HomeMy WebLinkAbout06-03-1996 Council Minutes CITY OF AUBURN
COUNCIL MEETING MINUTES
· . June 3, 1996 7:30 p.m.
I. CALL TO ORDER
A. Flag Salute
Mayor Booth called the meeting to order at 7:30 p.m. and led those
in attendance in the Pledge of Allegiance.
B. Roll Call
Those in attendance included Mayor Booth and the following
members of the City Council: Rich Wagner, Sue Singer, Jeanne
Barber, Trish Borden, Fred Poe, Gene Cerino, and Stacey
Brothers. Staff members present included: Police Lieutenant Bob
Almy, Fire Chief Bob Johnson, Personnel Director Brenda
Kennedy, Parks and Recreation Director Len Chapman, Assistant
Parks and Recreation Director Dick Deal, Finance Director Diane L.
Supler, Public Works Director Frank Curde, Assistant Planning and
Community Development Director Lynn Rued, Senior Planner Bob
Sokol, Airport Manager John Anderson, City Attorney Michael J.
Reynolds, City Clerk Robin Wohlhueter, and Deputy City Clerk
Dani Daskam.
C. Announcements and Appointments
1. Announcements
Immediately following Item I.A, Flag Salute, of these
minutes, Mayor Booth acknowledged former
Councilmembers, Ms. Virginia Haugen and Mr. Pat Burns, in
attendance this evening. There was no other
announcement this evening.
2. Appointments
There were no appointments for consideration this evening.
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City of Auburn Council Meeting Minutes June 3, 1996
D. Agenda Modifications
Agenda modifications included a correction to payroll voucher
totals transmitted under Item IV.B.2 of these minutes; the Auburn
Municipal Airport Lease identified as Exhibit "A" to Resolution No.
2743 transmitted under Item V.A of these minutes; the Hearing
Examiner's Findings and Decision related to land use applications
transmitted under Items VI.A, VI.B and VI.C of these minutes; and
Ordinance No. 4867 transmitted under Item VII.A.2 of these
minutes.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Preannexation Agreement Process
O3.1
The request of the Auburn City Council to establish a process for
the City to enter into development agreements consistent with the
Development Agreement Statute provisions of ESHB 1724,
Regulatory Reform.
Mayor Booth opened the public hearing and requested Senior
Planner Bob Sokol give a brief staff presentation. Mr. Sokol
explained that since 1991 the City has required preannexation
agreements for individuals and corporations requesting water
and/or sewer availability certificates. The preannexation
agreement also requires that the developer meet all City
development standards and to not protest any future local
improvement districts. The Regulatory Reform Act defines the
preannexation agreement as a "development agreement" and
subject to approval by ordinance or resolution after a public
hearing. The Regulatory Reform Acts allows the legislative body of
the city, or planning commission, hearing examiner or other body
designated by the legislative body, shall conduct the public hearing.
The requirement to hold a public hearing on each agreement will
be time consuming and lengthen the review process for a
preannexation agreement. Mr. Sokol reported that the City
processed 28 preannexation agreements in 1993, 30 in 1994, 22 in
1995, and 16 thus far in 1996. Approximately two-thirds of the
preannexation agreements are for individual single family homes.
Since development standards are not usually an issue in the case
of single family homes, staff proposes the City Council adopt a
process for individual water/sewer availability certificates that treats
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City of Auburn Council Meeting Minutes June 3.1996
single family homes differently from other developments. Staff
further proposes that the preannexation agreements for individual
single family homes be revised to eliminate the need for a public
hearing. Using flow charts, Mr. Sokol reviewed the proposed
separate processes for receiving water/sewer availability
certificates for single family homes and other developments. For
single family homes adjacent to the city limits or adjacent to other
signed preannexation agreements, immediate annexation will be
required and a complete development review will be conducted by
City staff. For single family homes not adjacent to the city limits,
the application for water/sewer availability certificates is certified for
completeness, reviewed by staff, and a petition for annexation,
agreement and declaration of covenant is then signed and
recorded. For other developments adjacent to city limits,
immediate annexation will be required, and the City will conduct a
complete development review. For other developments not
adjacent to city limits, the process starts with staff review of the
application and preparation of a staff report which identifies any
development standard exceptions. The staff report is then
submitted to the Planning and Community Development
Committee. The Planning and Community Development
Committee schedules and conducts a public hearing on the
application, and makes a recommendation to the City Council on
the preannexation agreement. The City Council considers the
recommendation of the Planning and Community Development
Committee, and either approves the agreement by ordinance or
resolution or denies the agreement. Mr. Sokol noted that the
purpose of the hearing by the Planning and Community
Development Committee is to consider the conditions, if any, which
will be placed on the water and sewer availability certificate, and
not on whether the development will occur. The proposed process
also allows the City Council to conduct a public hearing on those
agreements which merit a hearing before the full City Council.
Staff is developing a fee structure to be included as part of the
preannexation agreement process.
Mr. Sokol advised that the proposed preannexation agreement
process is very similar to the City's preliminary plat process with the
role of the Hearing Examiner replaced by the Planning and
Community Development Committee. Staff recommends that the
City Council instruct the City Attorney to prepare an ordinance
based upon the information and outline described this evening.
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City of Auburn Council Meeting Minutes June 3, 1996
Councilmember Poe expressed concern with requiring immediate
annexation for individual single family homes adjacent to city limits
requesting water/sewer availability certificates. He suggested the
City should have an option to require immediate annexation or
accumulate other adjacent properties before proceeding with
annexation. Senior Planner Sokol responded that the proposed
process reflects current City policy under the Comprehensive Plan.
There was no request from members of the audience to speak
regarding the preannexation agreement process.
Motion by Councilmember Borden, second by Councilmember Poe
to close the public hearing.
MOTION CARRIED UNANIMOUSLY. 7-0.
Motion by Councilmember Borden, second by Councilmember
Wagner to instruct the City Attorney prepare the necessary
ordinance regarding preannexation agreements.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Audience Participation
There was no request from members of the audience for
recognition.
C. Correspondence
There was no correspondence for City Council review.
Ill. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Brothers reported the Municipal Services Committee did not
meet this afternoon. The next meeting of the Municipal Services
Committee is scheduled for Monday, June 17, 1996 at 4:30 p.m.
B. Planning & Community Development
Chair Borden reported the Planning and Community Development
Committee met on May 29, 1996. The Committee received a
presentation from the South King County Housing Forum; received
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City of Auburn Council Meeting Minutes June 3, 1996
a presentation from Patricia Cosgrove, Director of the White River
Valley Historical Museum; discussed human services funding
policy; discussed the airport lease assignment; discussed the
library study; and received a presentation from Associate Planner
Mandeville regarding neighborhood family centers. The next
meeting of the Planning and Community Development Committee
is scheduled for Thursday June 6, 1996 at 4:30 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met May 28,
1996 and this evening at 5:30 p.m. The Committee discussed
utility billing policy, discussed feedback on the Transportation
Improvement Plan, and discussed water rates. Chair Wagner
reported the Committee had not planned to meet again until July 1,
but if enough Committee members are available on June 17, the
Committee may meet then to continue discussion of water rates.
D. Finance
Chair Barber reported the Finance Committee met this evening at
7:00 p.m. The Committee discussed the .real estate tax rate,
considered and recommends City Council approval of bad debt
write-off, and reviewed and recommends City Council approval of
claims and payroll vouchers as corrected by the agenda
modification. The next meeting of the Finance Committee is
scheduled for Monday, June 17, 1996 at 7:00 p.m.
IV. CONSENT AGENDA
A. Minutes
1. Minutes of the May 20, 1996 regular City Council meeting.
2. City Council to amend the September 18, 1995 City Council
meeting minutes under IV.C.5 to correct the Public Works
Project No. 562 to read 575.
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City of Auburn Council Meeting Minutes June 3.1996
B. Vouchers
F4.9.2, F4.9.5
1. Cl_aims
Claim check numbers 111971 through 112258 in the amount
of $627,240.82 for Period 18 are approved for payment this
3rd day of June, 1996.
2. Payroll
Payroll check numbers 224202 to 226050 in the amount of
$15,236.46, payroll check numbers 230001 to 230322 in the
amount of $584,535.71 and Direct Deposit transmissions in
the amount of $211,316.55 for a grand total of $811,088.72
for the pay period covering May 9, 1996 to May 23, 1996 are
approved for payment this 3rd day of June, 1996.
C. Billing Adjustments
F4.5.2
1. Recommend approval of utility adjustments to the following
aCCOURtS:
Adjustment Amt
Account Number: 349.0720 $3,234.65
219.1500 $3,647.81
312.2820 $ 245.70
2. The following account is resubmitting a request for a sewer
billing adjustment that had been previously denied. This
account requested a sewer adjustment based on a broken
washing machine hose which flooded the laundry room floor.
Adjustment Amt
Account Number: 349.0420 $3,134.25
D. Contract Administration
1. Public Works Project No. 513C
O4.12.1, F2.4.9 LID 346
Recommend awarding Contract 96-07, for the construction
of commercial area sidewalks along the Auburn Way N
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City of Auburn Council Meeting Minutes June 3.1996
corridor to Gary Merlino Construction on their low bid of
$196,666.66.
2.Public Works Project No. 519
O4.8.1 PR 519
Approve Change Order No. 2 in the amount of $2,470.00
and Pay Estimate No. 7, final, in the amount of $2,549.04
with Robison Construction for PR 519, North Central Storm
Drainage Improvement.
3. Public Works Project No. 568
O4.8.1 PR 568
Request authorization to advertise for bids for Auburn 400
pond improvements for Contract No. 96-12.
E. Accounts Receivable
F4.12
Council consideration on the recommendation to write-off bad
debts in accordance with City policy in the total amount of $175.00.
Motion by CounCilmember Barber, second by Councilmember Poe to
approve Consent Agenda Items IV.A through IV.E as modified by the
agenda modification.
Councilmember Brothers asked for clarification of Item IV.C.2, the
resubmission of a request for a sewer billing adjustment. Public Works
Director Currie confirmed that a motion to approve the Consent Agenda
will approve the staff recommendation to deny the adjustment request.
Finance Director Supler added that the recommendation is is to deny the
request for a utility adjustment credit, and any delinquency by the
customer will be pursued through collection. In response to a question
from Councilmember Cerino, Public Works Director Currie reported that
the consumption levels have returned to normal for the property.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meeting Minutes June 3. '1996
V. UNFINISHED BUSINESS
A. Resolution No. 2743
A3.17, O4.4.9.13
A Resolution of the City Council of the City of Auburn, Washington
authorizing lease between Auburn and TAS Enterprises, L.L.C. for
certain space at the Auburn Municipal Airport.
City Attorney Reynolds read the title of Resolution No. 2743 as
corrected. City Attorney Reynolds reported that following the City
Council meeting of May 20, 1996, staff met with representatives of
Northwest Propeller Service, Inc. and TAS Enterprises, L.L.C.
Northwest Propeller Service canceled their lease which allowed the
City to proceed with negotiating a new lease with TAS Enterprises.
Motion by Councilmember Borden, second by Councilmember
Wagner to adopt Resolution No. 2743.
In response to a question from Councilmember Brothers, City
Attorney Reynolds explained that the lease agreement provides for
a two and one-half year term with ten one-year options. The rental
rate will be adjusted by the Consumer Price Index upon exercising
each one-year option. The lease agreement also includes that the
lessee will pay for the hangar doors, and a portion of the cost of the
doors will be credited to the monthly rental rate over the term of the
lease.
MOTION CARRIED. 6-1. Councilmember Brothers voted no.
VI. NEW BUSINESS
A. Application No. CUP0001-96
O3.10.1 CUP0001-96
The request for MaW Jo Burns for a conditional use permit to allow
for the construction of a 2,556 square foot professional office
building located at the northwest corner of "D" and 4th Street S.E.
on property zoned R-2, Single Family.
Motion by Councilmember Borden, second by Councilmember
Singer to approve the conditional use permit and instruct the City
Attorney to prepare the necessary ordinance.
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City of Auburn Council Meeting Minutes June 3, 1996
Councilmember Brothers disclosed that he has worked with Mr. Pat
Burns for over ten years and has known his wife, Mary Jo Burns,
for the same amount of time. He is also a patient of Mary Jo
Burns. He indicated that his association with the applicant will not
influence his consideration of the application.
In response to a question from Councilmember Poe, Assistant
Planning and Community Development Director Rued reviewed the
setbacks for the lot. The lot was platted approximately 90 years
ago with the length running east to west. The property consists of
a corner lot which also fronts on 4th Street SE, which is an arterial.
Current zoning code requires that the 20-foot front yard setback be
measured from the arterial. The lot layout will require a variance to
reorient the measurement of the setback so that the front yard
setback is measured from the secondary street, and the rear yard
setback is measured from the alley. The variance will allow a 10-
foot minimum setback from 4th Street SE.
Councilmember Wagner asked what improvements would be
required for the alley to allow access from the alley and
accommodate parking. Assistant Planning and Community
Development Director Rued advised the alley is required to be
paved. Public Works Director Currie confirmed the alley is already
improved.
Councilmember Barber disclosed that Mr. Pat Burns is a friend, and
Mary Jo Burns is her dentist. She indicated that her association
with the applicant will not affect her consideration of the application.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Application No. REZ0002-96
03.8 REZ0002-96
The request of the Auburn Free Methodist Church to rezone two
lots located at 222 and 238 N Street SE from R-2, Single Family, to
a proposed zoning of "1", Institutional.
Motion by Councilmember Borden, second by Councilmember
Singer to approve the rezone based on the Hearing Examiner's
Findings of Fact, Conclusions and Conditions, and to instruct the
City Attorney to prepare the necessary ordinance.
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Cit), of Auburn Council Meeting Minutes June 3, 1996
MOTION CARRIED UNANIMOUSLY. 7-0.
C. Application No. PLT0001-94R
O3.5.1
The request of Centex Real Estate Corporation to revise the
phasin9 plan of Riverwalk subdivision, approved in 1995, to provide
a temporary dead end street on property located South of Howard
Road and north of Game Farm Park.
Councilmember Borden indicated there may be sufficient questions
with the application to warrant a closed record hearing.
Councilmember Wagner concurred. He expressed concern with
the steep slope of the single entry to the development. He also
indicated that a closed record hearing will allow him to learn
whether any improvements have been made in the proposal from
the preliminary plat.
Motion by Councilmember Borden, second by Councilmember
Wagner to schedule a closed record hearing on the application.
MOTION CARRIED UNANIMOUSLY. 7-0.
VII. ORDINANCE8 AND RESOLUTION8
A. Ordinances
1. Ordinance No. 4866
O3.4.1.14, O4.10
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 4819 to extend
termination date relating to the preparation of a City
Transportation Comprehensive Plan Update and authorizing
execution of Supplement No. 1 between the City and the
Washington State Department of Transportation.
Motion by Councilmember Wagner, second by
Councilmember Poe to introduce and adopt Ordinance No.
4866.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meeting Minutes June 3, 1996
2. Ordinance No. 4867
O3.1 A3.13.20
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk of the City
of Auburn to execute Lakeland Annexation and Utilities
Agreement between the City and The Lakeland Company,
Inc.
Motion by Councilmember Borden, second by
Councilmember Wagner to introduce and adopt Ordinance
No. 4867.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Ordinance No. 4868
03.5 PLT0005-90
An Ordinance of the City Council of the City of Auburn,
Washington, approving the final plat of Lakeland Hills,
Division No. 12, Phase I, located east of Lakeland Hills,
Division No. 2, within Lakeland Hills according to the plat on
file with the Clerk of the City of Auburn.
Motion by Councilmember Borden, second by
Councilmember Singer to introduce and adopt Ordinance
No. 4868.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Ordinance No. 4869
03.5 PLT0005-90
An Ordinance of the City Council of the City of Auburn,
Washington, approving the final plat of Lakeland Hills,
Division No. 14, Phase I, located North of 53rd Street SE
within Lakeland Hills according to the plat on file with the
Clerk of the City of Auburn.
Motion by Councilmember Borden, second by
Councilmember Singer to introduce and adopt Ordinance
No. 4869.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meeting Minutes June 3, 1996
5. Ordinance No. 4870
An Ordinance of the City of Auburn, Washington, authorizing
the City to accept emergency relief funds from the Federal
Highway Administration for repairs to City streets under
Emergency Storm Relief Program for damage caused by the
February 7, 1996 storm.
Motion by Councilmember Wagner, second by
Councilmember Poe to introduce and adopt Ordinance No.
4870.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
There were no resolutions for review this evening.
VIII. MAYOR'S REPORT
A. Executive Session
No executive session was required this evening.
IX. ADJOURNMENT
There being no further business to come before the City Council this
evening, the meeting adjourned at 8:10 p.m.
Charles A. Booth, Mayor Robin Wohlhueter, City Clerk
96M6-3.DOC
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