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HomeMy WebLinkAbout10-02-2000 CITY OF AUBURN COUNCIL MEETING MINUTES October 2, 2000 7:30 p.m. I. CALL TO ORDER A. Flag Salute Mayor Booth called the meeting to order at 7:30 PM and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Charles Booth and the following members of the City Council were present: Rich Wagner, Jeanne Barber, Sue Singer, Fred Poe, Pete Lewis, and Stacey Brothers. Councilmember Trish Borden was excused. Staff members present included: City Attorney Michael J. Reynolds, Police Chief Jim Kelly, Assistant Fire Chief Russ Vandver, Personnel Director Brenda Heineman, Public Works Director Christine Engler, Finance Director Diane L. Supler, Planning and Community Development Director Paul Krauss, Assistant Planning Director Lynn Rued, Associate Planner Sean Martin, Associate Planner Bill Mandeville, Parks and Recreation Director Dick Deal, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) AmeriCorps Team Oath Mayor Booth administered the AmeriCorps Oath to the members of the Year 2000 Auburn AmeriCorps Team. The Auburn AmeriCorps Team consists of twelve members: Brooklyn Alexander, Brian Budack, Maim Castanon, Brenda Finley, Karen Pabillon, Denise Pennington, Rebecca Ramirez, Donnie Page I City of Auburn Council Meeting3 Minutes October 2, 2000 Sadler, Jonathan Sadler, Jeannie Stover, and Tabitha Stover. Mayor Booth also introduced Team Supervisor Don Lipinske. b) South King County Community Network The presentation by a representative of the South King County Community Network was postponed until October 16, 2000. 2. Appointments There were no appointments for Council consideration. D. Agenda Modifications Agenda modifications included the transmittal of the Hearing Examiner's decision for Application Numbers CUP00-0004, REZ00- 0005, PLT00-0002, REZ00-0003, and PUD0001-99 transmitted under Items VI.A, VI.B, VI.C, VI.D, and VI.E of these minutes; a modified Airport Hangar Land Lease Agreement transmitted under Item VI.F of these minutes, and the addition of Resolution No. 3267 transmitted under Item VII.B.5 of these minutes. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. No one from the audience requested to speak. C. Correspondence No correspondence was received for City Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Singer reported the Municipal Services Committee met this evening at 6:00. The Committee recommended approval of surplus property and Resolution No. 3266, which authorizes the Page 2 City of Auburn Council Meetinn Minutes October 2, 2000 disposition of a surplus fire engine. The Committee received an update on potential retail space leasing at the Sound Transit garage. The Committee discussed the Goedecke North property. The Committee also discussed the Airport Hangar Land Lease proposal, and requested the removal of the proposal from this evening's Council agenda. The next regular meeting of the Municipal Services Committee is scheduled for October 16, 2000 at 6:00 PM. B. Planning & Community Development Vice Chair Singer reported the Planning and Community Development Committee meeting scheduled for October 9, 2000 has been rescheduled to meet October 12, 2000 at 4:30 PM. C. Public Works Chair Wagner reported the Public Works Committee met September 25, 2000. The Committee reviewed and discussed contract administration items, the Public Works 2001 Budget, the Lake Tapps Task Force draft agreement, the revised joint operating agreement for the South King County Water Association, and the WRIA 9 draft agreement. The next regular meeting of the Public Works Committee is scheduled for October 9, 2000 at 4:30. The Committee will also hold a special meeting with the IA2 partners on October 11, 2000 at 5:00 PM. D. Finance Chair Barber reported the Finance Committee met this evening at 6:30. The Committee reviewed and recommended approval of claims and payroll vouchers. The Committee reviewed and discussed the Personnel Budget, the General Fund Budget, and the draft WRIA 9 agreement. The next regular meeting of the Finance Committee is scheduled for October 16, 2000 at 6:30 PM. IV. CONSENT AGENDA A. Minutes 1. Minutes of the September 18, 2000 regular City Council meeting. Page 3 City of Auburn Council Meetin.q Minutes October 2, 2000 B. Vouchers F4.9.2,F4.9.5 1. Claims Claims check numbers 155420 through 155769 in the amount of $1,048,614.35 for Period 9 and dated October 2, 2000. 2. Payroll Payroll check numbers 260141 to 260325 in the amount of $334,281.42 and electronic deposit transmissions in the amount of $665,092.58 for a grand total of $999,374.00 for the pay period covering September 14, 2000 to September 27, 2000. C. Contract Administration 1. Public Works Project Number C9025 04.6.3 C9025 City Council to approve Contract Change Order No. 1 in the amount of $839.00; Final Pay Estimate No. 1 in the amount of $91,510.47 to Shoreline Construction Company; and accept construction of Project Number C9025, Contract Number 00-03, 2000 Storm Replacement Program. 2. Public Works Project Number C8046 04.6.3 C8046 City Council to approve Change Order No. 2 in the amount of $72,191.63 to RCI Construction for Contract Number 99- 15, Public Works Project Number C8046, Central Storm Drainage Improvements, Phase 1 B. D. Surplus Property 1. Fire Department F4,6.1 City Council to authorize the surplus and disposal of the following equipment which is either inoperable or damaged and of no further use. Schwinn Airdyne Exercise Bike Assorted Office Chairs (approximately 13) Page 4 City of Auburn Council Meetin.~ Minutes October 2, 2000 Movie Projector and Equipment Cassette Player Slide Projector Tower Utility Office Table File Cabinet Space Heater (radiator) Dictation equipment Ambulance Stretcher WaterDrinking Fountain Air Conditioning 'Unit and Supplies Councilmember Barber moved and Councilmember Singer seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 6-0. V. UNFINISHED BUSINESS There was no item under this section for City Council consideration. VI. NEW BUSINESS A. Application Number CUP00-0004 03.10. 1 cuP00-0004 City Council to consider the request of Samoan Assembly of God Church for a conditional use permit to allow the required parking and play areas to be located in the R-4, Multi-family zones, located at 16 G Street SW and 28 G Street SW. Assistant Planning Director Rued presented the staff report. The Samoan Assembly of God Church has requested a conditional use permit to allow the construction of a parking lot and school play area for their church and school. The church is located at 632 West Main Street. The parking lot is located at 16 "G" Street SW and the play area is located at 28 "G" Street SW, both within the R- 4 Zone. A conditional use permit is required for the parking and play areas. In response to a question from Councilmember Brothers, Assistant Planning Director Rued that the parking area is required to be paved. Councilmember Singer moved, and Councilmember Poe seconded to approve the conditional use permit based upon the Hearing Page 5 City of Auburn Council Meetina Minutes October 2, 2000 Examiner's Findings of Fact, Conclusions and Conditions, and to instruct the City Attorney to prepare the necessary Ordinance. MOTION CARRIED UNANIMOUSLY. 6-0. B. Application Number REZ00-0005 03.8 REZ00-0005 City Council to consider the request of Lou Woodford to rezone property, located' at the intersection of "T" Street SE and the Auburn Black Diamond Road, from R-2, Single Family Residential, to R-3, Duplex. Assistant Planning Director Rued presented the staff report on the request of Lou Woodford for a rezone of his property located at the intersection of "T" Street SE and Auburn Black Diamond Road from R-2, Single Family Residential, to R-3 Duplex. Mr. Rued explained that a small piece of property was left over after the construction of "T" Street. The City recently sold the property to the adjacent property owner, who has requested the rezone. Councilmember Singer moved and Councilmember Poe seconded to approve the rezone based upon the Hearing Examiner's Findings of Fact, Conclusions and Conditions, and to instruct the City Attorney to prepare the necessary Ordinance. MOTION CARRIED UNANIMOUSLY. 6-0. C. Application Number PLT00-0002 03.5 PLT00-0002 City Council to consider the request of Swanson Homes for preliminary plat approval of a 20-lot single family subdivision located on the west side of the 3800 block of Academy Drive. Application Numbers PLT00-0002 and REZ00-0002 were combined for discussion purposes. See Item VI.D for discussion and action regarding both applications. D. Application Number REZ00-0003 03.8 REZ00-0003 City Council to consider the request of Swanson Homes, Margaret Wilson, Margaret Darby and Marshal Bain to rezone their collective properties, located on the west side of the 3400 - 3800 blocks of Page 6 City of Auburn Council Meeting Minutes October 2, 2000 Academy Drive, from the existing R-l, Single Family Residential, to R-2, Single Family Residential. Assistant Planning Director Rued presented the staff reports for Application Numbers PLT00-0002 and REZ00-0003. Using an overhead, Mr. Rued pointed out the area requested for rezone from R-1 to R-2, and the area requested for preliminary plat approval. Swanson Homes has requested preliminary plat approval of a 20 lot single family subdivision located on the west side of Academy Drive. Access will be provided off Academy Drive. Swanson Homes and other adjacent property owners have requested their properties rezoned from R-l, Single Family Residential, to R-2, Single Family Residential. The difference in the two zoning districts is the minimum lot size. The Comprehensive Plan indicates single family residential for the parcels. Councilmember Singer moved and Councilmember Poe seconded to approve Application Numbers PLT00-0002 and REZ00-0003 based upon the Hearing Examiner's Findings of Fact, Conclusions and Conditions, and to instruct the City Attorney to prepare the necessary Resolution and Ordinance. Councilmember Wagner questioned the sanitary sewer capacity in the area of the plat and rezone, recalling that approximately a year ago the sanitary sewer system was at overflow conditions in some areas of Auburn Way South. Public Works Director Engler explained that overflow conditions were a result of cross connections and considerable storm water infiltration into the sanitary sewer, which has since been corrected. Councilmember Wagner questioned the need for sanitary sewer improvements in the area. Public Works Director Engler stated that the capacity is required in the sewer line itself. Councilmember Wagner questioned whether the sanitary sewer improvement project was designed with the assumption of R1 density rather than R2 for the area. Public Works Director Engler stated that possible uses are considered when determining the capacity of the line. Councilmember Wagner expressed concern with the proposed density for the plat and available sewer capacity in the area. Councilmember Poe questioned the destination for the storm drainage. Assistant Planning Director Rued explained that Tract "A" of the plat will be dedicated as a storm drainage facility. Page 7 City of Auburn Council Meetinf~ Minutes October 2, 2000 Assistant Planning Director Rued recalled that the Public Works Department engineers raised no issues regarding sewer, water, or storm drainage. After discussion, Councilmember Singer withdrew her motion. Councilmember Wagner moved and Councilmember Poe seconded to call for a closed record hearing on Application Numbers PLT00-0002 and REZ00-0003 to be held October 16, 2000. MOTION CARRIED UNANIMOUSLY. 6-0. E. Application No. PUD0001-99 03.6 PUD0001-99 City Council to consider the request of Homes by Judi for a Planned Unit Development for a single family condominium project located southwesterly of the intersection of 47th Street SE and Lakeland Hills Way. Assistant Planning Director Rued presented the staff report on the request of Homes by Judi for a Planned Unit Development located at 47th Street SE and Lakeland Hills Way. Using an overhead, Mr. Rued indicated the location of the proposed PUD on a vicinity map. The PUD includes eighty-four single family homes. The development will be located in Auburn and partially located in the city of Pacific. Mr. Rued also reviewed the drawings contained in the agenda packet. Two private driveways will serve the development. Open space areas will be provided in the steeper areas of the parcel and between homes. Because the site requires considerable excavation and fill, there is a sophisticated vegetation mitigation plan. Judi Roland, President of Homes by Judi, 1015 Pike Street NE, Auburn Ms. Roland displayed several picture boards of the site plan. She stated the PUD is designed to help eliminate as much excavating as possible. The PUD contains private drives with a main loop read with a sidewalk on one side. The homes range from 1,200 to 2,000 square feet in size. Each home will have a two-care garage and driveway parking for two vehicles. There is planned parking on the main loop read. The homeowners association will maintain the Page 8 Citv of Auburn Council Meetinn Minutes October 20 2000 whole area, including roads, front yards, sidewalk, gravel paths, and scenic areas. Ms. Roland reported she is accompanied this evening by her attorney, the traffic consultant, and a representative of Poe Engineering. Councilmember Brothers questioned the street widths. Ms. Roland and Assistant Planning Director Rued explained that the PUD contains private drives and are thirty feet wide with a sidewalk on one side. Mr. Rued explained that the PUD is developed as one lot, and is typical of an apartment complex or mobile home park type development. The City does not require sidewalks for those types of developments. This sidewalk requirement is over and above that required for residential developments built as one unit. In response to comments made by Councilmember Lewis, Assistant Planning Director Rued stated that the two main drive loops have a sidewalk on one side. There are gravel walkways that connect the cul-de-sacs. Councilmember Wagner stated that the PUD ordinance contains a number of references to pedestrian movement which he believes is not addressed in the proposed PUD. Mr. Rued stated that, if the project was not a PUD, no sidewalks would be required in the interior drives. Because it is a PUD, the PUD ordinance can require sidewalks. It was determined that the sidewalk on the main loop road would satisfy the pedestrian issues in the PUD ordinance and that having no sidewalks in the shorter cul-de-sacs would not cause much pedestrian and vehicle conflict. The longest cul-de- sac in the PUD is approximately 400 feet long. Councilmember Wagner complimented the development, but expressed concern with the lack of sidewalks adjacent to the drives. City Attorney Reynolds noted that the engineering firm for PUD0001-99 is Poe Engineering, Inc. He stressed that while there may be no financial interest involved, there is an appearance of fairness perception. City Attorney Reynolds asked that Councilmember Poe refrain from discussion and questions regarding the application. Page 9 City of Auburn Council Meetin,Q Minutes October 2, 2000 Councilmember Poe stated that his comments are on behalf of the City, and he has no interest in Poe Engineering, Inc. Councilmember Wagner referred to the ddve/readway section drawing. He asked whether the four foot minimum level on the left side of the section could be converted to a concrete sidewalk. David Bockrath of Poe Engineering, Inc. Mr. Bockrath stated that it is a safety buffer area which provides a slope over the curb. The design is recommended for safety purposes. The driveways are twenty-eight feet wide, standard lane width is twelve feet, and four feet are allowed within the curbs to allow for pedestrian access. Mr. Bockrath suggested that a four- foot area from the curb could be striped for pedestrian use. In response to questions from Councilmember Wagner regarding storm drainage, Assistant Planning Director Rued explained that the majority of the site flows back to Mill Pond and a third of the western site would go down to ponds in Pacific. Nancy Rogers, Attorney, Cairncross & Hempelmann, P.S., 701 Fifth Avenue, Seattle, WA Ms. Rogers identified herself as legal counsel for Homes by Judi for this project. She addressed a question from Councilmember Wagner regarding liability exposure from the installation of painted pedestrian areas. Ms. Rogers acknowledged that, although she has not analyzed the specific question, she believes it would protect the Homeowners Association more by painting a stripe on the road rather than having no stripe at all. Ms. Rogers also added that the purpose of the PUD is to provide more flexibility, and the ability to balance the various development concerns. The drive widths are to accommodate the lay of the land and reduce the amount of environmental disturbance and excavation. Ms. Roland spoke against reducing the width of the drive and eliminating all on-street parking to accommodate a sidewalk for the cul-de-sacs. Page 10 City of Auburn Council Meetinn Minutes October 2, 2000 Councilmember Lewis spoke in favor of a wider street and a marked walking area for the drives rather than narrower streets and a sidewalk. Councilmember Brothers questioned whether emergency access would be hindered by narrowing the drives. Assistant Fire Chief Vandver commented that street widths and grades are a concern for fire apparatus. The plans have been reviewed by the City's Fire Prevention Department. Councilmember Singer expressed preference for the plan as presented. Councilmember Barber also expressed support for the PUD proposal as submitted. Councilmember Singer moved and Councilmember Barber seconded to approve the Planned Unit Development based upon the Hearing Examiner's Findings of Fact, Conclusions and Conditions, and instruct the City Attorney to prepare the necessary Ordinance. MOTION CARRIED UNANIMOUSLY. 5-0. Councilmember Poe abstained from voting. Councilmember Poe reported that, Alan Poe of Poe Engineering, Inc., is his son. Councilmember Poe also reported he has no financial or other interest in Poe Engineering. F. Airport Hangar Land Lease Agreement O4.4.9.1.3, A3.17 City Council to consider Airport Hangar Land Lease Agreements for the construction of private hangars at Auburn Municipal Airport. The Airport Hangar Land Lease Agreement was removed from the agenda. Page11 City of Auburn Council Meetin.el Minutes October 2, 2000 VII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5436 F5.2.15 An .Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5376 by authorizing the Mayor to sign a Local Agency Supplemental Agreement between the City and the Washington State Department of Transportation, approving Federal TEA-21 funds to prepare and implement the SR18/C Street SW Ramp Modifications/3rd Street SW Grade Separation Project, PR 529. Councilmember Wagner moved and Councilmember Poe seconded to introduce and adopt Ordinance No. 5436. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Ordinance No. 5437 03.5 PLT00-0008 An Ordinance of the City Council of the City of Auburn, Washington, approving the Final Plat of Evergreen 2 located in Pierce County in Lakeland Hills within the city of Auburn, Washington. Councilmember Singer moved and Councilmember Poe seconded to introduce and adopt Ordinance No. 5437. MOTION CARRIED UNANIMOUSLY. 6-0. 3. Ordinance No. 5438 03.5 PLT00-0009 An Ordinance of the City Council of the City of Auburn, Washington, approving the Final Plat of Evergreen Phase 3 located in Pierce County in Lakeland Hills within the city of Auburn, Washington. Councilmember Singer moved and Councilmember Poe seconded to introduce and adopt Ordinance No. 5438. Page 12 City of Auburn Council Meetinn Minutes October 2, 2000 MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 3263 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a Disposition of Property Agreement between the Auburn School District and the City of Auburn for the disposition of certain Mobile Data Terminals (MDT's). Councilmember Singer moved and Councilmember Wagner seconded to adopt Resolution No. 3263. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 3264 A3.13.8, A3.13.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Agreement between the City and Michael R. Mastro Properties to pay for future damage to sewer main resulting from tree roots and Agreement to pay for replacement of trees in easement if trees are removed for sewer repair. Councilmember Wagner moved and Councilmember Poe seconded to adopt Resolution No. 3264, MOTION CARRIED UNANIMOUSLY. 6-0. 3. Resolution No. 3265 04.4.2 A Resolution of the City of Auburn, Washington, authorizing the Mayor and City Clerk of the City of Auburn, to execute an Agreement with Bonnie Tours to act as travel agent for the City's Senior Center Program. Councilmember Singer moved and Councilmember Poe seconded to adopt Resolution No. 3265. Page 13 City of Auburn Council Meeting Minutes October 2, 2000 MOTION CARRIED UNANIMOUSLY. 6-0. 4. Resolution No. 3266 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the creation of an Intergovernmental Agreement between the City of Auburn and Lewis County Fire District No. 13 for the purpose of sale by the City of Auburn of one (1) fire apparatus to Lewis County Fire District No. 13 for fire protection purposes. Councilmember Singer moved and Councilmember Wagner seconded to adopt Resolution No. 3266. MOTION CARRIED UNANIMOUSLY. 6-0. 5. Resolution No. 3267 O5.'1.2, 03.5 A Resolution of the City of Auburn, Washington, amending Resolution No. 3200 adopted April 3, 2000 which amended Resolution 3192 adopted February 22, 2000 to correct the legal description which conveyed unimproved park land commonly known as Park 4 on the eastern edge of the Lakeland South PUD and authorizing the Mayor and City Clerk to accept the further corrected legal description. Councilmember Singer moved and Councilmember Poe seconded to adopt Resolution No. 3267. MOTION CARRIED UNANIMOUSLY. 6-0. VIII. MAYOR'S REPORT A. Lake Tapps Task Force Mayor Booth commented that Governor Locke is meeting this evening with the Lake Tapps Task Force regarding a proposal by Puget Sound Energy to pursue permits to withdraw and sell Lake 'Tapps water. B. Executive Session No executive session was held. Page 14 Citv of Auburn Council Meetinn Minutes October 2, 2000 IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:49 PM. Charles A. Booth, Mayor Page 15