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Home My WebLink About11-13-2001CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 13, 2001 I. CALL TO ORDER The meeting was called to order at 4:32 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council/Committee member Sue Singer. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Assistant City Engineer- Utilities Duane Huskey, Water Utility Engineer Tim Osborne, Sewer Utility Engineer Jeff Roscoe, Storm Drainage Engineer Tim Carlaw, Traffic Engineer Michael Fuess, Transportation Planner Joe Welsh, Project Engineer Peter Gates, Planning Director Paul Krauss, Principal Planner David Osaki, and Administrative Services Supervisor Pam Miller. Guests in attendance were Tracey Dunlap, Nihat Dogan, Edward Cebron, and Courtney Black, Financial Consulting Solutions Group, Inc.; Larry Bradbury, Water District No. 111; Judith Nelson, Covington Water District; Alan Keimig; Brian Winslow, The Boeing CompanyL II. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Wagner, seconded by Councilmember Singer, that the Committee approve the Public Works Committee minutes for October 22, 2001, as submitted. Motion carried. B. RIGHT OF WAY USE PERMIT 35-01, AUBURN AREA CHAMBER OF COMMERCE, USE OF DOWNTOWN STREETS FOR ANNUAL SANTA PARADE ON SATURDAY, DECEMBER 1, 2001 It was moved by Councilmember Singer, seconded by Councilmember Wagner, that the Committee approve Right of Way Use Permit 35-01. Motion carried. C. AMENDMENT #2 TO CONSULTANT AGREEMENT NO. AG-C-148 WITH HART CROWSER, INC. FOR WORK RELATED TO PROJECT NO. C1004, MILL CREEK TRIBUTARY It was moved by Councilmember Singer, seconded by Councilmember Wagner, that the Committee recommend Council approve Amendment #2 to Consultant Agreement No. AG-C-148 with Hart Crowser. Motion carded. D. AMENDMENT #3 TO CONSULTANT AGREEMENT NO AG-C-130 WITH TETRA TECH/KCM FOR WORK RELATED TO THE COMPREHENSIVE STORM DRAINAGE PLAN UPDATE Revised agenda bills, with copies of proposed scope of work alternatives and budget status sheet were distributed to the Committee, along with maps illustrating the alternatives. Storm Drainage Engineer Cadaw reviewed the alternatives in detail. Following lengthy discussion, the Committee requested that the scope of work be amended by deleting Alternative 3 for Subbasin P and including the schedule for presenting the capital project alternatives for the moratorium area, and that the revised scope of work include more explicit language regarding buildout in Subbasin P, to include the impacts, if any, that may result from the alternatives considered in Subbasin E. The Committee requested that the revised scope be presented by staff at the next Council meeting for consideration by the PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 13, 2001 Page 2 of 5 Council. It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the amendment move forward to Council for action, with Subbasin E Alternative 2, which includes Alternative 1, being recommended. Motion carried. E. FINAL PAY ESTIMATE #2 TO SMALL WORKS CONTRACT 01-10 WITH PACIFIC ENVIRONMENTAL SERVICES COMPANY, AND ACCEPT CONSTRUCTION OF PROJECT NO. C9055, SANITARY SEWER PUMP STATION CORROSION CONTROL It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee recommend Council approve Final Pay Estimate #2 to Small Works Contract 01-10 with Pacific Environmental Services and accept construction of Project No. C9055, Sanitary Sewer Pump Station Corrosion Control. Motion carried. F. FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT 01-16 WITH BUCKLEY NURSERY CO., AND ACCEPT CONSTRUCTION OF PROJECT NO. C8049A, BRANNAN PARK BIOSWALE - LOW FLOW CHANNEL The Committee asked that a letter be sent to adjacent property owners notifying them that the project is complete, and thanking them for their patience. It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council approve Final Pay Estimate #1 to Small Works Contract 01-16 with Buckley Nursery Co., and accept construction of Project No. C8049A, Brannan Park Bioswale - Low Flow Channel. Motion carried. III. ISSUES A. ORDINANCE NO. 5604, AMENDING AUBURN CITY CODE CHAPTER 19.04, TRANSPORTATION IMPACT FEES, SECTIONS 020, 070, AND 090, TO EXEMPT THE DOWNTOWN AREA FROM TRANSPORTATION IMPACT FEES Action on this issue was tabled pending clarification of RCW 82.02.060(2), which requires the City to pay for the exempted projects' impact fees with public funds other than from impact fee accounts. The Committee asked that Consultant Randy Young be present at a future meeting to discuss the method for establishment of the exempt zone and interpretation of the RCW in relation to setting aside funds for the exempted properties' fees. B. ORDINANCE NO. 5605, AMENDING AUBURN CITY CODE CHAPTER 19.04 TRANSPORTATION IMPACT FEES, TO REQUIRE A TRANSPORTATION IMPACT FEE ON ANY CHANGE IN LAND USE THAT INCREASES PM PEAK-HOUR TRIP GENERATION The method for calculating the change in fees was discussed and an example was given by Transportation Planner Welsh. The Committee expressed concern over staff time required to calculate the fees; however, Welsh explained that he currently reviews all business registrations and building permits, so this new method would not have an effect on staff time required. PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 13, 2001 Page 3 of 5 It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee recommend Council adopt Ordinance No. 5605. Motion carried. C. ORDINANCE NO. 5606, AMENDING AUBURN CITY CODE CHAPTER 19.04, TRANSPORTATION IMPACT FEES, BY AMENDING ATTACHMENT 'A' TO INCLUDE THE CORRECT FEE RATE FOR COMMERCIAL OFFICE UP TO 49,999 SQUARE FEET It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council adopt Ordinance No. 5606. Motion carried. D. ORDINANCE NO. 5591 AMENDING AUBURN CITY CODE CHAPTER 10.36, PARKING IN DOWNTOWN Due to time constraints, this issue wastabled. IV. DISCUSSION AND INFORMATION A. WATER COMPREHENSIVE PLAN Director Engler explained that the Water and Sewer Comprehensive Plans were being brought to the Committee at this time for final comments, pdor to adoption by Council. Following a brief discussion, it was the consensus of the Committee that the Plan did not need to be brought before the Committee again. B. SANITARY SEWER COMPREHENSIVE PLAN In the interest of time, Chairman Wagner stated that he would submit his comments to staff rather than discussing them at this time. It was the consensus of the Committee that the Plan did not need to be brought before the Committee again. C. COMPREHENSIVE PLAN POLICY TR-13 Traffic Engineer Fuess reviewed the recommended changes to Comprehensive Plan Policy TR-13. The Committee expressed concern that the volumes from the functional classification table in the Comprehensive Transportation Plan were too aggressive. The Committee directed staff to allow stub end street extensions, provided that a segment of local residential roadway will not generate more than 750 trips per day, based on the tables in the Institute of Transportation Engineers (ITE) Trip Generation Manual. The Committee also directed staff to make reference in the policy to the ITE Trip Generation Manual and the limitation of 750 trips per day. Following is the recommended change: D, Acceptable Traffic Volumes Projected trip generation shall be calculated based on the current edition of the Institute of Transportation Engineers (ITE) Trip Generation Manual. Stub end streets shall not be linked to a new street if the connection is likely to result in traffic volumes which will exceed acceptable volumes for the road's classification. These volumes are defined in the City of Aubum's Comprehensive Transportation Plan (Chart titled Functional Classification System. Characteristics of the Roadway Function). Local residential stub end streets shall not be extended if the resulting roadway segment will generate more than 750 trips per day. based on the current edition of the ITE Trip Generation Manual, Consideration may also be given to the character and nature of the neighborhoods proposed to be connected PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 13, 2001 Page 4 of 5 D. SEWER/STORM/WATER SYSTEM DEVELOPMENT CHARGES Assistant City Engineer Huskey introduced Tracey Dunlap and Nihat Dogan of Financial Consulting Solutions Group, Inc. Ms. Dunlap stated that the purpose of her presentation was to respond to the Committee's input at their last meeting and seek direction from the Committee. Following a brief review of the System Development Charge (SDC) Summary for the three utilities and comparisons with other local jurisdictions, Director Engler stated that the staff recommendation would be to use the Buy-In method for Storm SDCs, leave .Sewer Utility SDCs at their current rate, and implement either Method 2A or 2B for Water SDCs. Following discussion, the Committee asked to see, at their next meeting, the SDC Summary and rate comparison using the methods recommended by staff, with the rate comparison limited to other similar municipalities. E. SANITARY SEWER CAPITAL FACILITIES PLAN The Committee expressed their desire to discuss the Sanitary Sewer Capital Facilities Plan in detail, along with the issue of Muckleshoot Indian Tribe participation. The need for a longer meeting on November 26 was discussed, and it was the consensus of the Committee that the meeting begin at 3:30 p.m. F. WATER CAPITAL FACILITIES PLAN Due to time constraints, this item was deferred. G. WATER COST OF SERVICE STUDY Tracey Dunlap, Financial Consulting Solutions Group, Inc., focused her presentation on two issues: What is needed for revenue from rates, and how to collect that revenue from the various customer classes. She reviewed revenue requirement assumptions and 2002 rate revenue requirements, stating that the 1999 study projected a 22% increase in rates in 2002, while the current study projects a 27% increase. She explained that the 5% increase is driven by many factors, but the primary one is substantially lower water sales. Following the 27% increase in 2002, increases are projected to range from 1.69% to 4.67% in the following four years. Ms. Dunlap then reviewed capital funding trends, functional categories, functional cost allocations, demands by functions, allocation of peak cost, and customer class cost exclusions. Following her presentation, Ms. Dunlap stated that she would be present at the next Committee meeting to discuss rate structure considerations. Due to time constraints, the Committee requested a re-review of this material at their next meeting. H. CAPITAL PROJECT STATUS REPORT There was no discussion. PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 13, 2001 Page 5 of 5 V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:50 p.m. Submitted by Pare Miller, Administrative Services Supervisor. Approved by the Public Works Committee on ~J~ ~/~ / ,:,~.~o / PM/bd File: 17 (17.2) REF. H:\ENGINEER\E01 \E01-1637 (E:\MINUTES\01PW11-1 )