HomeMy WebLinkAbout04-16-2001 CITY OF AUBURN
COUNCIL MEETING MINUTES
April 16, 2001 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Charles A. Booth called the meeting to order at 7:30 PM and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Booth and the following Councilmembers were present:
Rich Wagner, Jeanne Barber, Fred Poe, Sue Singer, Pete Lewis,
Stacey Brothers, and Trish Borden.
Staff members present included: Planning and Community
Development Director Paul Krauss, Public Works Director Christine
Engler, City Attorney Michael J. Reynolds, Assistant Fire Chief
Russ Vandyer, Assistant Police Chief Marion Dukes, Acting
Finance Director Shelley Coleman, Personnel Director Brenda
Heineman, Parks and Recreation Director Dick Deal, Associate
Planner Shirley Aird, Senior Planner AI Hicks, Storm Drainage
Engineer Tim Carlaw, City Engineer Dennis Dowdy, and Deputy
City Clerk Cathy Richardson.
C. Announcements and Appointments
1. Announcements
a) Proclamation - Volunteer Week
Mayor Booth presented a proclamation declaring April
22-28, 2001 as "Volunteer Week" in the city of
Auburn.
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City of Auburn Council Meetinfl Minutes April 16, 2001
Mayor Booth recognized the following citizens for
their outstanding volunteer contributions to the
community:
Mr. Tom Hikida for his contributions as Docent and
Docent Advisory to the White River Valley Museum
Board and his contributions as a member on the
Cemetery Board;
Ms. Helen Spencer for her contributions to the Multi-
Service Center and her involvement in the Low
Income Home Energy Assistance Program;
Mr. George Osborn for his contributions to the
Kiwanis Rio Verde, the Auburn Food Bank, ACAP,
and AYR;
Mr. Tom Wells for his contributions to the Auburn Fire
Department as an Amateur Radio Operator;
Mr. Gene Cerino for his contributions to the Auburn
Senior Center as a Wellness Team Leader, his
participation on the Advisory Council, and many other
projects.
b) Proclamation - Intergenerational Day
Mayor Booth presented a proclamation declaring
October 7, 2001 as "lntergenerational Day" in the city
of Auburn.
The proclamation declaring October 7, 2001 as
"lntergenerational Day" was accepted by Miss
Auburn, Holly Strand. Ms. Strand stated that her
platform is to bring all generations together and to
.work towards closing the generation gaps that have
been influenced by technology and other issues over
the years.
Mayor Booth recognized Councilmember Pete Lewis
as a sponsor of the Miss Auburn program. Mayor
Booth commended Councilmember Lewis for his
efforts and participation in the program.
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Citv of Auburn Council Meeting Minutes April 16, 2001
2. Appointments
There were no appointments for City Council review.
D. Agenda Modifications
Agenda modifications included the addition of the following items:
Claims Vouchers under Item IV.B.1 of these minutes and
Ordinance No. 5532 under Item VII.A.3 of these minutes.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. 2000 Consolidated Annual Performance and Evaluation
Report (CAPER) for the Community Development Block
Grant Program
o3.4.1.7
The CAPER is an overall review of housing and community
development activities undertaken in Auburn during 1999.
Its primary purpose is to inform the citizens of Auburn how
and where the federal funds are spent, and assess the
program accomplishments as they relate to housing and
community development goals set forth in the Consolidated
Plan. The purpose of this hearing is to solicit public
comments prior to approval of the CAPER and submission
of the report to the U.S. Department of Housing and Urban
Development.
Associate Planner Shirley Aird explained that the CAPER is
the annual performance report which is submitted to
Department of Housing and Urban Development (HUD) that
discusses how the CDBG funds were used in the prior year.
All programs which were granted funds by the City of Auburn
in 2000 either met or exceeded the contract expectations.
The grant funds were used to assist over 3,700 clients with
health care and housing needs and assisted 51 housing
units with the minor home repair program. In addition,
approximately $940,000 of the grant funds was used to
assist with 15 programs. This amount was met and matched
-by an additional $6.7 million dollars. The City's CDBG funds
amounted to approximately ten per cent of the program
costs.
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City of Auburn Council Meetin_Q Minutes April 16, 2001
Ms. Aird stated that staff accomplished an increase in
timeliness and effectiveness in the expenditure of the CDBG
funds. Staff will endeavor to maintain the current level of
service now being provided.
Ms. Aird reported that almost all of the 2001 CDBG
programs are currently under their contract budgets.
Council should expect to see minor revisions mid-year and
programmatic and budget adjustments will be brought
forward at that time.
Ms. Aird stated that applications for the 2002 CDBG funds
are due in mid-May. Staff anticipates a return of those
agencies already serving the community as well as various
new applicants.
Mayor Booth opened the public hearing. No one in the
audience requested to speak regarding the 2000 CAPER.
Councilmember Borden moved and Councilmember Singer
seconded to close the public hearing.
MOTION CARRIED UNANIMOUSLY. 7-0.
Councilmember Borden moved and Councilmember Singer
seconded to submit the CAPER to HUD as prepared.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
Helen Spencer, 3611 I Street NE, Unit #33, Auburn
Ms. Spencer referred to a Senate bill that would increase base
income up to $1,100 for a single person to qualify for low income
energy assistance. Ms. Spencer urged the support of the Council.
Ms. Spencer requested input of ideas to encourage participation in
the various City programs serving meals to the senior population in
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City of Auburn Council Meeting3 Minutes April 16, 2001
the Auburn area. Ms. Spencer urged Council and community
participation.
Ms. Spencer related her experiences with the government in her
pursuit of obtaining a contract post office in the city of Auburn.
Ed Davis, Community Development Director, City of Pacific, 100
3rd Avenue SE, Pacific
Mr. Davis distributed and read a request from the City of Pacific
regarding shared or "nested" storage in the City of Auburn water
system.
Mr. Davis displayed an overhead graphic showing water storage
facilities within the cities of Auburn and Pacific. Mr. Davis
explained that the City of Pacific is very short in "standby and fire
storage". Mr. Davis stated that sharing fire and standby shortage
would not impact the City of Auburn supply and would give the City
of Pacific credit for shared storage in another facility. In the event
the City of Auburn had a need for additional water, the City of
Pacific currently has interties with the Lakehaven, Sumner, and
Auburn jurisdictions.
Mr. Davis made reference to the higher water table level in Pacific.
The City of Pacific is proposing a one half million gallon water tank
be placed on west plateau that might be used for sharing with the
City of Auburn in the future. Mr. Davis asked that the City of
Auburn consider shared storage with the City of Pacific. Shared
storage would be used for catastrophic emergency events or major
rites. It would not be used for peak day demand or additional
supplies. Mr. Davis ensured that Pacific would not exhaust the City
of Auburn's storage and would not increase Auburn storage
requirements. City of Pacific would be able to replace the shared
storage.
Mr. Davis stated that benefits to the City of Auburn would be the
creation of a potential funding source for water utility and sharing
resources without jeopardizing the supply.
Mr. Davis also requested that the City of Auburn consider a
franchise agreement for water with the City of Pacific that might. be
installed in conjunction with the sewer franchise being considered
Page 5
City of Auburn Council Meetinq Minutes Al~ri116, 2001
on this evening's agenda to avoid an additional interruption of
service.
In response to questions from Councilmember Wagner, Mr. Davis
stated that the City of Pacific Comprehensive Water Plan was
approved December, 2000 and is being amended to show a more
substantial water supply and additional water rights.
In response to questions from Councilmember Lewis, Mr. Davis
explained that the nesting concept in not currently in use in other
municipalities.
Councilmember Poe stated that the City of Auburn currently has
interties with Lakehaven, Bonney Lake, Water District 111,
Corington, Kent, and Algona. Councilmember Poe requested that
this issue be referred to the Public Works Committee.
Councilmember Wagner made reference to the current interlocal
agreement with Covington and Water District 111 which prohibits
offering uninterruptable water to other jurisdictions prior to offering
it to them.
Councilmember Poe suggested representatives from Covington,
Water District 111, and Auburn discuss possibilities and
alternatives for helping the City of Pacific in emergency situations.
Councilmember Lewis questioned the necessity for a nested water
system when Auburn has a current agreement for interruptible
water service with Pacific.
Mr. Davis explained that even though the City of Pacific may not
use the water, a nested water system would give the city credit for
an additional water supply.
John Cheetham, 21102 Snag Island Drive East, Sumner
Mr. Cheetham spoke regarding the proposed sewer system
franchise with City of Pacific on this evening's agenda and the
benefits to the City of Auburn of adding a water line at the same
time with regard to costs and interruption of service and
accessibility on East Valley Highway. Mr. Cheetham urged the
Council to consider the City of Pacific's requests with regard to
water.
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City of Auburn Council Meetin.6 Minutes April 16, 2001
C. Correspondence
No correspondence was received for Council review.
Ill. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Poe reported that the Municipal Services Committee met this
evening at 5:00 PM. The Committee reviewed and recommended
approving permission to advertise for bids for the solid waste
contract and discussed a request for lease of airport property. The
Committee also discussed and recommended approval of
Ordinance No. 5532, an interlocal agreement with the City of
Pacific for the lease of the City of Auburn's 1979 Mack Fire Engine.
The next regular meeting of the Municipal Services Committee is
scheduled for Monday, May 7, 2001 at 5:00 PM.
B. Planning & Community Development
Chair Borden reported that the Planning and Community
Development Committee met April 9, 2001. The Committee
reviewed and recommended approval of ZOA01-0002,
amendments to zoning code regarding panhandle lots access and
private access lots, ZOA01~0003, an amendment to Lakeland
South PUD to eliminate the need to provide RV parking in multi-
family developments, and Resolution No. 3347, recommendations
to the Washington State Liquor Control Board regarding the liquor
license application by the Jade House Restaurant. The Committee
also discussed gated neighborhoods and hiring an architect to look
at a possible additional multi-level parking facility. The next regular
meeting of the Planning and Community Development Committee
is scheduled for April 23, 2001 at 6:30 PM.
C. Public Works
Chair Wagner reported that the Public Works Committee met April
9, 2001. The Committee discussed contract items related to the
15t" Street SW Sidewalk Addition, Sanitary Sewer Extensions, 3rd
Street SW Grade Separation Project, "A" Street SW Improvements,
2001 Comprehensive Drainage Plan, Interlocal Agreement (IA) 2
Project, and the South 277t" Street Reconstruction Project. The
Committee also reviewed and recommended approval of
Ordinance No. 5529, a franchise agreement with the City of Pacific
related to a sewer system and received a report from Assistant
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City of Auburn Council Meeting Minutes April 16, 2001
Development Engineer Walt Wojcik regarding coordination of
activities on the East Valley Highway project. The Committee also
discussed an interim adjustment to storm drainage fees. The
Committee also heard a report from Utility Accountant Julie
Salzman on potential automatic meter reading equipment for water
meter reading. The next regular meeting of the Public Works
Committee is scheduled for April 23, 2001 at 4:30 PM.
D. Finance
Chair Barber reported that the Finance Committee met this evening
at 6:30 PM. The Committee reviewed and recommended approval
.of claims and payroll vouchers as modified. The Committee also
discussed accounts receivable bad debts. The next regular
meeting of the Finance Committee is scheduled for May 7, 2001.
IV. CONSENT AGENDA
A. Minutes
1. Minutes of the April 2, 2001 regular City Council meeting.
B. Vouchers
F4.9.2,F4.9.5
1. Claims
Claims check numbers 300413 through 300560 in the
amount of $2,746,800.32 dated April 16, 2001 and wire
transfer in the amount of $1,121,046.77.
2. Payroll
Payroll check numbers 262498 to 262675 in the amount of
$584,108.85 and electronic deposit transmissions in the
amount of $695,453.69 for a grand total of $1,279,562.54 for
the pay period covering March 29, 2001 to April 11, 2001.
C. Contract Administration
1. Small Works Project Number C9046
O4.12.1 C9046
City Council to award Small Works Contract No. 01-06,
Project Number C9046, 15th Street SW Sidewalk Addition
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City of Auburn Council Meetinn Minutes April 16, 2001
with Bicycle Path, to Kodo Construction, Inc., on their low
bid of $56,490 (sales tax not applicable).
2. Public Works Project Number 606
04.6.3 PR 606
City Council to award Public Works Contract No. 01-05,
Project Number PR 606, Sanitary Sewer Extensions, to King
Construction Company, Inc., on their low bid of $251,362.12
plus Washington State sales tax of $21,617.14 for a total
contract price of $272,979.26.
3. Public Works Project Number PR 529
o4.9.1 PR 529
City Council to approve Change Order No. 15 in the amount
of $144,946.64 to Contract 99-01 with Robison Construction
Inc. for work on Project PR 529, 3rd Street SW Grade
Separation Project.
4. Public Works Project Number PR 633
O4.9.1 PR 633
City Council to approve Final Pay Estimate No. 6 in the
amount of $81,030.72 to C. A. Goodman Construction for
Contract 00-10, and accept construction of Project PR 633,
"A" Street SW Improvements.
5, Public Works Project Number C8069
04.4.9.2
City Council to approve Final Pay Estimate No. 5 for
Contract Number 98-29 to Terra Dynamics, Inc., in the
amount of $23,847.43, and accept construction of Project
Number C8069, Auburn Airport Wetland Mitigation Project.
6. Solid Waste Services
04.7
City Council to grant permission to advertise for bids for solid
waste services.
7. Professional Services Agreement with Tetra Tech/KCM
A3.16.9, O3.4.1.10
City Council to approve Amendment No. 1 to Professional
Services Agreement No. AG-C-130 with Tetra Tech/KCM for
work related to the City's 2001 Comprehensive Drainage
Plan, MS706.
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City of Auburn Council Meeting Minutes April 16, 200t
8. Professional Services Agreement with CCA, Inc.
A3.16.9, O4.11.1
City Council to approve Professional Services Agreement
No. AG-C-137 with CCA Inc., for work related to Interlocal
Agreement (IA) 2 Project.
9. Professional Services Agreement with Sverdrup
A3.16.9, O4.9.1 PR 562
City Council to approve Amendment No. 16 to Professional
Services Agreement No. AG-C-18 with Sverdrup for work
related to the South 277th Street Reconstruction Project, PR
562.
D. Bad Debt Write-off
F4.12
1. City Council to authorize the write-off of accounts receivable
bad debts in accordance with City policy in the total amount
of $9,744.36.
Councilmember Barber moved and Councilmember Wagner seconded to
approve the Consent Agenda as modified.
MOTION CARRIED UNANIMOUSLY. 7-0.
V. UNFINISHED BUSINESS
There were no items under this section for City Council review.
VI. NEW BUSINESS
A. Application Number ZOA01-0002
03.4.2.1.2, 03.4.2.6
City Council to consider amendments to the Zoning Ordinance and
Land Division Ordinance regarding panhandle lot access and
private access tracts.
Assistant Planning Director Lynn Rued explained that the proposed
amendments would allow for additional flexibility with regard to the
design of subdivisions. The amendment would increase the length
of panhandle lots and would allow private access tracts. The
proposed amendment includes development standards.
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City of Auburn Council Meeting Minutes April 16, 2001
Councilmember Borden moved and Councilmember Singer
seconded to approve the amendments to the Zoning Ordinance
and the Land Division Ordinance regarding panhandle lot access
and private access tracts and to instruct the City Attorney to
prepare the necessary ordinance.
In response to questions from Councilmembers Brothers and
Wagner, Assistant Fire Chief Russ Vandyer stated that dedicated
fire lanes have to be designated and posted. Designation of fire
lanes is determined by review of the Fire Marshall. Emergency
equipment must have the ability to turn around in both residential
and commercial areas.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Application Number ZOA01-0003
03.4.2.1.2, 03.4.1.2
City Council to consider amendments to Section 18.76.060(F) of
the Lakeland South PUD chapter of the Zoning Code to preclude
the need to provide RV parking for multi-family projects in the
Lakeland South PUD.
Mr. Rued reported that RV parking is a requirement in the Lakeland
South PUD. The Lakeland South PUD will not be allowing RV
parking in the multi-family projects located in Pierce County.
Recorded covenants will be required.
In response to questions from Councilmember Brothers, Mr. Rued
stated that enforcement of the covenants would be the
responsibility of the Homeowners Association as referenced in
Section 18.76.060(F) of the proposed changes.
Councilmember Borden moved and Councilmember Singer
seconded to approve the amendment to Section 18.76.060(F) of
the Lakeland South PUD chapter of the Zoning Code and instruct
the City Attorney to prepare the necessary ordinance.
In response to questions from Councilmember Singer, City Attorney
Reynolds stated that it is anticipated that the Homeowners
Association will enforce covenants prohibiting RV parking. In the
event they do not enforce the covenants, the City will be the
enforcer.
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City of Auburn Council Meeting Minutes April 16, 2001
MOTION CARRIED UNANIMOUSLY. 7-0.
VII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 5527
F5.2.17, 04.11.1 PR 629
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a Public Works Trust Fund Loan Agreement between the
City and the Washington State Department of Community,
Trade and Economic Development for development of water
corrosion control facilities and appurtenances.
Councilmember Wagner moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5527.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Ordinance No. 5529
A3.14, O4.6.1
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
a new Franchise Agreement between the City of Auburn and
the City of Pacific to construct, operate and maintain a
sewer system over, in, along, and under certain public roads
and highways in Pacific, Washington until March 2026.
Councilmember Wagner moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5529.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Ordinance No. 5532
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an interlocal agreement for the lease of the City of Auburn's
1979 Mack Fire Engine to the City of Pacific until the City of
Pacific's new fire engine has been delivered and is ready for
service.
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City of Auburn Council Meetina Minutes April 16, 2001
Attorney Reynolds read Ordinance No. 5532 and noted that
the total amount of insurance to be provided for the fire
engine in the interlocal agreement on page 3, paragraph 2
should be not less than $30,000 rather than $50,000.
Councilmember Poe moved and Councilmember Wagner
seconded to introduce and adopt Ordinance No. 5532 as
amended by Attorney Reynolds.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
1. Resolution No. 3347
A5.6.1
A Resolution of the City Council of the City of Auburn,
Washington, making recommendations to the Washington
State Liquor Control Board as to the disposition of a liquor
license application by the Jade House Restaurant.
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3347.
MOTION CARRIED UNANIMOUSLY. 7-0.
VIII. MAYOR'S REPORT
A. Corrosion Control Treatment Facilities
Mayor Booth reported that all of the funding for the Corrosion
Control Treatment facilities was budgeted as Public Works Trust
Fund loans except for the required local match of approximately ten
per cent. The City has been awarded one loan consisting of $3.8
million, of which $2.8 million will be available as soon as the City
awards the construction contract. The remaining loan amount of
$4.2 million has not yet been signed into law. There is some small
chance that these funds may not become available and in such
case an alternate source of funding for the project will be
necessary, such as a utility revenue bond.
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Citv of Auburn Council Meetinrl Minutes April 16, 2001
B. Executive Session
City Attorney Reynolds advised that an executive session is
requested to discuss five separate items as follows:
Item 1) Attorney Michael Walter with Keating Buchlan McCormick
with regard to an item of potential litigation risk analysis
and real estate;
Item 2) Real estate acquisition;
Item 3) Proposed settlement of litigation;
Item 4) Potential litigation;
Item 5) Real estate potential acquisition.
Mayor Booth recessed the meeting to executive session at 8:50
PM to discuss the items identified by the City Attorney. The
duration of the executive session would be approximately one hour.
Mayor Booth reconvened the meeting at 10:25 PM.
IX. ADJOURNMENT
There being no further business to come before the Council this evening,
the meeting adjourned at 10:25 PM.
Approved on the y __~/4~ day of ~"~/ ,2001.
Charles A. Booth, Mayor ty Clerk
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