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HomeMy WebLinkAbout10-24-2005 ., Ar: OCTOBER 24, 2005 *' CITY OF AUBURN PUBLIC WORKS COMMITTEE MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Member Bill Peloza, and Member Roger Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Transportation Planner/Grants Manager Tiffin Goodman, Engineering Aide Carlene Teterud, Patrol Commander Greg Wood, Fire Marshal Dave Smith, Development Services Coordinator Steven Pilcher, Development Engineer Monty Bakken, Community Development Administrator David Osaki, Sewer Utility Engineer Jeff Roscoe, Street Systems Engineer Seth Wickstrom, Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for October 10, 2005. Motion carried. B. APPROVE RIGHT-OF-WAY USE PERMIT 05-47 FOR PARKS, ART AND RECREATION DEPARTMENT VETERANS DAY PARADE This item was brought before the Committee via agenda modification. It was moved by Member Thordarson, seconded by Member Peloza, that the Committee approve right-of-way use permit 05-47. Motion carried. III. ISSUES A. ORDINANCE NO. 5954 RELATED TO PAYBACK AGREEMENT FEES It was moved by Member Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 5954. Motion carried. III. DISCUSSION AND INFORMATION A. REVIEW FACTS ON 4TH STREET SEWER OPTIONS Sewer Utility Engineer Roscoe and Utilities Engineer Huskey presented information regarding the possibility of providing sewer service to residents in the 4th Street NE neighborhood. After a neighborhood meeting the residents were sent a letter to vote on the sewer line. The vote was split with 53 percent saying yes and 47 percent saying no. It is estimated the work could cost less than $100,000 and suggested that a special assessment area, which is significantly easier to implement and less expensive than an LID, may be set up to allow the city to charge a late comer fee when the residents tie in, rather than requiring all residents to tie in immediately. The finance department , Public Works Committee Minutes October 24. 2005 is currently researching the ability for the city to provide financing for residents outside of an LID process. The Committee favors the special assessment area option providing the Finance Director can verify the process. B. PRIVATE STREETS The Committee discussed the information City Engineer Selle gave them regarding the concerns and possible resolutions for private streets and access tracts. Staff proposed a process that would limit the type of deviations made by staff to the more technical engineering type in a plat situation and allow the Council to address the more policy related deviations through a plat modification process. In addition to the items discussed, Chairman Wagner expressed a concern that there may be additional deviations that the council may also have a concern with such as activities involving classified streets. City Engineer Selle proposed that the Committee provide staff with additional direction in the form of code revisions, design standard revisions and policy. This would allow staff to ensure that a plat addresses the concerns raised by the Council prior to the preliminary plat approval. The Committee is in favor of the option to allow private streets, when warranted, that are at least 34 feet wide, which would allow for parking on both sides and still leave enough space for emergency access. Because parking enforcement is a problem on private streets, this option makes enforcement unnecessary. The advantages and disadvantages of rolled curbs were also discussed, but the Committee would not like to see rolled curbs allowed in future projects unless the Council approved them. The Committee discussed the standards for access tracts and received feedback from Fire Marshal Smith that our current access tract standards are consistent with the International Fire Code. The Committee reached a consensus that it would like to see the access tracts standards revised to reflect that access tracts should not be more than 75 feet long at a 20-foot width. If the tract is between 75 and 149 feet, then it should be at least 28 feet wide if there are accesses on only one side, but 34 feet wide if there are accesses on both sides. If the tract is 150 feet or longer, then a turn around would be required and the width would be consistent with the 75 to 149 foot length. Police enforcement was discussed, and although it is possible by law for Home Owners Associations (HOA) to enter into an agreement with police to enforce speeding in a private neighborhood, it is not a desirable solution for the City. The reasons are that it would be difficult to keep track of which neighborhoods police services are allowed and which neighborhoods are not allowed. This would expose the City to liability if enforcement errors resulted from such agreements and the City could be perceived as giving certain neighborhoods preferential treatment because of such agreements. In addition, there is no payment mechanism in place to provide the resources for such agreements. There also was some discussion on how to control speeding on private streets utilizing traffic calming or by the configuration of the private street network by prohibiting long straight stretches of road. The Committee asked City Engineer Selle to come back to the Committee at a future meeting with recommendations for controlling speeding on private streets by controlling the configuration of the street network such as traffic calming and design constraints. C. COMPREHENSIVE TRANSPORTATION PLAN - REVIEW OF DRAFT PLAN AND RECOMMENDED CHANGES Transportation Planner Goodman related two changes made to the draft plan that were not listed on the matrix provided to the Committee prior to the meeting. One of the changes was to re- c1assify'F' Street SE from East Main Street to 4th Street SE from "non-residential" to "local" based Page 2 Public Works Committee Minutes October 24. 2005 on comments received from a neighborhood meeting and the character of the street. The Committee was supportive of this change. The Committee thoroughly reviewed the plan and suggested minor formatting and language changes to maintain clarity, accuracy, and consistency. They also asked that Bonney Lake be added to the adjacent cities section and that the map includes the most recently annexed area. They would like staff to do additional traffic forecast modeling for Alternative 3, but that can be done next year, as they do not want to delay the plan for this year. Ms. Goodman indicated the plan should be ready for final approval in December. D. TRAFFIC CALMING Traffic Engineer Philpot presented handouts regarding the proposed Neighborhood Traffic Calming Program and the traffic c1aming plan for 2006. The Committee decided that 40 percent of the residents in the neighborhood must vote on traffic calming proposals to constitute an acceptable level of community representation and of that 40 percent, 70 percent must vote in favor otherwise the proposal would not be approved for execution. Any modifications of a community plan would need to meet these guidelines to qualify for use of public funds. Ms. Philpot described four potential areas for next year's program, which the Committee discussed. They ranked the four areas with Mill Pond Drive being first, Southeast Main second, SE 316'h Street (112'h to 116'h) third, and 0 Street NE (between Main Street and 6th Street NE) fourth. Council member Peloza would like to see collision data for these areas. E. SAVE OUR STREETS PROGRAM Traffic Engineer Philpot and Street Systems Engineer Wickstrom presented the proposed Save Our Streets (SOS) plan for 2006 with maps showing the locations of potential repairs. The proposal for 2006 includes three options for the remainder of the budget after the streets that have already been promised are fixed. The first option is to do thin overlay on 3.5 miles, the second is for thick overlay on 1 mile, and the third is to rebuild half a mile of roadway. The Committee favors the first option of doing 3.5 miles of thin overlay to maximize our ability to stabilize pavements before they deteriorate. The Committee also discussed possible arterials that could be included in the SOS program and provided guidance for updating the map. Public Works intends to have the streets reevaluated and graded again next year to provide more accurate ratings. F. CAPITAL PROJECT STATUS REPORT Item 10. C1 014. Auburn Wav South Safetv Improvements: The March 2006 finish for this project is dependent on weather. Item 6. C307 A. Citv Wide ITS Improvements Proiect - Phase 1 A: The system worked great for the Brooks and Dunn concert, which had about 8,500 attendees. Item 23, PR529F, A Street SW Loop: Staff hopes to have this project ready for approval to advertise for bids at the next Committee meeting. Item 19. C505A. 2005 Arterial Preservation - Auburn/Black Diamond Road: Councilmember Peloza asked if there was any new information regarding haulers partnership for this project. Director Dowdy has been working with the haulers in the area to let them know how they will be impacted by this project. He is also negotiating possible solutions for mitigating city costs. Page 3 . Public Works Committee Minutes October 24. 2005 V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:04 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on f'J DV ~1Y\b.v \ 4, 'Ie-oC:;: File: 17 (17.2) REF. H:\PWCAgendaMinutes/102405Minutes Page 4