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Home My WebLink About12-10-2001: CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES DECEMBER 10, 2001 · I. CALL TO ORDER The meeting was called to order at 4:35 p.m. Those in attendance were Mayor Booth, Committee Chairman Rich Wagner, Council/Committee member Pete Lewis, and Council/Committee member Sue Singer. Staff in attendance were Public Works Director Christine Engler, Finance Director Shelley Coleman, Planning Director Paul Krauss, City Engineer Dennis Dowdy, Assistant City Engineer Dennis Selle, Assistant City Engineer - Utilities Duane Huskey, Water Utility Engineer Tim Osborne, Sewer Utility Engineer Jeff Roscoe, Transportation Planner Joe Welsh, Project Engineers Ingrid Gaub and Peter Gates, Utility Accounting Manager Julie Salzman, Principal Planner David Osaki, and Administrative Services Supervisor Pare Miller Guests in attendance were Tracey Dunlap and Nihat Dogan, Financial Consulting Solutions Group, Inc.; Randy Young, Henderson, Young & Company; Kevin Jones, The Transpo Group; Larry Bradbury, Water District No. 111; Paul Myers; Mike Archibald, South County Journal. II. AUDIENCE PARTICIPATION Paul Myers, 520 'M' Street NE, was in attendance to discuss concerns that he has regarding rainwater collecting along 6th Street NE, easterly from 'M' Street NE. He also provided photographs of the area. The problem is compounded by there being no sidewalks and from a large number of cars parking along the sides of the street. Director Engler stated that staff would look into the issue. III. CONSENT A. APPROVAL OF MINUTES It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee approve the Public Works Committee minutes for November 26, 2001, as submitted. Motion carried. B. AMENDMENT #9 TO CONSULTANT AGREEMENT NO. AG-C-029 WITH EARTHTECH, INC., FOR WORK RELATED TO PROJECT NO. PR 529, 3RD STREET SW GRADE SEPARATION TO INCLUDE WORK FOR THE SUPPORT OF DESIGN/CONSTRUCTION ISSUES AND REDESIGN WORK FOR THE SIGNAL AT C AND MAIN STREET SW. It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee recommend Council approve Amendment #9 to Consultant Agreement No. AG-C-029 with Earthtech, Inc. Motion carried. C. ANNUAL CONSULTANT AGREEMENT NO. AG-C-001 WITH UNIVERSAL FIELD SERVICES, INC., FOR ON-CALL REAL PROPERTY NEGOTIATIONS AND RELOCATION SERVICES FOR 2002 ASSIGNED BY TASK ORDER THROUGHOUT THE YEAR NOT TO EXCEED $50,000. A revised agenda bill was distributed to correct a scrivener's error that indicated the consultant performed real property appraisals and relocation services, rather than negotiations and relocation services. PUBLIC WORKS COMMITTEE MINUTES DECEMBER 10, 2001 Page 2 of 5 it was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council approve Annual Consultant Agreement No. AG-C-001 with Universal Field Services, Inc. Motion carried. D. ANNUAL CONSULTANT AGREEMENT NO. AG-C-003 WITH STRICKLAND, HEISCHMAN & HOSS, INC., FOR ON-CALL REAL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES FOR 2002 ASSIGNED BY TASK ORDER THROUGHOUT THE YEAR NOT TO EXCEED $50,000. It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee recommend Council approve Annual Consultant Agreement No. AG-C-003 with Strickland, Heischman & Hoss, Inc. Motion carried. E. ANNUAL CONSULTANT AGREEMENT NO. AG-C-011 WITH THOMAS D. MORTIMER, JR., FOR ON-CALL LEGAL SERVICES RELATED TO THE CITY'S MUNICIPAL WATER RIGHTS FOR 2002 NOT TO EXCEED $75,000. It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council approve Annual Consultant Agreement No. AG-C-011 with Thomas D. Mortliner, Jr. Motion carried. F. ANNUAL CONSULTANT AGREEMENT NO. AG-C-017 WITH LANDAU ASSOCIATES FOR ON-CALL GEOTECHNICAL AND ENVIRONMENTAL INVESTIGATION AND ANALYSIS SERVICES FOR 2002 ASSIGNMENTS BY TASK ORDER NOT TO EXCEED $50,000. A revised agenda bill correcting a scrivener's error in which Landau Associates was referred to as Certified Land Services Corporation was distributed to the Committee. It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council approve Annual Consultant Agreement No. AG-C-017 with Landau Associates. Motion carried. G. ANNUAL CONSULTANT AGREEMENT NO. AG-C-032 WITH INCA ENGINEERS FOR ON- CALL ENGINEERING AND SURVEYING SERVICES FOR 2002 ASSIGNED BY TASK ORDER THROUGHOUT THE YEAR NOT TO EXCEED $50,000. It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee recommend Council approve Annual Consultant Agreement No. AG-C-032 with Inca Engineers. Motion carried. H. ANNUAL CONSULTANT AGREEMENT NO. AG-C-039 WITH PENTEC ENVIRONMENTAL FOR ON-CALL ENVIRONMENTAL SERVICES FOR 2002 TO BE ASSIGNED BY TASK ORDER THROUGHOUT THE YEAR NOT TO EXCEED $50,000. It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council approve Annual Consultant Agreement No. AG-C-039 with Pentec Environmental. Motion carried. - PUBLIC WORKS COMMITTEE MINUTES DECEMBER 10, 2001 Page 3 of 5 I. ANNUAL CONSULTANT AGREEMENT NO. AG-C-101 WITH GREER, PA'FFERSON & ASSOCIATES, INC., FOR ON-CALL REAL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES FOR 2002 TASKS TO BE ASSIGNED BY TASK ORDER THROUGHOUT THE YEAR, NOT TO EXCEED $50,000. It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee recommend Council approve Annual Consultant Agreement No. AG-C-101 with Greer, Patterson & Associates, Inc. Motion carried. J. ANNUAL CONSULTANT AGREEMENT NO. AG-C-102 WITH THE GRANGER COMPANY FOR ON-CALL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES FOR 2002 TASKS TO BE ASSIGNED THROUGHOUT THE YEAR, FEES NOT TO EXCEED $50,000. It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council approve Annual Consultant Agreement No. AG-C-102 with The Granger Company. Motion carried. K. ANNUAL CONSULTANT AGREEMENT NO. AG-C-129 WITH CERTIFIED LAND SERVICES CORPORATION FOR ON-CALL REAL PROPERTY NEGOTIATION AND RELOCATION SERVICES FOR 2002 TASKS TO BE ASSIGNED THROUGHOUT THE YEAR, NOT TO EXCEED $50,000. It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee recommend Council approve Annual Consultant Agreement No. AG-C-129 with Certified Land Services Corporation. Motion carried. IV, ISSUES A. ORDINANCE NO. 5619 AMENDING AUBURN CITY CODE CHAPTER 13.41.030 FOR THE PURPOSE OF INCORPORATING CHANGES TO THE UTILITY SYSTEM DEVELOPMENT CHARGES FOR THE WATER AND STORM DRAINAGE UTILITIES Chair Wagner questioned wording on page 3 that indicates the Committee would review System Development Charges each year, and asked if it would be necessary to hire a consultant each year for the review. Director Engler responded that since the methodology is established, it should be possible to review the fees annually with information provided by the Finance Department; therefore consultant services should not be required. It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council adopt Ordinance No. 5619. Motion carried. B. ORDINANCE NO. 5604, AMENDING AUBURN CITY CODE CHAPTER 19.04, TRANSPORTATION IMPACT FEES, SECTIONS 020, 070, AND 090, TO EXEMPT THE DOWNTOWN AREA FROM TRANSPORTATION IMPACT FEES Randy Young of Henderson, Young & Company, presented a memo to the Committee that summarized his review of the Impact Fee issues, in particular the exemption of the downtown area from transportation impact fees, and the City's liability to pay for those fees that are exempted. He also reviewed Impact Fee Exemptions or Discounts in Bellevue, PUBLIC WORKS COMMITTEE MINUTES DECEMBER 10, 2001 Page 4 of 5 Olympia, Redmond, and Renton. He advised that the City could develop a Downtown Transportation Zone to determine if that zone would not be eligible for a reduced impact fee, but does not recommend updating the impact fees at this time. Rather, update could be done in conjunction with the update of the Transportation Plan, which is scheduled for 2002. Councilmember Singer asked if the budget impact of $900,000 shown on the agenda bill is higher than it should be. A review of development in the last four years, not counting the Transit Center, shows the number could be approximately $400,000 over the next five years. Finance Director Coleman commented that the ordinance does not identify which revenue source(s) would be used for the City to set aside money for the exempted transportation impact fees. Mr. Young recommended that funding sources be identified by a memo from staff to Council indicating preferences or intentions for the next fiscal year. Director Engler stated that suggestions could be brought forward with the first budget amendment to the 2002 budget. It was moved by Councilmember Singer, seconded by Councilmember Lewis, that the Committee recommend Council adopt Ordinance No. 5604, and that staff provide a memo to Council recommending funding sources for the exempted transportation impact fees. Motion carried. C. ORDINANCE NO. 5605, AMENDING AUBURN CITY CODE CHAPTER 19.04 TRANSPORTATION IMPACT FEES, TO REQUIRE A TRANSPORTATION IMPACT FEE ON ANY CHANGE IN LAND USE THAT INCREASES PM PEAK-HOUR TRIP GENERATION The Committee requested staff use a 3- and 6-month period to extrapolate the amount of impact fees that would be generated by this amendment. They also asked that staff provide a detailed explanation of the methodology that would be used and specific examples demonstrating this issue. This issue was tabled until the Committee's meeting on January 14, to give staff time to develop the requested information. D. ORDINANCE NO. 5613 ACCEPTING FEDERAL GRANT FUNDS IN THE AMOUNT OF $250,000 FOR PROJECT NO. C1017, WEST MAIN AND UPRR CROSSING IMPROVEMENTS It was moved by Councilmember Lewis, seconded by Councilmember Singer, that the Committee recommend Council adopt Ordinance No. 5613. Motion carried. E. RESOLUTION NO. 3336 APPROVING AN INTERLOCAL AGREEMENT ESTABLISHING SANITARY SEWER SERVICE BOUNDARIES BETWEEN THE CITY OF AUBURN AND LAKEHAVEN UTILITY DISTRICT This Resolution was removed from the agenda by staff so that issues recently raised by Lakehaven Utility District could be addressed prior to presentation to Committee and Council. PUBLIC WORKS COMMITTEE MINUTES DECEMBER 10, 2001 Page 5 of 5 V. INFORMATION OR DISCUSSION A. AUTOMATED METER READING/COST BENEFIT ANALYSIS Tracey Dunlap, Financial Consulting Solutions Group, gave a presentation on the Cost - Benefit Analysis of Automated Meter Reading. After explaining the alternatives that they analyzed and their advantages and disadvantages, along with methodology, assumptions, and data sources, she reviewed the summary of results, which indicated a cost benefit of $675,242 if the City were to continue direct manual read with meter replacement. She also discussed the experiences of the Cities of Renton (20% touch-read and, for testing purposes, 5% radio read) and Bonney Lake (15% touch-read). Following discussion, the Committee concurred with Dunlap's recommendation to continue with the City's existing meter replacement program and to continue to explore other alternatives in the future as they become financially and operationally more feasible. Following Dunlap's presentation, the Chairman Wagner asked Finance Director Coleman if any research had been done concerning monthly utility billing. Chair Wagner suggested that a budget adjustment be made to fund the task of conducting a cost benefit analysis for monthly billing. B. PROJECT STATUS REPORT Chairman Wagner asked for an update on Project No. PR 629, Corrosion Control Treatment Facilities. Assistant City Engineer Selle stated that the project is going well. While the project is a bit behind schedule at the present time, there is still time for them to catch up on the schedule. A previous concern had been raised from the contractor that the towers may have to be higher than anticipated; however, the tower height is currently predicted to be between 25'-30', which is what was originally anticipated. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:55 p.m. Submitted by Pam Miller, Administrative Services Supervisor. Approved by the Public Works Committee on PM/bd File: 17 (17.2) REF. H:\ENGINEER\E01\E01-1751 (E:\MINUTES\01 PW12-2)