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Home My WebLink About11-04-1996 Special Council Mtg CITY OF AUBURN AUBURN CITY COUNCIL SPECIAL MEETING NOVEMBER 4, 1996 STUDY SESSION MINUTES The study session convened at 5:00 PM. Those in attendance included Mayor Charles A. Booth, and Councilmembers Fred Poe, Rich Wagner, Jeanne Barber, Stacey Brothers, Sue Singer, and Gene Cerino. Councilmember Trish Borden arrived at 5:15 PM. Staff in attendance included Fire Chief Bob Johnson, Utilities Engineer Dwight Holobaugh, City Engineer Dennis Dowdy, Public Works Director Frank Currie, Acting Parks & Recreation Director Dick Deal, and City Clerk Robin Wohlhueter. I. Introduction Mayor Booth briefed the Council on the purpose of the meeting to discuss 1997 Capital Improvement Projects. This is an opportunity for Councilmembers to ask any questions they may have with regard to proposed capital improvement projects. II. 1997 Capital Improvement Projects A. Parks/Cemetery/Golf Course/Library Acting Parks & Recreation Director Dick Deal presented capital improvement projects for the Parks Division, Mountain View Cemetery, Auburn Golf Course, and the proposed Agreement for Library Services Pending Annexation of the City of Auburn into the King County Rural Library District. Capital Improvement Projects, funded through a King County Historic Preservation reimbursable grant and paid from Fund No. 328, include: roof repairs to the barn and out buildings at Olson Canyon in the amount of $24,500. Other anticipated projects, funded by the King County 1989 reimbursable bond issue, are enhancements to Mill Pond in the amount of $325,000 and the White River Trail in the amount of $600,000. Brannan Park Trails. Funded by the Real Estate Excise Tax are Brannan Park Trail budgeted at $20,000 and development of the Public Art program budgeted at $50,000. $14,000 is anticipated to repair the hand railing of the footbridge at Dykstra Park paid with Gas Tax Funds for recreation trails. Mr. Deal explained the Cemetery Fund is an Enterprise Fund which is self-supporting.. This Fund accounts for Mountain View Cemetery's operations. All capital projects are paid by revenue and interest earned from the Endowed Care Fund. In this fund is approximately $750,000 and $350,000 in the Interest Fund. Anticipated Cemetery improvements for 1997 include: construction of a storm water system in Section 8 budgeted at $150,000; landscape improvements to the Cemetery entrance and Mountain View Drive improvements budgeted at $20,000; and $35,000 for installation of a wrought iron fence around Pioneer Cemetery. City Council Special Meeting Minutes November 4, 1996 Page No. 2 In response to a question raised regarding grave stone maintenance, Mr. Deal explained prior to Memorial day 10,000 grave stones are edged. It is the family responsibility to edge grave stones. Sometimes community service assistance is used for maintenance of grave stones. Improvements planned for the Auburn Golf Course are funded from 1997 green fee revenue. With revenue down this year, Mr. Deal noted some projects were not complete. For 1997 $53,000 is budgeted to renovate the 15th hole, $59,500 is budgeted to renovate the 16th hole, $10,000 to secure the south end of the Golf Course adjacent to Glenn Karra, a new development; and $4,000 to construct a mower cleaning facility behind the maintenance facility. Councilmember Singer asked when a new club house at the Golf Course is anticipated. Mr. Deal explained drainage improvements and a new irrigation system is needed prior to building a new club house. Mr. Deal predicted three to five years before a new club house is built. Concerns were raised regarding existing asphalt. The City will seal coat asphalt areas to bring it up to grade. Mr. Deal reviewed each section of an Agreement for Library Services pending annexation of the City of Auburn into the King County Rural Library District (revised October 30, 1996) with Council, Mayor and staff. By meeting the timelines in the draft Agreement, Mr. Deal noted a new library facility could be up and running by late 1999. A question was raised with regard to transferring ownership of the existing library facility. Mr. Deal clarified, based on meetings with King County Library District, the direction being considered is building new building at a different location in Les Gove Park. No determination has been made with regard to the existing facility. The City has $4.5 million for construction of a new facility. The County will pay $500,000 of the $4.5 million. The new facility will be developed at a minimum of 15,000 square feet which is standard for a resource library. Referring to expansion of the facility to 22,400+ square feet, Mr. Deal acknowledged it would be a King County Library System expense. A request was made to delete "all" from #6, third line. Parking is needed for Library and Park users. By annexing into the King County Library System, Auburn will enhance its collection comparable to other resource branch collections. Discussion centered around designating a taxing district for library services. Because residents of unincorporated King County are taxed for library services, they would incur an additional obligation. King County's top priority in locating a new library facility is its location and access. Mr. Deal clarified the City will fund $4.0 million for a new library facility. There are three pieces of property, approximately an acre or less, the City has considered in order to obtain entry off of Auburn Way South. Any property acquisitions needed for Library access from Auburn Way South will be negotiated by King County. Referring the number 8 of the proposed Agreement for Library Services Pending Annexation of the City of Auburn into the King County rural Library District, Mr. Deal indicated King County Library System already provides programs such as special language collections; a genealogical collection; a literacy program; and outreach for low income, homebound, and elderly populations. Should the City choose to continue with the appointment of the Library Board and Friends of the Library the King County Library District supports community contribution. City Council Special Meeting Minutes November 4, 1996 Page No. 3 Mr. Deal concluded his comments by discussing the schedule of annexation. To meet the February 4, 1997 annexation vote, all documents need to be filed with King County no later than early December, The interlocal agreement is scheduled before the Auburn Library Board on November 6, 1996, to Planning & Community Development Committee on Tuesday, November 12, 1996 and to City Council on November 18, 1996. A second deadline was presented. A simple majority, 50% plus one, is required for approval of an annexation into the King County Library System. B. Streets/Utilities Public Works Director presented Capital Projects proposed for 1997 for the Arterial Street Fund (102). They include: Description 1997 Prior Years Total Studies/Plans/Preliminary Design 1997 Prior Total ARTERIAL STREET (102) Cost Years Project 277th Street Predesign: $0 $600,000 $918,080 Street Widening, Bike Trail, RR grade separation, Sewer Trunk line, future grants 8th Street Corridor Study $10,000 $ 2,938 $12,938 Harvey Road @ 8th Street at M to Auburn Way North; preferred alignment; major storm & water project; future grants "C St SW/SR 18 WB Ramp 0 $966,413 $2.799,152 Predesign/row acquisition; ramp Auburn money realignment; BNRR grade separation; spent on BN future grants ( no construction money issue for grade included) separation costs "B" Street NW (30th-37th SE) LID $40,000 $80,004 $802,004 Street, curb & gutter, east side sidewalk and storm capacity improvements on west side No construction date projected "A" Street SW (Main down to C Street $10,000 0 $10,000 Crossing (3rd) Preliminary design work; grant is on hold to coordinate with "C" Street project "M" Street SE (29th-37th) LID $10,000 0 $10,000 To gather information and parameters and costs to property owners Transit HUb $15,000 0 $15,000 Planning & coordination with METRO bus hub @ 2nd & "B" Street SW There would be a facility there and would be coordinated with RTA. Non-Motorized Plan $20,000 $78,000 $98,000 Completion of planning with about $20,000 in actual improvements such as City Council Special Meeting Minutes November 4, 1996 Page No. 4 lane marking and signage AWS (6th - 12th) Sidewalks $30,000 $130,900 $160,900 Completion of missing segments and Metrogrant access to Les Gove Park & related facilities 1996/1997 Sidewalk LID $105,000 $50,000 $155,000 Dogwood area - sidewalks, ramps, row acquisition TOTAL $210,000 $1,049,355 $4,907,074 REPAIR AND MAINTENANCE (Including Preservation) 1996 Loop Repair $40,000 $0 $40,000 Replace damaged traffic signal detection loops at various location 1997 Loop Repair $40,000 $0 $40,000 Replace damaged traffic signal detection loops-various locations 1996 Pavement Markings $40,000 $0 $40,000 Replacement of lane markings and other traffic channelization 1997 Pavement Markings $40,000 $0 $40,000 Replacement of lane markings and other traffic channelization; Railroad/crosswalk markings 1996 ISTEA Preservation $67,200 $378,800 $486,000 Pavement overlay of part of 15th Street NW, parts of Auburn Way North & spot repairs on "A" Street SE; Oravetz Road Preservation $128,000 $36,800 $195,000 Pavement rehabilitation - Kennedy to Kersey. Anticipated from 1/4% Real Estate Excise Tax 1997/1998 Preservation (PWTF) $50,000 $750,000 $800,000 Approximately $800,000 projected $50,000 match for routine annual program for 10 years @ 66 SUBTOTAL $355,200 $415,650 $891,000 CONSTRUCTION Traffic Signal @ 29th & "A" Street SE $8,010 $111,090 $120,000 = Signal construction Traffic Signal @ 17th & "A" Street SE $9.914 $117,500 $127,414 Signal construction 1997 Developer Participation $25,000 0 $25,000 Miscellaneous participation in extra capacity for developer street projects SUBTOTAL $42,924 $0 $273,414 City Council Special Meeting Minutes November 4, 1996 Page No. 5 CAPITAL EQUIPMENT Design Software $15,000 $0 $15,000 Partial auto-cad updates attributable to projects Reproduction Machine $10,000 $0 $10,000 Portion attributable to projects SUBTOTAL $25,000 $0 $25,000 TOTAL ARTERIAL STREET $633,124 $1,693,595 $5,294,588 STORM DRAINAGE UTILITY Renewal & Replacement Auburn 400 Pond Cleaning $155,000 $0 $155,000 Done in early 1980's. They are 15 to 17 years old; cleaning project to restore conveyance through the ponds. Backup problem that may already be flooding Algona SUBTOTAL $155,000 $0 $155,000 Improvements Comprehensive Plan Revision $100,000 $0 $100,000 Revise the current plan to include storm water quality and potential annexation Areas. GIS $50,000 out $100,000 $100,00 out of The geographic information system split of Storm Water/Sewer among three utilities. Big part is potential Water annexation areas, Lea Hill, West Hill, and Lakeland. North Central Storm Improvement Phase I $550,000 $0 $2,761,000 Completion of pump station near Brannan Park (North central drainage area) Central Storm Improvement Phase I $1,075,000 $0 $1,075,000 This used to take the water the Enumclaw plateau. Design and phased construction on "A" St. from 3rd Street up to Main to Mill Creek. "A" St SE Improvement Phase I $165,000 $0 $165,000 Street project for design and phased construction near "A' St. SE & 17th - 21st St. SE Local Capital Storm Improvements $445,000 $0 $445,000 Small projects at locations not identified in the Comprehensive Plan. City Council Special Meeting Minutes November 4, 1996 Page No. 6 South Central Storm Improvement Phase I $70,000 $0 $1,000,000 Design money for selection of many infiltration of storm water in south basin. Airport Detention Facility Expansion (12) $65,000 $0 $285,000 Alternatives analysis and design of additional storage at the Airport PR 557 $200,00 $0 $200,000 Construction of the 1995-96 local improvements. This includes flood control devices on piping along Riverview Drive and Academy Drive. SUBTOTAL $2,720,000 $0 $6,071,000 EXPANSION Developer Participation $150,000 $0 $150,000 City participation in oversizing developer projects to benefit regional Subtotal $150,000 $0 $150,000 TOTAL STORM DIVISION $3,025,000 $0 $6,221,000 Councilmember Wagner urged completion of the Storm Water Comprehensive Plan to reflect $1,075,000. Frank Currie responded the $1,075,000 is left of out of what is not coming north which is the same plan at a lesser magnitude. There are no planned land acquisitions other than identification of land that may be $70,000 identified in the South Central Storm Improvement. Utilities Sewer Renewal & Replacement Sewer ReplaCement Program $1,006,000 $0 $1,006,000 Annual program that replaces old clay title pipes and pipes with poor flow characteristics. There are adverse grades causing inefficient flows that will be repaired. AWS "bottlenecks" Replacements $80,000 $0 $80,000 Remove 90 degree turns and adverse grades causing inefficient flows in the Auburn Way South sewer line. Identified as a special project to improve the flow on AWS because of the potential of connecting the truck. 37th Street Easement $15,000 $0 $15,000 Clear easement to allow maintenance access and alleviate root problems Academy Line Upgrade $125.000 $0 $125,000 This is for inflow and infiltration of sewer line in Academy Drive area Subtotal $1,226,000 $0 City Council Special Meeting Minutes November 4, 1996 Page No. 7 Improvements and Enhancements Dogwood Interceptor $25,000 $325,000 $650,000 Design a new sanitary sewer line from Dogwood to 17th Street SE for flow relief should the Muckleshoot Indian Tribe decide to extend the sewer line. City would then eliminate the Dogwood pump station. Franchise Requirements $10,000 $0 $0 Line relocates required by King County franchise agreement or lines outside the City. Sewer Comprehensive Plan $50,00 $0 $0 To update the 1982 Comprehensive Sanitary Sewer Plan. GIS $50,000 $100,000 $'~50,00 Cost share GIS system development and enhancement. Subtotal $135,000 Expansion Unsewered Areas Inside the City $43,000 $0 $0 Develop preliminary engineering reports and cost estimates for unsewered developed areas. There are $10 million proposed LID projects in unsewered areas. 277th Street NE $200,000 $1,500,000 $2,500,000 Design metre trunk line in 277th (including Green River Crossing) Developer Participation $120,000 $0 $0 Participate in oversizing facilities constructed by developers "B" Street NW (280th - 277th) $87,500 $0 $0 Design and construct new sanitary sewer line in B Street NW (from 280th to 277th) "B" Street NW (ath - 5th ) $20,000 $0 $0 (Design only) new sanitary sewer line in B Street NW (from 8th to 15th) City Participation in LID Projects $50,000 $0 $0 A City % participation if any sanitary LID's can be created Subtotal $520,000 TOTAL SEWER DIVISION $1,881,500 City Council Special Meeting Minutes November 4, 1996 Page No. 8 Questions were raised with regard to grant availability to replace existing sewers, an increase sewer rates, and Sewer Fund working capital. Mr. Curde indicated he is not aware of any grants available. Grants such as these were available from the federal government about 15 years ago for development of sewage treatment plants. The City's Sewer Fund working capital is dependent upon King County's portion of $1.1 million. The sewer operations expense exceeds the amount of revenue on an annual basis. Revenue such as the sale of city property has supported sewer operations. Mr. Curde urged the Council to consider revenue increases to support sewer operations especially if the City decides to issue bonds. The sewer replacement program, based on surveys conducted, has spent $200,000 to $300,000 a year. In 1997 staff anticipates and expense of $1,006,000. Dwight Holobaugh reported there are approximately 20-25 miles of concrete and old clay tile pipes and pipes with poor flow characteristics left greater than 40 year years old, eight times more than what is presented. Level of funding is projected at approximately eight to fifteen years. On a monthly basis, staff cleans old clay tile pipes to keep them operating. Mr. Curde noted Metro is pleased with the City's replacement program. The City is required by agreement to spend 2% of its budget on replacement. WATER Renewal and Replacement Lea Hill Reservoir Protective Coating $200,000 $0 $200,000 Painting of reservoir for appearance and corrosion protection (inside and outside) Lea Hill Pump Station Rehabilitation $25,000 $0 $130,000 Design the rehabilitation of Lea Hill PS for capacity, power efficiency Academy Booster Pump Station $25,000 $0 $100,000 Rehabilitation Design the rehabilitation of Academy pump station for capacity, power efficiency and reliability 3rd Street SW Pipeline Replacement $105,000 $0 $105,000 (from C Street to G. north and south) Replace existing 6-inch pipeline with 112-inch to improvement fire flow and distribution Leak Detection Repair $10,000 $0 $10,000 Remove leaks discovered during the leak detection program at various locations Franchise Requirements $10,000 $0 $10,000 Relocate pipelines within franchise area as required by King County Coal Creek Booster Pump $10,000 $0 $125,000 Design the rehab of Coal Creek Design the rehabilitation of Coal Creek pump station for capacity, power efficiency and reliability 85th Avenue South asbestos pipe $10,000 $0 $120,000 City Council Special Meeting Minutes November 4, 1996 Page No. 9 replacement Design the replacement of existing asbestos cement water pipeline (not used any longer) 112th Avenue SE Asbestos Pipe $10,000 $0 $200,000 Replacement Design the replacement of existing asbestos pipeline Subtotal $405,000 Improvement and Enhancements "C" Street Interconnection $30,000 $0 $30,000 Connect existing 10: and 16" pipelines in C Street SW near SR 18 for better fire flow and distribution "A" Street SW Pipeline $150,000 $0 $150,000 Construct 12" line on A Street SW'- SR 18 to 2nd Street SWfor Better Fire flow and distribution. Watershed Fencing $40,000 $0 $80,000 Install fences around the West Hili and Coal Creek Springs watersheds for water quality control Lea Hill Rezone $50,000 $0 $50,000 Design new PRV Stations in Lea Hill to adjust pressures to current City Standards Lea Hill Pipelines $75,000 $0 $75,000 Design new transmissionlines from the Lea Hill Pump Station to the Reservoir pressure zone Lakeland Hills Rezone $100,000 $0 $100,000 Adjusts pressure zones to eliminate private pressure release valves and provide adequate city pressure. The intent is for the City to provide pressure. Academy Rezone $120,000 $0 $120,000 Reduces the number of pressure reducing stations on the Enumclaw plateau Water Comp Plan Amendment $30,000 $0 $30,000 Prepare amendment to the 1995 Comprehensive Plan to address potential annexation areas Corrosion Control Facilities $85,000 $0 $1,800,000 Design for pH adjustment facilities to comply with the lead and copper rule. (EPA prescribes process to monitor the acidity in water) City Council Special Meeting Minutes November 4, 1996 Page No. 10 GIS $50,000 $100,000 $150,000 Cost share GIS system development and enhancement Water Resources Protection $250,000 $0 $250,000 Aquifer evaluation for potential contaminants, and development of management strategies Coal Creek Springs Improvement $185,000 $0 $185,000 Rehabilitation and improvement of collection system for efficiency and increased quantities 8th Street NE Parallel Pipeline $170,000 $0 $170,000 Parallel 12-inch pipeline as part of Well 7 (City Park) transmission (from K . Street NE to Auburn Way North) 15th Street SW Pipeline $145,000 $0 $145,000 Provide additional capacity from A Street SE across to 15th Street at C Street SW C Street SW Pipeline $85,000 $0 $85,000 Pipeline at 3rd Street across RR tracks to C Street SW Cross Street Pipeline $5,000 $0 $5,000 Design new pipeline in Cross from A St. to Auburn Way South Subtotal $1,570,000 Expansion Interlocal Agreement#4 - Lakehaven $15,000 $0 $1,300,000 Negotiate potential emergency/wholesale intertie and assumption agreement with Lakehaven Aaby Drive Intertie $75,000 $0 $75,000 Complete water line loop from Sunning Hills to Aaby Drive for emergency supply Interlocal Agreement #3 - Algona $0 $50,500 $50,500 Construct meter stations for wholesale water service to AIgona Interlocal Agreement #2 - Water District #11 l/Covington Green River PS Station and Intertie $40,000 $460,000 $892,500 P.S. (what the City Other Construct 2 new pump stations for will spend) participation Lea Hill Intertie and backup supply to Lea Hill Service 104th Avenue SE Pipeline Supply line (16-inch) to feed the $40,000 $160,000 $502,500 City Council Special Meeting Minutes November 4, 1996 Page No. 11 new Lea Hill Pump Station from the south. Green River Crossing Project New river crossing for backup $70,000 $280,000 $592,500 supply to Lea Hill and wholesale to Covington and Water District #111 304th Transmission Pipeline Transmission line from the new Lea Hill Pump Station to 116th Avenue $80,000 $720,000 $855,000 SE in Lea Hill Water Resources Well 6. Building/Equipment $102,960 $257,040 $937,500 Drill new well, construct wellhouse and install equipment including transmission pipelines Well 7. Building/Equipment $268,125 $669,375 $937,500 Construct Well 7 well house and install equipment including transmission pipelines Water Rights Legal Counsel $90,000 $50,000 $180,000 Continue water right strategy and negotiations with Tribe and DOE for additional water supply Aquifer Capacity Evaluation $600,000 $0 $1,400,000 Aquifer investigation to quantity capacity and support new water right Shallow Monitoring Wells $230,000 $0 $400,000 Monitoring wells to determine hydraulic continuity between shallow aquifer and rivers River Gauging Stations $160,000 $0 $160,000 Gauging Stations in Green and White Rivers to measure flows upstream and downstream of the City Well 5B and 5C $165,000 $0 $165,000 Develop wells conveyed by the Lakeland Company as part of annexation agreement Developer Extension Participation $200,000 $0 $200,000 Participate in oversizing lines constructed by developers, when larger sizes are needed by City/Lakeland Hills reservoir for pressure and storage Lakeland Reservoir $55,000 $0 $3,000,000 City Council Special Meeting Minutes November 4, 1996 Page No. 12 New Lakeland Reservoir design and analysis Subtotal $5,010,500 TOTAL WATER DIVISION $6,985,500 Frank Currie pointed out many projects are necessary in order to obtain water rights. Water is needed and necessary. A question was raised regarding the budget estimate for legal counsel in obtaining water rights. Mr. Curried explained the need for supplemental water rights. The budget amount reflects not only legal counsel, but other agreements and applications with surrounding jurisdictions. The Muckelshoot Indian Tribe did not object or reserve their right to object to supplemental water rights. The strategies used in negotiation varies on a daily basis. Staff will be monitoring wells to identify the aquifer. C. Computer Enhancement Diane Supler explained the company who supports the City's current computer system (Banyon Vines) is no longer supporting network software. A consultant is currently developing a long term technology plan (3-years). Preliminary estimate is $85,000 to change network server that includes a new server, and conversion assistance for remote sites such as M & O and Library. The NT network system is predominately being used at this time. It is anticipated this project will be complete in the late fall of 1997. Ms. Supler discussed the proposed Airport budget to repair the hangar roof and fuel facility. The Planning & Community Development Committee reviewed the bids submitted sometime ago and all the bids were rejected. These items will be amended to current year budget and reflected in the 1997 budget. The meeting adjourned at 7:00 PM. Approved this r~fi~ay of ~/-~~--J-/-'~, 1996 Charles A. Booth, Mayor Robin Wohlhueter, City Clerk