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HomeMy WebLinkAbout02-16-1999 CITY OF AUBURN COUNCIL MEETING MINUTES February 16, 1999 7:30 p.m. CALL TO ORDER Fla.q Sa ute Mayor Booth called the meeting to order at 7:35 PM and led those in attendance in the Pledge of Allegiance. Roll Call Mayor Booth and the following Councilmembers were present: Pete Lewis, Sue Singer, Jeanne Barber, Fred Poe, Rich Wagner, Gene Cerino. Councilmember Trish Borden was excused. Staff members present included: Finance Director Diane L. Supler, Parks and Recreation Director Dick Deal, Personnel Director Brenda Heineman, Fire Chief Bob Johnson, Police Chief Dave Purdy, City Attorney Michael J. Reynolds, Public Works Director Christine Engler, Senior Planner Bob Sokol, City Engineer Dennis Dowdy, and Deputy City Clerk Cathy Richardson Announcements and Appointment,~ Mayor Booth welcomed a Christian scouting group sponsored by the Auburn Academy and Auburn Seventh-day Adventist Churches. Also present were youth leaders in training and unit leaders. Mayor Booth invited Duanna Richards to introduce the group. Ms. Richards explained that the Explorer group consists primarily of sixth-graders from Auburn and surrounding communities. Attending the City Council meeting will assist in mastering their citizenship requirements. The Explorer group was introduced and congratulated by the Mayor and Councilmembers. Page I City of Auburn Council Meetin;I Minutes February 16, '~"~.~.,. Announcements a) Citizen Awards (1) Dr. Brian Crain Mayor Booth and City Council to recognize Dr. Brian Crain for seventeen years of service on the Auburn Park Board. See Item I.C. 1.a.2 for the recognition of Dr. Crain. (2) Mary Tunqsvik Mayor Booth and City Council to recognize Mary Tungsvik for twenty years of service on the Auburn Park Board. Mayor Booth stated that the Auburn Park Board has been very active in encouraging the development of parks. The Board has been instrumental in property acquisition for future park development, the preservation of local areas of historical significance, and beautification throughout the community. Over 200 flowering baskets now grace Auburn's downtown area each summer. Mayor Booth announced that parks added to the City's system during the past two decades include Game Farm Park, Cameron Park, Lakeland Halls Park, Game Farm Wilderness Park, Isaac Evans Park, Roegner Park, and Mill Pond Park. The Park Board promotes joint-use of facilities in an effort to meet more than one community need, provides artwork to our park system, and encourages development of quality programs and activities. Mayor Booth stated that Mary Tungsvik served on the Park Board from 1979-1998. During her years on the Board, Ms. Tungsvik's Page 2 City of Auburn Council Meetin;i Minutes February 16, I1. years on the Board, Ms. Tungsvik's commitment to children has been commendable. Mayor Booth thanked Ms. Tungsvik for her many years of dedicated service and presented Ms. Tungsvik with a plaque on behalf of the children and the City of Auburn. Mayor Booth stated that Dr. Brian Crain served on the Park Board from 1982-1998. When locating in Auburn twenty years ago, Dr. Crain became active in coaching teams in the youth baseball program. His energy and enthusiasm in children's programs led to his acceptance of an appointment to the Park Board in 1982. Dr. Crain has served as Chairman to the Parks Board for the last several years. He has encouraged the acquisition of property for future development. Over 200 acres have been added to the Park inventory over the past ten years to meet the needs of the community. Dr. Crain also served a term on the White River Historical Society and was instrumental in the development of the plan to complete the museum expansion. Mayor Booth presented a plaque to Dr. Crain honoring his leadership and commitment to community. Appointments There were no appointments for City Council consideration. A_g_enda Modifications Agenda'modifications included the correction of the total dollar amount of bad debt write-off from $38,606.43 to $38,506.43 transmitted under Item IV.E, and the addition of Ordinance No. 5206 transmitted under Item VII.A.2 of these minutes. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE Page 3 City of Auburn Council MeetinR Minutes February 16, '"'~=;:~- - III. Public Hearin,qs No public hearing was scheduled for this evening. Audience Participation Arnie Ellinqson, 1220 W Street, Auburn Mr. Ellingson spoke regarding Ordinance No. 5206, final approval of the West Beverly Hills plat. Mr. Ellingson stated some time ago the developer met with the residents of Division No. 1 and provided a letter agreeing to erect a fence between Division No. 1 and Division No. 4. The fence has not yet been built. Mr. Ellingson requested that the fence be built prior to approval of the final plat. Mayor Booth stated that this issue will be referred to the proper department. Correspondence No correspondence was received for City Council review. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Poe reported that the Municipal Services Committee met this evening at 6:00 P.M. The Committee discussed and recommended adoption of Ordinance No. 5200, No. 5207, and No. 5215, and received a brief report on the Valley Comm Center. The next regular meeting of the Municipal Services Committee is March 1, '1999 at 6:00 P.M. Plannin,q & Community Development Mayor Booth stated that the report on the Planning and Community Development Committee will be delayed until the next regular City Council meeting on March 1, 1999. Public Works. Chair Wagner reported that the Public Works Committee met on February 8, 1999. The Committee discussed and recommended approval of contract administration items on this evening's agenda, Ordinance No. 5212, and Resolution No. 3058. The Committee reviewed information received on the Terrace View water supply issue and the traffic problem on West Beverly Hill. The Committee also discussed terminating the LID project in the Dogwood area. Page 4 City of Auburn Council Meetinq Minutes February 16, 19~ IV. The next regular meeting of the Public Works Committee is March 22, 1999 at 4:30 P.M. Finance Chair Barber reported that the Finance Committee met this evening at 6:30 P.M. The Committee reviewed and recommended approval of the claims and payroll vouchers, surplus property, and bad debt write-off on this evening's agenda. The Committee received a presentation on the home loan program, gambling tax, the Valley Comm building, and a legislative update. The next regular meeting of the Finance Committee will be March 1, 1999 at 6:30 P.M. CONSENT AGENDA A. Minutes Minutes of the February 1, 1999 regular City Council meeting. Vouchers F4.9,2,F4.9,5 Claims Claims check numbers 139273 through 139652 in the amount of $1,817,116.99 for Period 15 and dated February 16, 1999; and claims check numbers 139296 through 139298 in the amount of $240.54 for Period 14 and dated January 31, 1999. Payroll Payroll check numbers 251128 to 251348 in the amount of $585,229.18 and electronic deposit transmissions in the amount of $510,865.68 for a grand total of $1,096,094.86 for the pay period covering January 28, 1999 to February 10, 1999. Contract Administration Public Works Proiect Number PR 591 o4.11.1 PR 591 City Council to approve Change Order No. 2 in the amount of $61,717.04, Final Pay Estimate No. 5 in the amount of Page 5 City of Auburn Council Meetin;! Minutes February 16, ICC~, VI. $79,082.32 to Robison Construction, Inc., and accept construction of Public Works Contract Number 97-15, Project Number PR 591, Lea Hill Intertie, Well No. 7 Conveyance. Public Works Project Number PR 63? O4.10.2 PR 632 City Council to approve Final Pay Estimate No. 1 in the amount of $30,800.59 to Transtech Electric, Inc. and accept construction of Public Works Contract No. 98-24, Project Number PR 632, Pedestrian Pushbuttons. D. Surplus Property F4.6.1 Finance Department City Council to authorize the surplus and disposal of the following furniture no longer in working order and of no further use to the City: Two (2) tables One (1) desk return Bad Debt Write-Off F4.12 City Council to authorize the write-off of accounts receivable bad debts in accordance with City policy in the total amount of $38,5O6.43. Councilmember Barber moved and Councilmember Wagner seconded to approve the consent agenda as modified. MOTION CARRIED UNANIMOUSLY. 6-0. UNFINISHED BUSINESS There were no items for review under this section. NEW BUSINESS There were no items for review under this section. Page 6 City of Auburn Council Meeting Minutes February 16, lSC~ VII. ORDINANCES AND RESOLUTIONS A. Ordinances Ordinance No. 5200 O1.8 An Ordinance of the City of Auburn, Washington, repealing present Auburn City Code Chapter 10.44 entitled "Abandoned Vehicles on Private Property" enacted by Ordinance No. 2409 and enacting a new Chapter 8.14 entitled "Disposition of Junk Vehicles" which provides definitions, exemptions and a process for the abatement of junk vehicles. Councilmember Poe and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5200. MOTION CARRIED. 5-1. COUNCILMEMBER WAGNER VOTED NO. Ordinance No. 5206 03.5 PLT0002-94R An Ordinance of the City Council of the City of Auburn, Washington, approving the final plat of West Beverly Hill Division No. 4 a 95-1ot single-family subdivision located east of "VV" Street NW and west of the terminus of 15th Street NW, within the city of Auburn, Washington, subject to conditions. The text of Ordinance No. 5206 was transmitted as an agenda modification. Ordinance No. 5206 was postponed from the January 19, 1999 Council meeting. Councilmember Singer moved and Councilmember Lewis seconded to introduce and adopt Ordinance No. 5206. In response to questions from Councilmember Wagner, City Engineer Dennis Dowdy stated that the developer has performed considerable work since this item was last before Page 7 City of Auburn Council Meetin;I Minutes February 16, 1~C~ the Council on January 19, 1999. ST Corporation has continued to focus on implementing measures to regain control of soil erosion and to assure that surface water leaving the site meets state standards. On February 8, 1999, turbidity testing, based upon agreed protocol, indicated that runoff was in compliance with state standards. Mr. Dowdy reported that City staff met with the developer and his engineer on February 4, 1999 to review the remaining concerns which included the control of side ditch erosion along Terrace Drive, restoration of the damaged slope on the northwest side of Terrace Drive, and a method to secure controlling erosion after plat approval while builders are active on the site and the developer continues to build the plat infrastructure. The owner's engineer presented solutions to the side ditch drainage and erosion control. Drawings illustrating the agreed work and a report specifying the related activities that are recommended to prepare adequate erosion control after plat approval were submitted. A testing protocol that will be performed weekly to assure water quality standards are maintained was agreed upon and is entitled Exhibit "B" to Ordinance No. 5206. Mr. Dowdy stated that an inspection of the side slopes determined that the restoration work has been adequately performed. It was determined that an agreement with the builders and the developer to control erosion after plat approval was needed. These include a Hold Harmless Agreement and a Hold Harmless Warranty of Interest entitled Exhibit "C" and Exhibit "D" respectively to Ordinance No. 5206, which are to be executed by the four parties involved. Mr. Dowdy reported that the Hold Harmless Agreement is to assure that the City is held harmless from all claims and cross claims which may incur due to stop work orders issued to maintain erosion control in the future. The Hold Harmless Warranty of Interest is to determine vested interest in the property. Page 8 City of Auburn Council Meetin;] Minutes February 16, 1~ Mr. Dowdy concluded with staff findings referring to Auburn City Code Chapter 17.08.010, which specifies the criteria a developer must satisfy to bond final plat improvements. Mr. Dowdy expressed some concern regarding the adequacy of the performance bond amount. Mr. Dowdy stated that some risk might still remain due the winter weather conditions. The site appears to be under control at this time and has performed well over the last couple of storm events. Significant progress has been made regaining control of the site. In response to questions from Councilmembers Wagner and Poe, Mr. Dowdy stated that the bond amount is for the remaining improvements. Council approval of the plat would indicate approval of the improvements. The performance bond is in effect until acceptance of the project. Robert Armstrong, Bar,qhausen Consulting En,qineem Mr. Armstrong reported that he designed the project and erosion control of West Beverly Hill No. 4. In response to questions from Councilmember Poe, Mr. Armstrong stated that the plans and specifications to fulfill the plat approval conditions did not include the requirement of construction of a fence between divisions No. I and No. 4. Mr. Armstrong explained that the performance bond amount of $390,000 is comprised of a series of line items, which included streetlights. The streetlights have already been installed and the road reconstruction has been completed, creating a cushion in the performance bond amount of approximately $189,000. Mr. Reynolds clarified the Hold Harmless Warranty of Interest was required as no title report has been provided to the City. Execution of the Hold Harmless Warranty of Interest warrants that ST Corporation owns the property. MOTION CARRIED UNANIMOUSLY. 6-0. Page 9 City of Auburn Council MeetinR Minutee February 16, 1~,~C Ordinance No. 5207 O1.8 An Ordinance of the City of Auburn, Washington, repealing present Auburn City Code Chapter 10.48 entitled "Abandoned Vehicles on Public Property" enacted by Ordinance No. 2408 and enacting a new Chapter 8.15 entitled "Impoundment of Unauthorized Vehicles on Public Property and in Highway Right of Way" which provides definitions and procedures for removal. City Attorney Reynolds noted that paragraph one referring to RCW 46.55.089(1) should read 46.55.080(1). Councilmember Poe moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5207 as corrected by the City Attorney. MOTION CARRIED UNANIMOUSLY. 6-0. Ordinance No. 5212 A3.5.5 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapters 1.04 entitled "General Provisions," 1.25 entitled "Civil Penalties for Violations," 8.04 entitled "Food Establishments," 8.08 entitled "Solid Waste," 10.12 entitled "Traffic Regulations," 10.36 entitled "Stopping, Standing and Parking," 12.48 entitled, "Street Vacations," 13.08 entitled "Water Main Extension," 13.20 entitled "Sewers," 13.48 entitled "Storm Drainage Utility," 15.08 entitled "Building Code," 15.36 entitled "Fire Code," and 15.76 entitled "Historic Preservation" and to incorporate the changes in these chapters of the City Code for purposes of incorporating the properties in Pierce County which were incorporated into the city of Auburn by annexation effective May 13, 1998 and to revise Chapter 12.48 entitled "Street Vacations" to make it consistent with City practices and procedures, and to revise Chapter 13.48 entitled "Storm Drainage Utility" to set forth procedures for administrative review of disputed storm drainage charges. Page 10 City of Auburn Council Meetin;I Minutes February 16, 1~~, Councilmember Wagner moved and Councilmember Poe seconded to introduce and adopt Ordinance No. 5212. MOTION CARRIED UNANIMOUSLY. 6-0. Ordinance No. 5213 03.10.1 cuP00O7-98 An Ordinance of the City of Auburn, Washington, providing for a conditional use permit to allow for the sale of passenger cars and trucks at retail to the general public, on property zoned M-2 Heavy Industrial, located at 420 37th Street NW #G, within the city of Auburn, Washington. Councilmember Singer moved and Councilmember Lewis seconded to introduce and adopt Ordinance No. 5213. MOTION CARRIED UNANIMOUSLY. 6-0. Ordinance No. 5214 03.8 REZ0001-98 An Ordinance of the City of Auburn, Washington, providing for the rezoning of property located at 601 "M" Street NE, within the city of Auburn, Washington, changing the zoning classification thereof from 'T' Institutional to RO (Residential Office). Councilmember Singer moved and Councilmember Lewis seconded to introduce and adopt Ordinance No. 5214. MOTION CARRIED UNANIMOUSLY. 6-0. Ordinance No. 5215 F5.2 An Ordinance of the City Council of the City of Auburn, Washington, authorizing the acceptance, appropriation and expenditure of Federal Emergency Management Agency (FEMA) grant award funds in an amount not to exceed Eight Thousand One Hundred Seventy-two Dollars ($8,172.00) from the State and Local Assistance Program (St_A) which is administered by the Washington State Military Department for the purpose of supporting some of the City of Auburn's Local Emergency Management organizational activities. Page11 City of Auburn Council Meetinq M nutes February 16, 199,~ Councilmember Poe moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5215. MOTION CARRIED UNANIMOUSLY. 6-0. Resolutions Resolution No. 3058 A1.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an amendment to the Mill Creek Interlocal Agreement between King County and the cities of Auburn and Kent extending the duration of the Interlocal Agreement from January 1, 1999 to June 30, 1999. Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 3058. MOTION CARRIED UNANIMOUSLY. 6-0. Resolution No. 3060 O5.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn, to execute a Concessionaire Agreement between the City and the Auburn Little League for the concession operation at the Brannan Park ballfields for 1999. Councilmember Singer moved and Councilmember Lewis seconded to adopt Resolution No. 3060. MOTION CARRIED UNANIMOUSLY. 6-0. Resolution No. 3061 O5.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn, to execute a Concessionaire Agreement between the City and the Optimist Club of Auburn, Washington for the Page 12 City of Auburn Council Meetin;I Minutes February concession operation at the Game Farm Park ballfields for 1999. Councilmember Singer moved and Councilmember Lewis seconded to adopt Resolution No. 3061. MOTION CARRIED UNANIMOUSLY. 6-0. VIII. MAYOR'S REPORT South King County Homeownership Initiative Kickoff Mayor Booth reported that there was meeting this afternoon hosted by King County Executive Ron Sims for the introduction of a first time buyers Home Loan Assistance Program. This City of Auburn has contributed funds through the block grant program with matching funds from King County. Federal Way and Kent also contributed to the program. The purpose of the program is to assist employed, first time buyers with the pumhase of a home. Executive Session Mayor Booth recessed the meeting to Executive Session at 8:35 P.M. for approximately 20 minutes to discuss matters of collective bargaining. Mayor Booth reconvened the meeting at 9:07 P.M. IX. ADJOURNMENT There being no further business to come before the Council this evening, the meeting adjourned at 9:07 P.M. Approved on the J ~-''-7~ day of~~ , 1999. Charles A. Booth, Mayor" Cathy I:~hardson, Deputy City Clerk f:~clerk~council\99m02-16 Page 13