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HomeMy WebLinkAbout06-01-1998 CITY OF AUBURN COUNCIL MEETING MINUTES June 1, 1998 7:30 p.m. I. CALL TO ORDER A. Flag Salute Mayor Booth called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Booth and the following members of the Auburn City Council were present: Pete Lewis, Sue Singer, Jeanne Barber, Trish Borden, Fred Poe, Gene Cerino, and Rich Wagner. Staff members present included: Finance Director Diane L. Supler, Acting Public Works Director/City Engineer Dennis Dowdy, Utilities Technician Darcie Hanson, Contract Engineer Don Wright, Planning and Community Development Director Paul Krauss, City Attorney Michael J. Reynolds, Parks and Recreation Director Dick Deal, Recreation Manager Brian Petty, Recreation Specialist Clarissa Olsen-Westcott, Personnel Director Brenda Heineman, Fire Chief Bob Johnson, Police Chief Dave Purdy, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Presentations (1) Proclamation -"Hire a Veteran Month" Mayor Booth to present a proclamation declaring June 1998 as "Hire a Veteran Month" in the city of Auburn to Beth E. Nichols, Local Veterans Employment Representative. Page 1 City of Auburn Council Meeting Minutes June 1, 1998 Mayor Booth road a proclamation issued by Governor Locke declaring June 1998 as "Hire a Veteran Month" in the state of Washington. Mayor Booth then read and prosented a proclamation declaring June 1998 as "Hire a Veteran Month" in the city of Auburn to Beth E. Nichols, Local Veterans Employment Reprosentative with the State Employment Security Department. Ms. Nichols thanked the Mayor and City Council for their support of the veterans employment program. (2) Washington Recreation and Parks Association Outstanding Individual Award Mayor Booth to present Mr. Bob Jones, Auburn High School Coordinator of Activities, with the Washington Recreation and Parks Association Outstanding Individual Award. Mayor Booth recognized Mr. Bob Jones, Auburn High School Coordinator of Activities, with the Washington Recroation and Parks Association Outstanding Individual Award. Each year the Washington Recreation and Parks Association recognizes citizens for their services in the field of parks and rocroation. At the annual conference held recently in Pasco, Mr. Jones was selected as the Outstanding Individual in the state of Washington, for his dedicated service and community support. Mr. Jones praised the partnership and cooperation between the City and the school district. (3) Washington Recreation and Parks Association Outstanding Professional Award Mayor Booth to prosent Clarissa Olsen- Wescott, City of Auburn Recroation Specialist, with the Washington Recreation and Parks Association Outstanding Professional Award. Mayor Booth presented Recreation Specialist Clarissa Olsen-Westcott with the Washington Page 2 City of Auburn Council Meetin,el Minutes June 1, 1998 Recreation and Parks Association Outstanding Professional Award. This award is presented annually at the Washington Recreation and Parks Association Conference. The award is given to a dedicated employee who has worked hard in his or her community and demonstrated leadership qualities to promote the profession of parks and recreation at the state level. Clarissa Olsen-Westcott has been a staff member with the Auburn Parks and Recreation Department since 1992. This is the second year that a staff member of the Auburn Parks and Recreation Department has been recognized by the Washington Recreation and Parks Association. 2. Appointments The appointment of Chrfstine M, Engler was added as an agenda modification. Personnel Director Heineman announced Christine M. Engler as the Mayor's candidate for appointment as Public Works Director. Ms. Engler has a Bachelor of Science in biology from the College of William and Mary, a Bachelor of Science in Civil Engineering from the University of Washington, and is a licensed Professional Engineer in the state of Washington. She has held increasingly responsible positions with the Army Corps of Engineers for the last eighteen years and is presently the Assistant to the Chief of Operations for the Seattle Corps of Engineers. Ms. Engler is a proven leader responsible for budget development and program execution for approximately $50 million annually at facilities in Washington, Idaho and Montana. She was the Seattle District nominee for special assignment to the Legislative Initiatives Branch of the Corps of Engineers in Washington, D.C. and has authored civil site development software system for CAD. Ms. Engler will begin employment July 6, 1998, provided her appointment is confirmed. Mayor Booth reported that Ms. Engler participated in a sophisticated selection process. Page 3 City of Auburn Council Meetin~l Minutes June t, 1998 Councilmember Wagner moved and Councilmember Poe seconded to confirm the appointment of Christine Engler as Public Works Director. MOTION CARRIED UNANIMOUSLY. 7-0. D. Agenda Modifications Agenda modifications included the appointment of Public Works Director under Item I.C.2 of these minutes, correspondence related to the Hansen litigation transmitted under Item IV.F.1 of these minutes, the Settlement Agreement and correspondence related to the Marshall Vangemert litigation transmitted under Item IV.F.2 of these minutes, the addition of Ordinance No. 5102 transmitted under Item VII.A.3 of these minutes, the addition of Ordinance No. 5103 transmitted under Item VII.A.4 of these minutes, the addition of Resolution No. 2927 transmitted under Item VII.B.1 of these minutes, reordering the remaining Resolutions, a corrected Final Assessment Roll for LID 347 related to Resolution No. 2966 transmitted under VII.B.4 of these minutes, and the text of Resolution No. 2972 transmitted under Item VII.B.7 of these minutes. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Water Service Rates F4.3, 04.11.2 City Council will conduct a public hearing to receive public comments with regard to rate changes for water service based on a cost of service study. Acting Public Works Director/City Engineer Dowdy presented the staff presentation regarding the rate changes for water service. He introduced Cathy Carr of CCA Inc., the consultant who conducted the City's Cost of Service Study, in the audience this evening. In 1995, Cathy Carr conducted the City's first Cost of Service Study for water. Prior to that time, rates were based on total revenue requirements to operate the utility. In 1995 to 1996 the Cost of Service Study was conducted and identified several goals. Goals included that water rates would reflect each customer's fair Page 4 City of Auburn Council Meeting Minutes June 1, 1998 share of the utility costs, that all utility revenue requirements were clearly identified, and to assure that the utility has sufficient financial resources to maintain existing facilities and to finance new capital projects to serve customers. The Cost of Service Study identified revenue shodfall regarding funding of system depreciation, identified declining block rates which encouraged consumption, and found that the smallest users were paying more than their share of the costs. In October 1996, the City adopted a fiat water rate (by class) for water use to assure that each customer was charged based on use and to encourage conservation and allocated costs to customer classes based on actual City costs to serve that class. Mr. Dowdy pointed out that the recommended rate changes represent approximately one-third of the cost increase to get to a full cost of service status. Using an overhead slide, Mr. Dowdy presented a comparison of the full cost of service rates compared to the recommended rate changes. The 1998 recommended rates include recomputed costs based on additional cost data and water use data since changing the rate structure and recommends rate adjustments to reflect changes in costs and to meet the objective of a fully funded utility. The 1998 rate structure retains the fiat rate structure and also encourages the wise use of water and fosters conservation. Mayor Booth opened the public hearing. Mayor Glenn Wilson, City of Algona, 402 Warde Street, Algona, WA Mayor Wilson reported that he had not received prior notification that the City of Auburn was contemplating raising water rates. He requested that the City Council continue the public hearing to a later date to allow the City of Algona to review the impact of the rate changes. Page 5 City of Auburn Council Meetin~l Minutes June 1, 1998 Cathy Carr, CCA, Inc., PO Box 1032, Vashon, WA, 98070 In response to questions from Councilmember Wagner, Ms. Carr explained that the previous base rate did not include the general administration costs including the cost of negotiating with the wholesale customers for their service. The 1998 rate study includes a total cost of $5,000 to the wholesale customer costs for administrative costs. Councilmember Wagner noted that the effect of the rate change increases Algona's base rate from about $6.00 per month to approximately $30.00 per month. Ms. Carr reported that the previous rates did not address wholesale average daily demand versus seasonal demand. With the database in place, the City was able to identify that wholesale customers do have seasonal peak demand. The 1998 water rate changes includes treating all wholesale water customers as one class rather than individually. Councilmember Poe pointed out that the article, which appeared in the South County Journal regarding the proposed water rate changes, was misleading and included errors in reporting the rate increases. Contract Engineer Don Wright, Auburn Public Works Department Mr. Wright reminded Council that the wholesale water agreements entered into with Algona, Covington and others include provisions for a cost of service study and rates being based on the cost of service study. The agreements also included provisions that the rates will be adjusted annually. Mayor Glenn Wilson Mayor Wilson reiterated that the City of Algona was not provided prior written notification of the proposed rate changes. He urged the City Council to continue the public hearing. Councilmember Wagner stressed that the wholesale water rates are based on a cost of service study and not on annual negotiations. He expressed concern that continuing the hearing will give the false impression that the City will negotiate the rates. Page 6 City of Auburn Council Meetinn Minutes June 1, 1998 Councilmember Poe spoke in favor of continuing the public hearing as a courtesy since the City of Algona did not receive prior communication regarding the proposed rate changes. He stressed that the continuance of the hearing does not mean the City will negotiate wholesale water rates. Councilmember Barber spoke in favor of continuing the public hearing to allow the City of Algona to review the proposed rates. Finance Director Supler advised that the proposed effective date of the rate changes is June 15, 1998. Councilmember Wagner moved and Councilmember Poe seconded to continue the public hearing to the next regular City Council meeting. MOTION CARRIED UNANIMOUSLY. 7-0, B. Audience Participation There were no requests from the audience to address the City Council. C. Correspondence No correspondence was received for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Poe reported the Municipal Services Committee met this evening at 5:00 PM. The Committee received a report on the beginning of the Fire Location Study and received a report on the Valley Communications Center building project. The Committee recommended approval of Resolution Nos. 2927, 2973, and Ordinance No, 5103. The Committee also received a report on TCI Cablevision. The Committee recommended that Resolution No. 2972 be withdrawn from the agenda this evening pending a presentation by TCI at the next regular City Council meeting. The Committee also received a report from Police Chief Purdy and Police Commander Kelly on the cooperative effort between the City and the Muckleshoot Indian Tribe regarding fireworks. The next Page 7 City of Auburn Council Meeting Minutes June t, 1998 regular meeting of the Municipal Services Committee is scheduled for June 15, 1998 at 5:00 PM. B. Planning & Community Development Chair Borden reported the Planning and Community Development Committee met May 26, 1998. The Committee discussed and recommended approval of several items which appear on the Council agenda this evening. The Committee conducted a lengthy discussion on the proposed Planned Unit Development Ordinance which will continue at the next Planning and Community Development Committee meeting scheduled for June 8, 1998 at 6:00 PM. D. Public Works Chair Wagner reported the Public Works Committee met May 26, 1998. The Committee received citizen comments regarding the R Street traffic improvements. The Committee discussed the final assessment roll hearing for LID 347, the B Street LID. The Committee also discussed the settlement agreements on the agenda this evening. The next regular meeting of the Public Works Committee is scheduled for June 8, 1998 at 4:30 PM. F. Finance Chair Barber reported the Finance Committee met this evening at 6:30 PM. The Committee recommended approval of claims and payroll vouchers and Ordinance No. 5101. The Committee also received an update on enrollment for long term care insurance. The next regular meeting of the Finance Committee is scheduled for June 15, 1998 at 6:30 PM. IV. CONSENT AGENDA A. Minutes 1. Minutes of the May 18, 1998 regular Council meeting. Page 8 City of Auburn Council Meeting Minutes June 1, 1998 B. Vouchers F4.9.2, F4.9.5 1. ,Claims Claims check numbers 132525 through 132890 in the amount of $2,209,810.08 for Period 18 and dated June 1, 1998. 2. Payroll Payroll check numbers 246401 to 246652 in the amount of $587,683.74 and electronic deposit transmissions in the amount of $470,791.03 for a grand total of $1,058,474.77 for the pay period covering May 13, 1998 to May 26, 1998. C. Call for Public Hearing 1. Application No. ANX0001-98 O3.1 ANX0001-98 City Council to call for a public hearing to be held June 15, 1998 at the request of Gregory and Kimberly Bushaw to annex a 3.41 acre parcel of property located at the northwest corner of "W" Street NW and South 318th Street. D. Contract Administration 1. Public Works Project Number PR 612 O4.11.1 PR612 City Council to grant permission to advertise for Public Works Project Number PR 612, Green River Pump Station. 2. Amendment No. 5 to Agreement for Professional Services AG-C-08 with CCA, Inc. A3.16.9 City Council to approve Amendment No. 5 to Agreement for Professional Services AG-C-08 between the City of Auburn and CCA, Inc. in an amount not to exceed $35,000. E. Auburn Airport Lona Term Lease Proposal A3.17, O4.4.9.1.3 City Council to reject the offer from Hangars Unlimited for a long- term lease proposal. Page 9 City of Auburn Council Meetin~l Minutes June 1, 1998 F. Settlement Agreements 1. City of Auburn versus Katherine Hansen A3.12.1 City Council to approve a Settlement Agreement between the City of Auburn and Katherine Hansen (King County Cause No. 97-2-26791-9KNT) in the amount of $22,000. 2. Vangemert versus Action Lube, et al A3.12.1 City Council to approve a Settlement Agreement between the City of Auburn and Marshall Vangemert (Snohomish County Cause No. 98-2-00606-2) in the amount of $2,861.84. Councilmember Barber moved and Councilmember Wagner seconded to approve the Consent agenda as modified. MOTION CARRIED UNANIMOUSLY. 7-0. V. UNFINISHED BUSINESS There were no items for review under this section. VI. NEW BUSINESS A. Application No. PLT0003-97 03.5 PLT0003-97 The request of Doris Thompson for approval of a preliminary plat located at the southwest corner of South 316th Street and "W" Street NW. Planning and Community Development Director Krauss explained that the property was annexed to the city approximately a year ago. It is a 16 lot single family subdivision with no unusual conditions. It is a heavily forested plat and staff is working on tree preservation conditions for the plat. Councilmember Borden moved and Councilmember Lewis seconded to approve the preliminary plat based on the Hearing Examiner's Findings of Fact, Conclusions and Conditions, and to instruct the City Attorney to prepare the necessary ordinance. MOTION CARRIED UNANIMOUSLY. 7-0. Page 10 City of Auburn Council Meetin,e Minutes June 1, 1998 B. Application No. ANX0007-97 03.1 ANX0007-97 The request of Burr W. Mosby to de-annex a 1.21 acre parcel of property located on the north side of SE Green Valley Road. Planning and Community Development Director Krauss explained that this is a request to de-annex from the city. The applicant is a farmer actively engaged in agriculture and wants to construct a building to process vegetables which is not a permitted use in the City's Rural Residential zone. De-annexing the property and returning it to King County would enable Mr. Mosby to construct a processing building under the County's Agriculture zone. Mr. Krauss explained that de-annexation would provide a more logical boundary between the City and County as well as allow for the proposed use. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 2974. MOTION CARRIED UNANIMOUSLY, 7-0. Please see Item VII. B.9 of this agenda for the title of Resolution No. 2974. VII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5100 F4.3, O4.11.2 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 13.06.010, 13.06.075, 13.06.200, 13.06.225, 13.06.260, 13.06.275, 13.06,315, 13.06.340, 13.06.360, 13.06.395 and 13.06.415 of Auburn City Code Chapter 13.06 entitled "Water Utility - General Regulations"; more specifically amending Section 13.06.010 entitled "Definitions" to reflect in Subsection 13.06.010.G the fact that manufacturing/industrial service customers should include all businesses engaged in the manufacture of products, materials, equipment, machinery and supplies regardless of their meter size or the amount of monthly Page 11 City of Auburn Council Meetin~l Minutes June 1, 1998 water consumption, Section 13.06.075 entitled "Water Service--Effective Date" to reflect that service charges for sanitary sewer and storm drainage begin to accrue at the time water is turned on, Section 13.06.360 entitled "Rates-- Generally" to reflect actual costs of service for 1998, Section 13.06.395 entitled "Inordinate Fire Service Charges" to reflect actual fire flow costs of service for 1998, and Section 13.06.200 entitled "Unauthorized Turn-on or Shut-off", Section 13.06.225 entitled "Penalties for Violations", 13.06.260 entitled "Service Premises Inspections", Section 13.06.275 entitled "Fire Protection Services", Section 13.06.315 entitled "Service Charge Proration", Section 13.06.340 entitled "Meter - Testing" and Section 13.06.415 entitled "Water Use from Fire Hydrants--Use Permit Application--Charges" to reflect increased operations and maintenance costs. Ordinance No. 5100 was postponed due to the continuance of the public hearing on water rates. 2. Ordinance No. 5101 A2.13 An Ordinance of the City Council of the City of Auburn relating to the issuance and sale by Lake Tapps Parkway Properties of a series of variable rate demand bonds, 1998 for the purpose of construction of a public park and certain roadway and sewer improvements. City Attorney Reynolds read the title of Ordinance No. 5101 and noted the following changes: Page 2, line 12, delete the words "for low and moderate income persons". Page 2, line 21, delete the words "to low and moder income families". Page 4, first paragraph to read in part "The City Council of the City of Auburn, Washington, in a regular meeting duly assembled, do ordain as follows:" Page 12 City of Auburn Council Meetinn Minutes June 1, 1998 Page 4, line 12, insert the word "budgeted" to read in part "to pay the budgeted costs of the TLC Project". Councilmember Barber moved and Councilmember Wagner seconded to introduce and adopt Ordinance No. 5101 with the amendments noted by City Attorney Reynolds. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Ordinance No. 5102 O3.1 An Ordinance of the City of Auburn, Washington, amending the legal description of Ordinance No. 5089 pertaining to the annexing to the city of a 280 acre parcel of land located in Pierce County and adjacent to the Lakeland Hills North project in King County. Planning and Community Development Director Krauss explained that Ordinance No. 5102 corrects the legal description of the annexation area contained in Ordinance No. 5089. Councilmember Borden moved and Councilmember Lewis seconded to introduce and adopt Ordinance No. 5102. City Attorney Reynolds read the title of Ordinance No. 5102. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Ordinance No. 5103 02.0 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the City to enter into an Interlocal Agreement with the City of Renton for a Hold Harmless Agreement for fire training. City Attorney Reynolds read the title of Ordinance No. 5103. Councilmember Poe moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5103. MOTION CARRIED UNANIMOUSLY. 7-0. Page 13 City of Auburn Council Meetinn Minutes June 1, 1998 B. Resolutions 1. Resolution No. 2927 O2.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement with Valley Communications for the 1998 Valley Communication Subscriber Agreement establishing the terms of services to be provided by Valley Communications to the City of Auburn Fire Department. For clarification of these minutes, Resolution No. 2927 was adopted immediately following Item VII. B. 9 of these minutes. City Attorney Reynolds read the title of Resolution No. 2927. Councilmember Poe moved and Councilmember Cerino seconded to adopt Resolution No. 2927. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 2960 03.9 v-02-97 A Resolution of the City Council of the City of Auburn, Washington, fixing a time for a public hearing on the petition for vacation of that portion of "J" Street SE (Main to 2nd Street SE), within the city of Auburn, Washington. City Attorney Reynolds read the title of Resolution No. 2960. Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 2960. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 2963 04.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a proposed Memorandum of Understanding with FAST Corridor. Page 14 City of Auburn Council Meetinn Minutes June 1, 1998 City Attorney Reynolds read the title of Resolution No. 2963. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 2963, MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 2966 F2.4.9 A Resolution of the City of Auburn, Washington, fixing a time and place for hearing on the final assessment roll for Local Improvement District No. 347, and directing that notice thereof be given in the manner required by law. City Attorney Reynolds read the title of Ordinance No. 2966. Councilmember Wagner moved and Councilmember Poe seconded to adopt Resolution No. 2966. Councilmember Wagner requested the hearing date be changed to July 20, 1998. Mayor Booth pointed out that two Councilmembers will not be in attendance on July 6, 1998. Councilmember Wagner moved and Councilmember Poe seconded to change the hearing date from July 6, 1998 to July 20, 1998. MOTION CARRIED UNANIMOUSLY. 7-0. MOTION TO ADOPT RESOLUTION NO. 2966 AS AMENDED CARRIED UNANIMOUSLY. 7-0. 5. Resolution No. 2967 04.4.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a contractual Agreement for Professional Services with Robert A. Booth to provide janitorial tasks, minor repairs and construction services at the Senior Center. City Attorney Reynolds read the title of Resolution No. 2967. Page 15 City of Auburn Council Meetin,~ Minutes June 1, t998 Councilmember Borden moved and Councilmember Lewis seconded to adopt Resolution No. 2967. MOTION CARRIED UNANIMOUSLY. 7-0. 6. Resolution No. 2968 A3.8.20, A4.5.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a contractual Agreement for Professional Services with Christine Brewster-Wray to serve as curator at the White River Historical Society Museum. City Attorney Reynolds read the title of Resolution No. 2968. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 2968. MOTION CARRIED UNANIMOUSLY. 7-0. 7. Resolution No. 2972 A3.14.4, O4.1.4 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute Addendum I to the non-exclusive Franchise Agreement between the City of Auburn, Washington, and TCI Cablevision of Washington, Inc., to operate a cable television system within the City of Auburn, Washington, approved on May 3, 1993 by Resolution No. 2409, to extend the date of completion of certain franchise provisions under Section 5. Resolution No. 2972 was rescheduled for the June 15, 1998 City Council meeting pursuant to the Municipal Services Committee recommendation. 8. Resolution No. 2973 04.4.9.1.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute Page 16 City of Auburn Council Meetin.Q Minutes June 1, 1998 an Airport Dealer Supply Contract with Chevron U.S.A., Inc. effective June 1, 1998 through May 31, 2001. City Attorney Reynolds read the title of Resolution No. 2973. Councilmember Poe moved and Councilmember Cerino seconded to adopt Resolution No. 2973. MOTION CARRIED UNANIMOUSLY. 7-0. 9. Resolution No. 2974 O3.1 A Resolution of the City Council of the City of Auburn, Washington, excluding a 1.21 acre parcel of property from the city of Auburn located on the Southeast Green Valley Road. Resolution No. 2974 was adopted under Item VI.B of these minutes. VIII. MAYOR'S REPORT A. Reclional Finance and Governance Mayor Booth requested that each City Councilmember submit their comments and suggestions with regard to the proposed Regional Finance and Governance Plan to Finance Director Supler as soon as possible. B. Executive Session Mayor Booth recessed the meeting to executive session at 8:42 PM for approximately 20 minutes in order to discuss collective bargaining. No action is anticipated following the executive session. Mayor Booth reconvened the meeting at 9:10 PM. IX. ADJOURNMENT There being no further business to come before the Council this evening, the meeting adjourned at 9:10 PM. Page 17 City of Auburn Council Meetin.q Minutes June 1, 1998 Approved on the/~"~ day of ~ ,1998. Charles A. Booth, Mayor nielle Daskam, City Clerk f:\clerk\council\98m06-01 Page 18