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Home My WebLink About07-10-2006 CITY OF AUBURN PUBLIC WORKS COMMITTEE July 10, 2006 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:31 p.m. in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Street Systems Engineer Seth Wickstrom, Planner Stacey Borland, Project Engineer Leah Dunsdon, Project Engineer Scott Nutter, Traffic Operations Engineer Ryan Johnstone, Finance Director Shelley Coleman, Community Development Administrator David Osaki, and Secretary Megan Robel. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for June 26, 2006. Motion carried. B. APPROVE WATER UTILITY LEAK ADJUSTMENT Finance Director Coleman explained that customer Andrew Griffin discovered a leak in a pipe leading to another building that he does not own, but that he is being charged for. He is asking for an adjustment over the $500 allowed in the policy. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve the water leak adjustment. Motion carried. C. PERMISSION TO ADVERTISE PROJECT NO. CP0601, "C" STREET NW IMPROVEMENTS It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council grant permission to advertise Project No. CP0601. Motion carried. D. AWARD CONTRACT 06-11, PROJECT NO. CP0631, 2006 CITYWIDE PAVEMENT PATCHING, LOCAL STREETS TO LAKERIDGE PAVING CO., LLC ON THEIR LOW BID OF $388,006.00. Street Systems Engineer Wickstrom distributed a revised agenda bill showing the bid tab summary and the low bidder information. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council award Project No. CP0631 to Lakeridge Paving Co., LLC. In addition, a discussion was held concerning the status of the estimated costs for the thin overlay contract that will be soliciting bids soon. The work is currently estimated to be $280,000 more than budgeted. He explained the options for reducing this amount including removing streets where there are development improvements either in process or pending on 11 ih and 11 Oth Streets in the Public Works Committee Minutes Julv 10, 2006 Lea Hill area, and having the public utilities reimburse the project for the incremental cost to raise the structures. The total cost to raise the structures is estimated at approximately $100,000, $50,000 of which is reimbursable from a combination of utility funds. After some discussion, the Committee concurred with the staff recommendation to adjust the contract scope. E. APPROVE FINAL PAY ESTIMATE NO.2 TO SMALL WORKS CONTRACT 05-16 WITH CANNON CONSTRUCTION, AND ACCEPT CONSTRUCTION OF PROJECT NO. C508A, CITYWIDE MANHOLE RING AND COVER REPLACEMENT It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No.2, and accept construction of Project No. C508A. Motion carried. III. ISSUES A. ORDINANCE NO. 6033 AMENDING AUBURN CITY CODE CHAPTERS 18.32 AND 18.34 RELATED TO USES AND DEVELOPMENT STANDARDS IN INDUSTRIAL ZONES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6033. Motion carried. B. ORDINANCE NO. 6034 AMENDING AUBURN CITY CODE CHAPTERS 13.06, 13.20, AND 13.48 RELATED TO WATER, SEWER, AND STORM DRAINAGE UTILITIES Chairman Wagner asked how the storm drainage permit worked in initiating the storm charges because many people have not been billed due to the current process. This has been clarified in the code to ensure that people receiving water from other jurisdictions or on private wells do receive a monthly bill for their City of Auburn storm drainage fees. There was discussion on the need for the sewer rate increase and the late fee. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Ordinance No. 6034. Motion carried. C. RESOLUTION NO. 4056 TO ACCEPT A GRANT FROM THE WASHINGTON TRAFFIC SAFETY COMMISSION FOR THE PURCHASE OF SIX FLASHING BEACONS TO BE INSTALLED IN THREE SCHOOL ZONES IN AUBURN The solar panels for these will be smaller than the ones already used around the City. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend that Council adopt Resolution No. 4056. Motion carried. IV. DISCUSSION AND INFORMATION A. POLICY GUIDANCE ON CITY SUPPORT OF SOUND TRANSIT PHASE 2 (ST2) Director Dowdy explained the information regarding this topic that was given to the Committee ahead of time to review. This packet included questions for discussion, SCATBd project recommendations compared to Sound Transit 2 options, and several Sound Transit handouts, graphs, and maps. He also distributed a recent article that criticizes the plan. SCATBd is looking for feedback and policy guidance. Page 2 Public Works Committee Minutes Julv 10, 2006 The Committee feels that several of the questions do not really apply to Auburn, like light rail. They would be more interested in increased bus service and parking facilities. They do not want to plan for ST3, because no one is sure if and when that will happen. They prefer .5 for the tax rate request. They would only recommend the 25 year scenario if it creates a fiscal advantage for the rate payers. The Committee believes that even if everyone agreed that all of the projects should be done simultaneously; there are not enough people to do the work. They would prefer a balanced construction approach by type (i.e. bus, light rail, etc.). B. CAPITAL PROJECT STATUS REPORT Item 6, C1006, 3rd Street SE / Cross Street Improvement Proiect: For the remaining property to be acquired, the City already has a possession and use agreement and all that remains is determination of the final compensation which is not delaying construction. PSE is replacing a gas line in R Street SE as part of their own system improvements, compaction technique were discussed with the committee. Item 16, CP0612, 15th Street SW Preservation: This project will solicit bids soon. Item 19, C322A West Main Street Improvements: The budget shortfall was included in the Mid Year Adjustment #2 from REEl. Item 31 , CP0605, 2006 Citywide Channelization Proiect: This contract is being developed based on the map the Committee saw at project initiation and the comments provided at that time. . Item 34, C421A M Street Reconstruction: Homeowner responses to the LID have not shown significant interest. An additional follow up letter will be sent to try to generate more response; however, this process is not slowing down the road reconstruction project. Item 35, SR-164 Corridor Study: Committee wants to know if the money has to be spent by the end of the year. Staff will clarify. Item 37. North Lake Tapps Utilitv Service Area Studies: Waiting for the report from consultant. OTHER DISCUSSION D Street and East Main Street 4-way stop needs better visibility because people appear to be running the stop signs on Main Street. Staff will review the best methods to make the stop signs more noticeable. Police, Code Enforcement, and Public Works staff needs to attend Winchester Heights neighborhood meeting, and Director Dowdy will get graphics from WSDOT showing the proposed improvements along SR164. Time Oil parcel has received a letter from the Right of Way Manager and has two weeks from July 7th to comply with city code or face the consequences of Code Enforcement. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:41 p.m. Submitted by Megan Robel, Secretary. Approved by the Public Works Committee on J ~J 2Y ( ZOO<.o. File: 17(17.2) REF. H:\PWCAgendaMinutes/071006Minutes Page 3