HomeMy WebLinkAbout08-20-2001 '~ 3l,~'~'~t' CITY OF AUBURN
COUNCIL MEETING MINUTE8
11
~; . ;i~, August 20, 2001 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Charles A. Booth called the meeting to order at 7:30 PM and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Booth and the following Councilmember were present: Rich
Wagner, Jeanne Barber, Fred Poe, Sue Singer, Pete Lewis and
Stacey Brothers. Councilmember Trish Borden arrived at 7:32 PM.
Staff members present included: City Attorney Michael J.
Reynolds, Acting Finance Director Shelley Coleman, Personnel
Director Brenda Heineman, Assistant Planning Director Lynn Rued,
Police Chief Jim Kelley, Fire Chief Bob Johnson, Parks and
Recreation Director Dick Deal, Public Works Director Christine
Engler, Employee Relations and Compensation Manager John
Fletcher, Budget and Finance Manager Lee Hall, Utility Accountant
Julie Salzman, Financial Analyst Christina Ericksen, and Deputy
City Clerk Cathy Richardson
C. Announcements and Appointments
1. Announcements
There were no announcements.
2. Appointments
a) Finance Director
Mayor Booth to request Council confirmation of the
appointment of Shelley Coleman as Finance Director.
Page I
City of Auburn Council Meeting Minutes August 20, 2001
Mayor Booth requested confirmation of the
appointment of Shelley Coleman as Finance Director.
Councilmember Barber moved and Councilmember
Singer seconded to confirm the appointment of
Shelley Coleman as Finance Director.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Agenda Modifications
Agenda modifications included corrected text of the July 24, 2001
special City Council meeting minutes under Item IV.A. 1 of these
minutes.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue.
Dixie Peppy, Palisades Mobile Home Estates. Auburn
Ms. Peppy spoke regarding unfair rent increases within mobile
home parks. She stated the tenants' only option to higher rents is
to move their mobile home to another location, and the cost of
moving a mobile home is significant. She believes landlords have
an unfair advantage over tenants. Ms. Peppy urged Council to
assist in imposing rent controls. Ms. Peppy distributed an example
of rent increases that have occurred from 1989 through 2001.
Councilmember Singer reported that rent control is one of three
issues that the Governor's Affordable Housing Advisory Board is
studying this year. Councilmember Singer requested additional
information that might personalize the subject from Ms. Peppy to
present at the Board's next meeting. The Board will advise the
Governor of changes needed with regard to housing issues.
Councilmember Borden expressed her concern regarding this issue
and requested copies of any information available. Councilmember
Borden suggested that examples of rent control or rent increases
from other mobile home parks within Auburn and nearby
communities would be helpful.
Page 2
City of Auburn Council Meeting Minutes August 20, 2001
Gene Deal. 31836 126th Avenue SE. Auburn
Mr. Deal expressed his interest in creating a granite monument for
the six youths who perished in a recent automobile accident in
Auburn. Mr. Deal stated that the monument would be in the form of
a donation and requested permission to design and a location to
place the monument.
Mayor Booth referred Mr. Deal to Parks and Recreation Director
Dick Deal.
Janice Severson. 1217 30th St NF. Auburn
Ms. Severson thanked Director Deal and Construction Coordinator
Mike Kamenzind on behalf of her Homeowners Association with
regard to the bioswale in her neighborhood. Ms. Severson
expressed concern with the construction site of Les Schwab
located at "1" and 26t~ Streets NE. Lumber debris in the roadway
on "1" Street as well as a differentiating blacktop surface is causing
a road hazard. She also reported that Valley Collision and Pro Tow
Service located at 21't and "1" Streets NE are parking large tow
trucks on "1" Street and are blocking one lane and creating a
hazard for traffic and pedestrians.
Mayor Booth stated that he will refer the situation to the City Code
Enforcement Officer.
Dee Sanders, 3011 "M" Drive NE, Auburn
Ms. Sanders expressed her concern regarding tansy weeds,
shrubbery debris, and junk on the streets. She reported a large
pile of shrubbery and tansy weeds located behind D & M
Consulting on "D" Street. Ms. Sanders stated that Clark and Lewis
Counties have been seeding tansy with beetles and are almost
tansy-free. Ms. Sanders also reported two vehicles parked on City
streets for more than seventy-two hours.
Linda Smith, Palisades Mobile Home Park
Ms. Smith stated that she cares for her father who lives in the
Palisades Mobile Home Park which is located adjacent to the
Muckleshoot Indian Reservation. Ms. Smith reported that burning
of garbage, debris, and plastic bags is occurring on the
Reservation. The smoke drifts into the Park creating a nuisance for
the tenants with regard to air quality. Ms. Smith requested
assistance from the City.
Mayor Booth stated that he would report the situation to Tribal
Chair John Daniels.
Page 3
City of Auburn Council Meeting Minutes August 20, 2001
C. Correspondence
No correspondence was received for City Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
a. Municipal Services
Chair Poe reported that the Municipal Services Committee met this
evening at 5:00. The Committee continued discussion of
residential sprinkler requirements and received a presentation on
garbage rates. The next regular meeting of the Municipal Services
Committee is scheduled for September 4, 2001 at 5:00 PM.
B. Planning & Community Development
Chair Borden reported that the Planning and Community
Development Committee met August 13, 2001. The Committee
held a public hearing regarding Sewer Certificate Application No.
WSC01-0005. The Committee also discussed contract
administration and surplus items, which appear on this evening's
agenda. The next regular meeting of the Planning and Community
Development Committee is scheduled for August 27, 2001 at 6:30
PM.
C. Public Works
Chair Wagner reported that the Public Works Committee met on
August 13, 2001. The Committee discussed contract
administration items, which appear on this evening's agenda. The
Committee also discussed Resolution No. 3361, an amendment to
the Interlocal Agreement (IA)2, which details the final cost
accounting regarding waters costs. The next regular meeting of the
Public Works Committee is scheduled for August 27, 2001 at 4:30
PM.
D. Finance
Chair Barber reported that the Finance Committee met this evening
at 6:30. The Committee reviewed consent agenda items and
Ordinance No. 5572. The Committee also discussed fire fighter
and Executive Assistant positions and bad debt write-off, and
received an update on solid waste rates and computer
replacements. The next regular meeting of the Finance Committee
is scheduled for September 4, 2001 at 6:30 PM.
Page 4
City of Auburn Council Meeting Minutes August 20, 2001
IV. CONSENT AGENDA
A. Minutes
1. Minutes of the July 24, 2001 special City Council meeting.
2. Minutes of the August 6, 2001 regular City Council meeting.
B. Vouchers
F4.9.2,F4.9.5
1. Claims
Claims check numbers 303583 through 303959 in the
amount of $2,643,420.85 and wire transfers in the amount of
$689,930.83 and dated August 20, 2001.
2. Payroll
Payroll check numbers 264112 to 264324 in the amount of
$541,283.40 and electronic deposit transmissions in the
amount of $737,150.26 for a grand total of $1,278,433.66 for
the pay period covering August 1, 2001 to August 15, 2001.
C. Contract Administration
1. Public Works Project Number C906~
05.2 C9062
City Council to approve Final Pay Estimate No. 2 in the
amount of $57,088.02 to RMA Lighting and accept
construction of Project Number C9062, Contract No. 0023,
Brannan Park Improvements, Sport Field #1 Re-lighting.
2. Public Works Project Number C0016
O4.4.2.1 C0016
City Council to approve Contract Change Order No. 3 in the
amount of $49,840.83 to Steele Corp., for Contract Number
00-16, Public Works Project Number C0016, Auburn Senior
Center Renovation Project.
3. Public Works Project Number PR 606
04.6.3 PR606
City Council to approve Change Order No. I in the amount
of $26,922.25 and Final Pay Estimate No. 3 in the amount of
$113,867.69 to King Construction Company, Inc., and
accept construction of Project No. PR 606, Contract No. 01-
05, Sanitary Sewer Extensions.
Page 5
City of Aubum Council Meeting Minutes August 20, 2001
4. Public Works Project Number C9048
04.6.3 C9048
City Council approve Change Order No. 3 in the amount of
$10,105.34 and Final Pay Estimate No. 9 in the amount of
$23,196.96 to King Construction Company, Inc., and accept
construction of C9048, 2000 Sanitary Sewer Replacement
Program.
5. Public Works Project Number C0019
04.8.1 c0019
City Council award Contract 01-08, Project Number C0019,
South Central Phase II, 21st Street SE Storm Sewer
Improvements Project to Northwest Cascade on their low bid
contract price of $689,415.50 (no WA State sales tax).
6. Small Works Project Number C8049A
04.8.1 C8049A
City Council award Small Works Contract 01-16, Project
Number C8049A, Brannan Park Bioswale - Low Flow
Channel, to Buckley Nursery Co. on their low bid contract
price of $83,941.00 (no WA State sales tax).
7. Public Works Project Number C1007
04.9.1 c1007
City Council award Contract 01-11, Project Number C1007,
'A' Street SE Road Rehabilitation, to Woodworth & Company
on their low bid of $126,238.
8. Professional Services Agreement with Financial Consulting
Solutions Group
F4.3.1, A3.16.9, 04.8.3
City Council to approve Amendment No. 1 to Agreement for
Professional Services No. AG-C-144 with Financial
Consulting Solutions Group for work related to a cost of
service and rate study for the Storm Drainage Utility.
D. Call for Public Hearing
1. ?002 Preliminary Budget
F3.16
City Council to call for a public hearing to be held September
17, 2001 on the 2002 Preliminary Budget including revenue
estimates and possible increases in properly taxes.
Page 6
City of Auburn Council Meeting Minutes August 20.2001
2. Section 108 Loan Guarantee Funds
F5.4.3.2
City Council to call for a public hearing to be held on
September 4, 2001 concerning a proposal to be submitted to
the Department of Housing and Urban Development for the
use of Section 108 Loan Guarantee Funds.
E. Surplus Property
F4.6.1
1. Legal Department
City Council to authorize the surplus and disposal of the
following described property:
2 laminate desks, right return with 2 drawers
2 laminate table -large
1 typewriter stand (WA State Personnel No. D073181 )
1 small computer table - pressboard
1 laminate desk with drawers
book shelf015-049; 050, 051,052, 053, 054 and 015-055.
1 tall metal storage cabinet
1 small metal storage unit
1 office chair
1 laminate table - small
1 metal credenza with drawers
1 small bookcase with two shelves.
1 computer stand/side table with slide out shelf (light oak color)
1 bookshelf with four shelves
1 large metal desk with drawers and attached metal shelving
1 small folding table
1 computer stand with rollers
1 bookcase with four shelves
1 metal desk with drawers
1 metal bookcase with 3 metal shelves
1 round table -large
15 drawer metal filing cabinet
Approximately 34 linear feet of Steelcase wall panels/partitions in
various sizes together with
12 feet attached shelves and miscellaneous hardware.
1 round table - small
2. Planning Department
City Council to authorize the surplus and disposal of the
following described property:
ol metal table, square
· 1 computer table, adjustable
· 1 typewriter stand
ol wood laminate table, square
Page 7
City of Auburn Council Meeting Minutes August 20, 2001
· 1 wood laminate table, round
· 1 metal desk,
· 3 metal bookcases, short,
· 1 conference table, wood laminate, oblong, seats 6
· Approximately 250+ linear feet of Steelcase wall panels/partitions in
various sizes together with
35+ attached shelves and miscellaneous hardware.
3. Police Department
City Council to authorize the surplus and disposal of the
following described property:
Ultra Tec TDD, Serial Number 53407U, City Inventory 015-142
Radar Display Board, City Inventory 021 585
Councilmember Barber moved and Councilmember Wagner
seconded to approved the consent agenda as modified.
MOTION CARRIED UNANIMOUSLY. 7-0.
V. UNFINISHED BUSINESS
There were no items under this section for Council review.
VI. NEW BUSINESS
A. Application Number WSC01-0005
A3.13.8
City Council to consider the request of A & L Limited Partnership;
Romart Investments, LLC; and Ken and Deborah Olson; North
Lake Tapps LLC, for a Development Agreement for the issuance of
a sewer availability certificate for property located north of Lake
Tapps and east of Lakeland Hills South, along route of Lake Tapps
Parkway East.
Councilmember Borden moved and Councilmember Singer
seconded to approve the development agreement, subject to
conditions, which will enable the issuance of sewer availability
certificate to the applicant for that portion of the project within the
City of Auburn Potential Annexation Area (PAA), and denial for that
portion of the application outside of the Auburn PAA.
(See Item VII.A. 3 for further action on this item.)
MOTION CARRIED UNANIMOUSLY. 7-0.
Page 8
City of Auburn Council Meeting Minutes August 20, 2001
B. Application Number RF700-000;>
03.8 REZ00-0002
City Council to consider the request of Miles Sand and Gravel to
rezone property located east of M Street SE and north of 17th
Street SE from M-2, Heavy Industrial, to R-O, Residential Office.
Councilmember Borden moved and Councilmember Singer
seconded to approve the rezone based upon the Hearing
Examiner's Findings of Fact, Conclusions and Conditions; and, to
instruct the City Attorney to prepare the necessary ordinance.
In response to questions from Councilmember Brothers, Assistant
Planning Director Rued stated that the majority of reclamation is
north of the plant and is on the fringe of excavation activity.
MOTION CARRIED UNANIMOUSLY. 7-0.
C. Application Number CUP01-0003
O3.10.1 CUP01-0003
City Council to consider the request of Anne M. Hansen for a
conditional use permit to allow the construction of an assisted living
facility on a site located north of 22nd Street NE, south of 24th
Street NE, east of I Street NE, and west of L Street NE.
Councilmember Borden moved and Councilmember Singer
seconded to approve the conditional use permit based upon the
hearing Examiner's Findings of Fact, Conclusions and Conditions;
and, to instruct the City Attorney to prepare the necessary
ordinance.
Councilmember Singer requested clarification regarding the parking
requirement under Item No. 5 of the Findings of Fact.
Assistant Planning Director Rued responded that the proponent
estimates a maximum of eighteen employees on any one shift.
Most, if not all residents residing in assisted living facilities do not
drive and he is confident that forty-seven parking spaces are
adequate for the project.
Councilmember Brothers inquired about the letters submitted by
the North Auburn Baptist Church and Vicki Munoz to the Hearing
Examiner at the public hearing.
Page 9
City of Auburn Council Meeting Minutes August 20, 2001
Mr. Rued replied that both letters dealt with fencing issues. The
staff report to the Hearing Examiner recommended six foot fencing
around the entire perimeter of the site. The applicant requested the
elimination of fencing on the north side of the site to allow residents
a view of the Junior High School activities. The fencing issue
regarding the North Auburn Baptist Church was resolved by
reducing the fencing on the east side of the site to thirty-six inches.
MOTION CARRIED UNANIMOUSLY. 7-0.
D. Proposed Zoning Code Amendment
This item was entered onto the agenda by Councilmember Poe.
As provided in Chapter 18.68 of the Zoning Ordinance under
Sections 18.68.020(B)(1) and 18.68.040(A)(1) Councilmember Poe
moved and Councilmember Lewis seconded that the City Council
request the Planning Commission conduct a public hearing to
amend Chapter 18.27 and more specifically 18.26.020 "Permitted
Uses", Item "JJ" and 18.267.040 "Development Standards," Item
"E", to determine whether these paragraphs, "JJ" and "E" should
remain as is, be deleted, or be included under Chapter 18.26.030
"Uses Requiring Permit".
Councilmember Poe clarified that Item "J J" permits allowable use
for apartments provided they are in a multistory building and Item
"E" addresses the addition of building height which may be added
at one foot for each additional foot of setback.
In response to questions from Councilmember Brothers, City
Attorney Reynolds stated that any changes made in the City Code
from this point forward would not affect vested projects.
MOTION CARRIED UNANIMOUSLY. 7-0.
VII. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 5572
A1.4.1
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk of the City
of Auburn to execute an Agreement between the City of
Auburn and King County Mental Health, Chemical Abuse,
and Dependency Services Division.
Page 10
City of Auburn Council Meeting Minutes August 20, 2001
Councilmember Barber moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5572.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Ordinance No. 5575
A3.13.4, O4.11
An Ordinance of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk of the City
of Auburn to execute the Lakeland Hills High Zone Reservoir
"B" Site and Appurtenances Purchase and Sales Agreement
and a Release of Easement between the City and the
Evergreen Tucci Partners, LLC.
Councilmember Wagner moved and Councilmember Lewis
seconded to introduce and adopt Ordinance No. 5575.
MOTION CARRIED UNANIMOUSLY. 7-0.
At the request of Councilmember Brothers, Director Engler
reported that this is the second of two actions to finalize
property transactions that were determined in the settlement
agreement with Henderson and Company when the
Lakeland Hills South area was being developed. The first
transaction procured well sites, Nos. 5B and 5C, and
exchanged some easements. Part of the settlement
included a reservoir site that is now in the Bonney Lake
water service area. This transaction exchanges those sites
and finalizes all the transactions.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Ordinance No. 5578
A3.13.8 WSC01-0005
An Ordinance of the City Council of the City of Auburn,
Washington repealing Ordinance No. 5564 due to an error in
the mailed public hearing notice and the posted public
hearing notice and creating a new Ordinance entitled "An
Ordinance of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk of the City
of Auburn to execute a Development Agreement between
the City, A & L Limited Partnership; Romart Investments,
LLC; and Ken and Deborah Olson."
Page 11
City of Auburn Council Meeting Minutes August 20, 2001
Councilmember Borden moved and Councilmember Singer
seconded to introduce and adopt Ordinance No. 5578.
MOTION CARRIED UNANIMOUSLY. 7-0.
B. Resolutions
1. Resolution No. 3361
04.11 RES2721
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an amendment to the Interlocal Agreement (IA) 2. by
substituting the original Exhibit "D" with a revised Exhibit "D"
detailing the final cost accounting between the City of
Auburn, Covington Water District, and King County Water
District 111.
Councilmember Wagner moved and Councilmember Lewis
seconded to adopt Resolution No. 3361.
MOTION CARRIED UNANIMOUSLY. 7-0.
2. Resolution No. 3380
A3.13.4, 05.2 C9047
A Resolution of the City Council of the City of Auburn,
Washington, repealing Resolution No. 3145 and the
authorization therefore and approving this Resolution No.
3380 authorizing the Mayor and City Clerk to execute a
Purchase and Sale Agreement between the City of Auburn
(CITY) and La Pianta LLC (OWNER(S)), in support of the
White River Trail Project, Project #C9047.
Councilmember Borden moved to adopt Resolution No.
3380.
MOTION CARRIED UNANIMOUSLY. 7-0.
3. Resolution No. 3381
04.9.3
A Resolution of the City Council of the City of Auburn,
Washington, fixing 7:30 P.M. on September 4, 2001 as the
time and date for a public hearing before the City Council on
the 2002-2007 Six-Year Transportation Improvement
Program.
Page 12
City of Auburn Council Meeting Minutes August 20, 2001
Councilmember Wagner moved and Councilmember Lewis
seconded to adopt Resolution No. 3381.
MOTION CARRIED UNANIMOUSLY. 7-0.
4. Resolution No. 3382
03.5 PLT01-0001
A Resolution of the City Council of the City of Auburn,
Washington, approving the preliminary plat of 76 single
family lots and one multi-family lot located at the west side of
Lakeland Hills Way and north of 69th Street SE within the
city of Auburn, Washington.
Councilmember Borden moved and Councilmember Singer
seconded to adopt Resolution No. 3382.
MOTION CARRIED UNANIMOUSLY. 7-0.
VIII. MAYOR'S REPORT
A. Executive Session
No Executive Session was held.
IX. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:18 PM.
APPROVED THE/"/~'~ DAY OF SEPTEMBER, 2001.
Charles A. Booth, Mayor i~;Clerk
f:\Clerk\Council~001 Minutes~2001 m08~20
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