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Home My WebLink About05-06-1974 3 t2RN, WASHINGTON i ;,,,.; MONDAY MAY 6, 1974 The regular meeting of the Auburn City Council convened at 8:00 P.M., in the Auburn City Council Chambers. ROLL CALL Councilmen Present: Councilman Lawler, Ki tchell, Craig, Darling, Holman, Flechsig and Lea. APPROVAL OF MINUTES It was moved by Holman, seconded by Flechsig, that the Council Minutes of April 15, 1974, be approved as mailed. MOTION CARRIED I , PUBLIC HEARINGS Tl1e City Clerk Pro-tem, Dawn L. Hodson, read a memorandum from George Schuler, pertaining- to the Rezone Hearing of Burlington Northern, Inc. "Mr. Richard Vincent, from the Burlington Northern Real Estate Division, called this date and requested that their rezone hearing be continued until the next regular city Council Meeting on May 20, 1974, because he is unable to attend the meeting tonight." Mayor Kersey declared Public Hearing open on the request of Burlington Northern, Inc. to rezone from M-l (Light Industrial) to C-3 (Heavy Commercial), a parcel of land located on the southwest corner of 22nd Street N.E. and Auburn Way North. (Application No. 5-74) The Planning Comndssion recommends approval of the request because it does conform to our Comprehensive Land Use Plan and they also recommend that consideration be given to the dedication of the westerly 30 feet of the property requesting classification, for the future extension of "E" Street N.E. southerly to a connection with 15th Street N.E. MOTION CARRIED i i I I ¡ I 1,·- I It was moved by Darling, seconded by Craig, that the Public Hearing on the request of Burlington Northern, Inc., Application No. 5-74, be continued to the City Council Meeting oEMay 20, 1974, at 8:00 P.M. \ ... CORRESPONDENCE The City Clerk Pro-tem read a Petition for Street Vacation on the East side of "c" Street S.W., adjacent to 3rd Street S.W. It was moved by Lea, seconded by Lawler, that the Petition be referred to the Street Committee Meeting of May 8, 1974, and that the City Attorney be instructed to draw up the necessary Resolution to Call for a Public Hearing on June 17, 1974. MOTION CARRIED AUDIENCE PARTICIPATION Phyllis Radcliff, of 2150 Ginkgo S.E., stated that she is opposed to the proposed tavern, to be located at 2830 Auburn Way South, at the Forest Villa Shopping Center. Mrs. Radcliff mentioned that Dr. Carson, who has been delayed, will be"ãrriving at theCouncil.Meeting later in the evenin?:rwithpetidons to. be sent to the f<Tashington State Liquor Control Board. The petitions have been signed by about 479 residents in the area. Others in the audience voiced their opposition to the tavern, either verbally or by a show of hands. Mr. Robert VanSiclen, representing Mr. Rose - the applicant for the liquor license, stated that he is in favor of the establishment and he would be glad to answer any questions in regard to the restaurant or tavern. I At this point, the City Attorney pointed out that we do not want to hold back citizen input; however, ~tappears we are about to hold a Public Hearing. Mr. Bereiter pointed out that this matter has not been publicized and he asked the Council to keep that in mind. It was moved by Darling, seconded by Craig, that the application for a liquor license at 2830 Auburn Way South be deferred to the Public Safety Comndttee Meeting for a Public H~aring on May 15, 1974, at 7:30 P.M. The City Clerk is instructed to write a letter to the Washington State Liquor Control Board notifying them of the Public Hearing on May 15, 1974, and notifying them that· the Council would take qcdon on the Comndttee recommendation at the Council Meeting on May 20, 1974. MOTION O.RRIED -1- I C'} Q: ~ t-:; ç:.. c. I I AUBURN, WASHINGTON NA::l 6 J 1974 3t~ MONDAY Dr. Carson stated that he has the petition~which were signed by citizens in the area of the proposed tavern, along with some letters that have been written to the Washington State Liquor Control Board. Mayor Kersey stated that the originals of the petitions and letters, should be sent to the Liquor Control Board and copi~s should be made for the Public Safety Committee. BID OPENINGS Bids were opened April 30, 1974, 11:00 A.M., for Contract No. 74-08, L.I.D. 283, construction of 26th Street N .E. between" M" Street N.E. and a point 400 feet ",rest. Bids were submitted as follows: MORRIS CONSTRUCTION, INC. SEA-PORT DOZING, INC. S. F. DAVIS, INC. * $14,888.55 15,132.39 * 18,216.93 * Bids as corrected. The above bids were accompanied by Bid Bonds; the above bids do not include Sales Tax. It is the recommendation of the Director of Public Works, Pat Nevins, to award the contract for construction of Contract No.. 74-08, L.I.D. 283, to Morris Construction, Inc. of Tacoma, on their low bid of $14,888.55. Mayor Kersey pointed out that a memorandum was received from Pat Nevins, dated May 3, pointing out that sales tax was not required on the bid nor was it included in the bids as submitted. It was moved by Lea, seconded by Darling, that Contract No. 74-08, L.I.D. 283, be awarded to Morris Construction, Inc. on their low bid of $14,888.55 and the Mayor and City Clerk be authorized to sign the contract. Upon signing of contract, bid bonds to be returned to S. F. Davis, Inc. and Sea-Port Dozing, Inc. ROLL CALL VOTE: All Councilmen voting YES. MOTION CARRIED Bids were opened April 24, 1974, 7:30 P.M., for Contract No. 74-05, Auburn Public Library Air Conditioning System. Bids were submitted as follows: CRESCENT SHT. METAL AIR SYSTEMS ENG. PUYALLUP H & AIC SMITH BROS. HEATING JACK FROST CO. McKINSTRY CO. AIR-CON, INC. BASE BID $24,290.60 25,210.93 25,250.94 26,093.34 27,251.64 29,929.42 35,261.81 ALT. #1 $ 1,042.47 364.34 1,003.51 305.37 605.48 885.57 1,320.46 ALT. #2 $ 336.96 305.37 420.15 400.14 484.38 440.15 442.26 DEDUCT ALT. #3 $ 1,550.00 1,590.03 1,053.00 -0- 1,895.40 1,185.68 1,474.20 The above bids were accompanied by Bid Bonds; the above bids include Sales Tax. It is the recommendation of the Board of Trustees, of the Auburn Public Library, to award the contract for Contract No. 74-05, Auburn Public Library Air Conditioning System, to Crescent Sheet Metal Company on their low bid of $24,627.56, which includes the Basic Bid and Alternate No.2. It was moved by Lawler, seconded by Craig, that Contract No. 74-05, Auburn Public Library Air Conditioning System, be awarded.to Crescent~Sheet,Metal on their low bid of $24,627.56, including the Basic Bid and Alternate No.2, and the Mayor and City Clerk be authorized to sign the contract. Bid Bonds to be returned to Air-Con, Inc., McKinstry Company, Jack Frost Company, and Smith Brothers Heating and upon signing of the contract, bid bonds to be returned to Puyallup Heating & Air Conditioning and Air Systems Engineering. ROLL CALL VOTE: All Councilmen voting YES. MOTION CARRIED RECOMMENDATIONS The following items were submi tted by the Director of Public Works, Pat Nevins, for Council Approval: Change Order No. 1 to Venture Construction, Inc. for Water Improvement No. 90 (Water System Improvements) decrease of $54,756.00, Reservoir No.1. It was moved by Flechsig, seconded by Craig, that the adoption of Change Order No.1 to Venture Construction, Inc., for a decrease of $54,756.00, be approved. (For ·_····waterimprovement No. 90, Reservoir No.1) ROLL CALL VQTE: fill' CouncilJl:¡en voting YES. -2~, MQT:{ON C,ARRIED ..,.-~.- ._" ~-..,.~.,..~ 3 ]~4wR.lI/, . liTASHINGTON MONDAY MAY 6, 1974 Change Order No. 1 to Venture Construction, Inc. for Water Improvement No. 77 (Water System Improvements) decrease of $26,325.00, Reservoir No.2. It was moved by Flechsig, seconded by Holman, that the adoption of Change Order No.1 to Venture Construcrion, Inc., for a decrease of $26,325.00, be approved. (For Water Improvement No. 77, Reservoir No.2) 4C':'¡' C;;';::':' VOTE: All ':'Gi.,¡n;;"::: ;An :.,)ting YES. NOTION ....AR~~.:E1) Pay Estimate No.2 (final) to Coulee Construction Co. for construction of Mini-Mall, "B" Street S.E. between East Main and 1st Street S.E., in the amount of $937.73. It was moved by Darling, seconded by Lawler, that the project be accepted by the City as complete and Pay Estimate No. 2 (final) to Coulee Construction Company for $937.73 be approved for payment and the retained percentage amounting to $1,269.69 be paid in thirty days provided no liens or claims are filed and clearance is secured from the Department of Labor and Industries. ROLL CALL VOTE: .All Councilmen voting YES. MOTION CARRIED Pay Estimate No.2 (final) to Sea-Port Dozing, Inc. for construction of 16th St. S.E. between "A" St. S.E. and a point 250 feet East of "B" Street S.E. and on "B" St. S.E. between 17th St. S.E. and a point 150 feet North of 16th St. S.E., in the. amount of $20,790.94. It was moved by Lea, seconded by Holman, that the project be accepted by the City as complete and Pay Estimate No.2 (final) to Sea-Port Dozing, Inc. for $20,790.94 be approved for payment and the retained percentage amounting to $3,114.50 be paid in thirty days provided no liens or claims are filed and clearance is secured from the State Tax.CoIiimissÍ;on?arid-theDepartInent of Labor and Industries. ROLL CALL VOTE: All..Councilmen voting YES. MOTION CARRIED Authority to hold public hearing on assessment roll of L.I~~. 279, street, curb and gutter, storm sewer, sanitary sewer on 16th St. S.E. between "A" Street S.E. and a point 250 feet East of "B" St. S.E. and on "B" st. S.E. between 17th St. S.E. and a point 150 feet North of 16th St. S.E., on June 17. It was moved by Holman, seconded by Craig, that authority be gra~ted to hold a Public Hearing on the Assessment Roll of L.I.D. 279, on June 17,1974, at 8:00 P.M. MOTION CARRIED Permission to include construction of Storm Sewer Improvement No. 9 (using Federal Revenue Sharing Funds) on 8th Street N.E. between Auburn Way North and "K" Street N.E. in conjunction with L.I.D. 281 and 282 and Water Improvement 97. It was moved by Lea, seconded by Darling, tbat permission be granted to include construction of Storm Sewer Improvement No.9, using Federal Revenue Sharing Funds, on 8th Street N.E. between Auburn Way North and "K" Street N.E., in conjunction wi th L.I.D. 281 and 282 and Water Improvement No. 97. ROLL CALL VOTE: All Councilmen voting YES. MOTION CARRIED PROCLAMATIONS, APPOINTMENTS AND ANNOUNCEMENTS Mayor Kersey asked for Council Approval on the appointment of DawnL..Hôdsdn,_ to the position of City Clerk, for the City of Auburn. It was moved by Darling, seconded by Holman, that Council accept the recommendation of the Mayor and confirm the appointment of Dawn L. Hodson as City Clerk of the Ci ty of Auburn. MOTION CARRIED Mayor Kersey armounced that Spring Clean Up, for 1974, began in the West portion of town today. The schedule is as follows~ . West side of town, running north to the City Limits - May 6 and 7; North of 8th St. N.E. and East of Auburn Way North to the City Limits - May 8 thru lO; Main Street to 8th Street N.E., East of Auburn Way North - May l3 thru 17; Main Street to 17th Street S.E., East of Auburn Way North _ May 20 thru 27; West of Auburn Way, 17th Street S.E. going north to Highway 18 _ :.idY ;:;:. ':'¡J....l. ';;'¡i1t1 .rJ, ...:;.....: So!.:!;.'1 of 17::11 S.E. - June 5 thru 7. TIle Mayor stai.:ed c..Í1aL. maps have been furnished to the radio station and newspaper and he hopes the maps will be circulated. The Mayor announced that hè received a letter from the Washington State Chapter of! the American Public Works Association on Friday and the letter announced the City of Auburn as the recipient of the "Improvement Award" for 1973 - the ,Fifth Annual Safety Award Competition. The awards will be formally presented at the fall meeting -3- i l I I ¡ I I I C\) ~ ~ r-:J ç:., o I I AUBURN, WASHINGTON MAY 6, 1974 31iS·· MONDAY of the Washington State Chapter in Spokane, Washington. Mayor Kersey stated that he hopes Pat Nevins will attend the meeting in Spokane and the Mayor also congratulated everyone for a job well done. Mayor Kersey proclaimed the week of May 5 through May 11, 1974, as "Sister City Week" in the City of Auburn, Washington, and urged all of our citizens, schools, churches, organizations, business establishments and homes within his jurisdiction to acknowledge and honor our good reLationship with our Sister City, Kasllga~CbD and to observe said week. The Mayor also announced that the Sister Cities Banquet will be held at the Lindbloom Student Center, Green River Community College, on Saturday, May 11, 1974. The banquet begins at 6:30 P.M. and thetièkets dre $4.00. It was pointed out that the City needs advance knowledge of those who will be attending the banquet. The Mayor announced that Burlington Northern, Inc; will have an Open House on Saturday, May 11, 1974, from 10:00 A.M. to 2:00 P.M., at their Diesel Shop located on "A" Street S.E. Mayor Kersey also announced that the Washington State Legislature amended the State Law and requires all political subdivisions of the State of Washington to recognize May 30 as Memorial Day and November 11 as Veterans Day. Therefore, the City of Auburn will be open for business on May 27 and will be closed, to observe Memorial Day, on Nay 30, 1974. COUNCIL COMMITTEE REPORTS BUILDING COMMITTEE - CHAIRMAN LAWLER Chairman Lawler announced that the next regularly scheduled Building Committee will be held at 7:30 P.M. on May 13, 1974, at the M & 0 Building. George Schuler and Pat Nevins were asked to have the agenda prepared for review, prior to the meeting. The past and the future plans for the new municipal building will be discussed. Chairman Lawler indicated that the Director of Finance has asked for copies of all information pertaining to the new building and he stated the Building Committee would also like to have copies of all information for their files. AIRPORT COMP1ITTEE - CHAIRM.AN KITCHELL Chairman Kitchell announced that the Airport Committee would hold an Executive Workshop Meeting at 7:30 P.M., Tuesday, May 7, 1974. The purpose of the meeting is to discuss real estate. PUBLIC SAFETY COMMITTEE - CHAIRMAN CRAIG Chairman Craig announced that the Public Safety Committee will hold an Executive Workshop Meeting at 7:30 P.M., Wednesday, May 8, 1974. The purpose of the meeting is to discuss business registration and gambling. The regular meeting of the Public Safety Committee will be held on May 15, 1974. PLANNING AND BEAUTIFICATION COMMITTEE - CHAIRMAN DARLING Chairman Darling announced that the next Planning and Beautification Committee Meeting will be held at 7:30 P.M., Tuesday, May 14,1974. FINANCE COMMITTEE - CHAIRMAN HOLMAN The Finance Committee met at 7:35 P.M. on May 2, 1974. Chairman Holman reported on the meeting and the Committee Minutes are a matter of Public Record, on file in the City Clerk's Office. The Committee discussed the reinvestment of $2,700,000.00, in repurchase agreements, and recommends that the Director of Finance be authorized to make the reinvestment. It was moved by Holman, seconded by F1echsig, that the Director of Finance be authorized to make the above listed investment. ROLL CALL VOTE: All Councilmen voting YES. MOTION CARRIED The Finance Committee reviewed the bids submitted for a Computer Systems Analysis and recommends that the bid be awarded to Omega Systems, in the amount of $1,900.00. It was moved by Holman, seconded by Flechsig, that the bid for a Computer Systems Anslysis be awarded to Omega Systems on their bid of $1,900.00 (to be funded by monies allocated for Federal Revenue Sharing). ··-·ROLLCAhL··VOTE: All Councilmen voting YES. MOTION CARRIED -4- .'" - ""'-~'~.- . ---'- --'-","''',- -.~"~'''~'--"- , "'""-'~.."'-"" 31rirm, WASHINGTON MONDAY MAY 6, 1974 UTILITY COMMITTEE - CHAIRMAN FLECHSIG The Utility Committee met at 7:30 P.M. on Thursday, April 18, 1974. Chairman Flechsig reported on the meeting and the Committee Minutes are a matter of Public Record, on file in the City Clerk's Office. The next Utility Committee Meeting will be at 7:30 P_!~., Thursday, May 9, 1974. STREET COMMITTEE - CHAIRMAN LEA The Street Committee met at 7:30 P.M. on Wednesday, April 17, 1974. Chairman Lea reported on the meeting and the. Committee Minutes are a matter of Public Record, on file in the City Clerk's Office. The Committee discussed the two surveying party positions and recommended that the two vacant positions be filled. It was moved by Lea, seconded by Holman, that the Mayor and Director of Public Works be allowed to advertise for two surveying party positions, to fill the vacancies on the surveying crews. Discussion by Council followed. It was pointed out, because of the volume of work and cost involved in hiring outside firms to work with the surveying crew, that the vacancies should be filled. Councilman Craig, after hearing the information presented by the Council, stated that he was glad_the Mayor had referred this matter to the Street Committee; however, he would not support it. Councilman Craig OPPOSED. MOTION CARRIED The next Street Committee Meeting will be held at 7:30 P.M. on Wednesday, May 8, 1974. DEPARTMENT HEAD REPORTS I Pat Nevins, Director of Public Works, reported that the City of Auburn received notification of an additional $90,000 for funding of Reservoir No.1, from the Department of Social and Heal th Services. So far, $3261000 has been funded for Reservd.J.r No. 1 and that is approximately 40% of the total cost. \ ). ORDINANCES AND RESOLUTIONS ORDINANCE NO. 2812 It was moved by Craig, seconded by Darling, that Ordinance No. 2812 entitled "AN ORDINANCE OF THE CITY OF AUBURN, WASHINGTON, AMENDING THAT PORTION OF AUBURN CODIFIED C.fTY ORDINANCE 10.08.400 (PERTAINING TO METER RATES FOR WATER) TO REDUCE THE MINIMUM CHARGE PER MONTH FOR FIRE PROTECTION STANDBY CHARGES." be introduced and adopted. ROLL CALL VOTE: All Councilmen voting YES. MOTION CARRIED ORDINANCE NO. 2813 ./ It was moved by Flechsig, seconded by Lea, that Ordinance No. 2813 entitled "AN ORDINANCE OF THE CITY OF AUBURN, WASHINGTON, PROVIDING FOR THE INSTALLATION OF 8 INCH f¡lATER MAIN AND FIRE HYDRANTS ON 118TH AVENUE SOUTHEAST,. BETWEEN 304TH STREET. AND A POINT 2,626.84 FEET NORTH OF SOUTHEAST 304TH STREET, OUTSIDE THE CORPORATE LIMITS OF THE CITY; CREATING AND ESTABLISHING LOCAL IMPROVEMENT DISTRICT NO. 284; PROVIDING'THE METHOD OF ASSESSMENT IN SAID DISTRICT AND THE MODE OF PAYMENT THEREOF, AND CREATING A LOCAL IMPROVEMENT FUND THEREFOR." be introduced and adopted. ROLL CALL VOTE: All Councilmen voting YES. f.'!OTION CARRIED ORDINANCE NO. 2814 It ",ras moved by Holman, seconded by Lawler, that Ordinance No. 2814 entitled "AN ORDINANCE OF THE CITY OF AUBURN, WASHINGTON, AMENDING AUBURN CITY ORDINANCE NO. 2780, WHICH ADOPTED THE BUDGET FOR THE CITY OF AUBURN, WASHINGTON, FOR THE YEAR A.D. 1974 AND WHICH vIAS PASSED ON DECEMBER 3, 1973." be introduced and adopted. Councilman Darling had a question in regard to this ordinance, on page 3 - under the G....lf ":'our5e Cllm!Jlativp ]?pserTTP ¡¡'nnn. he wantp'Ì to knot" if the Bond Debt re<;'..1izerr.ent:: had been met., Mayor Kersey sai dyes, according to ~E1ar la:eByerley, thèy coûld >.be.taken care of under a previously passed ordinance - Ordinance No. 2771. Councilman Craig asked if this ordinance passed, would the Council be accepting the new salaries for the Mayor and various Department Heads. Mayor Kersey said that was correct, and it also includes those items that had not been properly added in the budget. -5- I ¡ I I I I I I I I i I I I I I I I C'\ì oc ~ I-, ..I Ç.. C. I I nvJ;;1.v.cuy, , n.l'1WlLLLYUJ.VlY I"lVI.YLI~L L"U'1.. V, .1...7, 7 31"7~ Councilman Craig asked the City Attorney if it was proper to act on the salaries previously mentioned, without amending the ordinance. The City Attorney stated that the ordinance did not need to be amended. Councilman Darling stated it was his understanding that the Council.would be able to vote on amended budget itéms and the salaries seperately. The Mayor stated the Councilmen have all received a memo from Earla Byerley, reflecting the increases that were agreed upon at the Executive Session of the Council last Mönday evening, and if the Council is in agreement - prior to voting on Ordinance No. 2814 - they can vote on the items listed on the memo from Mrs~ Byerley. It was moved by Holman, seconded by Flechsig, that the Council adopt salaries as discussed at the Executive Session of the Council. ROLL CALL VOTE: Councilman Holman, Flechsig, Lawler and Kitchell voting YES. Councilman Lea, Craig and Darling voting NO. MOTION CARRIED Move for previous motion. to introduce and adopt Ordinance No. 2814. ROLL CALL VOTE: All Councilmen voting YES. MOTION CARRIED RESOLUTION NO. 630 It was moved by Lea, seconded by Holman, that Resolution No. 630 entitled "A RESOLUTION OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN AGREEMENT ON BEHALF OF THE CITY OF AUBURN, WITH WALKER & ASSOCIATES, INC., FOR AERIAL MAPPING ALONG "A" STREET FROM 6TH STREET SOUTHEAST, TO WHITE RIVER." be adopted. Councilman Craig asked what the $10,000~00 would buy. Pat Nevins explained that the Council had received the information showing' what would be paid for. Mr. Nevins also explained that Walker & Associates, Inc. will be taking aerial photographs in the areas listed because of the heavy traffic on the roads. Councilman Craig also asked why it Þlas necessary to have a photo enlargement of "A" Street. Mr. Nevins explained, because of possible affect on' the environment, it may be necessary- -::~'; to hold a Public Hearing; therefore, the enlargement of the map would be needed. Councilman Darling asked where the monies were budgeted. Mr. Nevins explained that the funds will come from Federal Revenue Sharing Funds used for Storm Drains. ROLL CALL VOTE: Councilman Lea, Lawler, Kitchell, Darling, Holman and Flechsig voting YES. Councilman Craig voting NO. MOTION CARRIED VOUCHER APPROVAL LIST It was moved by Holman, seconded by Flechsig, that the Voucher Approval List dated April 30, 1974, in the amount of "'ª,839,518.45 be approved. ROLL CALL VOTE: All Councilmen voting YES. MOTION CARRIED MISCELLANEOUS BUSINESS Mayor Kersey stated that Dr. Carson could turn in the petitions pertaining to the Liquor License Application of Mr. Rose. The petitions were turned over to the Chairman of the Public Safety Committee. The Mayor reminded everyone of the Sister City Banquet and requested those persons interested in attending, call Virginia Osborn by noon tomorrow. Mayor Kersey announced that a Public Hearing will be held in Seattle on May 14, 1974, in regard to the Metro Sewer Rate Increases. There being no further business to come before the Council, Mayor Kersey adjourned the meeting at 9:38 P.M. APPROVED THIS 7TH DAY OF MAY, 1974. .c~ ¿;(t//Jj~ CITY CLE K ¿J¡~J(f. ~~. -L AYOR (