HomeMy WebLinkAbout10-24-2005
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OCTOBER 24, 2005
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CITY OF AUBURN
PUBLIC WORKS COMMITTEE
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located
on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger
Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura
Philpot, Transportation Planner Joe Welsh, Transportation Planner/Grants Manager Tiffin
Goodman, Engineering Aide Carlene Teterud, Patrol Commander Greg Wood, Fire Marshal Dave
Smith, Development Services Coordinator Steven Pilcher, Development Engineer Monty Bakken,
Community Development Administrator David Osaki, Sewer Utility Engineer Jeff Roscoe, Street
Systems Engineer Seth Wickstrom, Secretary Megan Robel.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve
the Public Works Committee minutes for October 10, 2005. Motion carried.
B. APPROVE RIGHT-OF-WAY USE PERMIT 05-47 FOR PARKS, ART AND RECREATION
DEPARTMENT VETERANS DAY PARADE
This item was brought before the Committee via agenda modification.
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve
right-of-way use permit 05-47. Motion carried.
III. ISSUES
A. ORDINANCE NO. 5954 RELATED TO PAYBACK AGREEMENT FEES
It was moved by Member Thordarson, seconded by Member Peloza, that the Committee
recommend that Council adopt Ordinance No. 5954. Motion carried.
III. DISCUSSION AND INFORMATION
A. REVIEW FACTS ON 4TH STREET SEWER OPTIONS
Sewer Utility Engineer Roscoe and Utilities Engineer Huskey presented information regarding the
possibility of providing sewer service to residents in the 4th Street NE neighborhood. After a
neighborhood meeting the residents were sent a letter to vote on the sewer line. The vote was split
with 53 percent saying yes and 47 percent saying no. It is estimated the work could cost less than
$100,000 and suggested that a special assessment area, which is significantly easier to implement
and less expensive than an LID, may be set up to allow the city to charge a late comer fee when
the residents tie in, rather than requiring all residents to tie in immediately. The finance department
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Public Works Committee Minutes
October 24. 2005
is currently researching the ability for the city to provide financing for residents outside of an LID
process. The Committee favors the special assessment area option providing the Finance Director
can verify the process.
B. PRIVATE STREETS
The Committee discussed the information City Engineer Selle gave them regarding the concerns
and possible resolutions for private streets and access tracts. Staff proposed a process that would
limit the type of deviations made by staff to the more technical engineering type in a plat situation
and allow the Council to address the more policy related deviations through a plat modification
process. In addition to the items discussed, Chairman Wagner expressed a concern that there
may be additional deviations that the council may also have a concern with such as activities
involving classified streets. City Engineer Selle proposed that the Committee provide staff with
additional direction in the form of code revisions, design standard revisions and policy. This would
allow staff to ensure that a plat addresses the concerns raised by the Council prior to the
preliminary plat approval.
The Committee is in favor of the option to allow private streets, when warranted, that are at least 34
feet wide, which would allow for parking on both sides and still leave enough space for emergency
access. Because parking enforcement is a problem on private streets, this option makes
enforcement unnecessary.
The advantages and disadvantages of rolled curbs were also discussed, but the Committee would
not like to see rolled curbs allowed in future projects unless the Council approved them.
The Committee discussed the standards for access tracts and received feedback from Fire Marshal
Smith that our current access tract standards are consistent with the International Fire Code. The
Committee reached a consensus that it would like to see the access tracts standards revised to
reflect that access tracts should not be more than 75 feet long at a 20-foot width. If the tract is
between 75 and 149 feet, then it should be at least 28 feet wide if there are accesses on only one
side, but 34 feet wide if there are accesses on both sides. If the tract is 150 feet or longer, then a
turn around would be required and the width would be consistent with the 75 to 149 foot length.
Police enforcement was discussed, and although it is possible by law for Home Owners
Associations (HOA) to enter into an agreement with police to enforce speeding in a private
neighborhood, it is not a desirable solution for the City. The reasons are that it would be difficult to
keep track of which neighborhoods police services are allowed and which neighborhoods are not
allowed. This would expose the City to liability if enforcement errors resulted from such agreements
and the City could be perceived as giving certain neighborhoods preferential treatment because of
such agreements. In addition, there is no payment mechanism in place to provide the resources
for such agreements. There also was some discussion on how to control speeding on private
streets utilizing traffic calming or by the configuration of the private street network by prohibiting
long straight stretches of road. The Committee asked City Engineer Selle to come back to the
Committee at a future meeting with recommendations for controlling speeding on private streets by
controlling the configuration of the street network such as traffic calming and design constraints.
C. COMPREHENSIVE TRANSPORTATION PLAN - REVIEW OF DRAFT PLAN AND
RECOMMENDED CHANGES
Transportation Planner Goodman related two changes made to the draft plan that were not listed
on the matrix provided to the Committee prior to the meeting. One of the changes was to re-
c1assify'F' Street SE from East Main Street to 4th Street SE from "non-residential" to "local" based
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Public Works Committee Minutes
October 24. 2005
on comments received from a neighborhood meeting and the character of the street. The
Committee was supportive of this change.
The Committee thoroughly reviewed the plan and suggested minor formatting and language
changes to maintain clarity, accuracy, and consistency. They also asked that Bonney Lake be
added to the adjacent cities section and that the map includes the most recently annexed area.
They would like staff to do additional traffic forecast modeling for Alternative 3, but that can be
done next year, as they do not want to delay the plan for this year. Ms. Goodman indicated the
plan should be ready for final approval in December.
D. TRAFFIC CALMING
Traffic Engineer Philpot presented handouts regarding the proposed Neighborhood Traffic Calming
Program and the traffic c1aming plan for 2006. The Committee decided that 40 percent of the
residents in the neighborhood must vote on traffic calming proposals to constitute an acceptable
level of community representation and of that 40 percent, 70 percent must vote in favor otherwise
the proposal would not be approved for execution. Any modifications of a community plan would
need to meet these guidelines to qualify for use of public funds. Ms. Philpot described four
potential areas for next year's program, which the Committee discussed. They ranked the four
areas with Mill Pond Drive being first, Southeast Main second, SE 316'h Street (112'h to 116'h) third,
and 0 Street NE (between Main Street and 6th Street NE) fourth. Council member Peloza would
like to see collision data for these areas.
E. SAVE OUR STREETS PROGRAM
Traffic Engineer Philpot and Street Systems Engineer Wickstrom presented the proposed Save
Our Streets (SOS) plan for 2006 with maps showing the locations of potential repairs. The proposal
for 2006 includes three options for the remainder of the budget after the streets that have already
been promised are fixed. The first option is to do thin overlay on 3.5 miles, the second is for thick
overlay on 1 mile, and the third is to rebuild half a mile of roadway. The Committee favors the first
option of doing 3.5 miles of thin overlay to maximize our ability to stabilize pavements before they
deteriorate. The Committee also discussed possible arterials that could be included in the SOS
program and provided guidance for updating the map. Public Works intends to have the streets
reevaluated and graded again next year to provide more accurate ratings.
F. CAPITAL PROJECT STATUS REPORT
Item 10. C1 014. Auburn Wav South Safetv Improvements: The March 2006 finish for this project is
dependent on weather.
Item 6. C307 A. Citv Wide ITS Improvements Proiect - Phase 1 A: The system worked great for the
Brooks and Dunn concert, which had about 8,500 attendees.
Item 23, PR529F, A Street SW Loop: Staff hopes to have this project ready for approval to
advertise for bids at the next Committee meeting.
Item 19. C505A. 2005 Arterial Preservation - Auburn/Black Diamond Road: Councilmember Peloza
asked if there was any new information regarding haulers partnership for this project. Director
Dowdy has been working with the haulers in the area to let them know how they will be impacted by
this project. He is also negotiating possible solutions for mitigating city costs.
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Public Works Committee Minutes
October 24. 2005
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 6:04 p.m.
Submitted by Megan Robel, Secretary.
Approved by the Public Works Committee on f'J DV ~1Y\b.v \ 4, 'Ie-oC:;:
File: 17 (17.2)
REF. H:\PWCAgendaMinutes/102405Minutes
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