HomeMy WebLinkAbout04-05-1999 CITY OF AUBURN
COUNCIL MEETING MINUTES
April 5, 1999 7:30 p.m.
CALL TO ORDER
Flag Salute
Mayor Booth called the meeting to order at 7:30 PM and led those
in attendance in the Pledge of Allegiance.
Roll Call
Mayor Booth and the following Councilmembers were present:
Pete Lewis, Sue Singer, Jeanne Barber, Trish Borden, Fred Poe,
Gene Cerino, and Rich Wagner.
Staff members present included: Planning and Community
Development Director Paul Krauss, Associate Planner Shirley Aird,
City Engineer Dennis Dowdy, Parks and Recreation Director Dick
Deal, City Attorney Michael J. Reynolds, Cultural Program Manager
Susan Sagawa, Recreation Specialist Pam Gallion, Public Works
Director Christine Engler, Finance Director Diane L. Supler, Fire
Chief Bob Johnson, Police Chief Dave Purdy, Personnel Director
Brenda Heineman, Associate Planner Bill Mandeville, and City
Clerk Danielle Daskam.
C. Announcements and Appointments
1. Announcements
a)
Kids' Banner Pro_j~
Mayor Booth to recognize Auburn young artists for
their participation in the City of Auburn Kids' Banner
Project.
Mayor Booth presented Certificates of Recognition to
Auburn young artists who contributed to the design of
Page I
City of Auburn Council Meeting Minutes April
b)
new City banners. Last summer, the Arts
Commission held a workshop at Les Gove Park to
create the artwork for the banners. Over 100 children
attended. Fourteen pieces of artwork were chosen by
a panel of the commissioners to be used as the
pattern for the street banners. Fifty-two banners were
fabricated from the original designs. Starting this
week, the banners will be hung on lampposts in the
downtown area throughout the summer.
The young artists whose artwork was selected are:
Amber Turner, Garrette Barker, Jimmy Barker,
Tammy Bjorkman, Caitlin Gallion, Melissa Greenheck,
Matt Lanka, Katelynn Meyers, Alyson Morrill, Erin
Morrill, Andrew Malkowicz, Rebecca Nelson, Hillery
Schram, and Nicole Schreiber.
Child Abuse Prevention and Awareness Month
Mayor Booth to present a proclamation declaring the
month of April 1999 as "Child Abuse Prevention and
Awareness Month" in the city of Auburn to volunteers
representing the King County Superior Court
Guardian Ad Litem Program.
Mayor Booth presented a proclamation declaring the
month of April 1999 as "Child Abuse Prevention and
Awareness Month" in the city of Auburn to Marilyn
Gregg. Ms. Gregg is a volunteer for the King County
Superior Court Guardian Ad Litem Program.
Appointments
A3.8
a)
Arts Commission
City Council to confirm the appointment of Steve Le
Penske to fill the unexpired term of Ron Carson which
will expire December 31, 2000.
Councilmember Lewis moved and Councilmember
Poe seconded to confirm the appointment of Steve Le
Penske to the Arts Commission to fill the unexpired
term of Ron Carson.
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City of Auburn Council Meeting Minut,~_~ April 5, 1.~^
II.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Agenda Modifications
A corrected Appendix A to Ordinance No. 5219 was transmitted as
an agenda modification under Item VlI.A.1 of these minutes.
CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearin,qs
1. Consolidated Annual Performance and Evaluation Repod
(CAPER) for the Community Development Block Grant
Pro.qram
03.4.1.7
The CAPER is an overall review of housing and community
development activities undertaken in Auburn during 1998.
Its primary purpose is to inform the citizens of Auburn how
and where the federal funds are spent, and assess the
program accomplishments as they relate to housing and
community development goals set forth in the Consolidated
Plan. The purpose of this hearing is to solicit public
comments prior to approval of the CAPER and submission
of the report to the U.S. Department Housing and Urban
Development.
Associate Planner Shirley Aird presented the staff report.
The 1998 Consolidated Annual Performance and Evaluation
Report (CAPER) summarizes Community Development
Block Grant activities undertaken during the 1998 program
year. The 1998 program year began April 1, 1998 and
ended December 31, 1998. In 1998, the City granted over
$450,000 in block grant funds for community and economic
development and was leveraged to obtain approximately
$2.5 million in additional funding. Additionally in 1998, the
Food Bank expansion project was completed and the
parking lot project for the Children's Home Society was
constructed.
The CAPER serves as the first step in revising the City's
five-year Consolidated Plan.
Page 3
City of Auburn Council Meetinfl Minutes April 5, 199,q
Mayor Booth opened the public hearing. No one from the
audience requested to speak.
Councilmember Borden moved and Councilmember Singer
seconded to close the public hearing.
MOTION CARRIED UNANIMOUSLY. 7-0.
Appeal of Public Works Committee Decision - Greg Griffin
Construction, Inc.
A3.23.6
An appeal filed by Greg Griffis Construction, Inc. on the City
Council Public Works Committee's decision to deny a
request for the deferral of the required public street
improvements and a perpetual right-of-way use permit
related to the redevelopment of the property located at 402
East Main Street.
City Engineer Dowdy presented the staff report. In
November, the Public Works Committee considered a
request from Griffls Construction for a right-of-way permit to
allow for the renovation of the existing building on the corner
of East Main Street and "D" Street SE. The permit would
allow for the encroachment into the current right-of-way by
approximately six inches. The existing building encroaches
the right-of-way, and the reinforcement of the building will
result in additional right-of-way encroachment. Mr. Dowdy
displayed an overhead of the existing building and roadway
section. The Griffis building and approximately fifteen other
parcels in the area are in the C-2 zone. Staff determined
that to allow such a deviation from the design standards
would have the potential to impact future development of the
parcels located south of the Griffis parcel. Mr. Dowdy
displayed an overhead of the standard roadway section
superimposed on existing building with proposed exterior
reinforcement. Mr. Dowdy explained there is a question of
whether a center turn lane will be needed on "D' Street SE.
The SEPA review of the project did not require a traffic
impact analysis. The Public Works Committee determined
that in order to ensure that area property owners are
informed of the potential impact of the development and the
right-of-way use, a public hearing should be conducted by
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City of Auburn Council Meeting MIp,te_~ April 5, 199~
the City Council. The Committee denied the request in order
to trigger the appeal by Griffis Construction and a
subsequent public hearing on the appeal. Area property
owners were mailed notice of the public hearing on the
appeal.
In response to questions from Councilmember Lewis, City
Engineer Dowdy explained that the new addition to the
existing building triggered the requirement for half-street
improvements.
Councilmember Wagner explained that the Public Works
Committee denied the request for the purpose of impelling a
public hearing on the proposal before the City Council. The
denial was not based on the merits of the proposal.
Committee members were generally in favor of leaving "D"
Street SE a two-lane street, but recognized it was not a clear
decision and input from the full Council was important.
Councilmember Singer questioned the impact to properties
located south of the Griffis property. City Engineer Dowdy
responded that there is currently a light amount of traffic on
"D" Street SE. All the properties in the C~2 zone could
redevelop in the future and the volume of traffic could
increase as a result.
Mayor Booth opened the public hearing.
Alan Keimiq, Keimig Associates Architects, 216 "A" Street
NW, Auburn, WA
Mr. Keimig presented the Council with two handouts; one
containing a picture of the property as it currently exists and
a rendering of the proposed construction, and the second
handout illustrating the proposed curb radius. Mr. Keimig
spoke regarding the structural changes proposed for the
building. He acknowledged that the existing building
encroaches the right-of-way from four to six inches. Mr.
Keimig stated that the City's design standards for streets
and sidewalks are not favorable to the project nor to any
downtown development. The standards also require the
developer to construct a 35-foot radius curb at East Main
Street and "D" Street SE. The 35-foot radius curb is larger
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City of Auburn Council MeetinR Minutes April 5, 19-~~,
than the curb radius in downtown. Mr. Keimig requested the
City Council reverse the Public Works Committee decision
and find in favor of the applicant's request to redevelop and
allow a right-of-way use permit for "D" Street SE.
Gre~j Griffis, 2646 116th Avenue NE, Bellevue, WA
Mr. Griffis identified himself as the property owner. Mr.
Griffis encouraged the City to examine the C-2 zone in the
general area and apply some sort of calculation for the traffic
that may be generated ten to fifteen years from now and
apply that to an arterial requiring a turn lane. Mr. Griffis
acknowledged that the existing building encroaches the
right-of-way four to six inches. The building exterior will be
reinforced with a structural cast concrete which will add
another three to four inches.
In response to a question from Councilmember Wagner, Mr.
Griffis suggested a thirty or more year term for the right-of-
way permit.
Councilmember Wagner moved and Councilmember Cerino
seconded to close the public hearing.
MOTION CARRIED UNANIMOUSLY. 7-0.
Councilmember Wagner moved and Councilmember Cerino
seconded to reverse the decision of the Public Works
Committee and grant the right-of-way use permit as outlined
in the agenda bill for a term of thirty years.
Councilmember Wagner spoke in favor of the motion noting
the City must preserve some of the downtown building stock.
Councilmember Borden questioned the need for a time limit
for the right-of-way permit. City Attorney Reynolds indicated
a thirty year term is agreeable and suggested an additional
provision for termination of the right-of-way agreement in the
event the building is demolished prior to the thirty-year term.
City Attorney Reynolds also suggested rephrasing the
motion under discussion to reflect reversal of the Public
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City of Auburn Council Meeting Mip.te~_ April
Works Committee decision to deny the street delay
agreement.
Councilmember Wagner agreed to modify his motion to
reflect the reversal of the Public Works Committee denial of
the street delay agreement and termination of the right-of-
way agreement at thirty years or demolition of the building.
Public Works Director Engler also suggested language for
termination of the right-of-way agreement should
redevelopment occur.
Councilmember Poe spoke in favor of a longer term for the
right-of-way agreement and suggested a fifty-year term. He
also stated there is sufficient access to Main or 2nd Street
for property owners who wish to develop their properties.
Gregg Griffis
Mr. Griffis suggested the term of the right-of-way agreement
should be fifty years or the economic life of the structure.
In response to questions from Councilmember Poe, City
Engineer Dowdy recommended leaving the curb radius as it
is.
Councilmember Wagner withdrew his motion.
Councilmember Wagner moved and Councilmember Cerino
seconded to reverse the Public Works Committee decision
to require public improvements and half-street at the
address in question, direct the City Attorney to prepare the
necessary documents to reflect the reversal of the Public
Works Committee decision, and grant a right-of-way use
permit for the use of approximately six inches of right-of-way
required for the improvement for a term of fifty years or a
building permit for reconstruction of the west wall, whichever
is sooner.
MOTION CARRIED UNANIMOUSLY. 7-0.
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City of Auburn Council Meetin~l Minutes April 5, 199q
II1.
B. Audience Participation
Randy Ahrens, 904 Pike Street NW, Auburn, WA
Mr. Ahrens spoke against the construction of any additional
gambling facilities in the city of Auburn. Mayor Booth advised that
legislation is pending before the state legislature regarding
gambling regulation and controls.
Correspondence
No correspondence was received for City Council review.
COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Poe reported the Municipal Services Committee met this
evening. The Committee discussed proposed airport hangars and
airport financing, the golf course history and a program of proposed
future improvements. The next meeting of the Municipal Services
Committee is scheduled for Monday, April 19, 1999.
Planning & Community Development
Chair Borden reported the Planning and Community Development
Committee met March 22, 1999. The Committee reviewed and
recommended approval of an amendment to Ordinance No. 4689
to allow an annual motorcycle race at Emerald Downs, a petition
for annexation near the golf course, and a caretaker agreement for
Game Farm Park. The Committee also received a presentation
from City Engineer Dowdy on the Endangered Species Act and a
staff report on the CAPER. The Committee also discussed a
proposed zoning ordinance amendment related to casinos. The
next regular meeting of the Planning and Community Development
Committee is scheduled for April 12, 1999 at 6:30 PM.
Public Works
Chair Wagner reported the Public Works Committee met March 22,
1999. The Committee recommended advertisement for bids for the
"B" Street Local Improvement District. The Committee also
discussed the Endangered Species Act 4(d) Rule. The next
regular meeting of the Public Works Committee is scheduled for
April 12, 1999.
Page 8
City of Auburn Council Meetln;! Minutes April 5, ~
IV.
Finance
Chair Barber reported the Finance Committee met this evening at
6:30 PM. The Committee reviewed and recommended approval of
claims and payroll vouchers, Ordinance No. 5219 and Ordinance
No. 5221. The Committee also received a legislative update and
discussed a proposed false alarm fee ordinance. The next regular
meeting of the Finance Committee is scheduled for April 19, 1999
at 6:30 PM.
CONSENT AGENDA
A. Minutes
1. Minutes of the March 15, 1999 regular City Council meeting.
B. Vouchers
F4.9.2,F4.9.5
Claims
Claims check numbers 200 and 140278 through 140847 in
the amount of $1,374,909.19 for Period 16 and dated April
5, 1999.
Payroll
Payroll check numbers 251773 to 251996 in the amount of
$392,254.73 and electronic deposit transmissions in the
amount of $561,501.80 for a grand total of $953,756.53 for
the pay period covering March 11, 1999 to March 31, 1999.
C. Contract Administration
Public Works Proiect Number PR 54~
O4.9.1, F2.4.9
City Council to authorize the call for bids for the construction
of"B" Street Improvements, Local Improvement District No.
347.
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City of Auburn Council MeetinR Minutes April
VI.
Amendment No. 3 to Agreement for Professional Services
between the City of Auburn and Thomas D. Mortimer, Jr.
O4.11
City Council to approve Amendment No. 3 to the Agreement
for Professional Services between the City of Auburn and
Thomas D. Mortimer, Jr.
Councilmember Barber moved and Councilmember Wagner seconded to
approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 7-0.
UNFINISHED BUSINESS
There were no items under this section for City Council review.
NEW BUSINESS
Application Number ANX0001-99
O3.1 ANX0001-99
City Council consideration on the request of property owners to
annex a 3.21 acre parcel of property that is located on the east side
of the Green River and adjacent to the Auburn Municipal Golf
Course.
Councilmember Borden moved and Councilmember Singer
seconded to amend the geographic boundaries of the annexation
request, authorize the City Clerk to sign an annexation document
on behalf of approved preannexation agreements, and to instruct
the Planning Department to prepare the necessary annexation
petition for circulation.
In response to a question from Councilmember Poe, Fire Chief
Johnson reported that the City's fire response to the area is
approximately four to five minutes.
MOTION CARRIED UNANIMOUSLY. 7-0.
Page 10
City of Auburn Council Meeting MimJt~-g April $, t99q
Application Number PLT0003-98
03.5 PLT0003-98
City Council to consider the request of Terhune Construction for
preliminary plat approval of a 11-1ot single family subdivision
located in the 400 block on the south side of 12th Street SE.
Councilmember Borden moved and Councilmember Singer
seconded to approve the preliminary plat based upon the Hearing
Examiner's Findings of Fact, Conclusions and Conditions; and to
instruct the City Attorney to prepare the necessary resolution.
Councilmember Lewis indicated he would abstain from voting on
this matter due to appearance of fairness.
Councilmember Wagner questioned the four exceptions to the
street standards referred to by the Hearing Examiner under Item 4
of the Findings of Fact. Public Works Director Engler clarified that
exception 1 under Item 4 of the Findings of Fact should read: "The
radius of the intersection of the new cul-de-sac with 14th Street
does not fully meet standards." When the plans are submitted for
approval, the City Engineer will have the opportunity to approve
and note the exceptions.
MOTION CARRIED. 6-0. Councilmember Lewis abstained.
Amendment of Ordinance No. 4689
03.10.1 cuP00Ol-93
City Council to consider the request of Northwest Racing
Associates to amend Ordinance No. 4689 to allow motorcycle
racing to occur at the Emerald Downs racetrack on an annual
basis.
Councilmember Borden moved and Councilmember Lewis
seconded to amend Ordinance No. 4689 to allow motorcycle racing
to occur at Emerald Downs racetrack as an annual event and
instruct the City Attorney to prepare the necessary ordinance.
Councilmember Wagner questioned whether the Planning Director
would approve the conditions each year. Planning and Community
Development Director Krauss indicated he assumed the event
would be conducted under the same conditions each year and
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City of Auburn Council Meetin~l Minutes April 5, 1~C~
would not come back to the Planning Director for review.
Councilmember Wagner suggested that the Planning Director
review the request each year.
Councilmember Poe noted the City received one written complaint
regarding the motorcycle event held last year. Councilmember Poe
stated his preference for Council review of the request each year.
Counciimember Poe moved and Councilmember Singer seconded
to amend the motion to grant the request for the 1999 season
under the same conditions granted in 1998.
Councilmember Borden noted there were few problems with last
year's event and expressed concern with the inconvenience to the
applicant for a one-night event per year.
Councilmember Singer spoke in favor of requiring the applicant to
request City Council approval each year.
Councilmember Lewis spoke in favor of approving the request for
this year and reviewing conditions for possible approval in future
years.
City Attorney Reynolds cautioned the Council on approving the
request as an on-going annual event,
Councilmember Barber spoke in favor of requiring the applicant to
request City Council approval each year.
MOTION CARRIED UNANIMOUSLY. 7-0.
THE MAIN MOTION, AS AMENDED, CARRIED UNANIMOUSLY.
7-0.
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City of Auburn Council Meetin.q Minutes April 5, 1S~~,
VII. ORDINANCES AND RESOLUTIONS
A. Ordinances
Ordinance No. 5219
A3.9.6
An Ordinance of the City Council of the City of Auburn, King
County, Washington, approving the Collective Bargaining
Agreement between the City and the Finance Clerical
Employees, members of the Driver Sales and Warehouse
Union Local 117, for 1999-2001.
Councilmember Barber moved.and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5219.
MOTION CARRIED UNANIMOUSLY. 7-0.
Ordinance No. 5221
A4.1.4
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance No. 3644, regarding the
Deferred Compensation Plan for the City of Auburn.
Councilmember Barber moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5221.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
Resolution No. 3068
A3.17, O5.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk of the City
of Auburn, to execute a Lease Agreement for a resident
caretaker at the City of Auburn Game Farm Park.
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3068.
MOTION CARRIED UNANIMOUSLY. 7-0.
Page 13
City of Auburn Council Meetin,q Minutes April
Resolution No. 3070
A3.13.4
A Resolution of the City Council of the City of Auburn,
Washington, granting a 30-foot southerly portion of City of
Auburn water utility property adjacent to South 316th Street
to provide right-of-way thereon for street purposes.
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 3070.
MOTION CARRIED UNANIMOUSLY. 7-0.
Resolution No. 3072
O4.11.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement for Professional Services with Economic and
Engineering Services, Inc., for engineering services related
to City Project No. PR 629, Corrosion Control Facilities.
Councilmember Wagner moved and Councilmember Cerino
seconded to adopt Resolution No. 3072.
MOTION CARRIED UNANIMOUSLY. 7-0.
Resolution No. 3073
o4.5.1.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and the City Clerk to
execute a Pipe Line License Agreement between the
Burlington Northern and Santa Fe Railway Company (BNSF)
and the City of Auburn for the City to construct and maintain
one twelve inch water pipeline under the BNSF Railroad
tracks along 3rd Street SW and C Street SW.
Councilmember Wagner moved and Councilmember Poe
seconded to adopt Resolution No. 3073.
MOTION CARRIED UNANIMOUSLY. 7-0.
Page 14
City of Auburn Council Meetin;] Minutes April $, 1999
VIII. MAYOR'S REPORT
Public Disclosure Commission Reporting Forms
Mayor Booth reminded City Councilmembers to submit their Public
Disclosure Commission reporting forms by April 15, 1999.
Executive Session
Mayor Booth recessed the meeting at 9:03 PM for approximately
fifteen minutes in order to discuss potential litigation. Mayor Booth
indicated no action is anticipated following the executive session.
Mayor Booth reconvened the meeting at 9:18 PM.
IX.
ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:18 PM.
Approved on the /~ ~/~ day of ~
,1999.
Charles A. Booth, Mayor
Danielle Daskam, City Clerk
Page 15