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HomeMy WebLinkAbout09-21-1998 CITY OF AUBURN COUNCIL MEETING MINUTES September 21, 1998 7:30 p.m. I. CALL TO ORDER A. Flag Salute Mayor Booth called the meeting to order at 7:30 PM and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Booth and the following Councilmembers were present: Sue Singer, Gene Cerino, Jeanne Barber, Trish Borden, Fred Poe, and Rich Wagner. Councilmember Lewis arrived at 8:06 PM during discussion of Item V.A of these minutes. Staff members present included: Public Works Director Christine Engler, City Engineer Dennis Dowdy, Public Works Maintenance Worker Dawn Malone, Finance Director Diane L. Suplet, Assistant Finance Director Shelley Coleman, Financial Operations Manager Sherri Crawford, Planning and Community Development Director Paul Krauss, City Attorney Michael J. Reynolds, Assistant City Attorney Judith Ausman, Parks and Recreation Director Dick Deal, Recreation Manager Brian Petty, Personnel Director Brenda Heineman, Employment Manager Leonard Sims, Fire Chief Bob Johnson, Police Chief Dave Purdy, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Week of Concern for the Hungry A1.8 Mayor Booth to present a proclamation declaring September 20-26, 1998 as "Week of Concern for the Hungry" to Jack Laverty, representing the Auburn Page I City of Auburn Council Meetin.el Minutes September 21, 1998 Food Bank, and Elaine Prenovost, representing the Monday Night Suppers. Mayor Booth read and presented proclamations to Elaine Prenevost and Jack Laverty declaring the week of September 20-26, 1998 as "Week of Concern for the Hungry" in the city of Auburn and urged citizens to support essential food programs to provide emergency food for those in need. b) Special Olympics of Washington Mayor Booth recognized Mr. David Siebert, Executive Director of Special Olympics of Washington. Mayor Booth congratulated Mr. Siebert on a successful Special Olympics this year. Mr. Siebert extended the thanks of the Special Olympics of Washington to the City, especially Parks and Recreation staff, for hosting the state's Special Olympics Summer Sports Tournament at Game Farm Park in Auburn. He presented a Certificate of Appreciation to Mayor Booth for hosting the event. c) Mary Norman Mayor Booth, along with Parks and Recreation Director Dick Deal, recognized Mary Norman and other members of the Auburn Eagles for their work in coordinating activities to raise funds for the proposed Auburn Skate Park. Ms. Norman presented Mayor Booth with a donation for the Auburn Skate Park in the amount of $4,500 from the Auburn Eagles' fundraising activities. d) Leadership Institute of South Puget Sound A4.5.2 Mayor Booth to recognize City of Auburn Employees Dawn Malone and Leonard Sims on their acceptance and admission to the 1998-99 charter class of the Leadership Institute. Mayor Booth recognized and congratulated employees Dawn Malone, Maintenance Worker II, and Leonard Sims, Employment Manager, on their Page 2 City of Auburn Council Meetinn Minutes September 21, 1998 acceptance and admission to the 1998-99 charter class of the Leadership Institute. The Auburn Area Chamber of Commerce has formed an alliance with the Southwest King County, Renton and Kent Chamber of Commerce to establish the Leadership Institute of South Puget Sound. The Leadership Institute is a structured, quality, tuition-based leadership development program organized to prepare South Puget Sound residents for future civic and business leadership positions. e) Walking to the Light Mayor Booth read a letter from Mr. and Mrs. Don Stevenson of Auburn, Washington, regarding Mr. Stevenson's walk across North America to raise funds for the victims of Alzheimer's Disease. 2. Appointments There were no appointments for City Council consideration. D. Agenda Modifications Agenda modifications included the removal of Ordinance No. 5123 from the agenda, the addition of Ordinance No. 5152 transmitted under Item VII.A.4 of these minutes, and the addition of Ordinance No. 5156 transmitted under Item VII.A.7 of these minutes. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Application No. V-02-98 03.9 A petition to vacate a portion of right-of-way near 8th Street NE in the vicinity of Pioneer Cemetery has been filed by two- thirds or more of the abutting property owners. Public comments are invited on the petition for vacation. Mayor Booth opened the public hearing on Application No. V-02-98. Page 3 City of Auburn Council Meetin~ Minutes September 21, t998 Dean Hendrickson, 422 4th Street NE, Auburn, WA Mr. Hendrickson explained that his father, Loran Hendrickson, owner of Truland Properties, is the proponent for the right-of-way vacation. Mr. Hendrickson inquired regarding the City's future plans for the parking lot area. City Engineer Dennis Dowdy explained that the future use of the parking area will be determined separately. Mayor Booth added that the parking lot area is used by visitors to the Pioneer Cemetery. Councilmember Wagner moved and Councilmember Poe seconded to close the public hearing. MOTION CARRIED UNANIMOUSLY. 6-0. 2. 1999 Budget F3.13 In preparation of the 1999 Preliminary Budget, all persons interested are encouraged to participate in this public hearing by making comments, proposals, and suggestions on matters for the City Council and Mayor to consider in development of the 1999 Budget. Mayor Booth opened the public hearing on the 1999 Budget. There was no request from the audience to speak regarding the 1999 Budget. Councilmember Barber moved and Councilmember Cerino seconded to close the public hearing. MOTION CARRIED UNANIMOUSLY. 6-0. B. Audience Participation There was no request from the audience to address the Council. C. Correspondence Mayor Booth acknowledged the receipt of the following correspondence: 1. Letter addressed to Mayor Booth and the City Council from John Beal, President of the Green/Duwamish Watershed Page 4 City of Auburn Council Meetira1 Minutes September 21, 1998 Alliance regarding Auburn - King County Potential Annexation Area Agreement. 2. Letter addressed to the City Clerk from Jonathan A. Hayes, Executive Director of the Washington Economic Development Finance Authority dated August 17, 1998 regarding Tax Exempt/Taxable Economic Development Revenue Bond Programs and the Skills, Inc., Project. 3. Letter addressed to the City Clerk from Jonathan A. Hayes, Executive Director of the Washington Economic Development Finance Authority dated August 21, 1998 regarding Tax Exempt/Taxable Economic Development Revenue Bond Programs and the Schober, Inc. Project. 4. Letter addressed to Planning and Community Development Director Paul Krauss from Jonathan A. Hayes, Executive Director of the Washington Economic Development Finance Authority dated August 25, 1998 regarding Tax Exempt/Taxable Economic Development Revenue Bond Programs and the Skills, Inc. Project. 5. Letter addressed to City Council Members from Dennis Butler, Chief Executive Officer for Skills, Inc. dated August 27, 1998. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Poe reported the Municipal Services Committee met this evening. The Committee discussed three contract administration items that appear on the Council's consent agenda and Ordinance No. 5154. The Committee also received preliminary budget presentations for Police, Fire, Airport, Cemetery, and Golf Course. The next regular meeting of the Municipal Services Committee is scheduled for October 5, 1998 at 5:00 PM. B. Planning & Community Development Chair Borden reported the Planning and Community Development Committee met September 14, 1998. The Committee discussed several items which appear on this evening's agenda. The Committee received a presentation regarding Lea Hill Park. The Page 5 City of Auburn Council Meetin_o Minutes September 21, 1998 Committee discussed the Interlocal Agreement with King County for Potential Annexation Areas, the Nonomotorized Transportation Plan and the Lakeland Hills Park located in Pierce County. The Committee also received preliminary budget presentations from the Planning and Parks Departments. The next regular meeting of the Planning and Community Development Committee is scheduled for Monday, September 28, 1998 at 6:00 PM. C. Public Works Chair Wagner reported the Public Works Committee met September 14, 1998. The Committee reviewed and recommended approval of several contract administration items which appear on this evening's agenda. The Committee received preliminary budget presentations from the Public Works Department. The Committee also reviewed the status of a well being drilled in the city and received a presentation on the Lakeland Hills erosion control. The next regular meeting of the Public Works Committee is scheduled for Monday, September 28, 1998 at 4:30 PM. The Committee has scheduled a special meeting for Tuesday, September 29, 1998 at 6:30 PM regarding Interlocal Agreement No. 2 with Covington and Water District No. 111. D. Finance Chair Barber reported the Finance Committee met this evening at 6:00 PM. The Committee reviewed and recommended approval of claims and payroll vouchers. Chair Barber advised that Ordinance No. 5123 was withdrawn from the Finance Committee agenda. The Committee also received budget presentations from the Legal, Personnel, and Finance Departments. The next regular meeting of the Finance Committee is scheduled for Monday, October 5, 1998 at 6:30 PM. IV. CONSENT AGENDA A. Minutes 1. Minutes of the September 8, 1998 regular City Council meeting. Page 6 Citv of Auburn Council Meetin~ Minutes September 21, 1998 B. Vouchers F4.9.2,F4.9.5 1. Claims Claims check numbers 135741 through 136088 in the amount of $2,534,101.05 for Periods 8 and 9 and dated September 21, 1998. 2. Payroll Payroll check numbers 248662 to 248901 in the amount of $561,912.79 and electronic deposit transmissions in the amount of $492,652.26 for a grand total of $1,054,565.05 for the pay period covering September 4, 1998 to September 17, 1998. C. Call for Public Hearing 1. 1999 Community Development Block Grant Action Plan O3.4.1.7 City Council to call for a public hearing for October 5, 1998 for consideration of the 1999 Community Development Block Grant (CDBG) Action Plan. D. Surplus Property F4.6.1 1. Personnel Department City Council approval of the surplus and disposal of four (4) department public area chairs. E. Contract Administration 1. Public Works Project Number PR 529D O4.9.1 PR 529D City Council to award Public Works Contract Number 98-32, Sunbreak/Thoroughbred Demolition, to CMG, Inc., on their low bid of $66,953.70 plus Washington State sales tax pending reference verification. Page 7 City of Auburn Council Meetinn Minutes September 2t, 1998 2. Public Works Project Number C8016 O4.11.1 c8016 City Council to award Public Works Contract Number 98-21, 12-inch Water Main and Pedestrian Facility Improvement, to Kar-Vel Construction on their low bid of $189,742.00 plus Washington State sales tax. 3. Small Works Project Number PR 545 04.12.2 PR 545 City Council to award Small Works Contract Number 98-34, 1998 Traffic Signal Loop Replacement, to Signal Electric, Inc., on their low bid of $12,675.00 plus Washington State sales tax. 4. Auburn Municipal Airport Aircraft Hangar Infrastructure 04.4.9.2 City Council to award the bid for Auburn Municipal Airport Aircraft Hangar Infrastructure to Michele's Trucking and Excavation in the amount of $900,232.75 including Washington State sales tax. 5. Auburn Municipal Airport Wetland Mitigation 04.4.9.2 City Council to award the bid for the Auburn Municipal Airport Wetland Mitigation Project to Terra Dynamics, Inc., in the amount of $393,426.26 including Washington State sales tax. 6. Public Works Project Number PR 580 O4.8.1 PR 580 City Council to approve Final Pay Estimate No. 4 in the amount of $77,183.51 to Tri-State Construction and accept construction for Public Works Contract Number 97-25, PR 580, Central Storm Drainage Improvement. 7. Small Works Project Number C8029 05.2 C8029 City Council to approve Final Pay Estimate No. 1 in the amount of 37,056.49 to Rocket Construction, and accept construction for Small Works Contract Number 98-19, Project C8029, Game Farm Wilderness Park Picnic Shelter. Page 8 City of Auburn Council Meetinn Minutes September 21, 1998 8. Auburn Municipal Airport Hangar Roof Replacement 04.4.9.2 City Council to approve Change Order No. 1 in the amount of $15,757.86 for Contract Number 98-31, Auburn Municipal Airport Hangar Roof Replacement. 9. Public Works Project Number C8002 o4.9.1 c8002 City Council to approve Change Order No. 1 in the amount of $208,629.65 for Contract Number 98-13, Public Works Project Number C8002, "A" Street SE Overlay and Sanitary Sewer Replacement. Councilmember Barber moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 6-0. V. UNFINISHED BUSINESS There were no items for review under this section. VI. NEW BUSINESS A. Application No. PLT0002-97 03.5 PLT0002-97 City Council to consider the request of Intracorp Corporation to approve the final plat for Vistara Division No. 2, a 38-1ot single- family subdivision located westerly of West Valley Highway at Pike Street NW. Planning and Community Development Director Krauss reminded the Council there were preliminary plat approval requirements to include statements regarding tree preservation and slope stability on the final plat. (Councilmember Lewis arrived at this time.) Councilmember Borden moved and Councilmember Singer seconded to approve the final plat and to instruct the City Attorney to prepare the necessary ordinance. Page 9 City of Auburn Council Meetin.cl Minutes September 21, 1998 Councilmember Wagner questioned whether the purchaser of a home would see the recorded final plat to ensure buyers are alerted to the conditions of the plat. City Attorney Reynolds responded that the information contained on the final plat would appear on the title report. MOTION CARRIED UNANIMOUSLY. 7-0. VII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5123 F2.4.9 An Ordinance of the City of Auburn, Washington, modifying, approving and confirming the assessments and assessment roll of Local Improvement District No. 347 for street improvements to "B" Street N.W. and other improvements related thereto, as provided by Ordinance No. 4955, and levying and assessing a part of the cost and expense thereof against the several lots, tracts, parcels of land and other property as shown on the assessment roll. Ordinance No. 5123 was withdrawn from the agenda. 2. Ordinance No. 5148 03.9 v-02-98 An Ordinance of the City Council of the City of Auburn, Washington, approving the vacation of a portion of right-of- way near 8th Street NE in the vicinity of Pioneer Cemetery, within the city of Auburn, Washington. Councilmember Wagner moved and Councilmember Poe seconded to introduce and adopt Ordinance No. 5148. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Ordinance No. 5149 03.8 REZ0002-98 An Ordinance of the City of Auburn, Washington, providing for the rezoning of property located at 330 "V" Street SE, within the city of Auburn, Washington, changing the zoning Page 10 City of Auburn Council Meetin,el Minutes September 21, 1998 classification thereof from R-1 (single family) to R-2 (single family). Councilmember Borden moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5149. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Ordinance No. 5152 O3.10.9 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Public Way Agreement between the City and Pacific Fiber Link, L.L.C. Councilmember Wagner moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5152. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Ordinance No. 5153 03.1 ANX0001-98 An Ordinance of the City of Auburn, Washington, annexing to the city a 3.41 acre parcel of land located on the northwest corner of "VV" Street NW and South 318th Street. Councilmember Borden moved and Councilmember Lewis seconded to introduce and adopt Ordinance No. 5153. MOTION CARRIED UNANIMOUSLY. 7-0. 6. Ordinance No. 5154 F5.2, 02.0 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5138 to approve acceptance of additional grant funds from the State of Washington Military Department, Emergency Management Division to fund HazMat Responder Team in the amount of Eight Hundred eighty-seven and 17/100 Dollars ($887.17) for overtime planning expenses. Page 11 City of Auburn Council Meetinn Minutes September 21, 1998 Councilmember Poe moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5154. MOTION CARRIED UNANIMOUSLY. 7-0. 7. Ordinance No. 5157 F5.4.2, 04.4.9.4 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the acceptance of Grant Offer No. 3-53-0003-09 from the U.S. Department of Transportation, Federal Aviation Administration (FAA) for hangar infrastructure construction and associated wetlands mitigation at Auburn Municipal Airport. Councilmember Poe moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5156. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 2971 A4.5.2 A Resolution of the City Council of the City of Auburn, Washington, designating the Utility Engineer and Sanitary Sewer Engineer as representatives to serve on the Metropolitan Water Pollution Abatement Advisory Committee. Councilmember Wagner moved and Councilmember Poe seconded to adopt Resolution No. 2971. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 3003 03.5 PLT0001-98 A Resolution of the City Council of the City of Auburn, Washington, approving the preliminary plat of an 8-lot single- family subdivision located at 330 "V" Street SE, within the city of Auburn, Washington. Page 12 City of Auburn Council Meeting Minutes September 21, 1998 Councilmember Borden moved and Councilmember Lewis seconded to adopt Resolution No. 3003. MOTION CARRIED UNANIMOUSLY. 7-0. VIII. MAYOR'S REPORT A. 1999 Budget Process and 1999 Revenue Forecasts F3.13 Using overhead slides, Finance Director Supler and Assistant Finance Director Shelley Coleman presented the revenue forecast and property taxes for the 1999 Budget. The composition of estimated general fund revenues includes: $4,813,400 in Beginning Fund Balance, $9,250,00.0 in property tax, $10,250,000 in sales tax, $4,001,800 in utility tax, $777,100 in other taxes, $1,166,900 in licenses, permits and fines, $1,819,700 in intergovernmental, $1,541,400 in charges for services, and $1,186,400 in miscellaneous revenues for total estimated fund revenues in the amount of $34,806,700. The 1999 estimated General Fund revenues represent moderate increases over 1998 revenues. The property tax revenue is based on a levy rate of $3.10 and a 3.5% increase in assessed valuation for a 103.3% levy. Referendum 47, passed last year, limits levies to the Implicit Price Deflator (IPD) which is estimated to be 0.85%. The City can go above the IPD with a majority plus one vote by the Council. The 1999 Budget is based on a 103.3% levy. Ms. Coleman noted that many of the city's labor contracts and other contracted expenses provide for annual increases in excess of the IPD. Ms. Coleman presented an analysis of the sales tax collections from 1996 to 1999. The growth in sales tax revenue is reflective of the strong economy. Ms. Coleman also reviewed license and permit revenues, intergovernmental revenue, charges for services, and miscellaneous revenue. The 1999 revenue forecast is based on the short-term predictions that economic growth will slow, statewide unemployment rate will remain low, and the overall economic environment will remain healthy but not as strong as last year. The healthy economy and Page13 City of Auburn Council Meetina Minutes September 21, 1998 low unemployment rate in King County have offset losses from legislated tax exemptions. Finance Director Supler noted that staff recommends the City Council go above the IPD for the property tax levy due to contracted expenses and other expenses related to compliance with the Year 2000. Council study sessions on the 1999 Budget will be scheduled for late October. B. Referendum 49 Mayor Booth noted that copies of statements for and against Referendum 49 have been distributed to the City Council as well as an analysis of the fiscal impacts of Referendum 49 as prepared by the University of Washington Fiscal Policy Center. C. Executive Session Mayor Booth recessed the meeting to executive session at 8:39 PM for approximately 30 to 45 minutes in order to discuss real estate and litigation matters. No action is anticipated following the executive session. Mayor Booth reconvened the meeting at 9:20 PM. IX. ADJOURNMENT There being no further business to come before the Council this evening, the meeting adjourned at 9:20 PM. Approved on the ,~ ' day of ~/]~~ , 1998. Charles A. Booth, Mayor Danielle Daskam, City Clerk Page 14