NO. 5579, AMENDING ORDINANCE NOS. 5352 AND 5406, CONSTRUCTION AND MAINTENANCE AGREEMENT WITH BNSF Ordinance No. 5579 amends Ordinances No. 5352, adopted March 6, 2000, and No. 5406, adopted June 19, 2000. Ordinance No. 5352 approved the Construction and Maintenance Agreement between the City and the Burlington Northern Santa Fe Railway for PR 529, 3'd Street SW Grade Separation Project. This Agreement addresses man aspects of the coordination between the City and BNSF for the Construction of the 32dY;treet SW Project. Ordinance No. 5406 amends the Construction and Maintenance Agreement for the purpose of the values associated with the various easement areas required from BNSF. During construction of the PR 529, 3rd Street SW Grade Separation Project, it was discovered that the location of the existing BNSF northern bungalow was in conflict with the footings for the City's bridge and therefore the bungalow was relocated. BNSF has agreed to share the costs of this relocation at a 50/50 ratio. Ordinance No. 5579 modifies the Construction and Maintenance Agreement to account for the reimbursement by BNSF for their 50% share of the actual costs. In addition, BNSF and the City agreed to extend the time the City has to pay BNSF for progress billings, from 30 days to 45 days due to · complications with getting the payments processed within the 30-day requirement and the desire to avoid late charges. Project Engineer Gaub explained that, at this time, the costs are estimated to be $373,000. To date,. the City has been billed for $216,000, but has not received any bills for the last two months. The final billing from BNSF will not be received until the project is complete. The City's share of the costs have been reflected in the 3"d Street SW project's budget status sheets as a separate line item. It was moved by Singer, seconded by Lewis, that the Committee recommend Council adopt Ordinance No. 5579. Motion carried. B. RESOLUTION NO. 3383, AUTHORIZING AUBURN'S WITHDRAWAL FROM THE EXISTING SOUTH KING COUNTY REGIONAL WATER ASSOCIATION JOINT OPERATING AGREEMENT AND INDICATING AUBURN'S ACCEPTANCE AND CONTINUANCE AS A SIGNATORY MEMBER OF THE REVISED JOINT OPERATING AGREEMENT Resolution No. 3383 authorizes the Mayor and City Clerk to perform the necessary administrative measures to approve Auburn's withdrawal from the existing South King County Regional Water Association (SKCRWA) Joint Operating Agreement (JOA), dated October 8, 1996, and to indicate Auburn's acceptance and continuance as a signatory member of the revised SCKRWA JOA dated December 19, 2000. Auburn is currently a member of the SKCRWA, as authorized by Resolution No. 2568, adopted June 5, 1995, and modified by Resolution No. 2781, adopted December 2, 1996. The association members consist of the cities of Algona, Black Diamond, Kent, and Pacific, PUBLIC WORKS COMMITTEE MINUTES AUGUST 27, 2001 Page 4 of 6 and Lakehaven Utility District, Soos Creek Water & Sewer District, and King County Water District #111. City Engineer Dowdy reviewed the changes to the agreement, most of which were made for clarification. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Resolution No. 3383. Motion carried. C. RESOLUTION NO. 3385, NOMINATION OF CITY REPRESENTATIVES TO THE SOUTH KING COUNTY REGIONAL WATER ASSOCIATION This issue item was transmitted via agenda modification. Resolution No. 3385 authorizes nomination of City staff members to represent the City at the regular monthly and annual meetings of the Regional Water Association of South King County. The City is a member of the Association and is entitled to nominate representatives for one Director and two Alternate positions. It is proposed that the Assistant City Engineer-Utilities be nominated for the Director position, with the Public Works Director nominated as the First Alternate, and the Water Utility Engineer nominated as the Second Alternate. There was no discussion. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Resolution No. 3385. Motion carried. IV. INFORMATION OR DISCUSSION A. WATER & SEWER SYSTEM DEVELOPMENT CHARGES (SDCs) Water Utility Engineer Osborne introduced Tracey Dunlap of Financial Consulting Solutions Group (FCSG), who has been analyzing the City's Water and Sewer System Development Charges (SDCs). Ms. Dunlap began her presentation with a brief explanation of SDCs in general, and then reviewed the City's current method for calculating SDCs and three proposed alternate methods, two of which have two options each. She then presented tables illustrating Auburn's current SDC rates and what Auburn's rates would be using Method 1; Method 2, Options A and B; and Method 3, Options A and B, and Auburn's current and alternative rates compared to neighboring jurisdictions. Another table showed the projected impact of those rates on the Water and Sewer utilities' SDC revenues. Following lengthy discussion, the schedule for bringing this issue back to the Committee was reviewed. Ms. Dunlap stated that the current schedule calls for her to present Cost of Service information at the September 24 Committee meeting, and to attend one meeting in October and possibly both meetings in November for follow-up discussions. The Committee asked Ms. Dunlap to include the cities of Algona and Pacific in her comparisons, and to give SDC rates using the City's current and the proposed methods for specific types of businesses, to include a restaurant, hotel/motel, apartment complex, large office building, grocery store, and an elementary school. Sewer Utility Engineer Roscoe requested that since the Water and Sewer Utilities have separate budgets, totaling the potential water and sewer SDC rates is not appropriate and should be broken out to reflect the impact on each budget. PUBLIC WORKS COMMITTEE MINUTES AUGUST 27, 2001 . Page 5 of 6 B. CAPITAL PROJECT STATUS REPORT The following projects were discussed: #19. Bonney Lake Emergency Intertie- In response to a question from Chair Wagner, City Engineer Dowdy stated that City Staff will be meeting with the Bonney Lake Public Works Director this week. The Director had stated that he has reviewed the agreement and feels that he can support it to their Council. Regarding the fact that the design is only at 5%, it was noted that the project is not complex and will not require much time to complete design. #20. Lakeland Rezone/East Valley Highway Pipeline. and #21. Lakeland Hills West Supply Pump - Chair Wagner asked for an update on the Pacific franchise. Director Engler stated that there is no update on the franchise, but that progress has been made in coordination of technical review by the Department of Health (DOH). City Engineer Dowdy.stated that staff from the cities of Auburn and Pacific met with DOH staff last week in regard to Paci~c's request for water storage. One DOH concern was the need for Pacific to realize that Auburn has the ability to change rates in the future, which is addressed in the draft agreement. Their other concern was related to the actual feasibility of Auburn delivering the water to Pacific. The next step is to conduct a feasibility study, using Auburn's hydraulic model, to determine if Auburn can actually deliver the quantities of water Pacific needs for fire fighting. The City of Pacific will give Auburn funds to pay for the modeling, their consultant will prepare the report, and Auburn will review the report prior to submittal to DOH. C. OTHER DISCUSSION Chair Wagner had several topics for discussion. He inquired as to the status of the Lakehaven/Kent intertie. Assistant City Engineer Huskey stated that two agreements are necessary, one between Lakehaven and Auburn, and the other between Lakehaven, Auburn, the City of Kent, and Covington Water District, and Water District No. 111. Corington is drafting that agreement and it is anticipated Auburn will receive a draft by Wednesday. Larry Bradbury, of Water District No. 111, said it is hoped to have the agreements in place and design complete so that construction can begin next spring. Chair Wagner referred to correspondence from Councilmember Poe regarding an apparent choice of landscaping options for developers. Specifically, the developer of an area adjacent to the Auburn Golf Course is reportedly having difficulty clarifying this issue. City Engineer Dowdy stated that there is some discretion during the design review, and the decision is up to the City Engineer. Director Engler stated that she was unaware of this particular situation, and that there is a formal process for disagreeing with the City Engineer's decision, after which the issue would come to her, and, if necessary, to the Committee. Director Engler stated that she would look into the issue and report back to the Committee. Chair Wagner asked that the subject of financing options for the Auburn Way South Sewer project be placed on the next meeting agenda. He also referred to a packet the Committee recently received on managing features of streetscape and asked that a basic discussion on the issue be held at the next Committee meeting. Chair Wagner inquired about a project plan to respond, in part, to the Department of Ecology (DOE) letter about the June 2002 deadline for submitting information to DOE in support of the City's water rights application. Director Engler stated that the City is currently working with Roth Hill to manage the groundwater management project, and that a series of PUBLIC WORKS COMMITTEE MINUTES AUGUST 27, 2001 Page 6 of 6 Requests for Proposals is being sent out in an effort to put together a concept consultant team. The consultant team and what they would be doing, plus Water Rights Attorney Mortimer, would be attending a Public Works Committee meeting, most likely on September 10. It was mentioned that there may be a need to start the meeting eady and to hold an executive session. Council/Committee member Singer asked about the empty sign frames on the White River Trail extension. City Engineer Dowdy stated that Parks Director Deal is working on that issue, along with that of lighting along the trail. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:15 p.m. Submitted by Pam Miller, Administrative Services Supervisor Approved by the F~ublic Works Committee on ~/O f~ ~,~ 00/ ,~ - PM/bd File: 17 (17.2) REF. H:\ENGINEER\E01 \E01-1270 (E:\MINUTES\01PW8-3)