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HomeMy WebLinkAbout05-14-2007CITY OF ~ WASHINGTON 1. CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE MAY 14, 2007 APPROVED MINUTES Chairman Rich Wagner called the meeting to order at 2:30 pm in Conference Room #3, located on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner Joe Welsh, Development Review Engineer Correne Auer, Engineering Aid Megan Robel, Transportation Planner/Grants Manager Tiffin Goodman, Water Quality Program Coordinator Chris Thorn, Water Utility Engineer Ben Hennebert, Project Engineer Fritz Timm, Project Engineer Jacob Sweeting, Parks Planning & Development Manager Dan Scamporlina, Utility Maintenance Engineer Gary McConnell, Development Services Coordinator Steve Pitcher, City Attorney Dan Heid, ,Secretary Kimberly Powell. 11. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for April 23, 2007. Motion carried. B. PROJECT ACE RIGHT-OF-WAY USE PERMIT In response to a letter received by Public Works Director Dowdy, Mr. Cavanaugh handed out a letter detailing the agreed upon improvements that need to be incorporated into aright-of-way use permit. It was decided by the Committee that the main street pedestrian lighting needs to be reinstalled, at the developer's expense, by September 1, 2007. A temporary asphalt sidewalk needs to be installed along the frontage of the property, at the developer's expense, by July 4, 2007. The temporary construction fence located in public right-of-way needs to be moved out of the right-of-way, at the developer's expense, and may be placed along the south boundary of the alley by July 4, 2007. The alley needs to be graveled and incorporate a 10-foot asphalt apron at each end, at the developer's expense, to safely accommodate pedestrian traffic by July 4, 2007. It was also decided that the vacant lot would need some grading by the applicant to address safety and to enhance the ability to maintain the vegetation by July 4, 2007. The vegetation needs to be maintained in a moveable condition at a height not to exceed 3 inches. The Committee also agreed that the $51,400 owed the City per agreement needs to be paid whether or not it is included with the Right of way issues or any other issues. The Committee also acknowledged that the right-of-way use agreement would include appropriate standard conditions, such as indemnifications, insurance, etc. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve Project Ace Right-of-Way Use Permit. Motion carried. C. SURPLUS OF VEHICLE It was moved by Vice-Chair Thordarson, seconded by. Member Peloza, that the Committee recommend Council approve surplus of the vehicle. Motion carried. Public Works Committee Minutes Mav 14, 2007 APPROVED MINUTES D. CONSULTANT AGREEMENT NO. AG-C-288 WITH HCWL ENGINEERS, INC. FOR ENGINEERING SERVICES FOR PROJECT NO. C518A, DOWNTOWN STORM WATER QUALITY FACILITY It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council authorize Consultant Agreement No. AG-C-288 with HCWL Engineers, Inc. Motion carried. E. INITIATE PROJECT NO. C512A, WELL 4 AND LEA HILL INTERTIE BOOSTER PUMP STATION Utility Maintenance Engineer McConnell briefly explained the agreement and the relationship between Well 4 and the Lee Hill pump station. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No, C512A, Well 4 and Lea Hill Intertie Booster Pump Station.. Motion carried. F. INITIATE PROJECT NO. CP0740, 2007 CITYWIDE ARTERIAL CRACK SEAL PROJECT Chairman Wagner asked if crack sealing needed to be done at the same time as the City's manhole grade adjustments project. City Engineer/Assistant Director Selle explained that the two projects are independent from each other. Chairman Wagner asked staff to consider adding 29"' Street SE to this year's annual manhole adjustment project if it is not already included. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No, CP0740, 2007 Citywide Arterial Crack Seal Project. Motion carried. G. INITIATE PROJECT NO. CP0742, AUBURN WAY OVERLAY 4T" ST NE TO 4T" ST SE Chairman Wagner asked if this project could be added to the 6th Street project. Assistant City Engineer Gaub commented that the 6th Street project is further along in design and that there may be a benefit in having construction on the projects separate due to traffic impacts and the short construction time that will be available. Public Works Director Dowdy explained that 6tn Street would also be needed as an alternative detour route during the construction of Auburn Way particularly during commute hours. It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee approve initiation of Project No, CP0742, Auburn Way Overlay 4th Street NE to 4th Street SE. Motion carried. H. APPROVE FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT 06-27 WITH APPLY- A-LINE, INC. AND ACCEPT CONSTRUCTION OF PROJECT NO CP0642 FOR QWICK KURB INSTALLATION It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee recommend Council approve Final Pay Estimate No. 1 to Small Works Contract 06-27, and accept construction of Project No. CP0642 for Quick Kurb Installation. Motion carried. Page 2 Public Works Committee Minutes May 14. 2007 APPROVED MINUTES III. ISSUES NONE IV. DISCUSSION AND INFORMATION A. KING CONSERVATION DISTRICT GRANT ACCEPTANCE No questions were asked and the Committee concurred on the grant acceptance. B. RENAISSANCE AT AUBURN DEVELOPMENT AGREEMENT Chairman Wagner asked City Attorney Heid for clarification on the sentence "...vested for the duration of the project." City Attorney Heid said that the "vesting" means that "as long as the project is underway." Mr. Stoner and Mr. James from Parkstone recapped the project, including parking spaces, U- turns, and other studies. Channelization was discussed and it was the Committee's decision to leave final channelization requirements to City staff. C. SUNNDALEN CONDOS DEVELOPMENT AGREEMENT Mayor Lewis requested that City Attorney Heid make a brief comment. City Attorney Heid advised the Committee on concerns relating to the Committee's interaction on development agreements during the SEPA process. He advised the Committee that they can receive information, ask questions and make comments, but depending upon the point in the process that this occurs, there are some risks explained in a memorandum to be provided that day. That if 1) it resulted in a change in the projector 2) if the discussion ended up in aquasi-judicial setting, it would have to be disclosed. City Attorney Heid mentioned that it is possible that SEPA for the Sunndalen project will be done in about two weeks. All parties concerned expressed their concern in jeopardizing not only the project, but also any challenges that could arise. The Committee decided to further discuss this item at a future date once SEPA is complete. D. WELL 5B ISSUES Water Utility Engineer Hennebert explained to the Committee that he wishes to hold off on a final determination of how to address the sand problem in the well until the Comprehensive Water Plan is completed and the long-term role of the well can be analyzed. Since Well 5B will be off line this summer, talks with Bonney Lake have already taken place in the event of a dry summer and the City need for additional water to replace the amount the well normally produces. Mayor Lewis requested Water Utility Engineer Hennebert to make all the necessary moves now so that the City would be prepared if the situation arises for drought/emergency needs. E. UPDATE ON SURVEYS OF UNSEWERED AREAS Acting Sanitary Sewer Engineer Thorn updated the Committee on the results of the survey. Based on the results, it was determined that there was not sufficient interest from the neighborhoods for the City to construct sewers in these areas at this time. Chairman Wagner and Mayor Lewis suggested that Acting Sanitary Sewer Engineer Thorn advise the citizens of Page 3 Public Works Committee Minutes May 14, 2007 APPROVED MINUTES this determination and their option of participating in a Local Improvement District (LID) if they still wished to proceed with extending sewer lines into their neighborhoods. . F. KERSEY 3 ROEGNER PARK SEWER EASEMENT Assistant City Engineer Gaub provided a map and handout of the proposed easements and discussed the requirement for a new sewer system to be constructed within Roegner Park related to the Kersey 3, Divisions 1 & 2 plat. The restoration of the park and the provision for providing alternative pedestrian access using the equestrian trail will be a requirement of the Public Facility Extension Agreement process. City staff is recommending a mitigation payment of $1,000.00 per week for the loss of the full use of the park during the construction operations. This number was based upon our recent experience with Cameron Park and the impacts from the construction of the Williams Pipeline. Since Roegner Park is a community park and the impact will be during the summer months, staff felt that a higher mitigation payment was warranted. The Committee concurred with the proposed mitigation measures within Roegner Park. G. BINGO HALL SIGNAL AND CHANNELIZATION Traffic Engineer Philpot displayed a map of the final channelization and explained access to and from the properties both north (King George property) and south (smoke shop and Bingo Hall) of Auburn Way South. For now and until such time as the King George parcel develops, the remaining driveways will remain with only right in -right out access. The only full access for both properties is going to be at the traffic signal. Mayor Lewis and Chairman Wagner requested that Traffic Engineer Philpot post a sign on the signal pole stating that this project is paid for by the Muckleshoot Indian Tribe. H. CORRUGATED POLYETHYLENE STORM DRAINAGE PIPE Utilities Engineer Repp explained that the City was approached by the manufacturer of the corrugated polyethylene pipe, ADS/Rancor, to allow their product as an approved material in the City Construction Standards. Staff reviewed this request and concluded the pipe material was not suited to be included as a City standard. The City Engineer concurred with Staff's conclusion. The pipe is flexible with thin walls which contribute to problems during construction such as leaky joints, punctures and tears during handling and deflection after backfilling. Staff also believes that there is not sufficient evidence confirming material performance over the long term particularly in high load applications such as deep fills and roadways. Member Peloza asked about the cost in the difference of products. Mr. Young of Kersey III, Div. 2 LLC handed out a sheet showing the costs of this project using the corrugated polyethylene pipe. Mr. Norris of Norris Homes explained the process of laying this pipe and how important the bedding process is, the risks that he and his crew have to be responsible for, and the importance of affordable housing. Mr. Wyle of ADS/Rancor explained that pipe is UV protected, and that the polyethylene material has an expected life span of 100 years. After lengthy discussion, the Committee decided to allow the ADS material to be used in the Kersey III, Div 2 Project on limited trial basis. The use is contingent upon the developer providing financial surety for pipe performance in the form of a 10-year bond and paying for additional construction inspection costs. PROJECT GRANT STATUS UPDATE Chairman Wagner deferred this item to the May 29, 2007, meeting. Page 4 Public Works Committee Minutes May 14, 2007 APPROVED MINUTES J. CAPITAL PROJECT STATUS REPORT Line 5, C516A, Auburn Way South Sewer Improvements, Phase 2: Assistant City Engineer Gaub updated the Committee that paving took place last week along with channelization to just west of Chinook Elementary. The night work will continue for approximately 1'/2 to 2 months. There will also be additional day time work required to complete pavement restoration as the asphalt plants are not currently operating at night. Line 26, CP0702, Auburn Way South Pedestrian Crossing: Assistant City Engineer Gaub explained that the State feels the proposed pedestrian crossing is too closely spaced to the Dogwood signal to meet State requirements and that the amount of pedestrian crossings at this location may not meet the State's warrants for a signalized pedestrian crossing. The State has requested that the City provide more engineering information on the project to justify the location of the signalized pedestrian crossing. The State has also indicated that we cannot spend the grant funds received for this unless the project is viable for construction. Mayor Lewis suggested contacting the schools and PTAs that were originally proponents for pedestrian crossings on Auburn Way South and request that they contact the State. Staff will also contact the MIT for their support. Chairman Wagner indicated that he felt the additional cost for a signalized crossing was justified. OTHER DISCUSSION Member Peloza inquired about a small house on Lea Hill at 116th and 322"d that the City of Auburn annexed. He believes the construction equipment has damaged the street and concrete spillage has occurred. Staff will investigate the situation. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:57 p.m. Approved this ~ day of ~~ , 2007. Rich Wagner Chairman ~/~ Kimberly Powell Public Works D artment Secretary Page 5