HomeMy WebLinkAbout05-14-2007CITY OF ~
WASHINGTON
1. CALL TO ORDER
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
MAY 14, 2007
APPROVED MINUTES
Chairman Rich Wagner called the meeting to order at 2:30 pm in Conference Room #3, located on the
second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members
present were: Chairman Rich Wagner, Vice-Chair Roger Thordarson, and Member Bill Peloza. Also
present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Senior Project Engineer
Bill Helbig, Utilities Engineer Dan Repp, Traffic Engineer Laura Philpot, Transportation Planner Joe
Welsh, Development Review Engineer Correne Auer, Engineering Aid Megan Robel, Transportation
Planner/Grants Manager Tiffin Goodman, Water Quality Program Coordinator Chris Thorn, Water
Utility Engineer Ben Hennebert, Project Engineer Fritz Timm, Project Engineer Jacob Sweeting, Parks
Planning & Development Manager Dan Scamporlina, Utility Maintenance Engineer Gary McConnell,
Development Services Coordinator Steve Pitcher, City Attorney Dan Heid, ,Secretary Kimberly Powell.
11. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve the Public Works Committee minutes for April 23, 2007. Motion carried.
B. PROJECT ACE RIGHT-OF-WAY USE PERMIT
In response to a letter received by Public Works Director Dowdy, Mr. Cavanaugh handed out a
letter detailing the agreed upon improvements that need to be incorporated into aright-of-way
use permit. It was decided by the Committee that the main street pedestrian lighting needs to
be reinstalled, at the developer's expense, by September 1, 2007. A temporary asphalt
sidewalk needs to be installed along the frontage of the property, at the developer's expense,
by July 4, 2007. The temporary construction fence located in public right-of-way needs to be
moved out of the right-of-way, at the developer's expense, and may be placed along the south
boundary of the alley by July 4, 2007. The alley needs to be graveled and incorporate a 10-foot
asphalt apron at each end, at the developer's expense, to safely accommodate pedestrian
traffic by July 4, 2007. It was also decided that the vacant lot would need some grading by the
applicant to address safety and to enhance the ability to maintain the vegetation by July 4,
2007. The vegetation needs to be maintained in a moveable condition at a height not to exceed
3 inches. The Committee also agreed that the $51,400 owed the City per agreement needs to
be paid whether or not it is included with the Right of way issues or any other issues. The
Committee also acknowledged that the right-of-way use agreement would include appropriate
standard conditions, such as indemnifications, insurance, etc.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve Project Ace Right-of-Way Use Permit. Motion carried.
C. SURPLUS OF VEHICLE
It was moved by Vice-Chair Thordarson, seconded by. Member Peloza, that the Committee
recommend Council approve surplus of the vehicle. Motion carried.
Public Works Committee Minutes Mav 14, 2007
APPROVED MINUTES
D. CONSULTANT AGREEMENT NO. AG-C-288 WITH HCWL ENGINEERS, INC. FOR
ENGINEERING SERVICES FOR PROJECT NO. C518A, DOWNTOWN STORM WATER
QUALITY FACILITY
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council authorize Consultant Agreement No. AG-C-288 with HCWL Engineers, Inc.
Motion carried.
E. INITIATE PROJECT NO. C512A, WELL 4 AND LEA HILL INTERTIE BOOSTER PUMP
STATION
Utility Maintenance Engineer McConnell briefly explained the agreement and the relationship
between Well 4 and the Lee Hill pump station.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve initiation of Project No, C512A, Well 4 and Lea Hill Intertie Booster Pump Station..
Motion carried.
F. INITIATE PROJECT NO. CP0740, 2007 CITYWIDE ARTERIAL CRACK SEAL PROJECT
Chairman Wagner asked if crack sealing needed to be done at the same time as the City's
manhole grade adjustments project. City Engineer/Assistant Director Selle explained that the
two projects are independent from each other. Chairman Wagner asked staff to consider
adding 29"' Street SE to this year's annual manhole adjustment project if it is not already
included.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve initiation of Project No, CP0740, 2007 Citywide Arterial Crack Seal Project. Motion
carried.
G. INITIATE PROJECT NO. CP0742, AUBURN WAY OVERLAY 4T" ST NE TO 4T" ST SE
Chairman Wagner asked if this project could be added to the 6th Street project. Assistant City
Engineer Gaub commented that the 6th Street project is further along in design and that there
may be a benefit in having construction on the projects separate due to traffic impacts and the
short construction time that will be available. Public Works Director Dowdy explained that 6tn
Street would also be needed as an alternative detour route during the construction of Auburn
Way particularly during commute hours.
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
approve initiation of Project No, CP0742, Auburn Way Overlay 4th Street NE to 4th Street SE.
Motion carried.
H. APPROVE FINAL PAY ESTIMATE #1 TO SMALL WORKS CONTRACT 06-27 WITH APPLY-
A-LINE, INC. AND ACCEPT CONSTRUCTION OF PROJECT NO CP0642 FOR QWICK KURB
INSTALLATION
It was moved by Vice-Chair Thordarson, seconded by Member Peloza, that the Committee
recommend Council approve Final Pay Estimate No. 1 to Small Works Contract 06-27, and
accept construction of Project No. CP0642 for Quick Kurb Installation. Motion carried.
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Public Works Committee Minutes May 14. 2007
APPROVED MINUTES
III. ISSUES
NONE
IV. DISCUSSION AND INFORMATION
A. KING CONSERVATION DISTRICT GRANT ACCEPTANCE
No questions were asked and the Committee concurred on the grant acceptance.
B. RENAISSANCE AT AUBURN DEVELOPMENT AGREEMENT
Chairman Wagner asked City Attorney Heid for clarification on the sentence "...vested for the
duration of the project." City Attorney Heid said that the "vesting" means that "as long as the
project is underway."
Mr. Stoner and Mr. James from Parkstone recapped the project, including parking spaces, U-
turns, and other studies. Channelization was discussed and it was the Committee's decision to
leave final channelization requirements to City staff.
C. SUNNDALEN CONDOS DEVELOPMENT AGREEMENT
Mayor Lewis requested that City Attorney Heid make a brief comment. City Attorney Heid
advised the Committee on concerns relating to the Committee's interaction on development
agreements during the SEPA process. He advised the Committee that they can receive
information, ask questions and make comments, but depending upon the point in the process
that this occurs, there are some risks explained in a memorandum to be provided that day.
That if 1) it resulted in a change in the projector 2) if the discussion ended up in aquasi-judicial
setting, it would have to be disclosed. City Attorney Heid mentioned that it is possible that
SEPA for the Sunndalen project will be done in about two weeks. All parties concerned
expressed their concern in jeopardizing not only the project, but also any challenges that could
arise. The Committee decided to further discuss this item at a future date once SEPA is
complete.
D. WELL 5B ISSUES
Water Utility Engineer Hennebert explained to the Committee that he wishes to hold off on a
final determination of how to address the sand problem in the well until the Comprehensive
Water Plan is completed and the long-term role of the well can be analyzed. Since Well 5B will
be off line this summer, talks with Bonney Lake have already taken place in the event of a dry
summer and the City need for additional water to replace the amount the well normally
produces. Mayor Lewis requested Water Utility Engineer Hennebert to make all the necessary
moves now so that the City would be prepared if the situation arises for drought/emergency
needs.
E. UPDATE ON SURVEYS OF UNSEWERED AREAS
Acting Sanitary Sewer Engineer Thorn updated the Committee on the results of the survey.
Based on the results, it was determined that there was not sufficient interest from the
neighborhoods for the City to construct sewers in these areas at this time. Chairman Wagner
and Mayor Lewis suggested that Acting Sanitary Sewer Engineer Thorn advise the citizens of
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Public Works Committee Minutes May 14, 2007
APPROVED MINUTES
this determination and their option of participating in a Local Improvement District (LID) if they
still wished to proceed with extending sewer lines into their neighborhoods. .
F. KERSEY 3 ROEGNER PARK SEWER EASEMENT
Assistant City Engineer Gaub provided a map and handout of the proposed easements and
discussed the requirement for a new sewer system to be constructed within Roegner Park
related to the Kersey 3, Divisions 1 & 2 plat. The restoration of the park and the provision for
providing alternative pedestrian access using the equestrian trail will be a requirement of the
Public Facility Extension Agreement process. City staff is recommending a mitigation payment
of $1,000.00 per week for the loss of the full use of the park during the construction operations.
This number was based upon our recent experience with Cameron Park and the impacts from
the construction of the Williams Pipeline. Since Roegner Park is a community park and the
impact will be during the summer months, staff felt that a higher mitigation payment was
warranted. The Committee concurred with the proposed mitigation measures within Roegner
Park.
G. BINGO HALL SIGNAL AND CHANNELIZATION
Traffic Engineer Philpot displayed a map of the final channelization and explained access to
and from the properties both north (King George property) and south (smoke shop and Bingo
Hall) of Auburn Way South. For now and until such time as the King George parcel develops,
the remaining driveways will remain with only right in -right out access. The only full access for
both properties is going to be at the traffic signal. Mayor Lewis and Chairman Wagner
requested that Traffic Engineer Philpot post a sign on the signal pole stating that this project is
paid for by the Muckleshoot Indian Tribe.
H. CORRUGATED POLYETHYLENE STORM DRAINAGE PIPE
Utilities Engineer Repp explained that the City was approached by the manufacturer of the
corrugated polyethylene pipe, ADS/Rancor, to allow their product as an approved material in
the City Construction Standards. Staff reviewed this request and concluded the pipe material
was not suited to be included as a City standard. The City Engineer concurred with Staff's
conclusion. The pipe is flexible with thin walls which contribute to problems during construction
such as leaky joints, punctures and tears during handling and deflection after backfilling. Staff
also believes that there is not sufficient evidence confirming material performance over the long
term particularly in high load applications such as deep fills and roadways. Member Peloza
asked about the cost in the difference of products. Mr. Young of Kersey III, Div. 2 LLC handed
out a sheet showing the costs of this project using the corrugated polyethylene pipe. Mr. Norris
of Norris Homes explained the process of laying this pipe and how important the bedding
process is, the risks that he and his crew have to be responsible for, and the importance of
affordable housing. Mr. Wyle of ADS/Rancor explained that pipe is UV protected, and that the
polyethylene material has an expected life span of 100 years. After lengthy discussion, the
Committee decided to allow the ADS material to be used in the Kersey III, Div 2 Project on
limited trial basis. The use is contingent upon the developer providing financial surety for pipe
performance in the form of a 10-year bond and paying for additional construction inspection
costs.
PROJECT GRANT STATUS UPDATE
Chairman Wagner deferred this item to the May 29, 2007, meeting.
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Public Works Committee Minutes May 14, 2007
APPROVED MINUTES
J. CAPITAL PROJECT STATUS REPORT
Line 5, C516A, Auburn Way South Sewer Improvements, Phase 2:
Assistant City Engineer Gaub updated the Committee that paving took place last week along
with channelization to just west of Chinook Elementary. The night work will continue for
approximately 1'/2 to 2 months. There will also be additional day time work required to
complete pavement restoration as the asphalt plants are not currently operating at night.
Line 26, CP0702, Auburn Way South Pedestrian Crossing:
Assistant City Engineer Gaub explained that the State feels the proposed pedestrian crossing is
too closely spaced to the Dogwood signal to meet State requirements and that the amount of
pedestrian crossings at this location may not meet the State's warrants for a signalized
pedestrian crossing. The State has requested that the City provide more engineering
information on the project to justify the location of the signalized pedestrian crossing. The State
has also indicated that we cannot spend the grant funds received for this unless the project is
viable for construction. Mayor Lewis suggested contacting the schools and PTAs that were
originally proponents for pedestrian crossings on Auburn Way South and request that they
contact the State. Staff will also contact the MIT for their support. Chairman Wagner indicated
that he felt the additional cost for a signalized crossing was justified.
OTHER DISCUSSION
Member Peloza inquired about a small house on Lea Hill at 116th and 322"d that the City of
Auburn annexed. He believes the construction equipment has damaged the street and
concrete spillage has occurred. Staff will investigate the situation.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 4:57 p.m.
Approved this ~ day of ~~ , 2007.
Rich Wagner
Chairman
~/~
Kimberly Powell
Public Works D artment Secretary
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