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HomeMy WebLinkAbout01-03-1978 I ~ l~"::J ~: ,.-- ~ U 0: ~ I lJ:~!~!Y!?!!-,-.!I!!:~c;!!J!'!tJgN._ _ ._... ________ .__ .h___!~q!Jpl1.Y_ .. _ _ . _... __. ____. __..____.i!ANUl)!?X_.}LE~!3_ The TUifu1.u /IIC'I'li[Jf.j of the AuJJurn Cil./I Council convt'llcd <1/: 8:00 p.m., in the lIubuUI Schoo} V;s/:rict lIdministration lilli.ldiI!<J Board f<OO/ll. ROLL ClILL COUNCI LMJ:,'N PRESENT :Counci lmen Roegner, K.i tchell, Craig, Larson, Anderson, F'lechsig and Lea. It was moved by Flcchsig, seconded by K.itchell, that the minutes of the Decombt!T 19, .1977, m(~(0tinq be approved as mailed, with the following correction: Page> 1, Recommendations item #3, change order 3A should be an increase of $4,164.55. MOTION CARRIED PUBLIC HEARINGS 1. Mayor Kersey d(~clared the public hearing open on the request of T. E. Mathews for the vacation of the former Seattle-Tacoma Pole Line Easement located between 56th and 58th Avenue South adjacent to South 338th Street (I'lest Hill area). Mr. T. E. Mathews, 37202 56th Avenue South, spoke i n .favor of the roques t. It was moved by Lea, seconded by Larson, that the publi c hearing be closed. MOTION CARRIED It was moved by Lea, seconded by I,arson, that the request for vacation of public ri.ght-of-way of T. E. Mathews, be approved, and that the city attorney be instructed to draw up the necessary ordinance. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED 2. Mayor Kersey declared the public hearing open on the request of Don Kirkman and David Hensel to amend an existing Special Property Use Permit from a retirement center to 10 duplexes on property located on the west side of "u" Street N. E.in the 1900 bJock (Application 38-77). The Planning Commission recommends council approval o.f this request because it will conform to the deIlsities out1.inedin our Comprehensive Plan and the pro- ject will provide 5,335 square feet of lot area per living unit; this is more than the minimum required by our zoning ordinance and provided that addi- tional guest parking be shown on the site layout plan and the plans be attached to and become a part of any permi t. No one in the audience spoke for or against the request. It was moved by Flechsig, seconded by I.-arson, that the public hearing be closed. MOTION CARRIED It was moved by F.lechsig, seconded by Larson, that the request of Kirkman and Honsel, Application 38-77, bf! qranted, a.nd that the ci ty attorney be instructed to draw up the necessary ordinance to include the recommendations oE the Planning Commiss.ion, to inc.Zude that consideration be given to the dedication of the west 25 feet for the future development of "r/' Street N. E., and to include the rocommendations of the Engineering Department memo dated November 2, 1977, regarding this requost. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED BID OPENINGS Bids were opened January 3~ 1978, at 11:00 a.m., for legal publications for the City of Auburn for 1978. The Globe-News submitted the only bid as follows: ~_I?Ei:.nt typE. $3.33 pe:r: coJumn inch .for first publication .37 per Jinc for first publication $3.24 per columIl inch for additional pUblications .36 per 1 ine [or a.ddi tional publications It was moved by V1echsig, seconded by Roegner to accept the Globe-News oid for legal publications for the city for 1978. -1- 3~J2 A llBURN, WASHINGTON MON DAY JANUARY 3, 1978 ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED CORRESPONDENCE The city clerk read a zone change application from Darre1 Fowler, to rezone from R-2 to R-4 property located on the east side of "F" Street S.E., between 19th and 21st Street S. E. (Application 1-78). It was moved by Craig, seconded by Flechsig, that Application 1-78 be referred to the next regular meeting of the Planning Commission. MOTION CARRIED RECOMMENDATIONS I, The Department of Public Works recommends the following for council approval: 1. Pay Estimate No. 6 to Moss Construction Company for St. Imp. 186, 3rd St. N. E./N. W. in the amount of $38,966.21 (Contract 77-12). Contract Amount $393,403.94 (incl. change orders) Earned to date $393,368.12 (inc1.$24,536.53 rtng) It was moved by Lea, seconded by Flechsig, that Pay Estimate No. 6 to Moss Construction Company for $38,966.21, be approved for payment. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED 2. Authority to call for bids on LID 292, "I" St. N. E. waterline, from 22nd to 26th Streets N. E. It was moved by Craig, seconded by Larson, to authorize call for bids on LID 292. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED 3. Award Contract 77-25, alterations to Maintenance and Operations Building, to Tinners, Inc., Port Orchard, Washington as follows: (on renegotiated bid) Total bid $15,562.68 Sales tax 840.38 $16,403.06 It was moved by Craig, seconded by Roegner, to award Contract 77-25 to Tinners Inc., for alterations to the Maintenance and Operations Building, and authorize the Mayor and city clerk to sign the contract. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED 4. Award Contract 77-16, East Main Street UAB Project, to Moss Construction Co. covering Schedule A for basic contract, Schedule B for waterline improvements and Schedule D for landscaping as follows: Schedule A $541,684.50 Schedule B $35,290.00 Tax 1,905.66 37,195.66 Schedule D 27,447.80 $606,327.96 Flechsig expressed concern about the .inc1usion of the landscaping schedule in this project (Schedule D) a~king if the costs of maintenance have been determined and considered. Lea answered that maintenance costs arc not known. lIe added that this landscaping on East Main will consist of beds at the same level of the ground, not raised above the ground, as is the controversial landscaping on Auburn Way North. Roegner asked if the city's share of costs on this project are less, since the bid came in low. Pat Nevins explained that the city's cost is a percentage of the total and consequently it is less. Lea added that the cost to the city is mostly for .in-house design work. Roegner asked what is going to happen to the parking proposal in the project. Lea replied that he feels that it will be necessary to call an executive session to discuss off-street parking and property acquisi- tion. I Craig commented that the city has the responsibility to create something pleasant for its citizens, not just something of asphalt and concrete. -2- AUBURN, WASHINGTON MONDAY JANUARY 3, 1978 He stated further that he is in favor of including Schedule D for the landscaping. Mayor Kersey pointed to the problems the city has had in the past with beauti- fication projects, the lack of manpower to do the maintenance and the vandalism which so often occurs. Lea stated that Auburn can certainly use the beautifi- cation, and that the city must look 10-20 years to the future and look at what the overall impact will be. It was moved by Lea, seconded by Craig, to award Contract 77-16, the East Main Street Project, to Moss Construction Company covering Schedule A for the basic contract, Schedule B for waterline improvements and Schedule D for landscaping, in the amount of $606,327.96. I ROLL CALL VOTE: Councilmen Lea, Kitchell, Craig, Larson and Anderson voting YJi:S. Councilmen Roegner and Flechsig voting NO. MOTION CARRIED PROCLAMATIONS, APPOINTMENTS AND ANNOUNCEMENTS It was moved by Craig, seconded by Larson, to confirm the following appointments and reappointments as recommended by the Mayor: Nap Hebert Board of Appeals 5 yr term Roy Gustaves Planning Commission 5 yr term John Carpenter Planning Commission 5 yr term Barbara Campbell Human Resource 5 yr term c.;. Dorothy Bassett Cemetery Board 5 yr term Leonard Ell iot t Library Board 5 yr term ...-- ~ John Darrell Ci vi 1 Service 6 yr term W Neil Richards Park Board 3 yr term 0: Bob Poldevardt Park Board-Assoc. Member 1 yr term ~ Cal Scarff Park Board-Assoc. Member 1 yr term lCoji Norikane Park Board-Assoc. Member 1 yr term Chuck Jones Park Board-Assoc. Member 1 yr term MOTION CARRIED COUNCIL COMMITTEE REPORTS "T, Municipal Building Committee - Chairman Roegner It was moved by Roegner, seconded by Kitchell, that Pay Estimate No. 28 to Mel Streeter, Dermanis and Associates for $3,998.57 for inspection services per.:fformed on the new ci ty hall be approved for payment. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED It was moved by Roegner, seconded by Flechsig, to authorize payment to Pacific Testing Laboratories for $684.05 for concrete testing and inspection services for the new ci ty hall. ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Roegner stated that the committee is still looking at an automatic sprinkler system for the new city hall. utility Committee - Chairman Craig--No meeting to report. Publ.i c Safety Commi t tee - Vice Chai rman Roegner-- Minutes are publi c record. ~rt Counci.l Committee - Chairman Kitchell--Minutes are public record. I The regular meeting of 1/5/78 will be delayed to 8:30 p.m. Planning and Community Development Committee - Chairman Larson--No report. Finance Committee - Chairman Flechsig It was moved by Flechsig, seconded by Craig, to approve the Auburn Youth Resources report and expenditures for November, 1977. -3- ,. (~ i ... '1l. ,!,../,' .~j,. l}UBURN !-!!AS!!!.!lGTON ___ MONDAY JANUARY 3, 1978 ROLl, CALL VOTE; All councilmen voting YES. MOTION CARRIED It was moved by Flechsig, seconded by Lea, to approve the voucher expenditures covering Rainier Bank checks 3174 through 3213 and Pacific National Bank checks one (1) through 122 in the amount of $932,780.73 and the payroll for the two week period ending December 18, 1977, in the amount of $144,803.36 ROLL CALL VOTE: All councilmen voting YES. MOTION CARRIED Street & Engineering COImlittee - Chairman Lea The meeting minutes are public record. I Lea explained that .in response to a letter from Marv Seabrands, the commi ttee is looking .into the lega.1i ty oE having established LID 286 for work on "D" St. N. W., and not complet.ing it. It seems that the LID was abandoned after block grant funding fell through, and Lea asked Jack Bereiter to prepare a legal response to this question in time for the committee meeting in two weeks. Craig expressed deep concern that the council had directed that a specific action be taken, and that the action had not been carried out, nor had the council received a reply as to why the action was not taken. MISCELLANEOUS BUSINESS Mayor Kersey announced that there will be a swearing-in ceremony January 9, 1978, in the mayor's office, at 5: 00 p.m., for the newly elected ci ty officials. Lea announced that there will be a meeting of the Council Committee on Committees January 9, 1978,7:30 p.m. at the city hall. There being no further business to come before the council, the meeting adjourned at 8:50 p.m., to an executive session, to consider land acquisition. At the close oE the executive session, it was moved by Lea, seconded by Craig, that council instruct the staff to proceed with efforts to secure funding from the Urban Arterial Board for off-street parking for the. East Main Street project. A CLERK I -4- l'