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HomeMy WebLinkAbout10-18-1999 CITY OF AUBURN COUNCIL MEETING MINUTES October 18, 1999 7:30 p.m. CALL A. TO ORDER Fla,q Salute Mayor Booth called the meeting to order at 7:30 PM and led those in attendance in the Pledge of Allegiance. Roll Call Mayor Booth and the following Councilmembers were present: Pete Lewis, Sue Singer, Jeanne Barber, Trish Borden, Fred Poe, Gene Cerino, and Rich'Wagner. Staff members present included: Parks and Recreation Director Dick Deal, Fire Chief Bob Johnson, Police Chief Jim Kelly, Assistant Personnel Director Roger Cart'wright, Planning and Community Development Director Paul Krauss, Assistant Planning Director Lynn Rued, Associate Planner Shirley Aird, Public Works Director Christine Engler, City Engineer Dennis Dowdy, Traffic Engineer Steve Mullen, Transporation Planner Joe Welsh, Utilities Engineer Dwight Holobaugh, Water Utility Engineer Lara McKinnon, Finance Director Diane L. Supler, City Attorney Michael J. Reynolds, and City Clerk Danielle Daskam. Announcements and Appointments 1. Announcements a) Special Olympics of Washin.qton Mayor Booth to recognize David Siebert, Executive Director of Special Olympics of Washington. Mr. Siebert reported that last August, the Special Olympics of Washington held its state-level summer Page I City of Auburn Council MeetinR Minutes October 18, ~C,~;:; I1. sports tournament in Auburn for the second consecutive year. More than 850 athletes participated in the tournament in the two-day competitions. Mr. Siebert presented a certificate of appreciation to Parks and Recreation Director Dick Deal in recognition of Parks and Recreation Department staff's contributions to the tournament. Mr. Siebert thanked the City for its support of the tournament. b) Bo_p_y_~Scout Troop 418 Mayor Booth recognized members of Troop 418 in attendance this evening. Boy Scout Appointments There were no appointments for City Council consideration. A e_ge__n_d_a__da Modifications Agenda modifications included correspondence from Covington Water District transmitted under II.C.1 of these minutes, the October 13, 1999 Planning and Community Development Committee minutes transmitted under Item III.B of these minutes, the October 11, 1999 Public Works Committee minutes transmitted under Item III.C of these minutes, a request to authorize the purchase of computer network equipment transmitted under Item IV.F of these minutes, updated versions of the proposed amendments to City Code Chapter 14.18, and Title 1 and Chapter 2.78 transmitted under Items VI.B and VI.C of these minutes, the text of Ordinance No. 5300 transmitted under Item VII.A.4 of these minutes, and the addition of Resolution No. 3124 transmitted under Item VII.B. 1 of these minutes. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearin,qs City of Auburn 2000-2004 Consolidated Plan 03.4.1.7, F5.4.3 City Council invites public comments on the City of Auburn Consolidated Plan for the 2000 - 2004 planning years and the 2000 Action Plan, which proposes projects for the 2000 Page 2 ~ity of Auburn Council Meeting Minutes Oc{~,ber 18, 1CCC program year and proposes allocation of entitlement funds for use by those projects. Associate Planner Shirley Aird presented the staff report for the 2000-2004 Consolidated Plan. Ms. Aird distributed a handout of the proposed changes to the Consolidated Plan as of October 18, 1999. She explained that the 2000-2004 Consolidated Plan is the five-year update of the Department of Housing and Urban Development (HUD) Consolidated Plan for housing and community development. HUD requires a comprehensive update of the Plan every five years. The Plan outlines the proposed use of Community Development Block Grant entitlement funds. She noted that much of the data that HUD requires the City to use comes from the census; therefore, since a census has not been conducted since 1990, much of the community profile remains the same as the 1995 Plan. The Plan consists of an Executive Summary, descriptions of the block grant planning process and public participation process, a community profile, a community needs assessment, a strategic plan and a one-year Action Plan. She directed the Council's attention to the community needs chapter, which establishes priorities for serving the Iow-income residents, and the strategic plan chapter. Ms. Aird requested the public hearing be held open until the November 1 City Council meeting to allow staff the opportunity to address the 2000 Action Plan and to allow more public input as the Action Plan is provided. Councilmember Wagner asked for an explanation of the functional use of the table beginning on Page 4-20 of the Plan. Ms. Aird advised that the chart provides guidance over the funding of projects and serves an evaluation tool of the proposed projects funded by HUD funds. Counciimember Poe questioned the amount spent on the Iow-income home repair program in relation to the community needs priorities. Ms. Aird advised there is an eligible Community Development Block Grant expenditure for home repair for Iow-income clients. HUD requires that 70 percent of total CDBG funds directly benefit Iow and moderate income families. Page 3 City of Auburn Council Meetin.q Minutes Cc{ober Ill. Councilmember Borden moved and Councilmember Singer seconded to hold over the public hearing on the Consolidated Plan until November 1, 1999. MOTION CARRIED UNANIMOUSLY. 7-0. B. Aud~ation Linda Cowan, Superintendent of Auburn Schools, 915 - 4th Street NE, Auburn, WA Ms. Cowan invited the Mayor and City Council to the "Reaching Out Fair" to be held at 6:30 PM on Thursday, October 21, 1999 at the Performing Arts Center in Auburn. Auburn is one of the first communities in Washington to come together to make Auburn and the surrounding communities a safer place for its young people. Ms. Cowan thanked the Parks and Recreation staff for their assistance in helping organize the event. C. Correspondence A letter addressed to the Auburn City Council from Covington Water District Board of Commissioners dated October 7, 1999. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Poe reported the Municipal Services Committee met this evening at 6:00 PM. The Committee discussed and recommended approval of Ordinance No. 5305 to increase cemetery fees. The Committee also discussed the Airport bond sale and heard an update from Police Chief Kelly on the improvements to be made to the jail. The next regular meeting of the Municipal Services Committee is scheduled for November 1, 1999 at 6:00 PM. Planning & Community DeveloDment Chair Borden reported the Planning and Community Development Committee met October 13, 1999. The Committee discussed and recommended approval of a small annexation under Application No. ANX0004-99, surplus property, amendments to Auburn City Code Chapter 14.18 relating to water and sewer availability Page 4 City of Auburn Council Meetin.q Minutes Octobe~ 18, certificates, and amendments to Auburn City Code Title 1 and Chapter 2.78 regarding posting of public notices. The Committee postponed discussion of park impact fees until the October 25, 1999 meeting. The Committee also discussed proposed Comprehensive Plan amendments. Chair Borden asked the Council to take note of the proposed Comprehensive Plan amendment for the area south of the Stuck River related to R4 versus R1 zoning. The next regular meeting of the Planning and Community Development Committee is scheduled for October 25, 1999 at 6:30 PM. Councilmember Lewis requested a correction to the October 13, 1999 Planning and Community Development Committee meeting minutes. On page 3, last paragraph, includes a statement that is incorrect. He indicated that he did not speak directly regarding that issue, but did speak regarding other developments that may be coming to ,E, uburn. The secretary will be advised of the correction. Public Works Chair Wagner reported the Public Works Committee met October 11, 1999. The Committee discussed the demolition of buildings in the area of the 3rd Street project. He also reported that the bids for Project Number C9013 were not adequate and the Committee recommends rebidding the project. The Committee discussed traffic impact fees and recommends returning Ordinance No. 5300 to Committee for further review. The Committee also discussed and recommended approval of amendments to the right-of-way permit system and amendments to City Code Chapter 13.20, Sewers. The Committee received input from Water District No. 111 regarding water rates. The next regular meeting of the Public Works Committee is scheduled for Monday, October 25, 1999 at 3:30 PM. Finance Chair Barber reported the Finance Committee met this evening at 6:00. The Committee reviewed and recommends approval of claims and payroll vouchers, bond issues and Ordinance Nos. 5283 and 5309. The Committee also discussed computer technology issues and Ordinance Nos. 5299 and 5301 regarding property taxes. Chair Barber commended Finance Director Supler and Mr. Alan Granberg of Seattle-Northwest Securities on the General Obligation Bond and Revenue Bond sale conducted earlier Page 5 City of Auburn Council Meetin.q Minutes October 18, 19.qb IV. today. The next regular meeting of the Finance Committee is scheduled for Monday, November 1, 1999 at 6:30 PM. CONSENT AGENDA A. Minutes Minutes of the October 4, 1999 regular City Council meeting.* Vouchers F4.9.2,F4.9.5 Claims Claims check numbers 145839 through 146239 in the amount of $2,039,761.21 for Period 10 and dated October 18, 1999 and a wire transfer to King County Library System in the amount of $320,381.87. Payroll Payroll check numbers 255138 to 255344 in the amount of $526,610.13 and electronic deposit transmissions in the amount of $582,675.36 for a grand total of $1,109,285.49 for the pay period covering September 28, 1999 to October 12, 1999. Contract Administration Public Works Project Number PR629F O4.9.1 PR 529E City Council to grant permission to advertise for bids for Public Works Project Number PR 529E, "C" Street SW/3rd Street SW Demolition. Small Works Proiect Number C8027 O4.9.1 PR C8027 City Council to approve Final Pay Estimate No. 3 in the amount of $1,843.17 and accept construction for Small Works Contract Number 99-10, Project C8027, West Hill Springs Improvements. Page 6 City of Auburn Council Meeting Minutes October 18, Public Works Project No. PR C9013 O4.9.1 PR C9013 City Council to reject all bids received on October 5, 1999 for Contract No. 99-18, Project No. C9013, "J" Street - Street Improvements, and grant permission to readvertise the project. S u__~plus Property Finance_~partment F4.6.1 City Council to authorize the surplus and disposal of the following computer equipment: 27 Monitors (4 in store room, 4 in Council Chambers, 4 from M & O, and 15 new monitors ordered to replace old monitors). 3 PC (386 or 486); Auburn identifying numbers: 101 142, 0182, 104 184 2 HP Laser Jet II Printer I Electric Typewriter; Auburn identifying number: 0011400016 I NEC Proprinter P6 with manuals and printer cartridges 10 Monitor Stands 2 CPU Stands 2 14' monitor glare protection screens 8 Keyboards (in one box) Complete dBASE with manuals and disks in box 1 850 MB Seagate Hard Drive (new in box) Compaq Contura Aero 4/33C laptop; Auburn #: 0012100043 2 Large Storage Bins for 3%" Floppies and 5%" Floppies Colorado BackUp with manuals and disks 1 Quattro Pro with manuals and disks 2 5 % Disk Ddves 2 Monitor Swivel Bases 2 Sets of MS Office Pro on 3 %" Floppies 6 Sets of MS DOS 6.22 and Windows 3.11 on 3 %. Floppies 12 Sets of MS Mouse drive disks Surge protector power strip Computer Dictionary I Boxes set of Windows NT 3.5 network guides MS Access book 1 Boxes Lotus Organizer Rel.2 with manuals and disks Windows 95 training booklet Logitech Fotoman digital camera; Auburn #011 134 4 Floppy Disk storage trays 5 Serial mice 1 MS Excel boxed set with manuals and disks 1 Delrina PreForm boxed set with manuals and disks Lotus 123 boxed set with manuals and disks 1 MS Binder set with manuals and disks 2 Manuals for MS DOS 2 Servers (from M & O) Page 7 City of Auburn Council Meetin;] Minutes October 18, ;C~ Codex 3500 DSU/SCU 4 Keyboards (from M & O) 2 PCs(fromM&O) 1 CoreIDraw5 Toshiba laptop T2130CS; Aubum #032 247 1 MS Query book VV~ndows book 1 UB Guide for Excel 2 Work books 1 Excel book 2 PC (from Council Chambers) 1 Satelite Pro laptop I Star X1000 Printer ~artment F4.6.1 City Council authorize the following office equipment: surplus and disposal of the Sun Workstation including: 16" color monitor (sn 9110119), CPU (FA 017-121), keyboard, mouse, Epson FX-85 plotter (sn 08120136), Calcomp 9100 digitizer (sn H13938), disks, software, and manuals. Microfiche reader E. Liquor Licenses A5.6.1 ~cs Gold Club City Council to consider an application for a special occasion liquor license from Gymnastics Gold Club that would allow a one day (November 20, 1999) assorted liquor sales for property located at 4520 "B' Street NW, Suite C. Computer Network Equipment Purchase City Council to authorize the purchase of Cisco computer network equipment per Local Government State Contract K97-MST-012 in the amount of $85,431.90. Councilmember Barber moved and Councilmember Wagner seconded to approve the Consent Agenda as modified. MOTION CARRIED UNANIMOUJSLY. 7-0. Page 8 City of Auburn Council Meetin;I Minutes VI. UNFINISHED BUSINESS There were no items under this section for City Council consideration. NEW BUSINESS Application No. ANX0004-9,q O3.1 ANX0004-99 City Council consideration on the request of property owners to annex a 4.04-acre area of property located on 2nd Street SE. Assistant Planning Director Rued explained that three property owners on 2nd Street SE have requested the City begin the process for annexation of their property. Councilmember Borden moved and Councilmember Lewis seconded to authorize the preparation and circulation of a petition for annexation, and the petition shall state the property if annexed will assume its pro rata share of bonded indebtedness. MOTION CARRIED UNANIMOUSLY. 7-0. Amendments to Auburn City Code Chapter 14.18, "Water and Sanitary Sewer Certificates" A3.13.8 City Council to consider amendments to Auburn City Code Chapter 14.18, "Water and Sanitary Sewer Certificates". Assistant Planning Director Lynn Rued explained that Chapter 14.18 contains the regulations the City uses to extend either water or sewer outside the city limits. The proposed amendments clarify the existing language of the code. Councilmember Borden moved and Councilmember Singer seconded to amend Chapter 14.18 entitled "Water and Sanitary Sewer Certificates" and instruct the City Attorney to prepare the necessary ordinance. MOTION CARRIED UNANIMOUSLY. 7-0. Page 9 City of Auburn Council Meetin.q Minutes October Amendments to Auburn City Code Title 1, "General Provisions" anH Auburn City Code Chapter 2.78, "Fees for City Permits an,I Actions" F4.3 City Council to consider amendments to Auburn City Code Title 1, "General Provisions" and Auburn City Code Chapter 2.78, "Fees for City Permits and Actions", regarding posting of public notices. Councilmember Borden moved and Councilmember Lewis seconded to approve amendments to Auburn City Code Title 1 and Auburn City Code Title 2 and instruct the City Attorney to prepare the necessary ordinance. MOTION CARRIED UNANIMOUSLY. 7-0. VII. ORDINANCES AND RESOLUTIONS A. Ordinances Ordinance No. 5283 F2.2.19 An Ordinance of the City of Auburn, Washington, relating to contracting indebtedness; providing for the issuance of $1,655,000 par value of Limited Tax General Obligation Bonds, 1999, of the City for general City purposes to provide funds with which to pay the cost of construction of hangars at the Auburn Municipal Airport; fixing the date, form, maturities, interest rates, terms and covenants of the bonds; establishing a bond redemption fund and a construction fund; providing for bond insurance and approving the sale and providing for the delivery of the bonds to Seattle- Northwest Securities Corporation of Seattle, Washington. Mayor Booth introduced Mr. Alan Granberg of Seattle- Northwest Securities Corporation, 1420 Fifth Avenue, Ste 4300, Seattle, WA Mr. Granberg reported on the Limited Tax General Obligation Bond Sale and Revenue Bond Sale (Ordinance No. 5309). The purpose of the General Obligation Bond Sale is to provide approximately $1.6 million for the construction of Page 10 City of Auburn Council Meetin,cI Minutes October 18, 19~;; hangars and other improvements at the Auburn Municipal Airport. The term of the General Obligation Bonds is twenty years. Mr. Granberg noted the A1 rating from Moody's which reflects the City's strong financial operations, steady assessed value growth, and minimal direct debt. Bond insurance was used to help save money on the bonds. The interest rate on the General Obligation Bonds is 5.68 percent. The purpose of the Utility System Revenue Bonds (as provided for in Ordinance No. 5309) is to provide $5 million for water improvements and approximately $2.5 million for storm water improvements. Moody's increased the City's credit rating for the utility system from A2 to Al. Moody's noted the City has ample debt service coverage, recently adopted a utility rate increase, enjoys a growing service area, has a Iow debt burden, proposed ten year bonds rather than 20 year bonds, and has become a wholesale water supplier. The interest rate on the Revenue Bonds is 5.09 percent. Mr. Granberg congratulated the City on its financial management. He noted the City has either met or exceeded its financing goals for both bond issues, Councilmember Barber moved and Councilmember Lewis seconded to introduce and adopt Ordinance No. 5283. MOTION CARRIED UNANIMOUSLY. 7-0. After reading the title of Ordinance No. 5309, Councilmember Barber moved and Councilmember Wagner seconded to introduce and adopt Ordinance No. 5309. Councilmember Borden indicated she will vote against Ordinance No. 5309 since she voted against the water rate increase which supports the bonds. MOTION CARRIED UNANIMOUSLY. 6-1. Councilmember Borden voted no. Page 11 City of Auburn Council Meeting Minutes October 18, 199;, Ordinance No. 5297 04.9.1 PR 529, F5.2.15 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5266 by authorizing the Mayor to sign a Highways and Local Programs State Funding Agreement between the City and the Washington State Department of Transportation, approving Freight Mobility Strategic Investment Board Grant funds to prepare and implement the SR 18/C Street SW Ramp Modifications/3rd Street SW Grade Separation Project, PR 529. Councilmember Wagner moved and Councilmember Poe seconded to introduce and adopt Ordinance No. 5297. ' Councilmember Singer questioned the impact of the pending vote on Initiative 695 on the Freight Mobility Strategic Investment Board Grant funds. Public Works Director Engler explained that the Agreement covers the potential receipt and expenditure of the funds. The status of the funds is dependent upon the outcome of Initiative 695. The City has requested the release of only a small portion of the funds to cover demolition costs and expects those costs to be paid from state reserves. MOTI~)N CARRIED UNANIMOUSLY. 7-0. Ordinance_ No. 5298 03.10.9 An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code Chapter 12.60 entitled "Right-of-way Permits" to set forth permit fees to recover administrative costs, establish a refund policy for right-of-way use permit fees, and establish a non-refundable permit fee for street banners. Councilmember Wagner moved and Councilmember Poe seconded to introduce and adopt Ordinance No. 5298. Councilmember Lewis spoke against the increased fee for street banners of a nonpolitical nature advertising civic Page 12 City of Auburn Council Meetinq Minutes October t8, t94^ events sponsored by nonprofit organizations from $25.00 to $100.00. He suggested keeping the fee at $25.00. City Engineer Dowdy explained that the intent of the ordinance is to update all fees and represent the actual cost of labor to install and remove the banner. The $100 banner fee includes a $25.00 permit and the remaining $75 represents the cost of labor. Councilmember Borden spoke in favor of keeping the total street banner permit fee at $25.00. Councilmember Wagner explained the intent of the ordinance is to recover the cost of labor for city employees who would otherwise be working on street maintenance. Councilmember Poe indicated support for keeping the banner permit fee at $25.00. Councilmember Wagner amended his motion to change the combined application and permit fee for street banners to $25.00. Councilmember Poe concurred. MOTION CARRIED UNANIMOUSLY. 7-0. Ordinance No. 5300 F4.3 An Ordinance of the City Council of the City of Auburn, Washington, creating a new Chapter 19.04 of the auburn City Code entitled "Transportation Impact Fees," authorizing the collection of transportation impact fees; providing findings and definitions; providing for findings of concurrency; providing for the time of payment; providing for the appeals of fees and other determinations; providing for the establishment of an impact fee account, refunds, and the use of funds; providing for annual or other periodic reviews of the fee schedule; providing the schedule for the impact fees and authorizing independent fee calculations; and providing for certain other matters in connection therewith. Ordinance No. 5300 was withdrawn from the agenda at the request of the Public Works Committee. Page 13 City of Auburn Council Meetin;! Minutes October 18, 19g;; Ordinance No. 5302 F4.3, 04.6.2 An Ordinance of the City of Auburn, Washington amending Auburn City Code Chapter 13.20 entitled "Sewers", Section 13.20.010 entitled "Definitions", Section 13.20.060 entitled "Connection Required", Section 13.20.070 entitled "Compulsory Connections", Section 13.20.080 entitled "Private System - Allowed When", Section 13.20.090 entitled "Private System - Requirements", Section 13.20.095 entitled "Private System -Abandonment Upon Public System Availability", Section 13.20.160 entitled "Preliminary Waste Treatment- Required", Section 13.20.170 entitled "Industrial Waste Arrangements", Section 13.20.250 entitled "Septic Tank Waste Removal or Repair", Section 13.20.270 entitled "Public Sewers Construction Standards", Section 13.20.290 entitled "Building Sewer - Control Manhole Requirements", Section 13.20;300 entitled "Connection to Public Sewers - Standards", Section 13.20.310 entitled "Side Sewer Requirements", Section 13.20.290 entitled "Sewage Disposal Service Charge - Due When - Delinquency", Section 13.20.440 entitled "Fees and Charges", Section 13.20.460 entitled "Water Cut Off for Lien Enforcement". Councilmember Wagner moved and Councilmember Poe seconded to introduce and adopt Ordinance No. 5302. MOTION CARRIED UNANIMOUSLY. 7-0. Ordinance No. 5303 O3.10.1 An Ordinance of the City of Auburn, Washington, providing for a conditional use permit to allow for a drive-up window for an espresso stand on property zoned C-1, Light Commercial, located at 332X Auburn Way South, within the city of Auburn, Washington. Councilmember Borden moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5303. MOTION CARRIED UNANIMOUSLY. 7-0. Page 14 City of Auburn Council MeetinR Mim;te_~ October 18, l g~ _Ordinance No. 5305 F4.3 An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code Chapter 2.72, entitled "Cemetery", Subsection 2.72.300, entitled "Cemetery Fees and Charges". Councilmember Poe moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5305. MOTION CARRIED UNANIMOUSLY. 7-0. Ordinance No. 5309 F2.3.4 An Ordinance of the City of Auburn, Washington, relating to the combined Water Supply and Distribution System, the Sanitary Sewage Systems and the Storm Drainage/Surface System; specifying and adopting a system or plan of additions to and betterments and extensions of that combined utility; providing for the issuance of $8,345,000 par value of utility system revenue bonds, 1999, of the City to obtain the funds required to carry out that system or plan and to fund a reserve for and to pay the costs of issuing the bonds; fixing the date, form, maturities, interest rates, terms and covenants of the bonds; .providing for the deposit of bond proceeds and other money of the City; providing for bond insurance; and approving the sale and providing for the delivery of the bonds to Seattle-Northwest Securities Corporation of Seattle, Washington. Ordinance No. 5309 was adopted under Item VII.A.1 of these minutes. Resolutions Resolution No. 3124 A2.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for Professional Services with JBK Communications, Inc. to provide telecommunication services Page 15 City of Auburn Council Meetin;i Minutes October t8, 199~ and install telecommunication components at various city facilities. Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 3124. MOTION CARRIED UNANIMOUSLY. 7-0. Councilmember Wagner commended the City's new Information Systems Manager Thomas Smith for his work to update the City's computer technology. VIII. MAYOR'S REPORT Executive Session Mayor Booth recessed the meeting to executive session at 8:30 PM for approximately 25 minutes in order to discuss two real estate issues and a personnel and litigation matter. Mayor Booth reconvened the meeting at 9:25 PM. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:25 PM. Approved on the 1st day of Noverabe~ ,1999. Charles A. Bootie, Mayor Danielle Daskam, City Clerk Page 16