HomeMy WebLinkAbout05-21-2001 CITY OF AUBURN
COUNCIL MEETING MINUTES
May 21, 2001 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Charles A. Booth called the meeting to order at 7:30 PM and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Booth and the following Councilmembers were present:
Rich Wagner, Jeanne Barber, Trish Borden, Fred Poe, Sue Singer,
Pete Lewis, and Stacey Brothers.
Staff members present included: Assistant Planning Director Lynn
Rued, Parks and Recreation Director Dick Deal, Employee
Relations and Compensation Manager John Fletcher, Recreation
Coordinator Sharon LaVigne, Police Chief Jim Kelly, City Attorney
Michael. J. Reynolds, Public Works Director Christine Engler,
Airport Manager John Anderson, Acting Finance Director Shelley
Coleman, Assistant Fire Chief Russ Vandver, Senior Planner AI
Hicks, Special Projects Engineer Jack Locke, and Deputy City
Clerk Cathy Richardson
C. Announcements and Appointments
1. Announcements
a) Proclamation - Mental Health Month
Mayor Booth presented a proclamation declaring the
month of May 2001 as "Mental Health Month" in the
city of Auburn to Marilyn LaCelie, Chief Executive
Officer, and Kenneth Seng, Vice Chair of the Valley
Cities Counseling and Consultation.
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City of Auburn Council Meeting Minutes May 21, 2001
b) Hometown Hero Award
Mayor Booth presented the Auburn Hometown Hero
Award to Cyril and Nixie Van Selus in recognition of
their numerous contributions to the community.
Mayor Booth commended Mr. and Ms. Van Selus for
their dedication and service to the City, and their
outstanding involvement with the youth in the
community.
Mayor Booth invited City Attorney Michael J.
Reynolds to join in the Auburn Hometown Hem
Award presentation. Mr. Reynolds stated that he had
the pleasure and good fortune to be a recipient of the
advice and friendship of the Van Selus' during his
youth.
Mr. Van Selus thanked the Mayor, Council, and the
citizens of Auburn for allowing them to be a part of
the community for so many years.
c) Spirit of Caring Award
Mayor Booth received the Catholic Community
Services 2001 Spirit of Caring Award.
Councilmember Wagner reported that he attended a
recognition event sponsored by Catholic Community
Services. The City of Auburn was selected as 2001
Spirit of Caring Award recipient. The Spirit of Caring
Award recognizes the City's good works in the area of
social services. Councilmember Wagner presented
the CathOlic Community Services 2001 Spirit of
Caring Award to Mayor Booth.
2. Appointments
a) Library Board
City Council to confirm the appointment of Charlie
Clarke to the Auburn Library Board to fill the
unexpired term of Kim Harlington which will expire
December 31, 2001.
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City of Auburn Council Meetinn Minutes May 21, 2001
Councilmember Wagner moved and ' Councilmember
Singer seconded to confirm the appointment of
Charlie Clarke to the Auburn Library Board to fill the
unexpired term of Kim Harlington which will expire
December 31, 2001.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Agenda Modifications
Agenda modifications included the addition of the May 8, 2001
Planning Commission meeting minutes regarding Application No.
ZOA01-0005 transmitted under item VI.A of these minutes, the
addition of Ordinance Nos. 5553, 5555, and 5556, and transmits
supporting documents for Ordinance Nos. 5547, 5548, 5549, 5550,
5551, and 5552, and the addition of Resolution No. 3354.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
No one from the audience requested to speak.
C. Correspondence
No correspondence was received for City Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Poe reported that the Municipal Services Committee met this
evening at 5:00 PM. The Committee discussed and recommends
approval of Ordinance 5548. The Committee also discussed a
leash law and a bullet proof vest partnership program. The next
regular meeting of the Municipal Services Committee is scheduled
for June 4, 2001 at 5 PM.
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City of Auburn Council Meetinn Minutes May 21, 2001
B. Planning & Community Development
Chair Borden reported that the Planning and Community
Development Committee met May 14, 2001. The Committee
discussed and recommends approval of Resolution Nos. 3342 and
3352, and Application No. ZOA01-0005. The next regular Planning
and Community Development Committee meeting is scheduled for
May 29, 2001 at 6:30 PM.
C. Public Works
Chair Wagner reported that the Public Works Committee met May
14, 2001. The Committee discussed a right-of-way use permit for a
groundwater monitoring well, and recommends approval of the
contract items on this evening's agenda. The Committee received
an update on the strategy for obtaining public input on the efforts of
the Green River watershed forum to protect threatened and
endangered species, and the increasing King County sewer
charges related to higher energy costs. The next regular meeting
of the Public Works Committee is scheduled for May 29, 2001 at
4:30 PM.
D. Finance
Chair Barber reported that the Finance Committee met this evening
at 6:30 PM. The Committee reviewed and recommends approval
of the claims and payroll vouchers and surplus property on this
evening's agenda. The Committee also discussed staffing for a
utility engineer, collection policies and procedures, and a lodging
tax advisory committee.
At the request of Chair Barber, Vice Chair Lewis reported that the
Committee heard a presentation on the Small Business Assistance
Center (SBAC), which ran out of funding for their building lease.
Green River Community College (GRCC) and the Auburn Chamber
of Commerce have proposed that the City of Auburn contribute
temporary funding in the amount of $24,000 while they find long
term funding from other sources to cover the cost of the lease. The
.SBAC would provide services for small and new business
enterprises. Vice Chair Lewis urged support by the Council.
Chair Barber reported that the next regular meeting of the Finance
Committee is scheduled for June 4, 2001 at 6:00 PM. Chair Barber
noted the time change for the Committee meeting.
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City of Auburn Council Meetin_a Minutes May 21, 2001
IV. CONSENT AGENDA
A. Minutes
1. Minutes of the May 7, 2001 regular City Council meeting.
B. Vouchers
F4.9.2,F4.9.5
1. Claims
Claims check numbers 301077 through 301432 in the
amount of $2,296,122.44 dated May 21, 2001; and wire
transfers in the amount of $1,738,898.54 for a grand total of
$4,035,020.98.
2. Payroll
Payroll check numbers 262853 to 253025 in the amount of
$536,736.71 and electronic deposit transmissions in the
amount of $684,355.59 for a grand total of $1,221,092.30 for
the pay period covering May 1, 2001 to May 15, 2001.
C. Contract Administration
1. Professional Services Agreement with Tetra Tech/KCM, Inc.
A3.16.9, O3.4.1.10
City Council to approve Amendment No. 2 to Agreement No.
AG-C-130 with Tetra Tech/KCM, Inc., for completion of the
City's 2001 Stormwater Comprehensive Drainage Plan.
2. Professional Services Agreement with Tetra Tech/KCM, Inc.
A3.16.9, O4.8.1 C8049
City Council to approve Amendment No. 4 to Agreement No.
AG-C-69 with Tetra Tech/KCM, Inc., for work related to
Public Works Project C8049, North Central Basin
Improvements.
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City of Auburn Council Meeting Minutes May 21, 2001
D. Surplus Property
F4.6.1
1. Public Works Department
City Council to authorize the surplus and disposal of the
following property:
Qty Item Fixed Asset #
6 5-Drawer Metal Desks N/A
2 Wood-Veneer Tables N/A
1 Wood Veneer Table 032 042
I 4-Drawer Wood Veneer Desk 032 107
1 2-Drawer Wood Veneer Desk N/A
1 2-Drawer Wood Veneer Desk 032 170
1 2-Drawer Wood Veneer Desk 014 012
1 2-Drawer Wood Veneer Desk 013 144
1 2-Drawer Wood Veneer Desk 032 122
1 4-Drawer Wood Veneer Desk w/return 032 040
1 7oDrawer Wood Desk N/A
1 Small Wooden Table N/A
1 Metal Cart on Wheels N/A
2 4-Drawer Wood Veneer Desks w/return N/A
1 Wood Veneer Computer Stand on Wheels N/A
2 Metal Tables N/A
1 Metal Table with 3 Drawers NIA
1 Pink Typist Chair NIA
Councilmember Barber moved and Councilmember Wagner
seconded to approve the Consent Agenda.
Councilmember Poe referred to Item IV.C.2 and requested
clarification as to whether the modification is to the pump station or
the bioswale.
Public Works Director Engler reported that there are two related
efforts, one of which is to connect the. pump station to the sewer
during the low flow periods in the summer to allow staff to perform
necessary work to refurbish the bioswale.
Councilmember Poe noted that he is opposed to Item IV.C.1.
In response to questions from Councilmember Singer, Director
Engler stated that the study-work that is being done has to do with
data that was collected recently. Amendment No. 2 to the Tetra
Tech agreement is primarily relating to updating the computer
model that was used for King County's flood control master plan
along Mill Creek.
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City of Auburn Council Meeting Minutes May 21,200t
Councilmember Poe stated his belief that the solution to the
problem is to try to improve the Mill Creek channel.
Councilmember Wagner moved and Councilmember Singer
seconded to consider Item IV.C.1 separately and remove it from
the Consent Agenda.
MOTION TO REMOVE ITEM IV.C.1 FROM THE CONSENT
AGENDA CARRIED UNANIMOUSLY. 7-0.
MOTION TO APPROVE THE CONSENT AGENDA AS MODIFIED
CARRIED UNANIMOUSLY. 7-0.
V. UNFINISHED BUSINESS
The following item was removed from the Consent Agenda to be
discussed separately.
1. Professional Services Agreement with Tetra Tech/KCM, Inc.
A3.16.9, O3.4.1.10
City Council to approve Amendment No, 2 to Agreement No.
AG-C-130 with Tetra Tech/KCM, Inc., for completion of the
City's 2001 Stormwater Comprehensive Drainage Plan.
Councilmember Wagner stressed that the members of the
Public Works Committee engaged in an intense discussion
with City and Tetra Tech/KCM staff regarding the inclusion
of potential solutions in Amendment No. 2 to the agreement.
Councilmember Wagner reported that City Engineer Dennis
Dowdy explained that there are several phases to the study.
Various data collected within the last few years can be used
in the analyses required for this study. The City is
responsible for managing the flood plain. The data that has
been and will be gathered can also be used to update the
flood plain model and maps. The model is necessary to
justify any clearing that might take place in the Mill Creek
channel. The model will extend up Mill Creek and into the
King County area and the Federal Way area. Much of the
sediment plugging the channel comes from these areas.
Incorporating this data into the model will increase the
chances of convincing the appropriate agency that the Mill
Creek channel requires work.
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City of Auburn Council Meetinn Minutes May 21, 2001
Councilmember Wagner stated that the approval of
Amendment No. 2 is a necessary step in finding the solution
to the Mill Creek problem.
Councilmember Poe stated that it has been implied that the
problem is partially caused by water that comes off at
Peasley Canyon. The data for the study should be gathered
during maximum rain fall months to determine where the
water is coming from.
Councilmember Lewis expressed his concern that
Amendment No. 2 does not include a solution.
Councilmember Wagner moved and Councilmember Lewis
seconded to refer the item to the Public Works Committee.
MOTION TO REFER ITEM V.I TO THE PUBLIC WORKS
COMMITTEE CARRIED UNANIMOUSLY. 7-0.
VI. NEW BUSINESS
A. Application Number ZOA01-0005
03.4.2.1.2
City Council to consider amendments to the Auburn Zoning Code
to allow for gated subdivisions.
Assistant Planning Director Lynn Rued explained that the proposed
amendment to the Zoning Code is to allow for subdivisions to be
gated under certain circumstances. Presently, regulations only
allow for apartment complexes, condominiums, mobile home parks,
or those that have private streets of usually four lots or less to be
gated. The proposal before Council would allow for multiple lots to
be gated under certain circumstances.
Mr. Rued referred to subsection "A" which gives the criteria that
would allow a community to be gated. Gated communities must
not cause any discontinuity in the traffic in the neighborhood. Mr.
Rued displayed overhead examples to demonstrate unacceptable
impacts on other city streets.
Mr. Rued stated that proposed gated communities must be
reviewed as part of a preliminary plat, streets must be privately
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City of Auburn Council Meetinn Minutes May 21, 2001
owned and maintained and must meet City standards for public
streets. A Property Owner Association is required to be formed to
maintain standards. Mr. Rued used overhead displays to
demonstrate the design standards with regard to set backs for
gates in relation to main arterials and cul de sacs. Other standards
include meeting emergency access requirements and the gate
must be self opening in the event of a power outage.
Councilmember Borden moved and Councilmember Singer
seconded to amend the Zoning Code to allow for gated
subdivisions and instruct the City Attorney to prepare the
necessary Ordinance.
MOTION CARRIED UNANIMOUSLY. 7-0.
VII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 5546
03.6 PUD01-0001
An Ordinance of the City of Auburn, King County,
Washington, amending the Lakeland South Planned Unit
Development (PUD) final development map approved in
Ordinance 5092 on May 4, 1998 to include relocation of
school sites, park sites, senior residential housing sites and
commercial sites for properties known as Lakeland South
that are located in the City of Auburn in Pieme County.
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5546.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Ordinance No. 5548
04.7.3, F5.4.2
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance 5421 to authorize
acceptance of an increase in the U.S. Department of
Transportation, Federal Aviation Administration Airport
Improvement Program grant number 3-53-0003-10, contract
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City of Auburn Council Meeting Minutes May 21,200t
number DOT-FAOO-NM-0028 funding from an amount of
One Hundred Sixty Thousand Six Hundred Forty-nine
Dollars ($160,649.00) to a total of One Hundred Sixty Five
Thousand Four Hundred Seven Dollars ($165,407.00), an
increase of Four Thousand Seven Hundred Fifty-eight
Dollars ($4,758.00) and expenditure of City of Auburn
matching share funds of Five Hundred Forty-nine Dollars
and ninety cents ($549.90) for the purpose of paying for the
cost to acquire and install perimeter fencing on the west
boundary of the Auburn Municipal Airport.
Councilmember Poe moved and Councilmember Wagner
seconded to introduce and adopt Ordinance No. 5548.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Ordinance No. 5549
o3.4.1.1
An Ordinance of the City Council of the City of Auburn,
Washington, relating to planning and amending the City of
Auburn Comprehensive Plan by adopting a subarea plan
entitled the Auburn Downtown Plan pursuant to the
provisions of R.C.W. Chapters 36.70A and 35A.63 of the
laws of the State of Washington; designating this plan as
guidelines for exercising the City's authority under the
Washington State Environmental Policy Act (SEPA); and
directing that this Ordinance and the subarea plan hereby
adopted by filed with the Auburn City Clerk and be available
for public inspection.
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5549.
MOTION CARRIED. 6-1.
Councilmember Brothers voted no.
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City of Auburn Council Meetinn Minutes May 21, 2001
4. Ordinance No. 5550
03,4.1,1, 03.4.2.1.2
An Ordinance of the City of Auburn, Washington amending
Auburn City Code Chapter 18.04 entitled "Definitions" by
adding a new Section 18.04.792 entitled "Religious
Institution" contained in Title 18 entitled "Zoning" to reflect
changes approved by the City Council in approving the
Auburn Downtown Plan.
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5550.
MOTION CARRIED UNANIMOUSLY. 7-0.
5. Ordinance No. 5551
03.4.1.1, 03.4.2,2, 03.4.2.1.2
An Ordinance of the city Council of the City of Auburn,
Washington, amending the city of Auburn Comprehensive
Zoning Map for the purposes of implementing the Auburn
Downtown Plan, and directing the City Clerk of the City of
Auburn to cause this Ordinance to be recorded in the office
of the King County Auditor, Division of Records and
Elections.
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5551.
MOTION CARRIED UNANIMOUSLY. 7-0.
6. Ordinance No. 5552
O1.2, 03.3.11
An Ordinance of the City Council of the City of Auburn,
Washington, amending Ordinance 5528 to authorize an
increase in the leasing commission from an amount of 5% of
the gross rental for up to the first five years to a leasing
commission of 5% of the gross rental for the first five years
and 2.5% for the sixth through the tenth years of the initial
sublease and to provide further clarification regarding the
method of City payment to the broker of the anticipated
commission(s):
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City of Auburn Council MeetinR Minutes May 21,200t
Councilmember Poe moved and Councilmember Wagner
seconded to introduce and adopt Ordinance No. 5552.
MOTION CARRIED UNANIMOUSLY. 7-0.
7. Ordinance No. 5553
O3.4.1.2
An Ordinance of the City of Aubum, King County,
Washington, amending Auburn City Code Section 18.76.030
entitled "Definitions" contained in Chapter 18.76 entitled
"Planned Unit Development District (PUD) Lakeland Hills
South" to reflect City Council approval of an amendment to
the Lakeland South Planned Unit Development (PUD) final
development map to include relocation of school sites,
senior residential housing sites and commercial sites for
properties known as Lakeland South that are located within
the City of Auburn in Pierce County.
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5553.
MOTION CARRIED UNANIMOUSLY. 7-0.
8. Ordinance No. 5555
o3.4.1.2
An Ordinance of the City of Auburn, Washington amending
Auburn City Code Chapter 18.28 entitled "C-2 Central
Business District" by amending Section 18.28.010 entitled
"Intent", Section 18.28.020 entitled "Permitted Uses",
Section 18.28.030 entitled "Uses Requiring Permit", Section
18.28.040 entitled "Development Standards" and Section
18.28.050 entitled "Supplemental Development Standards
for Parking Garages" all contained in Title 18 entitled
"Zoning" to provide regulations consistent with and that
implement the Auburn Downtown Plan.
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5555.
Councilmember Singer shared positive comments she
received regarding the Downtown Plan incentives.
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City of Auburn Council Meeting Minutes May 21, 2001
MOTION CARRIED UNANIMOUSLY, 7-0.
9. Ordinance No. 5556
03.4.1.2
An Ordinance of the City of Auburn, Washington amending
Auburn City Code Section 18.52.020 entitled "Required Off-
street Parking - Minimum Standards" and Section 18.52.030
entitled "Reductions of the Quantity of Required Parking"
contained in Chapter 18,542 entitled "Off-street Parking and
Loading" contained in Title 18 entitled "Zoning" to provide
regulations consistent with and that implement the Auburn
Downtown Plan.
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5556.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
1. Resolution No. 3342
A1.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute the 2001
Service Agreement between the City of Auburn and the
Economic Development Council of Seattle and King County.
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3342.
In response to questions from Councilmember Brothers,
Senior Planner AI Hicks stated that the purpose of the
Economic Development Council (EDC) is to help bring jobs
to King County and also calls for a number of referrals to
directly assist the City of Auburn. The EDC also assists in
business retention methods within the city of Auburn.
Councilmember Brothers referred to page one, paragraph
two regarding the distinction of businesses providing family
wage jobs. Councilmember Brothers questioned if this
terminology would exclude those businesses that might
provide less than family wage jobs.
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City of Auburn Council Meeting Minutes May 21, 2001
Councilmember Lewis stated that he has been involved with
the EDC from the beginning. The City has been the
recipient for some time of EDC provided businesses that
provide other than family wage jobs. The City would prefer
that new and ongoing contracts set a standard for how many
non-warehouse businesses providing family wage jobs that
could be provided.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 3352
A5.1.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute an
Agreement for Professional Journalism Services between
the City of Auburn and Marjorie Rommel for services
between January 1, 2001 and December 31, 2001.
Motion by Councilmember Borden and second by
Councilmember Singer to adopt Resolution No. 3352.
MOTION CARRIED UNANIMOUSLY, 7-0.
Councilmember Brothers requested a summary of payments
made to Majorie Rommel for the current year from Acting
Finance Director Coleman.
For clarification of these minutes, Councilmember Brother's
comments were made immediately after item VIII.A of these
minutes.
3. Resolution No. 3353
A3.17
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk of the City
of Auburn to execute a ground lease between the City and
Bill Vanderberg for the lease of a 3.4 acre undeveloped site
at the Auburn Municipal Airport.
Councilmember Poe moved and Councilmember Wagner
seconded to adopt Resolution No. 3353.
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City of Auburn Council Meeting Minutes May 21, 2001
Councilmember Wagner requested clarification of paragraph
5(A) of the contract.
Attorney Reynolds explained that the phrase
"Notwithstanding the foregoing" would override the amount
established in the sentence above it. The base rent would
be adjusted every year.
In response to questions from Councilmember Poe, Attorney
Reynolds responded that the rent would not go down. It
assumes that there will be an adjustment, but the second
sentence states that under no circumstances will the
adjustment lower the rent.
In response to questions from Councilmember Brothers,
Attorney Reynolds stated that the rent would not go down in
the first five year segment of the lease, but a market value
analysis at the five year mark would conceivably lower the
base rent. It could not be lowered once the five year
sequence has begun.
Councilmember Wagner stated that other airport rental
agreements state that there will be no reduction in the
amount for the reappraisal period as well. The second
sentence in paragraph 5(a) should be moved to the end of
the paragraph so that no adjustment shall reduce the
amount and it would apply to both the annual and the five
year adjustments.
Attorney Reynolds stated that if Council desires they can
pass the Resolution with that amendment in the lease.
Councilmember Poe stated that the intent is to have a
Consumer Price Index (CPI) every year and provide a five
year adjustment without a reduction in the base rent.
In was consensus of the Council to rearrange the sentences
in paragraph 5(a) so that the second sentence in paragraph
5(a) is at the end of the paragraph, so that no adjustment
shall reduce the amount and the sentence applies to both
the annual and the five year adjustments.
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City of Auburn Council Meetin{3 Minutes May 21, 2001
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Resolution No. 3354
03.5 PLT00-0014
A Resolution of the City Council of the City of Auburn,
Washington, approving the preliminary plat of 103 single
family lots and one commercial lot located north of Lake
Tapps Parkway and east of Lakeland Hills Way within the
City of Auburn, Washington.
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3354.
MOTION CARRIED UNANIMOUSLY. 7-0.
VIII. MAYOR'S REPORT
A. Executive Session
No executive session was held.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:56 PM.
APPROVED THIS/'~'/' DAY OF JUNE, 2001.
Charles A. Booth, Mayor ty Clerk
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