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Home My WebLink About11-07-1977 ~~sO"-, ,) !!-UBURN, WASHING'NJN MONDAY NOVEMBER 7, 1977 'l'he regular meeting of the Auburn City Council convened at 8:00 p.m., in the Auburn School District Board Room. ROLL CALL COUNCILMEN PRESENT: Councilmen Roegner, Kitchell, Craig, Larson, Anderson, F1echsig, and Lea. It was moved by F1echsig, seconded by Kitchell, that the minuteS of the Oc....ober 17, 1977, council meeting be approved as mailed. MOTION CARRIED PUBLIC HEARINGS 1. Mayor Kersey declared the public hearing continued on the proposed vacation of street right-of-way situated on "D" Street N. E., adjacent to the Auburn Municipal Airport, situated within the corporate limits of the City of Auburn. No one in the audience spoke for or against the proposal. It was moved by Lea, seconded by Kitchell, that the public hearing be continued to the November 21, 1977 council meeting, so that the proposal might be further discussed at the Airport Committee meeting of November 8, 1977. MOTION CARRIED 2. Mayor Kersey declared the public hearing open on the final assessment roll for Local Improvement District No. 289, providing for the construction and installation of curb and gutter, sidewalk, excavation ballasting, asphalt surfacing, storm drainage, street lighting and appurtenances on "M" Street N. E., 14th to 22nd N. E. Earl Johnson, 1725 "M" Street N. E., presented a letter to the clerk protesting the donation of approximately nine feet of his frontage for right-of-way. Wanda Brown, 1211 14th St. N. E., objected to her assessment being based on 100 feet of frontage, claiming that the frontage is only 90 feet. George Schuler explained that the frontage measurements are obtained through the title company and that he would be glad to work out this discrepancy as well as work with Mr. Johnson on his protest. He added that the assessment roll needs to be finalized now in order to meet the interest accrual date of the LID. It was moved by Lea, seconded by Craig, that the public hearing be closed. MOTION CARRIED It was moved by Lea, seconded by Craig, to instruct the city attorney to draw up the necessary ordinance approving and confirming the assessments and final assessment roll for L. I. D. 2891 subject to the satisfactory resolution of the two protests made at this evening's public hearing. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED CORRESPONDENCE The city clerk read three zone change applications as follows: 1) Request of James N. Stubbs to rezone from Unclassified to C-3 property located on the southeast corner of Auburn Way North and 49th Street N. E. (Application 34-77) . 2) Request of Clark, Topinka, Lund and Jullum to rezone from N-S (neighborhood shopping) to C-l property located on the northeast corner of 22nd and "N" St. N. E. (Application 35-77). 3) Request of Roderick W. Stewart to rezone from M-2 to A-l property located at 304 29th St. N. W., approximately 11 acres in size (Application 36-77). It was moved by Craig, seconded by Larson, that applications 34, 35 and 36-77 be referred to the next regular meeting of the Planning commission. MOTION CARRIED BID OPENINGS "Bids were opened on a call for bids at 11:00 a.m., 77-21, water line on "M" St. N. E. and S. E. 3l6th. submi t ted : November 1, 1977, for contract The following bids were -1- 4 I AUBURN, WASHINGTON MONDAY NOVEMBER 7, 1977 Schedule 1 & 2 Schedule lA & 2 I ~;; DiOrio Construction Co., Inc. $120,877.99 $118,295.69 Surface Construction Co., Inc. 128,466.80 128,466.80 Bert Robison Construction Co. 140,296.36 139,131.69 Moss Construction Co. 158,820.93 156,349.30 Frank Coluccio Construction 159,607.22 158,500.52 The Department of Public Works recommends that the contract be award",... to iOxio Construction on their low bid on Schedule 1A & 2 of $112,235.00 plus $6,OtJ.69 sales tax for a total of $118,295.69 (Funding: Water/Sewer Construction Fund). It was moved by Craig, seconded by Larson, that Contract No. 77-21 for waterline on "M" St. N. E. and S. E. 316th, be awarded to DiOrio Construction Co. on their low bid of $118,295.69 and that the Mayor and city clerk be authorized to sign the contract. ROLL CALIJ VOTE: All councilmen voting YES. MOTION CARRIED RECOMMENDATIONS The Planning Department recommends the following for call to public hearing: 2. c.c - - 3. U f"V", ...... ~ 1. The request of Mastro, Terrana, Michelotti and Mondchien to rezone from C-3 to M-1 a parcel of land approximately 5.89 acres in size located on the west side of the West Valley Highway at the intersection of 15th St. S. W. (Application 28-77). The request of John and Marlene Kingman to rezone from R-2 to R-3 a parcel of land on the west side of "M" St. S. E. between 33rd and 36th Streets S. E. (Application 31-77). The request of Clark, Topinka, Lund and Ju11um to rezone from N-S to C-1 a parcel of land in the southeast corner of the Villa Shopping Center (Application 35-77). It was moved by Larson, seconded by Craig, that a public hearing be held November 21, 1977, 8:00 p.m., before the city council, on the request of Applications 28, 31 and 35-77. MOTION CARRIED The Public Works Department recommends the following for council approval: 1. Pay Estimate No.2, final, to Bert Robison Construction Co. for construction of Water Imp. 112, waterline in Auburn Airport area, in the amount of ($266.29). Contract amount $22,344.79 Earned to date 19,887.77 (Incl. $1,645.86 rtng) It was moved by Craig, seconded by Kitchell, that the project be accepted by the city as complete and Pay Estimate No.2, final, to Bert Robison Construction Co. for a reduction of $266.29 be approved, and the retained percentage amounting to $1,645.86 be paid in thirty days provided that no liens or claims are filed and clearance is secured from the Department of Labor and Industries. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED - 2. Pay Estimate No.2, final, to W. C. Frost Construction Company for con- s truction of Sani tary Sewer Imp. #33, "R" St. Lift Station, in the amount of $30,814.59, COlltract 77-06. Contract amount $59,018.73 Earned to date $56,741.04 (inCl. $5,383.40 rtng) It was moved by Craig, seconded by Anderson, that the project be accepted by the city as complete and Pay Estimate No.2, final, to W. C. Frost Construction Company for $30,814.59 be approved for; payment and the retained percentage amounting to $5,383.40 be paid in thirty days, provided no liens or claims are filed and clearance is secured from the State Departments of Revenue and Labor and Industries. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED -2- 362 AUBURN, WASHINGTON MONDAY NOVEMBER 7, 1977 3. Pay Estimate No.4, to Moss Constructon Co. for St. Imp. 186, 3rd St. N.E./N.W. in the amount of $73,616.92, contract 77-12. Contract amount $381,152.52 Earned to date 281,158.62 (incl. $18,983.30 rtng) It was moved by Lea, seconded by Anderson, that Pay Estimate No. 4 to Moss Construction Co. for $73,616.92 be approved for payment. ROLL CALL VOTE: All councilmen voting YES. M('T.TI'W r:!i'QPTPD 4. It is requested that the following utility adjustments be approved: a. A refund of $28.43 to account 235.23101, John Frankhouser, for sewer charges, due to water leak at 2121 "D" St. S. E. b. A credit to account 450.18900, Children's Home Society of Washington, 4238 Auburn Way North. Excessive water usage increased sewer bi11~ a1 though property is not connected to sewer. Eight billings @ $2l.32 totaling $255.95. c. A credit of $48.41 to account 445.17500, Richard J. Bailey, 2301 "M" St. N. E., sewer charges, increased billings due to water leak. , It was moved by Craig, seconded by Anderson, that these proposed utility adjustments be approved. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED 5. At the request of the Finance Director, council is requested to give an opinion as to whether they would approve allowing people on strike addi- tional time to pay their utility bill. It was moved by Craig, seconded by Anderson, to refer this item back to the Utility Committee. MOTION CARRIED Craig also asked that the city attorney prepare an opinion on this. PROCLAMATIONS, APPOINTMENTS AND ANNOUNCEMENTS Mayor Kersey proposed that Ken Ingalls be appointed to replace Charles Burgeson on the Planning Commission. It was moved by Craig, seconded by F1echsig, that Ken Ingalls be appointed to the unexpired term of Charles Burgeson on the Planning Commission, effective January l, 1978, his term to expire December 31, 1981. MOTION CARR,fED COUNCIL COMMITTEE REPORTS Municipal Building Committee - Chairman Roegner It was moved by Roegner, seconded by Kitchell, that the libray roofing project, Contract 77-23, be accepted by the city as complete, and Pay Estimate No. l, final, to Nord Roofing for $7,40l.13 be approved for payment, and the retained percentage amounting to $775.80 be paid in thirty days provided no liens or claims are filed and clearance is secured from the Department of Labor and Industries. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Lea asked if the building committee minutes could be made available to the council in wri ting, before council is asked to act on their recommendations. Roegner answered this could only be accomplished it the meeting was changed to another night. He pointed out that the council had previously approved of the meeting being Monday prior to the council meetings, and that this was done so councilmen other than committee members could conveniently attend building committee meetings and keep up-to-date on the developments of the I new city hall construction. Roegner indicated he would bring Lea's question ..',._ before the next committee meeting. It was moved by Roegner, seconded by Flechsig, that the Library be authorized to call for bids for new drapes. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED -3- 3 ":1 c) AUBURN, WASHINGTON MONDAY NOVEMBER 7, 1977 It was moved by Roegner, seconded by Kitchell, to authorize the purchase of fuel oil under the low bid recei ved by the Auburn School District through our in~ergovernmental purchasing agreement. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED It was moved by Roegner, seconded by F1echsig, to approve the payment of $351.74 to Pacific Testing Laboratories for inspection and testing servic€' ;:_t. new city hall. ROLL CALL VOTE All councilmen voting YES. MOTION CARRIED I ~~. It was moved by Roegner, seconded by Kitchell, to approve a change order to W. G. Clark Construction for a decrease of $2,181.00. in their contract 77-10. George Schuler explained that this decrease offsets the increase in the Merit Company contract for correction of the misplaced pilings. ROLL CALL VOTE: All co unci 1men voting YES. MOTION CARRIED It was moved by Roegner, seconded by Kitchell to authorize payment to KPFF Consulting Engineers for additional pile and foundation design, in the amount of $1,059.81. George Schuler explained that this cost will be charged back to the Merit Company contract. ROLL CALL VOTE: Councilmen Roegner, Ki tche1l, Craig, Larson, Anderson and Craig voting YES. Councilman Lea voting NO. ~ ,- MOTION CARRIED ,.- C-;, c::- It was moved by Roegner, seconded by Flechsig, to approve payment of a ~ course of construction insurance premium to the Insurance Company of North America in the amount of $6,989.00, for the city hall construction. George Schuler explained that it was found to be cheaper for the city to provide the insurance through its own agent, rather than pay for the construction company to insure itself. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED It was moved by Roegner, seconded by Kitchell, that Pay Estimate No. 2 to Merit Company for $164,997.66 for city hall construction be approved for payment. ROLL CALL VOTE: Councilmen Roegner, Kitchell, Craig, Larson, Anderson and F1echsig voting YES. Counoilman Lea voting NO. MOTION CARRIED It was moved by Roegner, seconded by Kitchell, to authorize payment of Invoice #37 to Mel Streeter, Dermanis and Associates in the amount of $5,854.58 for design services on the new city hall. ROLL CALL VOTE: councilmen Roegner, Kitchell, Craig, Larson, Anderson and F1echsig voting YES. Councilman Lea voting NO. MOTION CARRIED Airport Committee. - Chairman Kitchell The committee meeting mdnutes are a matter of public record. j Utility Committee - Chairman Craig--No meeting to report. Planning and Community Development - Chairman Larson Larson announced that there will be a public hearing November 8, 1977, 7:30 p.m in the ci ty hall regarding the Sho:relines Management perIni t for a sewer line to cross under the Stuck River. Public Safety Committee - Chairman Anderson It was moved by Anderson, seconded by Flechsig, to approve the master solicitor license application of Robert E. Green. MOTION CARRIED -4- G4 AUBURN, WASHINGTON MONDAY NOVEMBER 7, 1977 Finance Committee - Chairman Flechsig It was moved by Flechsig, seconded by Craig, to approve payment to Auburn Youth Resources in the amount of $1,899.l9 for their September reimbursement. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED It was moved by Flechsig, seconded by Craig, to approve the vouche emf~ts for the period ending October 3l, 1977, in the amount of $l,006,958.35, and the payroll for the two week period ending October 23, 1977, in the amount of $122,220.24. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED , It was moved by Flechsig, seconded by Craig, to approve the cash adjustment transfers for October, 1977, as listed on the attached appendix. ROLL CALL VOTE: All councilmen voting YES. MOTION CA.R.~IED It was moved by Flechsig, seconded by Craig, to declare surplus an obsolete cash register and accept the bid of L. Carter for its sale for $75.52; and to del~are surplus an obsolete bookkeeping machine, and authorize a call for bids for its sale. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Street & Engineering Committee - Chairman Lea Lea reported that a study has been made of the turning radius at the corner of Auburn Way South turning east to Main Street, which was recently questioned at the public hearing on the East Main Street project, and it was found that the radius could not be significantly improved. Lea added that the proposed bulbing of the that corner will not be done. Lea also reported receiving a request from Auburn businessmen to consider using the old senior ci ti zen center for a parking lot, and asked that the Building Committee consider this. Craig expressed concern over the difficult access to the proposed Val Bain plat northwest, of town, and more particularly, the possibility of city liability in the event that our fire protection services could not reach the area easily. Jack Bereiter indicated that with this statement, the city has made a record of their concern on this matter, and suggested that the developer be made aware of this possible problem. DEPARTMENT HEAD REPORTS George Schuler introduced Lynn Rued, the new Assistant Planner in the depar'..-ment. ORDINANCES AND RESOLUTIONS Ordinance No. 3217 It was moved by Flechsig, seconded by Kitchell, that Ordinance No. 32l7, entitled "AN ORDINANCE OF THE CITY OF AUBURN, WASHINGTON, RELATING TO AND PROVIDING f'OR THE VACATION OF ALLEY RIGHT-OF-WAY, SITUATE EAST OF liB" STREET N.E., IN THE 300 BLOCK, SITUATE WITHIN THE CORPORATE LIMITS OF THE CITY OF AUBURN, WASHINGTON", be introduced and adopted. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED -, I Ordinance No. 3218 It was moved by Flechsig, seconded by Larson, that Ordinance No. 32l8, entitled "AN ORDINANCE OF THE CITY OF AUBURN, WASHINGTON, AMENDING AUBURN CITY ORDINANCE NO. 3200 SECTION 2 (PASSED SEPTEMBER 19, 1977) , RELATING TO AND PROVIDING FOR .: THE VACATION OF ALLEY RIGHT-OF-WAY, SITUATED SOUTH OF MAIN STREET BETWEEN "A" AND "B" STREETS NORTHEAST, SITUATE WITHIN THE CORPORATE LIMITS OF THE CITY OF AUBURN, WASHINGTON", be introduced and adopted. -5- AUBURN, WASHINGTON ROLL CALL VOTE: MONDAY .ii...,;' ~); NOVEMBER 7, 1977 MOTION CARRIED Councilmen Flechsig, Roegner, Kitchell, Craig, Larson and Anderson voting YES. Councilman Lea voting NO. There being no further business to come before the council, the meetina was adjourned at 9:00 p.m. AJ Number CASH TO $$$ 2212 2211 c.c 2214 ,..... ,..... U 2216 0: W 2217 2219 2218 2221 2223 000 18.00 * 430 33.00 * 101 8.00 * 000 1~242.95 109 1~550.50 214 215 445 2~893.58 8~07~.17 27 ~ 711.33 CASH FROM 430 $$$$ Page One DESCRIPTION Stop pmt check Void check To correct fund number on Treas~ Re~ Monthly equipe Reserve Transfer Monthly bond debt transfer Monthly Bldg. rental 550 372.98 * 35.97 651 1,242.95 Monthly finance Dept. charges Transfer of State & Fed. ex cise & sales tax August Equip. Rental charges 2220 320 4~870.00 * Void check ~224 320 4~792.00 * void check 000 4~363.34 651 286.91 550 14~293.03 000 101 103 104 430 612.39 195.29 291.66 266.66 184.50 435 112 430 7,253.58 3,714.17 27,711.33 101 430 432 000 114.30 253.38 2.23 3.07 430 104 432 435 2,666.67 405.00 1 , 041. 67 250000 435 286091 000 101 430 432 435 550 3,936.85 5,552.69 4,299.67 147.94 155.38 200.50 -6- ~) ti ti October, 1977 - continued Page Two 2222 000 148.84 550 148.84 Allocate gas charges 2225 000 23.77 103 23.77 postage for Sept. 2226 000 765.16 000 672.81 Printing charges 101 12.04 for Sept 430 56.66 550 11.57 104 4.51 435 7.57 I 2227 000 3,183.32 440 3,183.32 Engineering charges 2228 000 4.00 * void check 2229 102 41,076.23 440 570.52 Distribute costs 000 16,116.39 789 15,545.87 on LID 289 000 79.38 789 41,076.23 789 7,849.09 440 7,928.47 2230 430 5,000.00 435 5,000.00 Airport rental to sewer 2231 000 40.00 * void check 2233 432 66,929.56 430 66,929.56 W/S/G revenue 2234 430 70.12 NSF check 2237 000 4.00 * void check 2239 550 14,164.29 000 3,793.91 Equip Rental Charges 101 5,519.56 for September 430 4,362.79 432 147.94 435 139.59 550 200.50 2240 000 * 6.00 NSF check 2242 885 * 11.16 Reduce ch register by bank Dr memo 2243 633 50.00 116 50.00 Re=code Tr. Receipt 2246 430 * 39 . 09 NSF check 225,943.82 216,337.16 ** 18.00 (35.97) 33.00 (70.12) 8.00 (6.00) 4,870.00 (11.16) 4, 792 . 00 (39.09) 4.00 9,606.66 Net change to cash 40.00 4.00 -7- ~). I~ CLERK