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HomeMy WebLinkAbout03-18-1996 Council Minutes"~~'~ CITY OF AUBURN COUNCIL MEETING MINUTES March 18, 1996 7:30 p.m. I. CALL TO ORDER A. Flag Salute Mayor Booth called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Those in attendance included Mayor Booth and members of the City Council as follows: Rich Wagner, Sue Singer, Jeanne Barber, Trish Borden, Fred Poe, Gene Cerino, and Stacey Brothers. Staff members present included: Police Captain Ray Sherman, Fire Chief Bob Johnson, Personnel Director Brenda Kennedy, Parks and Recreation Director Len Chapman, Library Director Andy Waters, Finance Director Diane L. Supler, Public Works Director Frank Currie, Planning and Community Development Director Paul Krauss, City Attorney Michael J. Reynolds, City Clerk Robin Wohlhueter, and Deputy City Clerk Dani Daskam. C. Announcements and Appointments 1. Announcements There were no announcements this evening. 2. Appointments There were no appointments for City Council consideration this evening. D. Agenda Modifications Agenda modifications include the March 4, 1996 Municipal Services Committee minutes transmitted under Item III.A of these minutes and the March 12, 1996 Planning and Community Page City of Auburn Council Meeting Minutes March 18, 1996 Development Committee minutes transmitted under Item III.B of these minutes. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings Thera were no public hearings scheduled for this evening. B. Audience Participation 1. Virginia Haugen, 2503 "R" Street SE, Auburn, WA Ms. Haugen stated she visited the site of the preliminary plat proposed for approval this evening by Resolution No. 2724. She stated that one of the 16 lots proposed is too small, and requested that the City Council require the developer to eliminate the lot to provide more "elbow" room for the other residences planned for the development. Ms. Haugen asked where the entrance to the development will be located. Planning and Community Development Director Krauss stated the entrance will be off 37th Street SE from the south. Ms. Haugen also commended the City on the 37th Street SE improvement project. 2. Ken Minkler, 607 29th Street SE #A-2, Auburn, WA Mr. Ken Minkler reported that a street light is burned out and needs to be replaced in the area of 290 "F" Street SE. Mayor Booth requested Public Works Director Frank Curde follow-up with Mr. Minkler's report. C. Correspondence There was no correspondence for City Council review. Ill. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Brothers reported the Municipal Services Committee met this afternoon at 4:30 p.m. The Committee discussed and recommends approval of Ordinance No. 4846, which establishes new recycling services and rates. The Committee also discussed and recommends adoption of Resolution No. 2728, which is an extension of the Consulting Services Agreement with 3H Cable Communications Consultants. Chair Brothers also reported the Page 2 City of Auburn Council Meeting Minutes March 18. 1996 Fire Chief requests rejection of the bid for the new fire pumper and that the pumper be re-bid. The next regular meeting of the Municipal Services Committee is scheduled for Monday, April 1, 1996 at 4:30 p.m, B. Planning & Community Development Vice Chair Wagner reported the Planning and Community Development Committee met March 12, 1996. The Committee discussed and recommends approval of a Service Agreement with the Economic Development Council of Seattle and King County which appears later on this evening's agenda. Chair Wagner stated the City of Auburn has been a part of the Economic Development Council for many years, and the information it provides to the City has proven to be useful. The Committee also discussed Resolution No. 2725 authorizing a Concessionaire Agreement with the Optimist Club for concession operations at Game Farm Park. Chair Wagner reported the Committee discussed county-wide planning policies which require no action by the City Council since the City is in agreement with the changes. The Committee also received a request from representatives of the Supermall to construct buildings in the Phase 2 area of the Supermall. The additional buildings are within the maximum square footage allowed under Phase 1 of the Supermall. The Committee determined that approval of the request should be an administrative decision by the Planning Director. The Committee also discussed home occupation permits and auto-related uses, and the Committee decided to not change the existing ordinance. Additionally, the Committee discussed the potential sites for a library should the City join the King County Library system. The next regular meeting of the Planning and Community Development Committee is scheduled for March 25, 1996 at 7:30 p.m. C. Public Works Chair Wagner reported the Public Works Committee met March 12, 1996 at 5:30 p.m. The Committee discussed and recommends approval of Ordinance No. 4841 which accepts an ISTEA Grant to install signalization at 17th and "A" Street SE. The Committee also discussed Resolution No. 2721, authorizing an Interlocal Agreement with Water District No. 111, and the Resolution remains in Committee for further study. The Committee discussed water rates and the sanitary sewer connection agreement with the Muckleshoot Tribe. Chair Wagner reported the Public Works Page 3 City of Auburn Council Meeting Minutes March 18, 1996 Committee met in a study session this evening at 5:30 p.m. to discuss portions of the Transportation Plan. The next regular meeting of the Public Works Committee is scheduled for Monday, March 25, 1996, at 5:30 p.m. D. Finance Chair Barber reported the Finance Committee met this evening at 7:00 p.m. The Committee discussed and recommends City Council approval to write-off bad debt. The Committee discussed options for reducing the City's bad debt write-offs. Chair Barber noted that the bad debt write-off allows the City to turn the accounts over to a collection agency. The Committee also recommends City Council approval of claims and payroll vouchers as they appear in this evening's agenda. The next regular meeting of the Finance Committee is scheduled for April 1, 1996 at 7:00 p,m. IV. CONSENT AGENDA A. Minutes 1. Minutes of the January 30, 1996 City Council Study Session. 2. Minutes of the February 12, 1996 City Council Study Session. 3. Minutes of the March 4, 1996 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 109911 through 110305 in the amount of $1,624,446.34 for Period 16 and dated March 18, 1996. 2. Payroll Payroll check numbers 222461 to 222820 in the amount of $761,545.19 and Direct Payroll Deposit transmissions in the amount of $198,937.16 for a grand total of $960,482.35 for the pay period covering February 28, 1996 to March 13, 1996. Page 4 City of Auburn Council Meeting Minutes March 18. 1996 C. Contract Administration 1.Public Works Project Number PR 566 O4.11.1 PR 566 Contract 96-02 Recommend City Council award Public Works Contract Number 96-02, Auburn - Water District #111 Water System Intertie, Public Works Project No. PR 566, to J. J. Sprague, Inc., on their low bid of $1,107,078.87 including Washington State sales tax. 2. Public Works Project Number MS 713 O4.9.1 MS 713 Contract No. 96-04 Recommend City Council award Public Works Project Number MS 713, SR 167/15th Street NW Southbound Ramps Emerald Downs Roadway Improvements, Contract No. 96-04, to Dennis R. Craig Construction Inc. on their low bid of $499,834.80. D. Utility Bill Adjustment F4.5.2 Recommend approval of utility adjustment to the following accounts for the amount listed: Account 227.1230 = $2,140.00 Account 242.2460 = $2,666.72 Account 242.4630 = $ 711.24 E. Request to Reject Bids and Re-issue Call for Bids 02.9 Recommend the City Council reject all bids and authorize the Fire Department to re-issue a call for bids for a triple combination fire pumper. F. Bad Debt Write-off F4.12 Recommend City Council authorization to approve accounts receivable write-off of bad debts in accordance with City policy in the total amount of $23,778.04. Motion by Councilmember Barber, second by Councilmember Brothers to approve the Consent Agenda. Page 5 City of Auburn Council Meeting Minutes March 18, 1996 MOTION CARRIED UNANIMOUSLY. 7-0. V. UNFINISHED BUSINESS There were no items for City Council consideration under this section. VI. NEW BUSINESS There were no items for City Council consideration under this section. VII. ORDINANCES AND RESOLUTIONS A. Ordinances 1.Ordinance No. 4841 O4.10.2 PR 577, F5.4.4 An Ordinance of the City Council of the City of Auburn, Washington, approving Federal ISTEA Grant Funds with local matching funds as provided in the Local Agency Agreement between the City and the Washington State Department of Transportation for the installation of signalization of intersection at "A" Street and 17th Street S.E. Motion by Councilmember Wagner, second by Councilmember Poe to introduce and adopt Ordinance No. 4841. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Ordinance No. 4842 O3.11.2, F5.3 An Ordinance of the City Council of the City of Auburn, Washington, approving an appropriation of grant funds in the amount of twelve thousand five hundred and 00/100 dollars, ($12,500.00), and authorizing the Mayor to accept the grant from King County Community Services Division for the City of Auburn Youth 2000 Task Force. Motion by Councilmember Borden, second by Councilmember Singer to introduce and adopt Ordinance No. 4842. Page 6 City of Auburn Council Meeting Minutes March 18.1996 MOTION CARRIED UNANIMOUSLY. 7-0. 3.Ordinance No. 4843 O3.1 ANX0001-95 An Ordinance of the City of Auburn, Washington, amending the legal description as set forth in Section 1 of Ordinance No. 4780 relating to annexing to the City property totalling 18 acres located south of So. 280th Street and east of "B" Street NW and contiguous to the northern city limits. Motion by Councilmember Borden, second by Councilmember Wagner to introduce and adopt Ordinance No. 4843. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Ordinance No. 4846 04.7.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 8.08.230 of the Auburn City Code entitled "Collection Charges-Residential and Commercial Collections" specifically subsections 8.08.230 (A) (E) and (F) which is contained in Chapter 8.08 of the Auburn City Code entitled "Solid Waste" to establish a new solid waste rate structure for commercial recycling and to adjust the rate for six cubic yard garbage dumpster service. Motion by Councilmember Brothers, second by Councilmember Cerino to introduce and adopt Ordinance No. 4846. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 2724 03.5 PLT0005-95 A Resolution of the City Council of the City of Auburn, Washington, approving the Preliminary Plat of a 16-1ot subdivision located on the west side of "D" Street SE, in the 3500 block, within the city of Auburn, Washington. Page 7 City of Auburn Council Meeting Minutes March 18, 1996 Planning and Community Development Director Krauss stated no variances are being proposed for the plat. He pointed out that the Resolution requires that one of the lots be revised so that it meets minimum standards. Motion by Councilmember Borden, second by Councilmember Brothers to introduce and adopt Resolution No. 2724. In response to a question from Councilmember Brothers, Planning and Community Development Director Krauss explained that there are some oversized lots adjacent to the undersized lot. By moving the lot lines, the lot in question can be revised to meet minimum standards. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 2725 O5.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn, to execute a Concessionaire Agreement between the City and the Auburn Optimist Club for the concession operation at the Game Farm Park ballfields for 1996. Motion by Councilmember Borden, second by Councilmember Singer to adopt Resolution No. 2725. MOTION CARRIED UNANIMOUSLY. 7-0, 3. Resolution No. 2727 A1,3, A5.3.31 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute the 1996 Service Agreement between the City of Auburn and the Economic Development Council of Seattle and King County. Motion by Councilmember Borden, second by Councilmember Wagner to adopt Resolution No. 2727. MOTION CARRIED UNANIMOUSLY, 7-0. Page 8 City of Auburn Council Meeting Minutes March 18, t996 4. Resolution No. 2728 O4.1.3.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Cable Television Consultant Services Agreement between the City and 3-H Cable Communications Consultants. Motion by Councilmember Brothers, second by Councilmember Cerino to adopt Resolution No. 2728. In response to a question from Councilmember Poe, Public Works Director Currie explained that 3H Cable Communications Consultants monitors the cable television franchise with TCI Cable and monitors legislation relating to communications. Councilmember Brothers added that the consultant assists the City in contract negotiations with TCI Cable, provides assistance with citizen complaints related to cable service, and provides an annual report enabling the City to analyze and monitor the franchise. Councilmember Brothers stated that 3H Communications Consultants services approximately 20 other cities in the Puget Sound region and is a local Auburn business. Councilmember Cerino stated that after reviewing the issue, he concluded that entering into the consultant service agreement with 3H Communication Consultants, rather than hiring additional City staff, saves the City a considerable expense. City Attorney Reynolds also added that 3H Communication Consultants provided assistance with a recent inquiry regarding a potential fiber optics data transmission franchise. MOTION CARRIED UNANIMOUSLY. 7-0. Page 9 City of Auburn Council Meeting Minutes March t8, 1996 VIII. MAYOR'S REPORT A. Congress of Cities Conference Councilmember Borden reported that she attended the recent Congress of Cities Conference in Washington, D.C., and will be transmitting a memo to Mayor Booth and members of the City Council regarding the conference and some of the issues the Council may be facing this year. B. Executive Session Mayor Booth recessed the regular meeting to executive session at 7:55 p.m. for approximately 20 minutes in order to discuss personnel matters and litigation. Mayor Booth stated no action is anticipated as a result of the executive session. Mayor Booth reconvened the regular meeting at 8:37 p.m. IX. ADJOURNMENT There being no further business to come before the City Council this evening, the meeting adjourned at 8:37 p.m. Charles A. Booth, Mayor Robin Wohlhueter, City Clerk 96M3-18.DOC Page 10