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HomeMy WebLinkAbout08-15-1994 C\tYOF ~..w... Auburn ~ ~.s'J,in~~ CITY OF AUBURN COUNCIL MEETING MINUTES August 15, 1994 7:30 p.m. I. CALL TO ORDER A. Flag Salute Mayor Booth called the meeting to order at 7:35 p.m. and led those in attendance in the pledge of allegiance. B. Roll Call Those in attendance included Mayor Booth and members of the Auburn City Council as follows: Pat Burns, Rich Wagner, Virginia Haugen, Trish Borden, Jeanne Barber, Stacey Brothers and Don Kurle. Staff members present included Parks and Recreation Director Len Chapman, Fire Chief Bob Johnson, Police Chief Dave Purdy, Finance Director Victor Thompson, Public Works Director Frank Currie, Planning and Community Development Director Paul Krauss, Assistant City Attorney Judy Ausman, City Clerk Robin Wohlhueter, and Deputy City Clerk Dani Daskam. C. Announcements and Appointments 1. Announcements - None. 2. Appointments - None. D. Agenda Modifications The modification transmits a correct Page one of Resolution No. 2546 under Item No. VII.B.3 of these minutes. An additional modification read into the record by Assistant City Attorney Ausman is to change the recommendation under Item No. IV.C.l of these minutes to approve the downgrade of the liquor license for Fortune Garden Restaurant from Class BC to Class AC. Planning and Community Development Director Krauss explained the State of Washington has already downgraded the Fortune Garden Restaurant liquor license from Class H to Class BC. II. CITIZEN INPUT. PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings I. Reallocation of Community Development Block Grant Funds F5.4.3, 03.11.1 The request to reallocate $25,000 in unused Community Development Block Grant funds to the following projects previously approved by the Auburn City Council: AUBURN CITY COUNCIL MINUTES August 15, 1994 Page No.2 Children's Home Society Modular Building - acquisition and placement $12,500 A YR Youth and Family Resource Center - acquisition and rehabilitation $12,500 Mayor Booth opened the public hearing and requested citizen input for or against the request to reallocate $25,000 in unused Community Development Block Grant funds. Sandra Riffe of Children's Home Society. Auburn. WA Ms. Riffe thanked the City of Auburn for its support of Children's Home Society and their program to promote healthy families in the community. Motion by Councilmember Burns, second by Councilmember Borden to close the public hearing. MOTION CARRIED UNANIMOUSLY. 7-0. 2. 1994-1995 Auburn Downtown Association Budget A1.10 The request of the Steering Committee of the Auburn Downtown Association to establish a budget of $61,000 for the 1994-95 budget year. Mayor Booth opened the public hearing and requested comments for or against the request of the Steering Committee of the Auburn Downtown Association to establish a budget or $61,000 for the 1994-95 budget year. No member of the audience requested recognition to speak for or against the 1994-1995 Auburn Downtown Association Budget. Motion by Councilmember Burns, second by Councilmember Barber to close the public hearing. MOTION CARRIED UNANIMOUSLY. 7-0. B. Audience Participation Mayor Booth invited citizens in the audience to make any comments they wished to bring to the attention of the City Council. No member of the audience requested recognition to speak at this time. See Item No. VII.A.3 of these minutes for citizen participation taken from the floor later in the meeting. C. Correspondence - None. AUBURN CITY COUNCIL MINUTES August 15, 1994 Page No. 3 III. COUNCIL COMMITTEE REPORTS A. Municipal Services A3.6.4.4 Chair Brothers reported the Municipal Services Committee met this afternoon at 4:30 p.m. and discussed the Auburn Community Fund, neighborhood traffic concerns, and Resolution No. 2552. Chair Brothers reported the Municipal Services Committee recommends City Council approval of Resolution No. 2552 which is an accreditation program for the Auburn Police Department. The next regular meeting of the Municipal Services Committee is scheduled for Tuesday, September 6, 1994 at 4:30 p.m. B. Planning & Community Development A3.6.4.4 Chair Burns reported the Planning and Community Development Committee met August 9, 1994 at 7:30 p.m., and the minutes of the meeting are public record. Chair Burns requested Council support of the agenda items approved by the Planning & Community Development Committee and recommended for City Council approval. The next meeting of the Planning and Community Development Committee is scheduled for August 22, 1994 at 7:30 p.m. C. Public Works A3.6.4.4 Chair Wagner reported the Public Works Committee met on August 8, 1994 and discussed several contract administration items. Chair Wagner requested City Council support of the Public Works Committee items appearing on the agenda this evening. Chair Wagner further reported a presentation by the State Department of Transportation was made on their proposed inter-city train service and discussed the potential for connecting some of the Enumclaw Plateau to the sewer system. The next meeting of the Public Works Committee is scheduled for August 22, 1994 at 5:30 p.m. D. Finance A3.6.4.4 Chair Barber reported the Finance Committee met today at 7:00 p.m. to discuss Ordinance No. 4677, which is recommended for approval by two members of the Finance Committee, and claims and payroll vouchers. The next meeting of the Finance Committee is scheduled for September 6, 1994 at 7:00 p.m. IV. CONSENT AGENDA A. Minutes 1. Minutes of the August 1, 1994 regular Council meeting. AUBURN CITY COUNCIL MINUTES August 15, 1994 Page No.4 B. Vouchers F4.9.2, F4.9.5 1. Claim numbers 94460 through 94808 in the amount of $1,062,348.66 and dated August 15, 1994. 2. Payroll numbers 206960 through 207538 in the amount of $847,529.43 for the pay period covering July 27, 1994 to August 4, 1994 and dated this 15th day of August, 1994. C. Liauor License A5.6.l 1. Fortune Garden Restaurant City Council to approve the liquor license downgrade from Class BC to Class AC for Fortune Garden Restaurant located at 440 16th Street N.E., Auburn, W A. This agenda item request was changed as noted in the agenda modification under Item I.D of these minutes. 2. Jade House Restaurant City Council to approve a Class H liquor license for Jade House Restaurant located at 9 East Main Street, Auburn, W A. D. Contract Administration 1. Public Works Proiect No. 546 04.9.1 PR 546 Recommend awarding Small Works Contract No. 94-09 for the 1994 Slurry Seal to Blackline, Inc. on their low bid of $70,278.80. 2. Public Works Proiect No. 547 04.9.1 PR 547 Recommend awarding Small Works Contract No. 94-10 for the 1994 Channelization Program to be awarded to Apply-A-Line, Inc. on their low bid of $43,146.88. E. Utility Bill Ad iustment F4.5.2 Recommend approval of utility adjustment to the following accounts: Account No. 2.31.3880 in the amount of $789.33 Account No. 3.49.0420 in the amount of $465.63 Account No. 4.49.2060 in the amount of $204.18 Motion by Councilmember Kurle, seconded by Councilmember Burns to approve Consent Agenda Items IV.A through IV.E. With concurrence by Councilmember Kurle and Councilmember Burns, Councilmember Haugen requested Consent Agenda Item No. IV.D.l be removed from the Consent Agenda for discussion. MOTION CARRIED UNANIMOUSLY. 7-0. AUBURN CITY COUNCIL MINUTES August 15, 1994 Page No. 5 Consent Agenda Item IV.D.l is a recommendation to award Small Works Contract No. 94-09 for the 1994 Slurry Seal to Blackline, Inc. on their low bid of $70,278.80. Councilmember Haugen requested identification of the locations where the slurry seal will be used. Public Works Director Currie explained the slurry seal program has been ongoing for about seven years and is a preventative maintenance program to seal roadway cracks in primarily residential areas on a five year rotation. Public Works Director Currie further stated the slurry seal has been effective in reducing the amount of slurry seal maintenance needed year after year. Councilmember Haugen questioned whether the residents will be notified prior to the slurry seal maintenance being conducted in their neighborhood. Public Works Director Currie explained residents are generally notified two week in advance as well as a few days before the maintenance work begins. Councilmember Brothers stated the slurry seal program appears to be a most successful and cost-effective program for improving city streets. Councilmember Wagner stated the Public Works Committee reviewed the slurry seal program and apologized that more detailed information was not contained in the agenda. Councilmember Kurle noted that 81,000 square yards of road surface will be treated. Motion by Councilmember Haugen, second by Councilmember Wagner to approve Consent Agenda Item No. IV.D.1. MOTION CARRIED UNANIMOUSLY. 7 -0. V. UNFINISHED BUSINESS - None. VI. NEW BUSINESS A. Application No. ANXOOOl-94 0.3.1 ANXOOOl-94 City Council consideration on the request of the City of Auburn to annex Olson Canyon for municipal purposes, an approximate 60-acre parcel of city-owned property, where the approximate location is on the north side of the City of Auburn golf course. Motion by Councilmember Burns, second by Councilmember Barber to approve the proposed annexation and instruct the City Attorney to prepare the necessary ordinance. Councilmember Brothers questioned whether the area would automatically retain a specific zoning designation if the annexation proceeds. Planning and Community Development Director Krauss stated he was unsure but would research the question and report his answer. Mayor Booth requested Planning and Community Development Director Krauss report his answer to Councilmember Brothers as soon as his research is concluded. MOTION CARRIED UNANIMOUSLY. 7-0. A UBURN CITY COUNCIL MINUTES August 15, 1994 Page No.6 VII. ORDINANCES AND RESOLUTIONS A. Ordinances Assistant City Attorney Judy Ausman read the title of each Ordinance out loud. 1. Ordinance No. 4677 F3.8 1994 Budget An Ordinance of the City Council of the City of Auburn, Washington, authorizing the Mayor to accept Schedule "A" which relates to the City of Auburn 1994 Budget reallocation of funds in various account in several funds pursuant to RCW 35A.33.120. Motion by Councilmember Barber, second by Councilmember Borden to introduce and adopt Ordinance No. 4677. Councilmember Burns requested consideration of Ordinance No. 4677 be continued until the next City Council meeting as he has a number of questions regarding the Ordinance. Councilmember Barber stated she had no objection to continuing consideration of the ordinance. Councilmember Borden stated she had no objection with the continuance but is willing to discuss the Ordinance this evening. Councilmember Brothers stated he had several questions with regard to the Ordinance and a continuance would be appropriate. Councilmember Brothers questioned whether the proposed budget reallocation is a reallocation or additional expenditures. Assistant City Attorney Ausman stated it is a reallocation of funds received by the General Fund as revenues in 1994. Finance Director Thompson explained some of the construction projects have changed because of schedule alterations, but funding is the same. Finance Director Thompson further explained that some construction projects are exceeding budget projections for 1994. Councilmember Brothers reiterated his request to continue Ordinance No. 4677 to a later date. Council member Kurle stated some of the reallocations or adjustments appear to be understandable, but a few appear to be program improvements, such as the telephone upgrade, a computer file server, and an additional employee. Councilmember Kurle stated if these items are not in the 1994 Budget but are program improvements, the City Council should discuss them. Councilmember Haugen stated she concurs with Councilmember Burns and Councilmember Brothers to continue consideration of Ordinance No. 4677. AUBURN CITY COUNCIL MINUTES August 15, 1994 Page No. 7 Councilmember Brothers requested a designation be included to indicate budgeted items versus program improvements. Councilmember Borden requested a presentation on the 1994 budget reallocations at the next Council meeting. Motion by Councilmember Borden, second by Councilmember Haugen to postpone action on Ordinance No. 4677 until the next City Council meeting. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Ordinance No. 4694 F4.3, 04.6.2 An Ordinance of the City of Auburn, Washington, amending Auburn City Code 13.20.440 pertaining to City of Auburn sewer rates. Motion by Councilmember Wagner, second by Councilmember Kurle to introduce and adopt Ordinance No. 4694. Councilmember Brothers asked for a review of the sewer rates. Public Works Director Currie explained the Ordinance incorporates Metro charges for residential and commercial customer sewer services. He said, earlier this year, the Council adopted an ordinance that established residential and commercial minimum rates, but it did not include rates for commercial account overages. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 3. Ordinance No. 4696 F5.3, 03.11.2 An Ordinance of the City Council of the City of Auburn, Washington, approving an appropriation of grant funds in the amount of twenty-four thousand six hundred and 00/100 dollars, ($24,600.00), and authorizing the Mayor to accept the grant from the King County Department of Human Services, for late night and after school programs. Motion by Councilmember Burns, second by Councilmember Barber to introduce and adopt Ordinance No. 4696. Councilmember Brothers requested a brief summary of late night and after school programs. Parks and Recreation Director Chapman explained the King County grant will provide two youth programs for youth ages 12-18 years; one is a Late Night Program to be offered one Saturday night per month at Auburn High School for one school year, and the second is an After School Program to be offered twice a week at Olympic and Cascade Junior High Schools. Parks and Recreation Director Chapman stated activities for the youth will include arts, athletics, academic help, and counseling services. AUBURN CITY COUNCIL MINUTES August 15, 1994 Page No. 8 Councilmember Brothers questioned the staffing needs to conduct the programs. Parks and Recreation Director Chapman stated the Youth Coordinator will coordinate the program, but additional part-time staff will be hired to carry out the programs. Councilmember Brothers asked if any plans had been made for security. Parks and Recreation Director Chapman stated staff is working with the Police Department, Auburn Youth Resources, church groups, and the School Administration for security purposes. Parks and Recreation Director Chapman stated staff is also working to encourage civic, fraternal, churches, and other groups to sponsor a Late Night event. Beckv Stoner, 234 12th Street S.E., Auburn, W A Ms. Stoner suggested the parents of the youth program participants be involved in the Late Night and After School programs. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions Assistant City Attorney Judy Ausman read the title of each Resolution out loud. 1. Resolution No. 2528 03.1 ANXOOOl-94 A Resolution of the City Council of the City of Auburn, King County, Washington, setting forth the City's intent to annex certain property known as the Olson Canyon property for municipal purposes. Motion by Councilmember Burns, second by Council member Barber to adopt Resolution No. 2528. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 2529 A3.17,05.1 A Resolution of the City Council of the City of Auburn, Washington authorizing the Mayor and City Clerk of the City of Auburn to execute a lease agreement between the City and Michael and Christine Brewster- Wray to provide caretaker services at the Olson Canyon site. Motion by Councilmember Burns, second by Councilmember Borden to adopt Resolution No. 2529. Councilmember Brothers questioned how the City advertised for the caretakers and whether they are obligated to stay a minimum length of time. Parks and Recreation Director Chapman explained the lessees were chosen through a casual arrangement, and the lessees are not obligated to a minimum lease term. AUBURN CITY COUNCIL MINUTES August 15, 1994 Page No.9 In response to a question from Councilmember Wagner, Parks and Recreation Director Chapman explained the City will provide livestock, probably a goat or sheep, to be cared for by the lessees and for the purpose of controlling plant growth on the site. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 2546 A1.l0 A Resolution of the City Council of the City of Auburn, Washington, approving the proposed Auburn Downtown Association budget for the period of July 1, 1994 to June 30, 1995, as required by Ordinance No. 4293. Motion by Councilmember Burns, second by Councilmember Borden to adopt Resolution No. 2546. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 4. Resolution No. 2550 04 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for Professional Services between the City and Economic and Engineering Services, Inc., for a corrosion control study within the city of Auburn. Motion by Councilmember Wagner, second by Councilmember Burns to adopt Resolution No. 2550. Councilmember Brothers questioned whether the study will determine the levels of lead and copper in the water. Public Works Director Frank Currie explained the U.S. Environmental Protection Agency sets standards for contaminant levels, and the City has already conducted a study to determine the level of contaminants in the City's water. Public Works Director Currie explained the purpose of the Corrosion Control Study is to determine the source of the contaminants in the City's water system. Public Works Director Currie assured the City Council the level of contaminants is not a concern and is not high enough to require the City to correct at this time. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Resolution No. 2551 04.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement between the City of Auburn and the City of Bonney Lake for operating and maintaining a public water system. A UBURN CITY COUNCIL MINUTES August 15, 1994 Page No. 10 Motion by Council member Wagner, second by Councilmember Kurle to adopt Resolution No. 2551. MOTION CARRIED. 6-1. Councilmember Haugen voted no. 6. Resolution No. 2552 01 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn to execute The Accreditation Program for Law Enforcement Agencies Accreditation Agreement between the City and the Commission on Accreditation of Law Enforcement Agencies, Inc. Motion by Councilmember Brothers, second by Councilmember Wagner to adopt Resolution No. 2552. MOTION CARRIED. 6-1. Councilmember Haugen voted no. VIII. MA YOR'S REPORT A. Executive Session - None. B. National League of Cities Mayor Booth reminded Councilmembers of the National League of Cities 12th Annual Local Government Professionals Conference in St. Petersburg, Florida, September 21 through September 24, 1994. Mayor Booth reminded Council members that registrations are to be returned by September 16, 1994, and should be coordinated with Mayor's Secretary Duanna Richards. C. City Council Workshop Mayor Booth reminded Councilmembers of the Council Workshop scheduled for August 24, 1994 beginning at 6:30 p.m. at Trotter's Family Restaurant. Mayor Booth announced Councilmember Burns has a conflict with the August 24 workshop date due to an emergency meeting of the Board of Directors of the Suburban Cities Association. Councilmember Burns stated he would see whether it would be appropriate for a staff person to attend the Suburban Cities Association meeting instead. Mayor Booth also reported Councilmember Kurle has been called out of town for two weeks beginning Monday, Monday August 22 and will not be able to attend the Council workshop. Staff will attempt to reschedule the workshop, subject to the availability of the facilitator. IX. ADJOURNMENT A. August 22. 1994 Adiournment Request the City Council recess the meeting to August 22, 1994 at 6:30 p.m. for the purpose of taking action to award Contract No. 94-08 for construction of street improvement located in back of businesses located on Main Street from Auburn Way South to A Street, and improvements to B Street. AUBURN CITY COUNCIL MINUTES August 15, 1994 Page No. 11 Motion by Councilmember Burns, second by Councilmember Haugen to recess the meeting to August 22, 1994 at 6:30 p.m. for the purpose of taking action to award Contract No. 94-08 for construction of street improvements behind businesses located on Main Street from Auburn Way South to A Street, and improvements to B Street. MOTION CARRIED UNANIMOUSLY. 7-0. The City Council meeting recessed at 8:33 p.m. ~Ú>/Jo~ Charles A. Booth, Mayor Robin Wohlhueter, City Clerk 94M8-15 CITY OF AUBURN August 15, 1994 COUNCIL MEETING AGENDA CONTINUED TO AUGUST 22, 1994 AT 6:30 P.M. Mayor Booth reconvened the meeting at 6:35 p.m. The Auburn City Council recessed its meeting to August 22, 1994 at 6:30 p.m. for the purpose of taking action to award Contract No. 94-08 for construction of street improvements behind businesses located on Main Street from Auburn Way South to A Street, and improvements to B Street. LB. ROLL CALL Those in attendance included Mayor Booth and members of the Auburn City Council as follows: Pat Burns, Rich Wagner, Virginia Haugen, Trish Borden, Jeanne Barber, and Stacey Brothers. Don Kurle was excused. City staff in attendance included City Attorney Mike Reynolds, Finance Director Victor Thompson, Public Works Director Frank Currie, City Engineer Dennis Dowdy, and Project Engineer Jack Locke, Dwight IV. CONSENT AGENDA D. Contract Administration 3. Public Works Proiect No. 522 04.9.1 Council consideration on the recommendation to award contract for construction of street improvements behind businesses located on Main Street from Auburn Way South to A Street, and improvements to B Street (Downtown Pedestrian Plaza) according to Public Works Contract No. 94-08 and Project No. 522 to R.W. Scott Construction for their low bid of $490,351. 77. Motion by Councilmember Wagner, second by Councilmember Burns to approve Consent Agenda Item IV.D.3. Councilmember Haugen asked for an explanation of Element #3, Mobilization. City Engineer Dennis Dowdy explained mobilization is a one time fee to move heavy equipmment to the construction site. It is standard practice in public work contracts. MOTION CARRIED UNANIMOUSLY. 6-0. IX. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 6:40 p.m. ~Ju. 4', I2c~ Charles A. Booth, Mayor ~1JA~ Robin Wohlhueter, City Clerk 94M8-22