HomeMy WebLinkAbout11-02-1998 CiTY OF AUBURN
November2, 1998 7:30 p.m.
I. CALL TO ORDER
A. Flag Salute
Mayor Booth called the meeting to order at 7:30 PM and led those
in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Booth and the following Councilmembers were present:
Pete Lewis, Sue Singer, Jeanne Barber, Trish Borden, Fred Poe,
Gene Cerino, and Rich Wagner.
Staff members present included: Fire Chief Bob Johnson, Deputy
Police Chief Jim Kelly, Personnel Director Brenda Heineman, Parks
and Recreation Director Dick Deal, Finance Director Diane L.
Supler, Assistant Finance Director Shelley Coleman, Financial
Operations Manager Sherri Crawford, Public Works Director
Christine Engler, City Engineer Dennis Dowdy, Special Projects
Engineer Jack Locke, Planning and Community Development
Director Paul Krauss, Assistant Planning Director Lynn Rued, City
Attorney Michael J. Reynolds, and City Clerk Danielle Daskam.
C. Announcements and Appointments
1. Boy Scout Troop 340
Mayor Booth recognized members of Boy Scout Troop 340
in attendance working towards their Communications Merit
Badge. Scout Master Ben Beers and Assistant Scout
Master Rick Wilkinson were present with the following
scouts: Jerame Bosarge, Roger Comer, Ryan Comer,
Adam Wilkinson and Nathaniel Hyatt.
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City of Auburn Council Meetin,{1 Minutes November 2, 1998
2. Proclamation - Free Enterprise Week
Mayor Booth to present a proclamation declaring November
8-14, 1998 as "Free Enterprise Week" in the city of Auburn
to Klye Mach, Crystal Tallent and Jaime Belles representing
the Auburn-Riverside High School DECA Club.
Mayor Booth read and presented a proclamation declaring
November 8-14, 1998 as "Free Enterprise Week" in the city
of Auburn to Auburn-Riverside High School DECA Club
members Kyle Mach, Crystal Tallent, and Jaime Belles.
D. Agenda Modifications
Agenda modifications included the addition of a proclamation for
Free Enterprise Week under Item I.C.2 of these minutes, the
transmittal of October 26, 1998 Planning and Community
Development Committee minutes under Item III.B of these minutes,
the addition of Public Works Project Number PR 612R transmitted
under Item IV.C.3 of these minutes, the transmittal of Hearing
Examiner's Findings and Decision and excerpt of the October 20,
1998 Hearing Examiner minutes under Item VI.A of these minutes,
and the removal of Resolution No. 3011 from the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 1999 Budget
F3.13
The 1999 Preliminary Budget for the fiscal year January 1,
1999 through December 31, 1999 has been placed on file
with the City Clerk. The public is encouraged to provide
written or verbal testimony on any provision of the proposed
1999 Budget. The City Council will consider revenue
sources and possible increases in property tax revenues.
Finance Director Supler presented the staff report for the
1999 Preliminary Budget using a slide presentation.
Revenues for 1999 include intergovernmental revenue
(31.4% of total revenues), charges and services (25.5% of
total revenue), and taxes (22.4% of total revenue). The two
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City of Auburn Council Meeting Minutes November 2, 1998
largest categories of expenditures for all funds include
capital expenditures (48%) and salaries and benefits (30%).
The increase in capital expenditures over the 1998 level is
due to an increase in the amount of grant funding, especially
for transportation improvement projects.
The General Fund includes a proposed property tax
increase of 0.85%, equal to the amount of the Implicit Price
Deflator (IPD). The General Fund also includes a projected
2% increase in sales tax revenue. General Fund
expenditures were estimated using baseline budgeting to
maintain existing level of service. Discretionary
expenditures were limited to a 2.7% increase and salaries
and wages were increased a minimum of 2.5% based upon
labor contracts.
Anticipated issues to be addressed in 1999 but not included
in the 1999 Preliminary Budget include the Valley
Communications Center and the Downtown Transit Hub.
Ms. Supler pointed out that in 1998 the IPD rate of inflation
increased by 1.9% while the salaries for bargaining unit
employees increased at the rate of 90% of the cost-of-living
allowance (COLA) of 3.7%. In 1999 the IPD rate of inflation
increased by 0.85% while the salaries for bargaining unit
employees increased at the rate of 90% of a 2.7% COLA.
The estimated assessed value of Auburn is $3,167,521,000,
an increase of approximately $150 million above the
previous year's assessed value. The property tax levy rate
was $3.015 in 1997, $3.10 in 1998 and will be approximately
$3.05 in 1999. Ms. Supler explained the impact of the levy
rate on homeowners. Depending upon the increase on
assessed value, a typical property owner can expect to
receive a decrease in the amount of property tax attributable
to the City of Auburn.
Ms. Supler highlighted capital projects which will be
completed next year. Projects include the new library
facility, the new skate park facility, acquisition of two new aid
cars, the transit center design, and major work on the 277th
and 3rd Street Corridor Projects.
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City of Auburn Council Meetinn Minutes November 2, 1998
Capital Program Improvements budgeted for 1999 include
$500,000 for downtown revitalization, $100,000 for a
sensitive area ordinance, $75,000 for special
area/neighborhood planning; $25,000 for annual
neighborhood grants, $1,148,000 for airport hangar
construction, $29,300 for pre-incident planning, $35,000 for
protective turnout clothing, $234,000 for laptop project,
$48,000 for construction section vehicles; $160,000 for re-
lighting Brannan Park; and $45,000 for the City's millenium
commemoration. Ms. Supler advised that program
improvements are not implemented until after the first
quarter of 1999 to allow time to evaluate the revenue stream
in the new year. Tier II Program Improvements will be
included the budget document, but will be reevaluated later
in 1999 before implementation.
Staffing Program Improvements budgeted for 1999 include:
$33,800 for a court clerk, $110,500 for water meter readers,
$39,500 for a mail clerk assistant, $111,400 for two sworn
police personnel, $21,500 for a permit technician, $21,300
for a custodian, and $9,900 for a building inspector. Ms.
Supler explained that some of the Staffing Program
Improvement positions have previously been funded through
contracted personnel.
The 1999 Budget is designed to implement City goals,
maintain essential programs at present levels of service, and
implement program improvements when the economy is
strong.
Finance Director Supler reminded Council that an additional
Council study session on the 1999 Budget is scheduled for
Monday, November 16, 1998 at 5:30 PM.
Mayor Booth opened the public hearing.
Mike Hamilton
Mr. Hamilton identified himself as President of the White
River Valley Historical Society Board. He submitted a
written request for a budget program improvement in the
amount of $18,000 to fund a half-time curator of education
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City of Auburn Council MeetinR Minutes November 2, 1998
position at the Museum in 1999. He urged the Council to
add the half-time position in 1999. Mr. Hamilton explained
that the Historical Society funded the position from August to
December 1998 from one-time capital funds.
Virginia Haugen, 2503 R St SE, Auburn, WA
Ms. Haugen expressed concern with the proposed 1999
Budget expenditure for the millennium celebration. Mayor
Booth clarified that the millennium celebration will be an
activity to commemorate the millennium. In response to a
question from Ms. Haugen regarding construction of the new
library, Parks and Recreation Deal responded that the
project will be bid sometime between November, 1998 and
January, 1999. Construction is expected to be complete by
the end of 1999.
Ms. Haugen expressed concern with the increase in property
taxes proposed by the City and the impact it may have on
industry in Auburn.
Councilmember Barber and Councilmember Singer
seconded to close the public hearing.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Audience Participation
Virginia Haugen, 2503 R Street SE, Auburn
Ms. Haugen spoke regarding the proposed construction of a Les
Schwab Tire Store on Auburn Way North. She expressed concern
that the store may be allowed to construct a driveway with access
on 'T' Street NE. She also expressed concern with the volume of
traffic on "1" Street NE. In response, Assistant Planning Director
advised that Les Schwab has yet to submit a development plan.
Les Schwab will be required to perform a traffic study as part of
their development plan.
C. Correspondence
No correspondence was submitted for City Council review.
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City of Auburn Council Meeting Minutes November 2, 1998
III. COUNCIL COMMITTEE REPORTS
A3.7.e
a. Municipal Services
Chair Poe reported the Municipal Services Committee met this
afternoon at 5:00 PM. The Committee received a report from City
Engineer Dowdy on the TCI Cable upgrade and received a report
on the underground storage tank removal project. The Committee
also discussed items related to the Auburn Municipal Airport. The
next regular meeting of the Municipal Services Committee is
scheduled for Monday November 16, 1998 at 5:00 PM.
B. Planning & Community Development
Chair Borden reported the Planning and Community Development
Committee met October 26, 1998. The Committee discussed the
proposed 1998 Comprehensive Pan Amendments and
recommended Council set November 16, 1998 for a public hearing
on the amendments. The Committee also discussed and
recommended approval of Ordinance No. 5164 and Resolution No.
3008. The next regular meeting of the Planning and Community
Development Committee is scheduled for Monday, November 9,
1998 at 6:00 PM.
C. Public Works
Chair Wagner reported the Public Works Committee met October
26, 1998. The Committee reviewed and recommended approval of
several contract administration items that appear on this evening's
agenda. The Committee also reviewed the Design and
Construction Standards and prepared a schedule for addressing
areas of the Standards such as the appeals process and
crosswalks. The next regular meeting of the Public Works
Committee is scheduled for Monday, November 9, 1998 at 4:30
PM.
D. Finance
Chair Barber reported the Finance Committee met this evening at
6:30. The Committee reviewed and recommended approval of
claims and payroll vouchers, Ordinance No. 5167 and Ordinance
No. 5169. The Committee also discussed the 1999 Budget. The
next regular meeting of the Finance Committee is scheduled for
Monday, November 16, 1998 at 7:00 PM. Chair Barber
commended Finance Director Supler and the Finance staff for their
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City of Auburn Council Meeting Minutes November 2, 1998
work on the 1999 Budget process. Mayor Booth extended his
appreciation to all City staff who assisted in preparing the
preliminary information for the 1999 Budget.
IV. CONSENT AGENDA
A. Minutes
1. Minutes of the October 19, 1998 regular City Council
meeting.
B. Vouchers
F4.9.2,F4.9.5
1. Claims
Claims check numbers 136809 through 137192 in the
amount of $2,534,382.45 for Period 10 and dated November
2, 1998.
2. Payroll
Payroll check numbers 249363 to 249591 in the amount of
$393,638.34 and electronic deposit transmissions in the
amount of $509,247.69 for a grand total of $902,886.03 for
the pay period covering October 14, 1998 to October 28,
1998.
C. Contract Administration
1. Small Works Contract Number 98-41
o4.4.8.1
City Council to award Small Works Contract No. 98-41 to
Alpha Steel Buildings on their lump sum bid of $44,301.00
for a storage extension to the Maintenance and Operations
Facility.
2. Public Works Project Number PR 617
O4.9.1 PR 617
City Council to approve Change Order No. 1 in the amount
of $3,200.00, Final Pay Estimate No. 2 in the amount of
$3,800.00 and accept construction for Public Works
Contract Number 98-12, PR 617, Oravetz Road
Rehabilitation.
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City of Auburn Council Meetin.el Minutes November 2, 1998
3. Public Works Project Number 612R
O4.11.1
City Council to award Public Works Contract Number 98~18,
PR 612R, Green River Pump Station, to Foss Environmental
on their low bid of $760,169.00 plus Washington State sales
tax.
D. Call for Public Hearing
1. 1998 Comprehensive Plan Amendments
03.4.3
City Council call for a public hearing to be held on November
16, 1998 on the 1998 Comprehensive Plan Amendments.
E. 1999 Community Development Block Grant Action Plan
o3.4.1.7
City Council to extend the public comment period for the 1999
Community Development Block Grant Action Plan until November
25, 1998.
Councilmember Barber moved and Councilmember Wagner
seconded to approve the Consent Agenda as modified.
MOTION CARRIED UNANIMOUSLY. 7-0.
V. UNFINISHED BUSINESS
There were no items for review under this section.
VI. NEW BUSINESS
A. Application No. CUP0003-98
03.10.1 cuP0003-98
City Council to consider the request of Hamir Khaira for a
conditional use permit to allow a drive-through espresso stand
located at 1111 17th Street SE.
Councilmember Borden moved and Councilmember Singer
seconded to approve the conditional use permit based on the
Hearing Examiner's Findings of Fact, Conclusions and Conditions
and instruct the City Attorney to prepare the necessary ordinance.
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City of Auburn Council Meetin.cl Minutes November 2, 1998
Councilmember Poe expressed concern with the construction
standards for espresso stands and the term of the permits for
espresso stands. He suggested a review of the policies and
standards for espresso stands. Assistant Planning Director Rued
advised that espresso stands need to meet Building Division
requirements and comply with King County Health Department
health standards.
Mayor Booth suggested referring the review of espresso stand
standards to the appropriate Council committee.
Planning and Community Development Director Krauss advised
that the type of structure proposed under Application No.
CUP0003-98 is permanent-type structure and not meant to be
temporary.
Councilmember Lewis agreed with issues raised by
Councilmember Poe and suggested the City Council review the
standards for espresso stands.
Councilmember Cerino also agreed with reviewing the standards
for espresso standards.
Robed Pries, Northwest Java Group, Inc., 1003-1/2 Main Street,
Suite 4, Sumner, WA
Mr. Pries identified himself as one of the owners of Northwest Java
Group, the contact for the conditional use application. Mr. Pries
advised that espresso stands are generally held to the same
construction standards as any other building. The foundation of the
proposed building is professionally engineered, and the building
meets fire and building code requirements. A traffic analysis was
performed for the site which concluded that the proposal will have
no impact on adjacent intersections. All King County Health
Department approvals must be obtained prior to submitting plans to
the Building Division.
Councilmember Wagner expressed concern with traffic entering the
facility from "M" Street. Mr. Pries advised that the traffic study
determined that unless the facility attracted a large number of
vehicles above a certain threshold, an impact analysis would not be
needed. Customers will primarily be from drive-by traffic and traffic
already on site.
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City of Auburn Council Meetin.el Minutes November 2, 1998
Councilmember Wagner expressed concern for the safety of traffic
turning into the business site from northbound "M" Street. He
suggested the installation of a median to prevent left-hand turns
from "M" Street.
In response to questions from Councilmember Poe, Mr. Pries
advised that a "Right Turn Only" sign will be installed in accordance
with the Traffic Engineer.
Councilmember Poe reiterated his request that staff complete an
inventory of all espresso stands and review the construction
standards for espresso stands.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Application No. PLT0009-90
03.5 PLT0009-90
City Council to consider the request of Opus Northwest LLC for
final plat approval of a 10-lot industrial subdivision, known as
Emerald Corporate Park, located westerly of Auburn Way North
and north of 37th Street NE.
Councilmember Borden moved and Councilmember Singer
seconded to approve the final plat and instruct the City Attorney to
prepare the necessary ordinance.
MOTION CARRIED UNANIMOUSLY. 7-0.
VII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 5143
A3.5.2
An Ordinance of the City of Auburn, Washington, amending
Chapter 12.20 entitled "Driveways" contained in Title 12
entitled "Streets, Sidewalks, and Public Works" to require
that driveway construction conform to standards in the
manual entitled "City of Auburn Design and Construction
Standards", to modify the maximum driveway width
requirements, to modify requirements for the number of
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City of Auburn 'Council Meeting Minutes November 2, 1998
driveways permitted and to add the following new section:
Section 12.20.015 adopting by reference Chapter 47.50
RCW entitled "Highway Access Management" and any
amendments or additions thereto and WAC 468-51, rules
adopted pursuant to authority provided under RCW 47.50,
and any amendments or additions thereto and directing the
City Clerk to maintain copies thereof.
Councilmember Wagner moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 5143.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Ordinance No. 5164
03.4.2.6
An Ordinance of the City Council of the City of Auburn, King
County, Washington, amending Title 17 of the Auburn City
Code specifically Chapter 17.12 entitled "Subdivision
Improvements" and Chapter 17.14 entitled "Short
Subdivision".
Councilmember Borden moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5164.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Ordinance No. 5167
F1.7
An Ordinance of the City of Auburn, Washington, relating to
banking services and contracting indebtedness; providing for
approval of a Banking Services Agreement with Key Bank
National Association.
Councilmember Barber moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5167.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meetinn Minutes November 2, 1998
4. Ordinance No. 5169
F6.6.3, F3.13
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the levy of regular property taxes
by the City of Auburn for collection in 1999, representing an
increase over regular property taxes levied for collection in
1998.
Councilmember Barber moved and Councilmember Wagner
seconded to introduce and adopt Ordinance No. 5169.
MOTION CARRIED UNANIMOUSLY. 7-0.
5. Ordinance No. 5174
O3.4.1.12
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to enter
into an Interlocal Agreement with King County relating to
Potential Annexation Area designation and future service
provision.
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5174.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
1. Resolution No. 2999
A3.13.8
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
Auburn Participation Agreement with St. Matthew's Church,
for the purpose of sharing the cost of construction of the
water facilities for Project No. FAC0018-98.
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 2999.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meetin.q Minutes November 2, 1998
2. Resolution No. 3008
03.3.11
A Resolution of the City Council of the City of Auburn,
Washington, adopting site plan for the construction of the
Auburn Multi-modal Transit Facility (Transit Facility).
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3008.
In response to a question from Councilmember Wagner,
Planning Director Krauss advised that the Resolution relates
the design concept and does not approve any costs or
financing for the project. Staff is working with Sound Transit
on a financing package for presentation to the City Council.
Special Projects Engineer Jack Locke introduced Ms. Val
Beatty, Project Manager from Sound Transit, and Mr. Jim
Blanchard, Chair of the Downtown Task Force. Together
they unveiled a large informational sign which will be placed
on the site for the transit facility.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 3011
A3.13.8
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
Auburn Participation Agreement with Opus Northwest LLC,
for the purpose of sharing the cost of construction of the
storm drainage facilities for Project No. FAC0002-98.
Resolution No. 3011 was removed from the agenda
pursuant to the agenda modification.
4. Resolution No. 3013
A3.13.8
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
Auburn Participation Agreement with Clay Street Associates
LLC, for the purpose of sharing the cost of construction of
the storm drainage facilities for Project No. FAC0022-97.
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City of Auburn Council Meetin.cl Minutes November 2, 1998
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 3013.
MOTION CARRIED UNANIMOUSLY. 7-0.
5. Resolution No. 3014
04.6.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement for Professional Services with Consoer
Townsend Envirodyne Engineers, Inc. for the purpose of
reviewing, on behalf of the City, the Lakeland Hills Sanitary
Sewer Study, prepared by The Lakeland Company.
Councilmember Wagner moved and Councilmember Poe
seconded to adopt Resolution No. 3014.
MOTION CARRIED UNANIMOUSLY. 7-0.
6. Resolution No. 3015
o4.11
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement for Professional Services with Consoer
Townsend Envirodyne Engineers, Inc. for the purpose of
reviewing, on behalf of the City, the Lakeland Hills Water
System Study, prepared by The Lakeland Company, for
consistency with the 1995 Comprehensive Water Plan and
the 1996 Lakeland Hills Water Plan Supplement.
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 3015.
MOTION CARRIED UNANIMOUSLY. 7-0.
VIII. MAYOR'S REPORT
A. Executive Session
Mayor Booth recessed the meeting to executive session at 8:55
PM for approximately 20 minutes in order to discuss potential
litigation. Mayor Booth indicated no action would be taken
following the executive session.
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City of Auburn Council Meetin.a Minutes November 2, 1998
Mayor Booth reconvened the meeting at 9:46 PM.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:46 PM.
Approved on the//~ ~ day of~/Z~ ,1998.
Charles A. Bootl~, Mayor Danielle Daskam, City Clerk
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