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Home My WebLink About11-26-2001 CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 26, 2001 I. CALL TO ORDER The meeting was called to order at 3:30 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council/Committee member Sue Singer. Staff in attendance were Public Works Director Christine Engler, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Assistant City Engineer- Utilities Duane Huskey, Sewer Utility Engineer Jeff Roscoe, Water Utility Engineer Tim Osborne, Storm Drainage Engineer Tim Cadaw, Traffic Engineer Michael Fuess, Project Engineer Peter Gates, Finance Director Shelley Coleman and Public Works Secretary Loma Dahlke. Guests in attendance were Tracey Dunlaps Nihat Dogan, Edward Cebron, and Courtney Black, Financial Consulting Solutions Group, Inc.; Larry Bradbury, Water District No. 111; Judith Nelson, Corington Water District; Mark Hancock. II. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Wagner, seconded by Councilmember Singer, that the Committee approve the Public Works Committee minutes for November 13, 2001, as submitted. Motion carried. B. SURPLUS OFFICE FURNITURE AND EQUIPMENT It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council approve surplus of miscellaneous office furniture and equipment. C. FINAL PAY ESTIMATE #2 TO CONTRACT NO. 01-11 WITH WOODWORTH & COMPANY AND ACCEPT CONSTRUCTION OF PROJECT NO. C1007, A STREET SE REHABILITATION, 2nd STREET SE TO EAST MAIN STREET. It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee recommend Council approve Final Pay Estimate #2 to Contract 01-11 and accept construction of Project No. C1007. Motion carried. D. FINAL PAY ESTIMATE #6 TO CONTRACT NO. 00-05 WITH RCI CONSTRUCTION AND ACCEPT CONSTRUCTION OF PROJECTS NOS. C9035 AND C9014, 21sT STREET SE STORM IMPROVEMENTS It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council approve Final Pay Estimate #6 to Contract 00-05 with RCI Construction and accept construction of Projects Nos. C9035 and C9014. Motion carded. PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 26, 2001 Page 2 of 3 III. ISSUES a. ORDINANCE NO. 5608 AMENDING AUBURN CITY CODE CHAPTER 10.36, SECTION 268 ENTITLED "DISABLED PARKING - VIOLATION" TO PREVENT VEHICLES FROM BLOCKING WHEELCHAIR RAMPS ON PUBLIC STREETS. It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee recommend Council adopt Ordinance No. 5608 providing that sufficient signage designating "no parking" zones is posted. Motion carried. B. RESOLUTION NO. 3398, REPEALS RESOLUTION NO. 3395 AND CALLS FOR PUBLIC HEARING ON STREET VACATION NO. V-03-01, SEGALE BUSINESS PARK, NORMAN AVE SE (120TM AVE SE) ON JANUARY 7, 2002. It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council adopt Resolution No. 3398. Motion carried. IV. INFORMATION OR DISCUSSION A. WATER, SEWER, AND STORM SYSTEM DEVELOPMENT CHARGES Tracey Dunlap, Financial Consulting Solutions Group, Inc., distributed a handout 'Combined System Development Charges Comparison' which summarized the proposed methodology for establishing charges for Auburn utilities and comparing these to other jurisdictions. Following discussion of altemative scenarios, it was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee approve calculation methodology 1 for the Water utility charges, retain the current charges for the Sewer utility, and calculation methodology 2a for the Storm Drainage Utility. B. SANITARY SEWER CAPITAL FACILITIES PLAN Sanitary Sewer Engineer Jeff Roscoe reviewed the projects incorporated in the Capital Facilities Plan. Item No. 3, Project C2020, 'B' NW Sewer Extension will likely be amended in scope to only extend the sewer line beyond the right-of-way of the 277th Road Improvement Project. Engineer Roscoe also stated that Item No. 10, Removal of 'D' Street Pump Station, will likely be removed from the plan since future growth in the area will build the extension of the sewer and eliminate the pump station at that time. C. WATER RATE STRUCTURE/RATES Ms. Dunlap, FCS Group, Inc. distributed handouts and presented the Draft Rate Study Results including Cost of Service Methodology, 2002 Rate Revenue Requirements, Capital Funding Trends, Functional Categories, Customer Classes and Monthly Retail Rates. PUBLIC WORKS COMMITTEE MINUTES NOVEMBER 26, 2001 Page 3 of 3 A previously approved rate increase, expected to go into effect on January 1, 2002, is projected to increase revenues by approximately 20%. However, cost of service analysis predicts that an additional revenue requirement of about 7% exists for 2002. Committee members voiced concem over the rates recommended by the consultant and requested additional information for further consideration. After lengthy Committee discussion, Chair Wagner recognized Edward Cebron, FSC Group, Inc., who summarized the Water District 111 (WD111 ) and Covington Water District proposal for a "Take or Pay" concept. Under the terms of such a proposal, WD111 and Covington would agree to buy a block of water on a consistent basis and pay an added rate for water used above the established block. The details, including the length of time for a contract and the quantity of water for the purchase, would need to be worked out between the parties. Apparent benefits would be established wholesale revenues for the Water utility and water at a consistent level and cost for the IA2 wholesale customers. D. WATER CAPITAL FACILITIES PLAN Due to time constraints, this item was deferred. E. STORM COST OF SERVICE, CLASS/RATE ADJUSTMENTS REQUIRED FOR 2002 Due to time constraints, this item was deferred. F.STORM CAPITAL FACILITIES PLAN Due to time constraints, this item was deferred. G. CAPITAL PROJECT STATUS REPORT Due to time constraints, this item was deferred. Committee scheduled a special meeting to complete water cost of service discussion and the remaining agenda items for December 6, 2001, at 4:30 p.m. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjoumed at 6:30 p.m. Submitted by Lorna Dahlke, Public Works Secr~,~//,F..~ Approved by the Public Works Committee on /~ .~,.z~,/ LD/bd File: 17 (17.2) REF. H:\ENGINEER\E01\E01-1681 (E:\MINUTES\01PW11-2)