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HomeMy WebLinkAbout06-06-1977 I c.c ,..... ,...- l..,,1 0: ~ I I y].-, 0, ",> '" :.uA r,.; I/\i,--" i -OJ.. /]:.".4.:~J:~1.7; ,..-....I..:.TI.....&.....~.A.""'" (.flf;~~rt '/ J(jNE- b, 11ft h,.3 _ The regular meeting of the Auburn Ci t.lj Council convened at 8:00 p.m., in the Auburn 5<...'11001 District Board Room. ROLL CALL COUNCILMEN PRESENT: Councilmen Hoegner, Kitchell, Craig, Larson, Anderson, and Lea. COlwci Iman Flechsig excused. It was IrOved by Anderson, seconded by Kitchell, that the minutes of the May 16,1977, council meet~ng be approved as mailed. MOTION CARRIED PUBLIC HE'ARINGS 1. Mayor Kersey declared the public hearing open on the request of United Homes for a preliminary plat to be known as Forest Ridge Townhouses No. 2 located east of Elm Street S. E. and 1!!~119 south of the Sherwood Apartments and the F.A.A. center (Application P-4-77). The Planning Commission recommends approval of this prelimi- nary plat because it will conform to the existing development in the area and will have a density of six dwelling units per acre which will conform to our Comprehensive Plan, and further, that the owner and/or developer submit to our Public Works Department for their approval, the plans and profiles of all public improvements. Mr. William Riley, 1220 South 356th, Federal Way, was present in the audience to answer any questions on the plat. It was moved by Lea, seconded by Larson, that the public hearing be closed. MOTION CARRIED Councilman Craig asked if the street width allowance would create any problem for emergency vehicles. Jim McDermott, representing the developer, answered that the same width was allowed for Forest Ridge Townhouses No.1, and that he was not aware of any problem. Fire Chief Spencer indicated that he had not seen the plans, but that that question would be looked at before approval of the final plans. Councilman Larson asked ~bout sufDicient water flow to the area and Chief Spencer again indicated that that will be considered before final approval. In response to Councilman Lea's question, George Schuler explained that approval of public improvements must be obtained before this plat will come to the council for fi nal approval. Councilman Craig wondered what the erilpty lots sh:Jwn on the plan would be used for, and the Mr. McDermott explained they will be used for overflow parking of guests, trailers and campers. It was IrOved by Lea, seconded by Larson, to approve the request of united Homes for preliminary plat known as Forest Ridge Townhouses No.2, and that the recorrunendations of the Planning Commission be concurred with. ROLL CALL VOTE: Councilman Lea, Roegner, Craig, Larson, Anderson voting YES. Councilman Kitchell ABSTAINING. MOTION CARRIED 2. Mayor Kersey declared the public hearing open on the request of John R. Bocek and Laverne G. Bocek to rezone from R-5 (mobile home park - old classification) and Unclassified to R-TP (mobile home park) a parcel of land 28 acres in size located on the south side of Auburn Way South in the 3400 block (Application No. 14-77). The Planning Commission recommends approval of this request provided that the following additions and/or changes be made in the site plan to bring it into conformance with our zoning requirements: 1. The site plan shows a roadway width of 24 feet. Chapter 18.24.140 of our mobile home regulations prescribes that street widths of 24 feet will be permitted in mobile home parks provided that adequate off-street parking is provided at the ratio of one off-street parking stall for each mobile h9me site within the mobile home park. These off-street parking stalls are in addition to those required for each mobile home site and are to be used as guest parking because no on-street parking is allowed on 24 foot wide streets. If the street widths are increased to 34 feet, then the additional off-street parking spaces will not be required. -1- '28~ f)v'6~rol, t<.J/f";T/AAJic'N /J.) c) ,v ,)1 ,y .....,.. )t.lA'!? Gr /771 2. 'l'he typical roadway cross-sectiuJ/ shows il 24 foot roadway with what appears to be extruded curbs. This will not meet city specifications as outlined under Section IB.24.140. This cross-section should be changed to reflect city specifications. 3. Our requirements also specify that the site plan shall also include a typical space showing slab, parking space and all setback dimensions. There is no typical space shown on the site plan submitted. 4. The site plan also shows a portion of the roadway serving that portion of the project in Section 28 running across the property not included in the legal description. Before any final approval of the zoning could be given, 'a copy of a deed, easement, or other document assuring access across this parcel will have to be submitted. 5. Our ordinance also requires that a suitable site shall be provided and fenced for boat and travel tailer storage. The size and location of this I space should be shown on tile site plan. 6. We would also recommend that final appl'oval of the zoning be made subject to the IJublic Works D(~partment's approval of the plans and specifications forpubliL' iwprovements. John Bocek was present in the audience to answer any questions. It was moved by Craig, seconded by Lea that the pub1.ic hearing be closed. MOTION CARRIED TO Councilman Craig's questions, George Schuler explained the extruded curbs require- ment and that water and sewer development are included in the public improvements requirement. Craig also asked about the letter from the Muckleshoot Indian Tribe regarding this request, and Jack Bereiter, City Attorney, referring to his legal opinion 77-09, replied that he disagrees with their opinion that the City of Auburn has no legal right to hear this request, or grant it, because the property is on the Muckleshoot Reservation, and that he feels that the city does have jurisdic - tion here. Craig requested that a letter from Marv Seabrands, dated March 31, 1977, regarding a possible problem of adequate water flow to the area, be made part of the public record. It was moved by Lea, seconded by Anderson, that the request of John R. Bocek and Laverne G. Bocek to rezone from R-5 and Unclassified to R-TPp be approved, that Marv Seabrands'letter of March 31, 1977, be concurred with, that the Planning Commission recommendations be concurred with, and the City Attorney be instructed to draw up the necessary ordinance. ROLL CALL VOTE: Councilmen Craig, Larson, Anderson, Lea YES. Councilman Roegner ABSTAINING. and Kitchell votingl MOTION CARRIED RECOMMENDATIONS The Department of Parks and Recreation recommends the following for council approval: 1. Pay Estimate No. 3 to Coleman Gilchrist Building Company for the construction of the Auburn Senior Center in the amount of $52,170.44. Contract amount $303,606 + $16,4l5 sales tax Earned to date 73,991.85 (incl. $7,020.10 retainage) It was moved by Larson, seconded by Roegner, that Pay Estimate No. 3 to Coleman Gilchrist Construction Company, for $52,170.44 be approved for payment. ROLL CALL VOTE: All Councilmen voting YES. MOTION CARRIED 2. Change Order No. 2 to Coleman Gilchrist Building Company in the amount of $407.93 to provide and install electrical conduit to accomodate a P.A. system in the new senior center. It was moved by Larson, seconded by Roegner, that Change Order No. 2 to Coleman Gilchrist Company for an increase of $407.93 be approved. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED I The Department of Public Works recommends the following for council approval: 1. Pay Estimate No. 1 to Moss Construction Co. for construction of LID 289, Contract 77-07, in the amount of $7,735.95. Contract amount $224,652.09 Earned to date 8,595.50 (incl. $859.55 retainage) It was moved by Lea, seconded by Anderson, that Pay Estimate No. 1 to Moss Construction for $7,735.95 be approved for payment. -2- I c.c ,...- ~ t... c.: ~ - IZ !-t.t>'f.r0.. ~.:k:tS/.((~t ,(o/v l~Wi.(tJkl Y ROLL CALL VOTE: All councilmen voting YES. JUIV/:, 6, .L~2SS MOTION CARRIED 2. Creation of L.I.D. 290, underground power lines, on 3rd St. N.E./N.W. between "c" St. N.W. and Auburn Avenue. Estimated amount of improvements, $10,209.12. It was moved by Lea, seconded by Anderson, that the City Attorney beinstruc- ted to prepare the necessary ordinance implementing L.I.D. 290 for underqround power lines. ROLL CALL VOTE: All councilmen voting YES. 3. MOTION CARRIED Authority to call for bids on Water Improvement ll2, watermain construction in the area of Auburn Airport, Contract 77-14. It was moved by Craig, seconded by Larson, to authorize Public Works to call for bids on Contract 77-14. ROLL CALL VOTE: All councilmen voting YES. 4. MOTION CARRIED Authority to call ~OL bids on Sanitary Sewer Improvement 39, 1977 Sanitary Sewer and Manhole replacement program, Contract 77-l3. It was moved by Craig seconded by Anderson, to authorize public Works to call for bids on Contract 77-lJ. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED 5. Authori ty to call for bids fOir entry s.i gns on Main Street, in conjunction wi th illt(~rsect.ionimprov()ments on Main Street, Contract 77-15. It was moved by Lea, seconded by Larson, to authorize Public Works to call for bids on Contract 77-15. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Authority to call for bids for 1977 Street Striping Program, Contract 77-11. It was moved by Lea, seconded by Anderson, to authorize Public Works to call for bids on Contract 77-11. 6. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED The council recessed to an executive session at 8:35 p.m. The regular meeting reconvened at 9:00 p.m. COUNCIL COMMITTEE REPORTS Municipal Building Codes Committee - Chairman Roegner It was moved by Roegner, seconded by Kitchell, to authorize purchase of an electric eye and necessary electrical work at a cost of approximately $350 plus tax, to control the lights at the M & 0 yard. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED It was moved by Roegner, seconded by Kitchell, to authorize repair of the front door at the city hall at a cost not to exceed $500 plus tax. It was explained that the door is presently functional, but repairing it could prevent breakage when operated manually after regular working hours, and could save on heat in the winter months by allowing operating of only one half of the double door. ROLL CALL VOTE: Counci lmen Roegner, Ki tchell, Larson, Anderson and Lea voting YES. Councilman Craig voting NO. MOTION CARRIED Bids were received on a call for bids June 6, 1977, for excavation and piling work for the new city hall. The following bids were received: W. G. Clark Construction $89,879.00 Western Bridge Company $130,000.00 It was moved by Roegner, seconded by Kitchell, that the contract for excavation and piling for the new city hall be awarded to W. G. Clark Construction on their low basic bid of $89,879.00, and that the Mayor and City Clerk be authorized to sign the contract. George Schuler explained that the original consulting engineer's estimate of $38,000 for this work was re-examined, and as per letter from Me] Streeter dated June 6, 1977, the bid of W. G. Clark was found to be reasonable, and well within the budge~ allowance for this work. -3- 2<3 b ()/do.tf/;/I .' &1S~~/!!Ju:~',J " ffl,:/::Hl1 f ;J~~-{^Jt? ~), (/9?7 ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED It was moved by Roegner, seconded by Kitchell, that the project be accepted by the c.i ty as complete, and Pay Estimate No.2, final, to Earnest L. Grice & Sons, Inc. for $l3,l14.64 be approved for payment and the retained percentage amounting to $1,J74.70 be paid in thirty days provided no liens or claims are filed and clearance is secured from the Department of Labor and Industries. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED It was moved by Roegner, seconded by Kitchell, to authorize Jack Lange to contact Etherton Auctioneers about auctioning some surplus equipment for the Maintenance & Operation and Police Departments. MOTION CARRIED I Chairman Roegner presented to each councilman and the Mayor a brick from the old ci ty hall and thanked tIJelr for their efforts and cooperation in bringing about the construction oi the new city hall. Airport Council Committee - Chairman Kitchell It was moved by Kitchell, seconded by Larson, that the City Attorney be instructed to prepare a draft lease between the city and Sky Services, based on the Auburn Airport Advisory Board's letter to Sky Services dated March 15, 1977, for the lease of approximately 3 acres of land for the construction of an aircraft main- tenance facility, and that the lease be finalized upon satisfactory completion of a purchase agreement for that property between the Utility Committee and the Airport Committee. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Ben Silva of Sky Services presented to the council sketches of their proposed facility and explained their plans for development. Utilities Committee - Chairman Craig It was moved by Cra.ig, seconded by Anderson, to authorize the Airport Committee to to obtain outside legal services to assist in preparing a lease-purchase agreementl between the Utility and Airport Committees for property adjacent to the airport, and to assist in acquisition of land rights and easement rights at the airport, services to be paid for out of money budgeted to the City Attorney, for hiring a legal intern. Mayor Kersey wished to encourage council not to vote for this expenditure because it is not certain that the money is available, or if it will be available at the time the budget is reopened. Craig commented that the Finance Director has assured him that the money is available, and urged council to vote in favor of this motion because of the need to move on this agreement. Mayor Kersey did not dispute Henry Farr's advice to Craig, but felt the budget figures for the entire city for April should be examined to determine if the money is there. Roegner voiced concern that use of the City Attorney's budget money for this purpose would jeopardize chances of hiring a legal intern sometime this year to help the city attorney with his day to day work, so that he might be free to work on items such as this agreement. Lea asked if this could be discussed in executive session. Jack Bereiter answered only if it pertained to acquisition of property or personnel. Lea asked if the utility division doesn't have some responsibility for financing these services. Craig replied that utilities could not help with financing at this time because this was not a budgeted item; however, it is their intent to budget this when the budget is reopened. Jack Bereiter asked to be on record as opposed to the motion, stating that he I has recommended that outside legal services not be retained. Lea voiced his disappointment in receiving no transmittals regarding the agreement from the attorney's office, and the Mayor commented that this was perhaps unjust in light of the committees' actions. ROLL CALL VOTE: Councilmen Craig, Larson, Anderson, Lea and Kitchell voting YES. Councilman Roegner voting NO. MOTION CARRIED -4- I ~: or-- 'I"'"~ U 0.: ~ I I /lJ!.!!..l!NN, WAS/1 I NG'l'ON ______________'iO.N VA Y--______________________ 2<g7 JUNE 6, 1977 Roegner asked Chairman Craig about the item in the Utility Committee minutes regarding purchase .of a trailer for transporting the recently purchased riding lawnmower remembering that at the time the vehicle was bought, it was indicated that a trailer would not be needed. Craig and Pat, Nevins explained that the request had been unexpected by them also, but that it was found that the mower is too heavy to be transported by available trailers. Mayor Kersey indicated purchase of a trailer is not itemized in the budget. Craig asked that this item be referred back to the Utility Committee for further investigation. Finance Committee - Vice Chairman Lea It was moved by Lea, seconded by Craig, that the voucher approval list for the two week period ended June 2, 1977 in the amount of $643,936.44, and the payroll for the two week period ended May 22, 1977, in the amount of $108,622.18, be approved for payment. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Bids were received June ~, 1977, on sale of the Honeywell computer system and accessories. The foLLowing bids were submi tted : Item I: 2021-l Processor, Control Panel & Power Supply, Card Reader, Line Printer, 1034 Printer and two Disc Drives. Bidders: Unit Record Service, Massachusetts President Paid Inc., Missouri Computer Place, Ohio Applied Systems, Alabama (bidding only on the two disc drives) $6,700.00 5,000.00 3,500.00 6,200.00 Items 2 & 3: 2) Twenty 273 disc packs, 3) Five disc pack cabinets Bidders: Applied Systems, Alabama Ten (10) disc packs Five cabinets $400.00 250.00 Mayor Kersey explained that Applied Systems was not interested in the disc packs and cabinets unless they were awarded the disc drives also. Lea noted that the city could only realize at the most $7,300 out of their original $80,000 investment, but that it would cost $IO,OOO if the city kept the computer and had it recondi- tioned for use at a later date. Craig suggested looking into selling it to a local government agency, since the city was realizing such a low return, maybe the community could benefit from it in some way. Larson questioned why the disc drives would be worth as much as the entire computer, and Mayor Kersey indicated their value depends on getting the right buyer who can put the equipment to use. It was moved by Lea, seconded by Roegner, to award the bid to Applied Systems on their bid of $6,850 for the two disc drives, 10 disc packs and 5 cabinets, subject to the Finance Director contacting local government agencies about any interest they might have in the computer; the final decision to be made by the Finance Committee. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED It was moved by Lea, seconded by Anderson, to approve reimbursement to the Auburn Youth Resources in the amount of $1,858.05. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Street & Engineering Committee - Chairman Lea The program to cut back on street lighting will be initiated soon. The disposition of the old Senior Citizen Center building is being referred back to the Building Committee for their consideration. Marv Seab~ands will attend a seminar in Portland dealing with railroad and highway grade crossing surfaces. A Street Use Permit has been approved for the Auburn Arts and Crafts Street Fair June 24, 25, and 26, 1977. The council recessed at 10:08 to an executive session, and reconvened at lO:50 p.m. -5- ! :l <g"~ AUBURN, WASHINGTON MONDAY JUNE 6, 1977 Ordinances and ~e~olutions Ordinance No. 3181 It was moved by Lea, seconded by Anderson, that Ordinance No. 3181, entitled '~N ORDINANCE OF THE CITY OF AUBURN, WASHINGTON, ADDING A NEW SUB SECTION TO AUBURN CODIFIED CITY ORDINANCE 10. 36.500 PASSENGER LOADING ZONES", be introduced and adopted. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Ordinance No. 3182 It was moved by Anderson, seconded by Roegner, that Ordinance No. 3182, entitled . "AN ORDINANCE OF THE CITY OF AUBURN, WASHINGTON, AMENDING AUBURN CODIFIED CITY ORDINANCE CHAPTER 9.80 (WE? DONS) BY ADDING A NEW CHAPTER THERETO PROHIBITING THE AIMING OR DISCHARGING OF FIREARMS WITHIN THE CITY LIMITS OF THE CITY OF AUBURN, WASHINGTON", be introduced and adopted. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Resolution No. 799 ---"-- It was IrOved by Roegner, seconded by Craig, that Resolution No. 799 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO BNTER INTO AN AGREEMENT WITH FROSTAD'S REXALL DRUG STORE AND PECKENPAUGH DRUG COMPANY FOR THE COLLECTION OF MUNICIPAL UTILITY BILLS", be adopted. ROLL CALL VOTE: All councilmen voting YES. Resolution No. 800 MOTION CARRIED It was m?ved by Lea, seconded by Anderson, that Resolution No. 800, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK OF THE CITY OF AUBURN, TO ENTER INTO AN AMENDMENT TO EXISTING AGREEMENT FOR AUBURN TRAFFIC SAFETY PROGRAM WITH STEVENS, THOMPSON & RUNYAN, INC., THE ORIGINAL CONTRACT HAVING BEEN AUTHORIZED BY CITY OF AUBURN RESOLUTION NO. 721, DATED JUNE 7, 1976", be adopted. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Resolution No. 801 It was moved by Larson, seconded by Roegner, that Resolution No. 801, entitled "A RESOLUTION OF THE'. CITY COUNCIL OF TUE' CITY OF AUBURN, WASHINGTON, AUTHORIZING PARTICIPATION IN AN INTERLOCAL AGREEMENT ESTABLISHING THE RESTRUCTURED PUGET SOUND COUNCIL OF GOVERNMENTS", be adopted. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED MISCELLANEOUS BUSINESS The City Clerk read a zone change application from Leonard Thormod, Joyce Inman, Janice Norton (Application 21-77) and a Preliminary Plat Proposal from D. M. Young Construction Co. for Cedar Hollow. It was moved by Craig, seconded by Larson, that these be referred to the Planning Commission. MOTION CARRIED The City Clerk read a Petition for Street Vacation for part of Reddington Road (Application V-6-77). It was moved by Larson, seconded by Craig, to instruct the City Attorney to draw up a resolution to call for public hearing on this request. MOTION CARRIED There being no further business to come before the council, the meeting adjourned at 10:55 p.m. -6- L:? x: ??z~ TER~ER' CITY CLERK. . j ! L , ~ , i' I I I