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Home My WebLink About09-10-2001CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES SEPTEMBER 10, 2001 I. CALL TO ORDER The meeting was called to order at 4:05 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council/Committee member Sue Singer. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Belle, Assistant City Engineer- Utilities Duane Huskey, Water Quality Program Coordinator Chris Thorn, Sewer Utility Engineer Jeff Roscoe, Traffic Engineer Michael Fuess, Transportation Planner Joe Welsh, Budget & Finance Manager Lee Hall, and Public Works Secretary Lorna Dahlke. Guests in attendance were Consultant Thomas Mortliner, Water Rights Attorney; Consultant Lara Kammereck, Roth Hill Engineering Partners; Larry Bradbury, Water District No. 111; John Keegan, Pat Bailey, and Bill Peloza. II. CONSENT A. APPROVAL OF MINUTES It was moved by Lewis, seconded by Singer, that the Committee approve the Public Works Committee minutes for August 27, 2001, as submitted. Motion carried. B. AMENDMENT #1 TO AG-C-140, PARAMETRIX, SERVICES RELATED TO WATER RESOURCE PROTECTION Amendment No. I is to assist the Water Utility with adoption of water resource protection area zones, and incorporation of water resource protection elements into the proposed sensitive areas ordinance and utility comprehensive plans. The Committee had a lengthy discussion regarding the issue of the incorporation of the water resource protection area zones into the ordinance being drafted in the Planning Department. Committee members determined the need to obtain additional details of the plan for water resource protection and a map outlining the areas. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve Amendment #1 to AG-Co140. Motion carried. C. AMENDMENT #2 TO AG-C-99, ROTH HILL ENGINEERING PARTNERS, SERVICES RELATED TO THE SEWER COMPREHENSIVE PLAN Amendment No. 2 is to include preparing an executive summary, preparing a final draft of the photo ready document, coordinating with the printer, coordinating the project timeline with the client, producing the final photo ready document, performing final edits, coordinating with the printer and de)ivering the Sewer Comprehensive Plan. It was moved by Lewis, seconded by Singer, that the Committee recommend Council approve Amendment #2 to AG-C-99. Motion carried. PUBLIC WORKS COMMITTEE MINUTES SEPTEMBER 10, 2001 Page 2 of 4 D. WATER RIGHTS DEVELOPMENT PROJECT INITIATION Discussion of this item was combined with discussion of Item IV. A. following discussion of Item IV.B. III. ISSUES A. ORDINANCE NO. 5577, AUBURN REGIONAL MEDICAL CENTER SIDE SEWER MAINTENANCE AGREEMENT/EASEMENT RELEASE Ordinance No. 5577 clarifies ARMC's past and future responsibilities for maintenance of the existing sanitary sewer main that exists under their current and future building foundation, while securing sewer service to the existing land use at 29 Ist Street NE. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Ordinance 5577. Motion carried. B. RESOLUTION NO. 3384 ADOPTING THE 2002-2007 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM The Committee reviewed the Six-Year Transportation Improvement Program and recommended that the non-motorized project for Auburn Black Diamond Road be programmed for 2005, rather than 2006, and the non-motorized project near Fred Meyer's for 2002, rather than 2003. It was moved by Lewis, seconded by Singer, that the Committee recommend Council adopt Resolution No. 3384. Motion carried. IV. INFORMATION OR DISCUSSION A. WATER RIGHTS PROJECT SCOPE DISCUSSION WITH THOMAS MORTIMER Thomas Mortimer gave a brief history and update of the water dghts project. He stated the Department of Ecology has set a deadline of June 30, 2002 for the City to submit all documentation in support of the water rights application. Although the City informed DOE that the City has never been asked to proceed with the documentation for the application and cannot complete it by that date, the DOE is holding to the deadline, There was lengthy discussion about the scope of the project, including the technical research and modeling necessary to meet the standards of proof of no effect in support of the application. Consultant Lara Kammereck stated that she would be reviewing the consultant contracts, the scopes of the work, monthly breakdown of costs, and the invoices in support of the project and as the project's manager, Her recommendations would be forwarded to Water Utility Engineer Tim Osborne for his action as an aid to expedite the progress of the project, PUBLIC WORKS COMMITTEE MINUTES SEPTEMBER 10, 2001 Page 3 of 4 Responding to a question by a Committee member, Director Engler stated that should the June 30th deadline preclude project completion, the proposed consultant contracts supporting the project could be managed as necessary to reduce the cost of the project; e.g., the City could terminate the contract or eliminate items of scope at that point. Some of the technical projects could be completed by June, but one consultant builds on the work of another. The biological analysis knits together the previous reports for final analysis. Director Engler stated that this project is critical to gain these water dghts and needs to be pursued regardless of an artificial deadline. It was moved by Singer, seconded by Lewis, to approve the scope of the Water Rights Project for 2001 and to recommend Council approve the subsequent consultant contracts in support of the project. The Committee went into Executive Session to discuss strategies for pursuing the water rights at 5:20 p.m. and reconvened at 5:55 p.m. B. FINANCING OPTIONS -AUBURN WAY SOUTH SEWER PROJECT This item was discussed following item II.C. Sanitary Sewer Engineer Jeff Roscoe stated that the Auburn Way South Sewer Project is recommended for removal from the City's project list for next year to allow for additional study. The growth in the area hasn't been as large as anticipated. Monitoring current flows in manholes will aid in the evaluation of when the increased capacity will be needed by the City and aid in the design of a system to meet Auburn's needs. Responding to a question from the Committee regarding when the further study would be completed, Roscoe projected he anticipated monitoring data could be available for the Committee fairly early in 2002. C. STREETSCAPE MANAGEMENT Public Works Director Engler stated the staff is required by code to maintain City roadway infrastructure. As an example of potential dilemmas posed by code, Director Engler discussed the case of City trees and sidewalk maintenance which is a property owner responsibility. When a tree that is planted in the City right-of-way, grows and raises the sidewalk, it is necessary to fix the sidewalk and to do something with the tree. The City does not currently budget to remedy this type of situation, which could cost approximately $5,000 per tree. To summarize the major issues of this type, City staff put their concerns in the form of policy questions concerning the various categories of streetscape infrastructure. The Committee determined to focus on landscaping, sidewalk repairs and roadside safety, keeping Half-Street Requirements and Illumination as separate discussion items needing more input from staff. The Committee indicated that each member would supply policy thinking on the first set of topics. Responding to a question from the Committee, City Engineer Dowdy stated he had met with other jurisdictions and found they are also grappling with the same issues. The Committee discussed the need to address state and local funding, as well as bonding and other alternatives PUBLIC WORKS COMMITTEE MINUTES SEPTEMBER 10,200'1 Page 4 of 4 for infrastructure repairs. D. DEMOLITION OF TOWNHOUSE APARTMENTS PUblic Works Director Engler updated the Committee on the status of the demolition of the apartment building and stated City Attorney Mike Reynolds was not available for final legal counsel on the matter at this time. Mayor Booth said that the representatives of the owners had stated that a quote for the cost of the demolition had been obtained and that they maintained they were moving as rapidly as possible. The Committee requested the matter be pursued when the City Attorney Mike Reynolds returns. E. CAPITAL PROJECT STATUS REPORT The Committee reviewed a pumping modification project at Brannan Park, The Committee requested the Traffic Division conduct a speed study of the 40 mph limit at the upper end of Lakeland Hills Way. F. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:30 p.m. Submitted by Lorna Dahlke, Public Works Secretary. Approved by the Public Works Committee on .~4~ ~ <>~/ LD/bd File: 17 (17.2) REF. H:\ENGINEER\E01\E01-1312 (E:\MINUTES\01PW9-1 )